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Introduction to Computers

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Table of Contents Computing Basics ............................................................................................................................ 5

What is “hardware”? .................................................................................................................... 5 What is “software”? ..................................................................................................................... 6 More about the mouse ................................................................................................................. 8

Turning On and Logging into the Computer .................................................................................. 10 How to turn on the computer .................................................................................................... 11 How to log into the computer .................................................................................................... 11

Classroom exercise: Turning on the training computer and logging into Windows ........................ 13 About turning off or logging off the computer ........................................................................... 13

Microsoft Windows 7 Basics .......................................................................................................... 15 About the desktop ..................................................................................................................... 15 Using files and folders ................................................................................................................ 18 Using Windows libraries ............................................................................................................. 18 Working with windows .............................................................................................................. 19

Other Useful Functions: ................................................................................................................. 22 How to highlight ........................................................................................................................ 22 How to cut or copy and paste an item ........................................................................................ 22 Saving your document ................................................................................................................ 23

Internet Basics ............................................................................................................................... 24 What is the Internet? .................................................................................................................. 24 How do I access the Internet? .................................................................................................... 24 How do I move around the Internet? ......................................................................................... 25 About saving your favorite web pages ........................................................................................ 26 Browsing the Internet using tabs ................................................................................................ 27 How do I find things on the Internet? ........................................................................................ 27

Using UVa’s Human Resources Homepage.................................................................................... 28 Logging in through NetBadge .................................................................................................... 28 How to access your UVa email account ..................................................................................... 29 How to access Lead@UVa to work on your performance reviews ............................................. 30 How to access Benefits@UVa to view and manage your benefits .............................................. 31 How to access the Skillsoft online training library ...................................................................... 33 Using the Integrated System Homepage ..................................................................................... 35 How to access time entry ........................................................................................................... 37 How to view your payslip ........................................................................................................... 37 How to enroll in training classes ................................................................................................. 38

Appendix A: Practice Using the Keyboard .................................................................................... 43 Typing Practice .......................................................................................................................... 43 Free Typing Game ..................................................................................................................... 44

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Appendix B: Practice Using the Mouse ......................................................................................... 45 Learning to Use the Mouse (class demonstration) ...................................................................... 45 Mouse Around: Games! ............................................................................................................. 45 MouseProgram.Com .................................................................................................................. 46

Appendix C: Practice What You’ve Learned .................................................................................. 47 Microsoft Windows 7 Basics ...................................................................................................... 47 Internet Basics ........................................................................................................................... 48 UVa Systems (other than the Integrated System) ........................................................................ 49 Integrated System ....................................................................................................................... 50

Glossary of Terms .......................................................................................................................... 51 Index .............................................................................................................................................. 53

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Welcome to this course on how to use personal computers (PCs). At the end of this course, you wi l l be able to:

• Descr ibe the par ts of a computer • Log into a computer with a user name and password • Examine the main st ructure of Microsoft Windows • Access the Internet and navigate to web pages • Use UVa’s Human Resources home page to access your

o onl ine UVa emai l account o per formance reviews o benefi t informat ion o Ski l lsoft onl ine t raining courses

• Use UVa’s I ntegrated System home page to access your o onl ine t ime ent ry o paysl ip o Learning Management Home page, where you can enrol l in courses

and take UVa onl ine courses. This document also contains an appendix with keyboard and mouse pract ice methods, as wel l as a glossary of computer terms and an alphabet ical index.

Use of computers at UVa is depar tment-speci fic. Please check wi th your manager to find out how your department manages your computer access.

Computing Basics All types of computers consist of two basic par ts – hardware and software. This sect ion looks at the difference between hardware and software and demonst rates how to use a “mouse” to move around on a computer screen.

What is “hardware”? Hardware refers to objects that you can actual ly touch. The physical par ts that make up a PC are as fol lows:

Part Definition System Unit

Cent ral Processing Unit (CPU)

The system unit is the box where al l the processing takes place. The other par ts of the computer are connected to the system unit . Somet imes cal led the “brain”, this par t carr ies out the funct ions of the computer . I t l ives inside the system unit .

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Part Definition Monitor Also known as a “display”, this par t contains a TV-l ike

screen that al lows you to view informat ion. Keyboard Resembl ing a typewr iter keyboard, i t is one of the

pr imary ways (along with the mouse) we communicate with the computer and enter data.

Mouse A point ing device that al lows you to interact wi th things you see on the screen.

Other devices can interact wi th the computer but are not necessary for i t to work. Examples include a pr inter or speakers. With desktop computers, the par ts are usual ly separate.

Laptop computers combine al l par ts in a single uni t . Laptop computers are somet imes cal led “notebook” computers because of their size and shape.

Two popular types of personal computers are the I BM compatible and M acintosh computers.

What is “software”? Hardware refers to the par ts of a computer that you can touch. Software is any set of inst ruct ions that tel ls the hardware what to do. I t is what guides the hardware and tel ls i t how to accompl ish each task.

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I f you think of a computer as a book, the pages and the ink are the hardware, whi le the words, sentences, paragraphs, and the overal l meaning are the software. A computer without software is l ike a book ful l of blank pages – you need software to make the computer useful just as you need words to make a book meaningful.

Computers use two types of software: System software and appl icat ion software.

System software (operating system) System software consists of low-level programs that interact wi th the computer at a very basic level. This includes operat ing systems, compi lers, and ut i l i t ies for managing computer resources. The operat ing system is the computer ’s most important piece of software. The two most widely used operat ing systems in the wor ld are M icrosoft Windows running on IBM computers and Apple’s M ac OS X.

Most computers at UVa use some version of Microsoft Windows, l i ke Windows 7 or Windows 8. This class uses Microsoft Windows 7.

Application software (applications) Appl icat ions (also cal led “software programs” or just “programs”) per form tasks for you. An example is Microsoft Out look, which al lows you to read your emai l here at the Universi ty. Somet imes appl icat ions come in sui tes, or bundles. An example is Microsoft Office, which consists of the fol lowing applicat ions:

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Computers receive inst ruct ions from software appl icat ions. Some examples of use here at UVa include:

• Sending and receiving email • Looking at your paysl ip • Checking or changing your benefi ts (in Benefi ts@UVa) • Changing your banking informat ion or get t ing a copy of your W-2 • Register ing for inst ructor-led classes • Taking onl ine classes (through UVa or Ski l lsoft ) • Working on your per formance reviews (in Lead@UVa)

Outside of work, knowing how to use a computer also enables you to: • Type let ters using ‘word processor ’ software (such as Microsoft Office Word) • Shop onl ine • Use the internet for research • Play video games • Use social networking websi tes such as Facebook or Twit ter

More about the mouse You can per form act ions on your computer in two ways:

1. Use the keyboard to input informat ion. An example is to type text such as your user name and password. Places where you can type text are cal led fields.

2. Use the mouse to point to something on the screen and act ivate i t . An example is to cl ick the Internet Explorer “icon” (picture) on the screen in order to access the internet .

Learning how to move a mouse is challenging! But with pract ice you wil l “dr ive” i t as easi ly as you dr ive a car . Here are inst ruct ions to help you learn how to hold a mouse:

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Here are some words that descr ibe how to use a mouse:

Term Action Cursor The cursor is the movable, somet imes bl inking

symbol that indicates the posi t ion on a monitor where the next character entered from the keyboard wi l l appear, or where user act ion is needed.

Point To point to an i tem means to move the mouse

pointer so that i t 's touching the i tem. Cl ick Point to the i tem, then tap (press and release) the

left mouse but ton. Double-cl ick Point to the i tem, and tap the left mouse but ton

twice in rapid succession – cl ick-cl ick as fast as you can.

Right -cl ick Point to the i tem then tap the mouse but ton on the r ight .

Drag and drop

Point to an i tem then hold down the left mouse but ton as you move the mouse. To drop the i tem, release the left mouse but ton.

A shor t demonst rat ion video is l inked in Appendix B of this guide (page 45).

You can also open your I nternet browser and type “demo learning to use the mouse” in your Search field to find the demo.

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Turning On and Logging into the Computer Computers are normal ly turned off when no one is using them, or at the end of the work day. So you may have to turn the computer on when you are ready to use i t . After turning on a computer at the Universi ty, i t needs to display the software you have access to. I n order to ver i fy you are who you say you are the computer requires you to enter a user name and password. Enter ing your user name and password is cal led logging in or (“logging on”) to the computer .

I n the classroom you do not have to know your user name and password, but to log onto Universi ty systems and get access to any of your personal information you need to know both your user name and password.

About your user name When you came to work at UVa, the Universi ty’s department of I nformat ion Technology & Communicat ion (ITC) assigned you a computing I D . This comput ing ID is your computer user name. No one at the Universi ty has the same comput ing ID as you do.

You need to remember your UVa computing ID. I t’s a good idea to wr i te i t down.

About your password Your user name is not secret . So to protect your computer use you also have to use a password. ITC gives you an init ial password with your comput ing ID, so that you can log into your work computer . But after you log into the computer for the fi rst t ime you must change your password to something only you know.

You can wr i te down your password too, but you must protect the information in a secret location. Do not leave i t in an obvious place l ike on or around the computer .

You might have several passwords. For example, at UVa you could have di fferent passwords for one or more of the fol lowing. For :

• logging onto the computer i tsel f • your department ’s computer network • access to the Integrated System (IS)

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I f you lose or forget your password: Depending on which password you lose, you can consul t the computer person in your department or cal l 4-HELP (434-924-4357), option 2 for I ntegrated System password assistance.

Some software programs let you change your password r ight on the screen. This method works only i f you have emai l set up to receive the new password.

How to turn on the computer Most power but tons for a desktop computer are located on the front of the system unit . To turn the computer on, press and hold the but ton fi rmly for a couple of seconds, then release.

How to log into the computer After the computer “warms up” Windows 7 displays these inst ruct ions:

1. Not ice that you are inst ructed to press three keys on your keyboard. Hold down the Ctr l and Alt keys and then press the Delete key (al l 3 keys must be pressed).

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a. I f you are using a computer shared by other people, you may need to cl ick one of the icons that ei ther has your comput ing ID displayed under i t , or choose “Other User”.

The “logon” screen displays.

2. Use the mouse to move the arrow into the User name field. 3. Cl ick in the field. This act ion makes the field “act ive”, or ready for your text

ent ry. 4. Use the keyboard to type your user name. At UVa, this is your comput ing ID. 5. Move to the Password field. Remember there are usual ly two ways of

moving around on a computer screen: a. You can use your mouse to cl ick in the Password field b. Or you can press the Tab key on the keyboard to make the Password

field act ive.

6. Use the keyboard to type your password. Note that the let ters you type display as dots (●●●●●). This keeps your password secret .

7. Cl ick OK .

You can begin using the computer when the Windows desktop displays.

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Classroom exercise: Turning on the training computer and logging into Windows

About turning off or logging off the computer There are several ways to end your computer session but never just leave i t running with your profi le logged in! Two methods:

1. Cl icking the Star t but ton gives you access to many shutdown opt ions:

To turn the computer off completely, cl ick the Shut down but ton. For other choices, cl ick the arrow next to the Shut down but ton and use one off the opt ions l isted in the table below.

Option Description Switch user I f the computer you want to use is logged into by someone

else, choosing Switch user br ings you back to the Ctr l Al t Delete screen*.

Log off Returns you to the logon screen. You wi l l have to enter your password to get back in.

Lock Keeps you logged in but returns to the logon screen. You wi l l have to enter your password to get back in.

Restar t Works in the same way as Shut down but Windows 7 restar ts as a conclusion of the process (instead of the computer power ing down).

Sleep Sleep puts the computer into a low-power state from which i t can resume quickly.

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2. *Holding down the Ctr l, Alt , and Delete keys again br ings you to the fol lowing screen. Note that the opt ions from the Star t but ton method are avai lable here too.

Ask your computer person whether you should “log off” or turn off the work computer when you are done, and how to do i t.

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Microsoft Windows 7 Basics Once you log into a computer , the operat ing system displays. The operat ing system we use in this class and on most computers at UVa is Microsoft Windows 7. I n this sect ion we wil l look at the par ts that make up the main work area, learn how to store informat ion on the computer , and see how you can work on mult iple tasks at the same t ime.

About the desktop The desktop is the main work area in Windows. This graphic shows you the main par ts (“components”) of a Windows desktop. Versions other than 7 may look di fferent but usual ly act the same. We discuss each component below.

Taskbar The taskbar is a long bar that runs along the bot tom of your desktop. I t al lows you to per form tasks such as switching between open windows and star t ing new appl icat ions. The Star t but ton, quick launch toolbar , and the not i ficat ion area are al l located on the taskbar.

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Star t button You cl ick the Star t but ton to display the Star t menu. Use the Star t menu to open appl icat ions and to per form other funct ions such as searching for fi les.

The l ist of submenus in the pop-up window let you navigate and select the software appl icat ion you want to run.

Quick launch Using the quick launch toolbar , you can open an appl icat ion or fi le simply by cl icking i ts icon.

Notification area The not i ficat ion area in the bot tom r ight corner of the taskbar contains a clock and other icons that display the status of act ivit ies such as pr int ing. When you place your cursor on an icon in the not i ficat ion area and double cl ick on i t , that i tem opens. The system clock is a good example of this.

Desktop icons The small pictures on the desktop are cal led icons. Think of them as doorways to the fi les and appl icat ions stored on your computer . When you place your mouse over an icon, text appears ident i fying i ts name or contents.

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To open the fi le or appl icat ion, double-cl ick the icon. The fol lowing table l ists the most common types of desktop icons.

Feature Explanation

When you double-cl ick on the Computer icon on the desktop, i t wi l l open a window simi lar to the one shown below, where you can navigate between the computer 's dr ives and Control Panel tools.

When you delete an object , Windows sends i t to the Recycle Bin. You can restore objects from the Recycle Bin or you can permanent ly delete them.

Any icon with an arrow in the lower-left corner is a shor tcut . Cl ick the icon for quick access to the object i t represents (such as a program, document , or pr inter).

Appl icat ion, folder , and document icons do not have an arrow in the lower-left corner . These icons represent the actual objects and provide direct access to the objects. BE CAREFUL: When you delete a program, folder , or document icon, you are delet ing the actual program, folder , or document .

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Using files and folders Each piece of work, or fi le, can be stored in a folder . Each software appl icat ion on the computer created a set of fi les and folders on your hard dr ive when i t was instal led, including Windows i tsel f. You can create your own fi les and folders, too, in the places that make the most sense. The Documents folder is a convenient locat ion for stor ing al l of your documents, such as text fi les, spreadsheets, and presentat ions. Folders for pictures and music are also avai lable, and al l easy to find on the r ight side of the Star t menu, offer ing convenient l inks to some of the tasks you'l l per form most often.

Using Windows libraries I n addit ion to fi les and folders, you can use l ibrar ies to organize and access fi les by type, regardless of where they’re stored. A l ibrary gathers fi les from di fferent locat ions and displays them as a single col lect ion, wi thout moving them from where they’re stored. There are four defaul t l ibrar ies (Documents, Music, Pictures, and Videos), but you can create new l ibrar ies for other col lect ions. You can add or remove l ibrar ies, or customize their appearance.

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Working with windows Everything you can do on your computer appears inside frames that are cal led windows. You can open as many windows at one t ime as you l ike, then resize them, move them around, or restack them. Windows display the contents of fi les and appl icat ions. Working with windows is easy when you know the basics. The next picture i l lust rates the fol lowing features:

• The name of each window appears at the top, in a t i t le bar . • Move a window by dragging i t . Cl ick the t i t le bar and, while holding down the

mouse but ton, move the mouse pointer across the computer screen.

• Shr ink a window by cl icking the Minimize but ton, located at the r ight -hand side of the t i t le bar . This reduces the window to a but ton on the taskbar.

• Maximize a window by cl icking the Maximize but ton, located to the r ight of the minimize but ton. This enlarges the window to fi l l the desktop. Cl ick the but ton again to restore the window to i ts or iginal size.

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More features of windows include those in the fol lowing picture:

• I nside a window, browse the menus to see the di fferent commands and tools you can use. When you find the command you want , just cl ick i t .

• I f the contents of your fi le don't fi t in the window, drag the scrol l bar or cl ick

the scrol l but tons at the side and/or bot tom of the window to move the contents up, down, or sideways.

• To change the window size, cl ick the edge of a window and drag the border to the size you want.

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About multitasking Mult i tasking refers to the abi l i ty of an individual or machine to per form more than one task, or mult iple tasks, at the same t ime. You can be more product ive by mult i tasking. For example, you can download fi les from the Internet whi le working in a spreadsheet or typing a let ter .

You can use the taskbar to swi tch between appl ications by cl i cking on the icon of the appl ication you want to have appear in front of the others.

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Other Useful Functions:

How to highlight Put your cursor at the beginning of a word or sentence you want to highl ight , then cl ick and drag your mouse to the end of the select ion.

After you highl ight text you can per form many act ions, such as moving i t to another par t of the document using the cl ick and drag method. You also need to highl ight text before per forming the next act ions.

How to cut or copy and paste an item These are related commands that offer you a way to t ransfer text , data, fi les or objects from a source to a dest inat ion.

Command Explanation Cut When you cut something, i t is deleted from i ts current locat ion

and saved to the Clipboard. Copy Copy is similar to Cut except the or iginal i tem is not deleted.

When you copy something, a copy of the i tem is saved to the Cl ipboard.

Paste You can place informat ion on the Cl ipboard wherever you l ike. Execute the Paste command. I nformat ion you have cut or copied is placed wherever your cursor is located.

After highl ight ing an i tem, use the cut , copy and paste commands. There is always more than one method for per forming act ions in Microsoft Word. Here are three common ones:

M enu bar Click the icon located at the top r ight of the page to per form the act ion.

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“Right-click menu” When you cl ick the r ight mouse but ton (“r ight -cl ick”), a menu of opt ions displays.

Drag and drop method I n addit ion to this and the drag-and-drop method, you can use keyboard shor tcuts to per form these act ions. Keyboard shor tcuts are combinat ions of two or more keys that , when pressed, can be used to per form a task that would typical ly require a mouse or other point ing device. Ctr l, Alt , and Delete is an example of a keyboard shor tcut you have already learned.

Command Keyboard Shortcut Cut Ctr l (and) X Copy Ctr l (and) C Paste Ctr l (and) V

Saving your document

Within Word or Excel documents, be sure to cl ick Save (Fi le > Save, or the but ton in the toolbar) when you have completed making your changes.

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Internet Basics As you know, a common use for a computer is to access the Internet . This sect ion descr ibes the di fferent ways you can access the Internet and how to move around inside i t once you are there.

What is the Internet? According to Wikipedia, the online dict ionary:

How do I access the Internet? For your computer at home you need to buy an Internet connect ion from an Internet Service Provider (ISP). Then, i f you are using the Internet to access the Wor ld Wide Web (WWW), you also need to download a free software program cal led a browser .

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The fol lowing are examples of some local ISPs and the connect ions they provide. Faster connect ions general ly cost more money.

Local ISPs Type of service Type of connection CenturyL ink Dial-up connect ion through

your telephone l ine DSL connect ion (faster) through your telephone l ine

Dial up (slow) Broadband (fast )

Comcast Cable connect ion through your cable TV connect ion

Broadband

Ver izon DSL through your telephone l ine

Broadband

HughesNet , others

Satel l i te Broadband

Any except for dial-up

WiFi radio frequencies through the air

Wireless (speed var ies), requires a special modem and setup

UVa uses another very fast type of connect ion service general ly available only to businesses: T3.

I nternet (web) browser To access the Wor ld Wide Web you need to instal l a (free) web browser. Some of the most common web browsers are Internet Explorer , Mozi l la Firefox, Chrome, and Apple’s Safar i .

When using a computer at UVa, use Internet Explorer only.

How do I move around the Internet? A “URL” (which stands for Uniform Resource Locator) is the address of a speci fic web si te or fi le on the Internet . For example, the ful l web address of the Universi ty of Virginia is: http://www.virginia.edu When you type this address into your browser ’s address bar and press the Enter key on the keyboard you wi l l be taken to that web si te.

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Note that the group of let ters added to the end of the word (“suffix”) for UVa is .edu. The suffix can give you a clue about what type of website i t is. Some examples:

Web address suffix Translation .edu Educat ion, col leges and universi t ies .com Commercial .gov Government .net Network .org Nonprofi t organizat ion, schools

.fr , .uk, .de France, United K ingdom, Germany

About saving your favorite web pages Near ly al l Web browsers support a bookmarking feature that lets you save the address (URL) of a Web page so that you can easi ly re-visi t the page at a later t ime. I nternet Explorer cal ls these “favor i tes.” To save a page as a Favor i te in I nternet Explorer 10:

1. You can add i t to the Favor i tes bar (seen here with Universi ty of Virginia, Home Integrated System, etc.):

2. You can save i t to your l ist of Favor i tes by cl icking in the upper r ight corner , then cl ick the Add to favor ites dropdown l ist and choose Add to favor ites:

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Browsing the Internet using tabs Tabbed browsing is a feature that enables you to open mult iple websi tes in a single browser window. You can open webpages in new tabs, and switch between them by cl icking the tabs you want to view.

How do I find things on the Internet?

Search engines A search engine is a (free) program that searches documents in the Wor ld Wide Web through keywords given by the user . Some examples of search engines include:

• Google (ht tp://www.google.com) • Yahoo (ht tp://www.yahoo.com) • Bing (ht tp://www.bing.com)

Many search engine websi tes also provide you wi th access to free emai l accounts for your personal emai l .

Do not add search engines to the computers at UVa.

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Using UVa’s Human Resources Homepage The main websi te address for UVa is ht tp://www.virginia.edu. Within the main websi te is UVa’s Human Resources websi te. From here, you can access Universi ty appl icat ions in order to per form these and other useful tasks:

• Access your UVa emai l account onl ine (available from the UVa homepage too) • Work on your per formance reviews (in Lead@UVa) • View and manage your benefi t choices (in Benefi ts@UVa) • Access the Ski l lsoft onl ine t raining l ibrary • Access the Integrated System, where you can:

o View your paysl ip o Change your banking informat ion or get a copy of your W-2 o Enrol l in UVa online and inst ructor-led classes

Access UVa onl ine classes

To access UVa’s Human Resources websi te type http://www.hr .virginia .edu in your browser ’s address bar and press the Enter key on your keyboard. Or, you can use the Search feature on the UVa home page.

Logging in through NetBadge When an UVa website, service, or appl icat ion needs to know your ident i ty, i t automat ical ly redirects you to the NetBadge service. NetBadge ver i fies your ident i ty before grant ing you access to your desired UVa resource, and checks your ident i ty using ei ther your :

• personal digi tal cer t i ficate or • UVa comput ing ID and password

You wi l l need to log in through NetBadge in order to access the fol lowing:

• Your UVa email account onl ine • Lead@UVa • Benefi ts@UVa • Ski l lsoft

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Once logged in, the service remembers your ident i ty for up to 9 hours i f you’re on Grounds (1 hour i f you’re off Grounds). Dur ing that t ime, you may browse to other NetBadge-protected UVa websites without having to re-enter your cer t i ficate or password.

How to access your UVa email account

For those of you with an UVa email account, you may be able to access a web version of i t onl ine.

Check wi th your manager to find out how your department manages your onl ine access to emai l .

To access your UVa emai l account onl ine:

1. From the main UVa website or the Human Resources home page, cl ick .

2. The NetBadge Web Login page displays. Log in through NetBadge (see

previous descr ipt ion).

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3. The Email Account Login page displays. Access your emai l account by cl icking one of the two l inked services (ask which one you should use):

4. Depending on your choice, enter your login informat ion.

How to access Lead@UVa to work on your performance reviews

Lead@UVa is the Universi ty's integrated Human Resource system for per formance management , career development , and compensat ion. First the Universi ty sets i ts per formance goals for the year and then schools and uni ts establish their per formance cycles within this t imeframe and communicate them to you. Check with your manager for speci fic informat ion. To access your Lead@UVa page:

1. From the Human Resources home page, cl ick the Lead@ icon. 2. The NetBadge Web Login page displays. Log in through NetBadge (see

previous descr ipt ion).

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3. Your Lead@UVa home page displays. There are lots of l inked resources to help you learn how to use the system, including t raining simulat ions.

How to access Benefits@UVa to view and manage your benefits

Benefi ts@UVa is an appl icat ion in the Integrated System where new employees elect their benefi t choices; and exist ing employees can submit changes to their benefi ts dur ing open enrol lment or throughout the year . To access your Benefi ts@UVa page:

1. From the Human Resources home page, cl ick the Benefits@ icon. 2. The NetBadge Web Login page displays. Log in through NetBadge (see

previous descr ipt ion). 3. Your Benefits@UVa home page displays.

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Here you can review your benefi t informat ion. Any change or elect ion you create, save, and submit is routed to Human Resources elect ronical ly. The system maintains a histor ical record of changes or elect ions submit ted to Human Resources.

UVa’s Education Benefits Program Each calendar year , el igible* employees wi l l have access to a defined benefi t amount available from a cent ral Universi ty fund, current ly $2000. Schools and departments may provide addit ional departmental funds to el igible employees. *Ful l and par t -t ime employees, including classi fied and universi ty staff and facul ty, wi th one year of benefi ts-el igible service, are el igible for the cent ral ly-funded Educat ion Benefi ts Program.

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How to access the Skillsoft online training library E-learning is t raining you take on the computer rather than at tending t raining in a classroom. UVa Human Resources pays Ski l lsoft to make over 3000 classes avai lable to al l ful l -t ime UVa employees. One easy way to access Ski l lsoft :

1. On the UVa home page, type the word “ski l lsoft ” in the Search field and cl ick the Go but ton. Be sure to cl ick the Web radio but ton before searching.

2. Click the first search result link:

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3. The E-Learning through Skillsoft web page displays. Cl ick the Logon to Skillsoft l ink.

The websi te requi res you log on through NetBadge. After you do that you can save the Ski l lsoft front page as a Favor i te.

I f you are new employees OR i f you get an er ror message please emai l askhr@virginia.edu or cal l the HR service center at 982-0123 and ask to speak wi th a Ski l lsoft administrator .

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Using the Integrated System Homepage You can use the SSTL icon on the Human Resources websi te to access the Integrated System. Here you can per form many funct ions, including:

• Viewing your paysl ip • Changing your banking informat ion or get t ing a copy of your W-2 • Enrol l ing in UVa online and inst ructor-led classes

o Accessing UVa onl ine classes

Logging into self-service To access your I ntegrated System home page:

1. From the Human Resources home page, cl ick the SSTL icon. (The web address is ht tp://www.virginia.edu/integratedsystem.)

2. The Login page displays. Type your comput ing ID in the Username field. Your comput ing ID is your UVa-registered emai l address before the ‘@virginia.edu’ par t .

3. Type your I ntegrated System password in the Password field. a. I f you do not know your password, select “Cl ick HERE to reset your

password.” Enter your username. Cl ick the Submit but ton. i . An emai l wil l be sent to your UVa-registered emai l address

prompt ing you that you have requested a password reset . Fol low the direct ions to reply that you have requested a password reset .

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4. Click the Login but ton.

a. I s this your fi rst t ime enter ing the system? Are you changing your password? I f no, skip to step 5.

b. I f yes, you wi l l see the fol lowing screen. Enter your current password in the Current Password field.

i . Enter a new password in the New Password field, and again in the Re-enter New Password field.

i i . Cl ick the Apply but ton.

You can wr i te down your password, but you must protect the information in a secret location. Do not leave i t in an obvious place l ike on or around the computer .

5. The Integrated System home page displays. Cl ick the UVA Employee Self Service l ink. Your sel f-service opt ions display. Note the many l inks to addit ional useful informat ion.

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How to access time entry

Check wi th your manager to find out how your department manages your access to onl ine time entry.

To access your onl ine t imecard:

1. From the UVA Employee Self-Service l ist , cl ick the Time Entry l ink. Your Time Entry page displays.

2. Cl ick the Create Timecard but ton.

3. Cont inue the process as inst ructed by your manager.

How to view your payslip To view your paysl ip:

1. From the UVA Employee Self-Service l ist , cl ick the Payslip l ink. Your Payslip page displays.

2. To view a di fferent pay per iod, cl ick the Choose a Payslip drop down arrow and select the per iod from the l ist of choices, then cl ick Go.

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How to enroll in training classes UVa provides a wealth of programs as a benefi t of employment to help you pursue career development , personal enr ichment , professional advancement , and l i felong learning.

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To enrol l in t raining classes: 1. From the Learning l ist , cl ick the Learner H ome l ink. Your Learning

M anagement H ome page displays.

2. To enrol l in a course, locate the course using ei ther the Search opt ions or by

browsing the catalog.

To search for a course

a. Use the defaul t Course opt ion in the Search drop-down l ist box. b. Cl ick in the next field and enter the ful l or par t ial course name. c. Cl ick the Go but ton. d. Review then select the desired course name.

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To browse for a course a. Select the Catalog tab,

or select one of the categor ies in the Browse Catalog sect ion.

b. Review then select the desired course name.

3. Select the Offer ing Name l ink. This example uses the Int roduct ion to

Computers course.

4. A l ist of available class dates displays. 5. To fi rst view course detai ls such as at tendance, cancel lat ion, and no show fees:

a. Select the l inked Class Number b. Scrol l down the page to view the informat ion. c. Select the Return to Offer ing l ink to return to the previous page, or

you can cl ick the Enrol l but ton here to enrol l in the course.

6. To enrol l , cl ick next to the class date you wish to enrol l in.

7. Review the Class Summary informat ion and then cl ick Apply.

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8. You are returned to your Learning Management Home page, where a

confi rmat ion (or other message) displays.

9. Your Learning Management Home page displays al l of the courses you have

enrol led in. • I n this example, the course you just enrol led in shows a status of Placed,

as wel l as detai ls about the date and t ime. Note the but ton to cl ick i f you want to unenrol l from the course.

• When you enrol l in an onl ine course, the icon displays in the Play column. Cl icking the but ton displays the course.

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10. To exi t the Integrated System, select Logout in the upper r ight corner of the

page.

We are happy to help you enrol l in courses! Please contact us at 982-0123 or emai l t raining@virginia.edu. You may want to check wi th your manager before enrol l ing in courses.

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Appendix A: Practice Using the Keyboard There are a lot of good resources avai lable to you for help in learning or improving on your typing and keyboarding ski l ls. The fol lowing are some that other students have enjoyed; you can find more by typing “keyboard pract ice” into your search engine.

Typing Practice 1. A great place to star t learning how to type using

your keyboard is at the fol lowing web address:

ht tp://www.typingweb.com/tutor

I n class, you can access the l ink by cl icking this icon on your desktop:

2. Cl ick the Star t Typing but ton. 3. A dialog box displays. Unless you want to create an account to t rack your scores

just cl ick the x in the upper r ight corner of the box to close i t . 4. The website offers courses at many ski l l levels, including a Beginner Course

ser ies. Star t by cl icking a lesson’s radio but ton and then cl icking begin.

5. After the computer loads the lesson i t wi l l display inst ruct ions. When ready,

cl ick Begin Lesson, then fol low the exercise using your keyboard to mir ror the inst ruct ion given in the onl ine keyboard.

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An example lesson is pictured here:

Free Typing Game Space Invaders are wiggling their way down from outer space and i t is up to you to stop them, at the fol lowing web address:

ht tp://www.freetypinggame.net /play9.asp

I n class, you can access the l ink by cl icking this icon on your desktop:

This websi te al lows you to choose a lesson and di fficul ty level .

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Appendix B: Practice Using the Mouse There are a lot of good resources avai lable to you for help in learning or improving on your ski l l using the mouse.

Learning to Use the Mouse (class demonstration) This shor t video provides you with a quick lesson on common act ions you can per form with a mouse: ht tp://windows.microsoft .com/en-US/windows-vista/Demo-Learning-to-use-the-mouse

Mouse Around: Games! This websi te contains a var iety of games to play using the mouse: http://www.minimouse.us/

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MouseProgram.Com This websi te uses an image of a squir rel to help you master basic mouse movements: ht tp://mouseprogram.com/

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Appendix C: Practice What You’ve Learned The fol lowing exercises may be useful in reinforcing what you’ve learned. Page numbers are included i f you want to review the inst ruct ions.

Microsoft Windows 7 Basics What you’l l need to begin: a Word document saved to your Documents folder .

Create a new Word document: 1. Select Star t > All Programs (see page 16) > M icrosoft Office > M icrosoft

Word 2010. A new Word document displays. 2. Type some text in the document . 3. Save the document (page 23).

a. Use the Fi le Name field to rename the document i f you wish. b. Documents are saved to your Documents l ibrary by defaul t . Note that

you can change the locat ion; for example, you could highl ight “Desktop” to save i t to your desktop instead. For this exercise, save i t to the defaul t locat ion of Documents.

4. Cl ick the Save but ton. 5. Within the document , cl ick File > Close.

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Edit a Word document: 1. Locate and open your Word document by double-cl icking i t . 2. Exper iment using the many format t ing opt ions available in the menu bars at

the top of the document :

3. Pract ice highl ight ing, copying, and past ing text (page 22). 4. Save your changes.

Work with windows on your desktop (page 19): Based on the exercise above, you have two windows open on your desktop: the Word document you’ve been edi t ing, and the Librar ies folder from which you accessed i t . 1. (I f they aren’t already minimized): Minimize the 2 windows so you can see them

both of them on your desktop. 2. Move and resize them so that you can see both windows side-by-side. 3. Close both windows.

Internet Basics

Browse to a website (page 25):

1. From your desktop, open an internet browser by cl icking . 2. Navigate to the HR website: ht tp://www.hr .virginia.edu 3. Open another tab (page 27). 4. Navigate to another web address.

a. I f you are on your own computer you can also pract ice adding web pages as favor i tes (page 26).

Once you have “opened” the internet using for one address you wi l l not need to do i t again whi le you have this browser “session” open. For example, you can now type google.com in the address bar instead of http:/ / www.google.com, because you al ready opened the Human Resources home page this session. 5. Close your browser.

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UVa Systems (other than the Integrated System) UVa’s Human Resources home page provides convenient access to UVa systems. Consider saving it as a Favorite in your web browser.

Read your UVa emails 1. After fol lowing the login inst ruct ions (page 29), read the emails in your I nbox.

Talk to your computer person or help desk for speci fic login information.

Access your per formance evaluation (Lead@UVa) 1. After fol lowing the login inst ruct ions (page 30), cl ick the General Training

Simulations l ink to learn how to use the system (includes a ful l , pr intable t raining guide).

Talk to your manager for more information about your per formance evaluation.

Review your benefit information (Benefits@UVa) 1. After fol lowing the login inst ruct ions (page 31), access your Benefi ts si te. 2. Cl ick on the Current Benefits tab and review the informat ion in the Your

I nformat ion and Your Current Benefi ts sect ions.

I f you need assistance wi th your benefi ts, cl i ck the Contact Us l ink in the upper r ight corner of the page.

View course offer ings in the Skillsoft online training library 1. Fol low the login inst ruct ions (page 33) to open your Ski l lsoft si te.

2. I f you already have a learning plan, cl ick View Learning Plan to access your courses.

3. To add courses to your learning plan, cl ick Browse the Library and select an area of interest .

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For help wi th adding courses to your learning plan, please consul t your manager, emai l askhr@virginia.edu, or cal l the HR service center at 982-0123 and ask to speak wi th a Ski l lsoft administrator .

Integrated System

A Time Entry exercise is not included here, since most of you do not enter your time as shown in I ntroduction to Computers. Check wi th your manager to find out how your department manages your access to onl ine time entry.

View your payslip 1. After logging into the Integrated System and UVA Employee Self-Service (page 35),

click the Payslip link to view your payslips (page 37). a. To view a previous payslip click the Choose a Payslip dropdown arrow and select

a date.

Enroll in a training class 1. After logging into the Integrated System and UVA Employee Self-Service (page 35),

follow the instructions (page 39).

Before enrol l ing in a course, check wi th your manager to find out i f you are al lowed to take classes dur ing working hours.

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Glossary of Terms Application – Also appl icat ion software, software programs, programs. As opposed to system software such as Windows 7 or Mac OS, these per form tasks for your use. Appl icat ions include database programs, word processors, and spreadsheets. Browser – Also Web browser. Free software appl icat ions used to locate and display Web pages on the Wor ld Wide Web (WWW). Examples include Internet Explorer (“IE”), Firefox, and Safar i . Central Processing Unit (CPU) – This par t carr ies out the funct ions of the computer . I t l ives inside the system unit . Computing I D – The UVa computer user name assigned to you by ITC. H ardware – Refers to the par ts of the computer you can touch, such as the system unit , monitor , keyboard, and mouse. I con – Small pictures that represent software appl icat ions. Clicking on an icon opens the appl icat ion. NetBadge – UVa’s onl ine ident i ty ver i ficat ion service used for access to some protected resources such as your onl ine UVa email account or Benefi ts@UVa. Operating System – System software that tel ls the computer what to do. Examples are Microsoft Windows and Apple’s Mac OS. Search Engine – A free software program that searches documents in the WWW through keywords you type. Examples include Google, Yahoo, and Bing. Skillsoft – An online learning l ibrary purchased by UVa and avai lable to you free of charge. Ski l lsoft contains hundreds of technical and professional ski l l topics. System software – System software consists of low-level programs that interact wi th the computer at a very basic level . The most important system software is the operat ing system. Software – Any set of inst ruct ions that tel ls the hardware what to do. There are two types of software: system and appl ication. System Unit – This is the box where al l the computer processing takes place. I t contains the Central Processing Unit (CPU).

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Taskbar – The long bar that runs across the bot tom of your desktop. I t is a desktop toolbar appl icat ion that lets you per form tasks such as switching between open windows and star t ing new appl icat ions. Title Bar – A bar on top of a window, this contains the name of the fi le or appl icat ion. You can move (drag) a window by grabbing the t i t le bar . Uniform Resource Locator (URL) – The address of a speci fic web si te or fi le on the Internet . Example is www.virginia.edu. User name – At UVa, your user name is your computing ID. Wor ld Wide Web (WWW) - The Wor ld Wide Web, or simply “the Web”, is a way of accessing informat ion over the medium of the Internet . The Web uses the HTTP protocol . An example is http//www.virginia.edu

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Index

A Appl icat ion software (appl icat ions)

software programs, programs, 7

B Benefi ts@UVa, how to access, 32 Broadband Internet connect ion, about , 25 Browse for a course, how to, 41 Browser, defini t ion of, 24 Browsers, common types, 25 Browsing, using tabs

I nternet browsing, using tabs, 27

C Cable I nternet connect ion, about , 25 Click, how to, 9 Computer , desktop icon, 17 Computer , ending your session, 13 Computer , how to log onto, 11 Computer , how to turn on, 11 Comput ing ID, about your , 10 Copy command, defini t ion of, 22 Copy text , how to, 22 Cursor , defini t ion of, 9 Cut command, defini t ion of, 22 Cut text , how to, 22

D Desktop computers, descr ipt ion of, 6 Desktop, about the Windows 7, 15 Dial up I nternet connect ion, about , 25 Double-cl ick, how to, 9 Drag, how to, 9 DSL , 25

E E-Learning, what i t is, 34 Email account , how to log into your UVa, 30

F Fi le, 18 Folder , 18 Frames, working with, 19

G Glossary of terms, 52

H Hardware, defini t ion of, 5 Highl ight , how to, 22

I I con, Computer , 17 I con, Recycle Bin, 17 I con, shor tcut , 17 I cons, desktop, 16 I ntegrated System, logging into, 36 I ntegrated System, password, 36 I ntegrated System, web address, 36 I nternet Service Provider (ISP), 24 I nternet , defini t ion of, 24 ISPs (I nternet Service Providers), about , 24

K Keyboard shortcut

Shortcut, keyboard, 23 Keyboard, defini t ion of, 6 keyboard, pract ice using the, 44

L Laptop computers, descr ipt ion of, 6 Lead@UVa, how to access

Performance Reviews, how to access, 31 Librar ies, using Windows 7, 18 Lock, defini t ion of, 13 Log off, defini t ion of, 13

M Maximize but ton, how to use, 19 Minimize but ton, how to use, 19 Monitor , defini t ion of, 6 Mouse, act ions, 9 Mouse, defini t ion of, 6 Mouse, how to use, 8 Mouse, pract ice using the, 46 Mult i tasking, defini t ion of, 21

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N NetBadge, how to log in through, 29 Not i ficat ion area, 16

O Online t raining course, how to play, 43 Operat ing system (system software), types of, 7

P Passwords, about , 10 Paste command, defini t ion of, 22 Paste text , how to, 22 Paysl ip, how to view, 38 Performance reviews, accessing your , 31 Point , how to, 9

Q Quick Launch toolbar , 16

R Recycle Bin, 17 Restar t , defini t ion of, 13 Right-cl ick menu opt ions, 23 Right-cl ick, how to, 9

S Save your changes, 23 Search engine, defini t ion of, 27 Search for a course, how to, 40 Shortcuts, about , 17 Shutdown opt ions, from Star t menu, 13

Ski l lsoft , about , 34 Ski l lsoft , accessing, 34 Sleep, defini t ion of, 13 Software, defini t ion of, 6 Space Invaders, typing game, 45 Star t but ton, 16 Star t menu, 16 Submenus, 16 Switch user , defini t ion of, 13 System software (operat ing system), 7 System Unit , 5

T Taskbar, defini t ion of, 15 Timecard, how to access, 38 Tit le bar , 19 Training classes, how to enrol l in, 40 Typing, pract ice, 44

U Uniform Resource Locator (URL), 25 URL (Uniform Resource Locator), 25 User name, about your , 10

W Web address, HR’s, 29 Web address, UVa, 25 WiFi , 25 Window, how to move a, 19 Window, how to resize, 20 Window, how to scrol l in a, 20 Windows, working with, 19 Wireless, 25 World Wide Web (WWW), 24