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Introduction to ‘EndNote Desktop’ X8 (Mac) – 2018 STUDENT HANDOUT

A copy of EndNote X8 must be loaded on your Macbook prior to the class from http://www.rmit.edu.au/library/endnote. Also please ensure that you have Mozilla Firefox https://www.mozilla.org/en-US/firefox/new installed on your Macbook.

This 90 minute session comprises:1. Introduction2. Opening the EndNote program3. Export records from a database to EndNote - EXERCISE ONE4. Export records from RMIT Library LibrarySearch to EndNote - EXERCISE TWO5. Export records from Google Scholar - EXERCISE THREE6. Manual input of records - EXERCISE FOUR7. Change reference styles in EndNote8. Create Groups9. Using EndNote with Word 2011 - EXERCISE FIVE10. Conclusion and further help

1. INTRODUCTION

This handout:

Is at Beginner's level and covers only the basics of the EndNote program. It is assumed that participants have never used Endnote or are unfamiliar with it.

Does not cover advanced areas. The following resources address advanced questions:

RMIT Library’s “Drop-In: Beyond the Basics” sessionshttp://www1.rmit.edu.au/library/classes

EndNote X8 Online User Guide (Win & Mac) http://clarivate.libguides.com/endnote_training/users/enx8

EndNote.com FAQs http://endnote.com/support/faqs

EndNote.com Training http://endnote.com/training

EndNote’s YouTube Channel https://www.youtube.com/user/EndNoteTraining/videos

EndNote.com Community (User Forum) http://community.thomsonreuters.com/t5/EndNote/ct-p/endnote

EndNote.com Support & KnowledgeBase http://endnote.com/support/live-chat

Prepared by RMIT University Librarywww.rmit.edu.au/library/endnote

Introduction to ‘EndNote Desktop’ X8 (Mac) – 2018 Student HandoutLast saved: 02-May-2018

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http://clarivate.libguides.com/endnote_training/users/enx8

http://clarivate.libguides.com/endnote_training/users/enx8

http://www1.rmit.edu.au/library/classes

Does not teach you how to reference. Participants are expected to have a basic knowledge of referencing and their School’s referencing style.

Does not teach you how to search in databases. Participants are expected to be familiar with basic database searching, as some basic databases searching is involved.

The Library’s subject guide Endnote: a beginner’s guide (http://rmit.libguides.com/endnote) is useful as a self-paced instructional tool - anytime, anywhere, even from home - to go through what will be taught in the class or to learn about new things not covered in the class.

What is EndNote?

● EndNote is bibliographic management software that allows you to create and store references.

● It connects with online resources (e.g. library databases, Google Scholar, LibrarySearch, etc.) to gather records, which can be stored and managed.

● You can use it with word processors (e.g. Microsoft Word, Pages for Mac) to automatically insert citations and create bibliographies.

Learning outcomes:

● Create an EndNote library.

● Add records to an EndNote library – manually & directly from library databases, Google Scholar and LibrarySearch.

● Use EndNote with Microsoft Word in their chosen referencing style

● Know how to get further help for EndNote.

2. OPEN THE ENDNOTE PROGRAM / CREATE A NEW LIBRARY

Additional information on accessing the EndNote program and creating a library can be found at: http://rmit.libguides.com/endnote/getting-started

1) You can access EndNote two ways:

a. Open Finder > Applications > Endnote X8 > Endnote X8.

ORb. From within Word use the Endnote toolbar.

2) Create a new EndNote Library: File > New and save it to desktop, H: drive or USB.

Tip 1: An Alternative way to search for the Endnote program or a library is to use the spotlight option (the spotlight option is in the top right hand corner).

3. DIRECT EXPORT OF RECORDS TO ENDNOTE - EXERCISE ONE Prepared by RMIT University Library

www.rmit.edu.au/library/endnoteIntroduction to ‘EndNote Desktop’ X8 (Mac) – 2018 Student Handout

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http://rmit.libguides.com/endnote

Additional information on adding references from a database to an EndNote library can be found at: http://rmit.libguides.com/endnote/add-references-mac

Apart from Google Scholar & LibrarySearch, many of the major databases allow this feature: Science Direct, PubMed, ERIC, ProQuest, Academic OneFile, EBSCOhost, Scopus, JSTOR, IEEE, Web of Science and Emerald.

1) Ensure EndNote Library is open.

2) Important! Use the Mozilla Firefox as your browser. 3) Choose ProQuest OR Science Direct.

a) Navigate from library homepage to Databases A-Z > Popular Databases > ProQuest

b) Do a search on your topic.c) Tick in the box next to the articles you want to

save.

d) Click on the icon (on the far right) and select RIS (works with Endnote, Citavi etc.) from the pull-down menu.

e) An Export/Save window will appear. Keep RIS (works with Endnote, Citavi etc.) from the top drop-down menu (next to "Output to") selected and click Continue at the bottom of the window.

f) At the prompt select ‘Open with’ and Choose: Applications > Endnote X8 (folder) > Endnote X8 (program), and then OPEN. Tick the box for the “Do this automatically for files like this from now on” option. Click OK. Note: There may also be a prompt to select a library.

a) Navigate from the library homepage to

Databases A-Z > Popular Databases >

Science Direct.b) Do a search on your topic.

c) Tick in the box next to the articles you want to

save.

d) Press icon.

e) Keep Export file as RIS (for EndNote, Reference Manager, ProCite) selected and

click Export at the bottom of the window.

f) At the prompt select ‘Open with’ and

Choose: Applications > Endnote X8 (folder)

> Endnote X8 (program), and then OPEN.

Tick the box for the “Do this automatically for

files like this from now on” option. Click OK.Note: There may also be a prompt to select a

library.

Tip 2: A new imported record(s) will appear in the Imported References folder within your EndNote library. The record(s) will also appear in the All References (master) folder. Each time you export a new record(s), the previous record(s) will be replaced within the Imported References folder, but they are still held in the All References folder.

Tip 3: To add the full-text article (PDF) to new record(s), please refer to step-by-step instructions on the EndNote: a Beginner’s Guide under http://rmit.libguides.com/endnote/full-text

NOTES:



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● Some databases may not export citations directly and may only download a “.ris” file. To export the citation, open the file with Endnote.

● You should always check each exported record to make sure that no information is incorrect or is missing.

● Many databases have the export to EndNote function but they all use different terms. Some examples of the words used by popular databases include: Send to; Export citation(s); Export; Export/Save; Save; EndNote [button].

4. EXPORTING RECORDS FROM LIBRARY SEARCH - EXERCISE TWO

Additional information on adding references from LibrarySearch to an EndNote library can be found at: http://rmit.libguides.com/endnote/add-references-mac

Exporting from LibrarySearch is best for saving references not usually found in databases such as books, DVDs, videos, etc.

To export records from LibrarySearch:

1) Using Mozilla Firefox as your browser, search on a topic in LibrarySearch.

2) Select references to export to the Endnote library by clicking the pin to the right of the title in each record.

Note: To export a single LibrarySearch record, select the Export Record (RIS) option to the right of the title in the record. Then go to step 5.

3) Select ‘Favourite‘ at the top right of the screen

4) Select the records and, from the options next to the My Favourites heading, select ”Push to”

action

5) Select Export Record

6) From the drop down Encoding menu, select the UTF-8 option. Press the Download button.

To export records, select ‘Open with’ and Choose: Applications > Endnote X8 (folder) > Endnote X8 (program), and then OPEN. Tick the box for the “Do this automatically for files like this from now on” option. Click OK. Note: There may also be a prompt to select a library. NOTE: You should always check each exported record to make sure that no information is incorrect or is missing.



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Reminder: A new imported record(s) will appear in the Imported References folder within your EndNote library. The record(s) will also appear in the All References (master) folder. Each time you export a new record(s), the previous record(s) will be replaced within the Imported References folder, but they are still held in the All References folder.

5. EXPORTING RECORDS FROM GOOGLE SCHOLAR - EXERCISE THREE

Additional information on adding references from Google Scholar to an EndNote library can be found at: http://rmit.libguides.com/endnote/add-references-mac

Google Scholar is best for searching academic material on the internet. References from Google Scholar searches can be exported into an EndNote library.

To export records from Google Scholar:

1) Using Mozilla Firefox as your browser, navigate from the library homepage to Google Scholar. Log in with your student / staff number and password when prompted.

2) Click on the Sign in button (top right of screen) and log in with your RMIT email address and Password. You're now signed in to your Google Scholar account -- you can Sign Out (top right of screen).

Note: If you have entered your RMIT e-mail address, clicked on Next and nothing happens, or if you receive the following message at this step -- 'Something went wrong, Sorry, something went wrong there' -- go directly to Google Scholar (https://scholar.google.com.au/) and log in via the above Sign in button again using the same e-mail address.

3) Search on a topic in Google Scholar https://scholar.google.com.au/

4) Click on the white star for each reference you want to export into your EndNote library. This will save the reference to My Library.

5) When a reference has been saved to My Library, the white star changes colour to blue . Clicking on the blue star removes the reference from My Library.

6) Click on My Library on top right corner.

In here, you'll see a list of all the references you've saved in Step 5. Tick the references you want to export into your EndNote library.



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https://scholar.google.com.au/

7) Press the Export button and select EndNote. If you are using Firefox, it will give you the option to either save or open the file.

NOTE: You EndNote library must be open for this step.

8) Your Google Scholar references have now been exported into your EndNote library.

Reminder: Explain that record(s) will appear in the Imported References folder within your EndNote library. It also appears in the All References (master) folder. Each time you export a record(s), previous record(s) will be replaced with new one(s) within the Imported References folder, but will still remain in the All References folder.

EXERCISE THREE: Allow 5 minutes to export some references from Google Scholar, edit the references in EndNote and (if they like) enter manual references from the handout.

6. MANUAL INPUT OF RECORDS - EXERCISE FOUR

Additional information on manually adding references to an EndNote library can be found at: http://rmit.libguides.com/endnote/add-references-mac



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References can also be manually entered into an EndNote library. Manual entry may be needed if the online resource you are using does not have an option to export into EndNote. An example of a reference requiring manual entry would be a report from a government department’s website.

To manually enter references:

1) Open a new reference by selecting References > New Reference

The default setting for new references is Journal Article. Change the reference type using the Reference Type drop-down menu (top left corner). Demonstrate the different templates for

references – e.g., journal article, book, web page.

2) Optional: You can manually enter one of the references from the next page of this handout.

3) After entering the details, click on the small red dot at top left to close

(If a pop-up asks if to save changes to the record, tick the box saying ‘Do not show this message again’, and click ‘Save’. The next time it will automatically save).

4) Point out where you can view full view full-text PDFs in the Attached PDFs section

and how to:

Change the layout by clicking on (top right corner of screen) Make quick corrections to fields in the Reference tab Add ratings to identify important references (within Reference tab)

NOTES:

● Instructions on inserting PDFs into an EndNote library can be found at http://rmit.libguides.com/endnote/full-text.

● For manual entry of a reference - the Minimum Fields handout specifies the fields that need to be completed for different types of references.

Tips:- List author last name (family/surname) first and follow with a comma – e.g., Benton, Tim - Organisation names should be entered in full and follow with a comma – e.g., “RMIT University,”- Enter each author name on a separate line.- Space between author initials.- Full stop after each author initial – e.g., Smith, J. O.- Sentence case for journal article titles.- Enter some keywords for searching later.

List of references to practice manual entry (in RMIT Harvard style):

Book



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Gartner, LP & Hiatt, JL 2015, Cell biology and histology, 7th edn, Wolters Kluwer Health, Philadelphia.

Journal article

Vladut-Severian, I 2013, 'Urban sustainability and integrated urban water management', Journal of Engineering Studies and Research, vol. 19, no. 4, pp 25-33.

Web Page

Murray-Darling Basin Authority 2015, Environmental water recovery program, viewed 4 March 2015, <http://www.mdba.gov.au/what-we-do/water-planning/sdl/water-recovery-progress>.

Article from a Newspaper Website

Presiss, B 2012, ‘Academic calls for plagiarism rules overhaul’, Sydney Morning Herald, 20 August, viewed 19 January 2015, <http://www.smh.com.au/national/academic-calls-for-plagiarism-rules-overhaul-20120820-24imt.html>.

Blog

Eaton, S 2013, What is the difference between a citation and a reference’, Literacy, languages & leadership, 18 October, viewed 19 January 2015, <https://drsaraheaton.wordpress.com/2013/10/18/whats-the-difference-between-a-citation-and-a-reference/>

Government Report

Department of Education and Training 2014, Boosting the commercial returns from research, Australian Government, viewed 20 January 2015, <https://submissions.education.gov.au/Forms/higher-education-research/Documents/Boosting%20Commercial%20Returns%20from%20Research%20%20-%2024102014.pdf>

7. GROUPS



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http://www.mdba.gov.au/what-we-do/water-planning/sdl/water-recovery-progress

Additional information on creating groups within an EndNote library can be found at: http://rmit.libguides.com/endnote/creating-groups

Groups make it easy to break a large library into subsets for later viewing. A group simply points to a subset of references that already exist in the library.

1) Create a Custom Group:

a) Right-click on My Groups, or from the menu Groups > Create Group and name it after a topic. Demonstrate dragging and dropping some references into a Group. Custom groups work on the “drag and drop” method.

2) Create a new Smart Group:

● Right-click on My Groups, or from the menu Groups > Create Smart Group and name it after a topic. In Any Field, set up a search for a word that commonly appears in your references (have a look at the title or abstract) – this creates a group that will automatically add references if they have your chosen word in the citation.

8. SELECTING STYLES IN ENDNOTE

Additional information on changing reference styles within an EndNote library can be found at: http://rmit.libguides.com/endnote/editing-citations-or-output-style

● Referencing styles can be changed in EndNote AND in your Word document (and that style selected should be the same in both).

● Select (change) different styles. From the drop-down menu, click Select Another Style and select the style you want to use – e.g. APA 6th – and select Choose to add it to your list of favourite styles.

● Other styles not in the EndNote list can be downloaded via EndNote: Edit > Output styles > Open Style Manager > Get More on the Web.

● RMIT staff and students using RMIT Harvard referencing style and using EndNote on a personal computer, will need to download the RMIT Harvard Style (Harvard_RMIT_EndNote) available from the library’s EndNote website within the Downloads tab - http://www1.rmit.edu.au/library/endnote.

9. USING ENDNOTE WITH WORD - EXERCISE FIVE



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Additional information on using an EndNote Library with Word can be found at: http://rmit.libguides.com/endnote/word-mac

1) Open your own Word document to practice or, alternatively, you can download the Library’s sample Word document:

Instructions if using sample Word document:

a) From the library’s EndNote website (http://www.rmit.edu.au/library/endnote), click on the Help & Training tab.

b) Right-click on sample Word document 'Information literacy' practice document (DOC, 20 KB), and save onto desktop (no need to rename).

2) Open document. EndNote appears as a separate tab in Word.

Demonstrate how to select the same referencing style in Word as used in Endnote.

Select the same referencing style in Word as used in Endnote.

Tip 5: When you open your Word documents, you should ensure that the selected referencing style (RMIT Harvard, APA, Vancouver, etc.) is the same as the selected referencing style in your EndNote Library. If not, references will incorrectly display in your Word document and you will lose marks.

3) Inserting references in Word – here are two methods (the first is more intuitive):a) In Word, select where you would like to insert the citation in the text.

b) In EndNote, highlight the reference and select Insert Citation .c) The reference(s) will be inserted into the text of the Word document, and a Reference

List or Bibliography will be created the end of the document.

OR

a) In Word, select where you would like to insert the citation in the text.

b) Select Search EndNote library from the EndNote toolbar c) Search for a reference (e.g. use the author's surname), hit 'return'.

d) Once the correct reference appears click Insert.e) The reference(s) will be inserted into the text of the Word document, and a Reference

List or Bibliography will be created the end of the document.

4) Changing referencing Styles in Word:



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a) Select the style from the Referencing Styles drop-down list. For example:

b) If the required style is not in the list, search for a referencing style by clicking Select Another Style.

5) Editing in-text citations in Word:

a) In Word, place cursor on in-text citation.

b) From the EndNote tab, select Edit & manage citation(s): ● Enter page number for an in-text citation. Enter page numbers in the ‘Pages’ field

> press OK.

Tip 6: Page numbers will only appear if the Style allows it (e.g. APA, Harvard RMIT).

Exclude author or year from an in-text citation.Click the Formatting drop-down menu within the Edit Citation tab > select Exclude Author or Exclude Year > press OK.

6) Remove an in-text citation in Word:



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a) In Word, place the cursor on the citation you want to delete.

b) From the EndNote toolbar, select Edit & manage citation(s).c) Click the drop-down arrow to the right of the citation you want to remove and select

Remove Citation. Click OK.

Tip 7: Do NOT remove or delete a reference in Word using the DELETE key.

Tip 8: Removing an in-text citation from Word does NOT remove the reference from your EndNote Library – it only removes that single instance from your Word document.

NOTE: If any reference in the EndNote Library is edited, changes made will NOT be reflected in the

Word document until you update the Bibliography. To do so, use the Bibliography drop-down arrow in the EndNote toolbar.

10. FINAL TIPS Prepared by RMIT University Library

www.rmit.edu.au/library/endnoteIntroduction to ‘EndNote Desktop’ X8 (Mac) – 2018 Student Handout

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● EndNote basic – http://endnote.com/product-details/basic

EndNote basic is the condensed online version of the EndNote Desktop program which we teach in these classes. EndNote basic allows you to sync your EndNote Desktop Library with EndNote basic so you can use your Library, ‘on the cloud’, anywhere with internet access. You can also use EndNote basic on its own as an alternative to using EndNote Desktop.

To use EndNote basic, you will first need to create an EndNote basic account: https://www.myendnoteweb.com/

For more information: http://rmit.libguides.com/endnote/basic

● Self-paced library guide - EndNote: a Beginner’s Guide - http://rmit.libguides.com/endnote

Library homepage > Subject guides > Reference > Go > Endnote: a Beginner's Guide

You can use this guide as a self-paced instructional tool - anytime, anywhere – to: 1) go through what was taught in the class to reinforce your understanding, 2) follow up on what you didn't fully understand in the class, 3) or explore other EndNote features not covered in the class (e.g. adding full text, Journal Term Lists, EndNote basic, etc.)

● Face-to-face - EndNote Drop-In Sessions - http://www1.rmit.edu.au/library/classes

Dates & times: Library homepage > Classes and tutorials > Browse and book library classes > EndNote "Drop-in" – beyond the basics > [scroll to the “Drop-sessions]

Drop-in sessions are designed for staff and students who have specific and advanced questions with EndNote and which cannot be covered in the EndNote Beginner classes

● Official EndNote website from the Library - EndNote: Managing your References http://www1.rmit.edu.au/library/endnote

Library homepage > Quick Links > Referencing and EndNote > EndNote

This is the official EndNote website from RMIT Library. You can access online tutorials, webinars, discussion forums and the EndNote Beginner's Guide, as well as download the electronic version of documentation that was handed out to you in the class, from the Help & Training section. You can also download the EndNote program, Styles and other files to your own computer from the Downloads section.

● It's essential you keep a backup of the EndNote library in different locations for extra safekeeping and guarding against lost USBs, corrupt or damaged EndNote files, network issues, computer problems, etc. - RMIT student or staff drive, USB and on home computer/laptop. Instructions on how to back up an EndNote library can be found at: http://rmit.libguides.com/endnote/backup.

11. CONCLUSION AND FURTHER HELP



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● You will soon receive an email asking for your feedback on the session. Feedback is anonymous. Although survey completion is optional, it's important for the library to receive this feedback in order to keep sessions relevant and make improvements to benefit all participants.

● RMIT Library cannot fix complex technical problems with specific Endnote libraries and documents. If students or staff require advanced technical troubleshooting, please refer them to Endnote.com.

● If you have technical issues with downloading or installing EndNote, please contact the RMIT IT Service - http://www1.rmit.edu.au/its/ithelp.

● You can ask for assistance related to the EndNote session in person at any Library service point or via Ask a Librarian - http://www1.rmit.edu.au/library/askalibrarian.

● The Help section on the EndNote: a Beginner’s Guide lists various resources you can consult

for further assistance - http://rmit.libguides.com/endnote/help.



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