introduction to getting things done (gtd) & personal productivity ninja - the art of stress-free...

For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com

GETTING THINGS DONE The art of Stress-free Productivity

Personal Productivity Ninja

Introduction to

A brand new way to develop remarkable clarity, focus and consistency to achieve Goals

http://www.productivemotion.com/


The definitive business self-help book of the decade – Time Magazine

Translated in over 36 languages Over 400 apps built around GTD Google search of ‘Getting Things

Done’ reveals 705,000,000 results! (As on January 24, 2014)

GETTING THINGS DONE


http://www.amazon.com/gp/product/0142000280?ie=UTF8&camp=1789&creativeASIN=0142000280&linkCode=xm2&tag=cartiwatch06-20


“There is usually an inverse proportion between how much something is on your mind and how much it’s getting done”- David Allen


http://www.amazon.com/gp/product/0142000280?ie=UTF8&camp=1789&creativeASIN=0142000280&linkCode=xm2&tag=cartiwatch06-20


Agenda

Understand the fundamental principles of Getting Things Done - a revolutionary way to stress-free productivity by David Allen.

Introducing “Personal Productivity Ninja” a course based on GTD

Time investment: 10 minutes



The new age of Distraction

NewspaperRadio

TelephoneTelevision

ComputerInternet

Mobile phonesE-mail

SmartphonesSocial Media

1900 1940 1990 2000 20101910 1920 1930 1950 1960 1970 19801

10

Too much technology in

short span of time



External Commitments

Internal Commitments

The Problem of Plenty

Communication

Skills

InformationKnowledge

Ideas

Projects

Expectations

Desires

You

Interests

“Something”!

A lot of things!

We have taken on more than our capacity to handle



Result?

1.Stress & Anxiety2.Attention Deficit

Disorder3.Lack of Fulfillment4.Chronic Illnesses



In Older days…

Work was self-evident



TodayInfinite Options

We are dealing with infinity

Finite Time & Energy



Old Models and Old Habits Don’t Work

• Time Management• ABC Priority Coding• Daily Schedules• Outlookx



“A problem cannot be solved at the level at which it was created”-Albert Einstein



The demands & opportunities of 21st Century requires a new way of thinking, doing and being



The Promise of a Ready State of a Martial Artist



A state accessible to everyone

A condition of working, doing, being In which Mind is clear and constructive

things are happening



Mind Like Water

What happens when you throw a pebble in a pond of still water?



Mind Like Water

The still water responds exactly in proportion to the mass and velocity

of pebble thrown to it



Mind Like Water

Most people give more or less attention to things than they deserve because they do not operate in a “mind like

water” state



Anything you overreact or underreact can control you, it often does

Water does not get stressed before hitting the rock



The Access to Mind Like Water

Your ability to generate power is directly proportional to your ability to relax and concentrate

Your ability to relax and concentrate is directly proportional to your ability to eliminate distraction

Distraction is created by mismanaged commitments



Mismanaged Commitments: A Productivity Killer

Every mismanaged commitment becomes an “Incomplete” or “Open Loop”



An “Open Loops”

Anything pulling your attention that does not belong where it is, the way it is

E-mail Projects Role Client

Family Life Career



The Basic Requirements

Keep reminders organized in a system

Open Loop

Collect it outside of your mind

Clarify what your commitment is



Let’s try it out

• Write down a project or situation that is most on your mind this moment.

• Describe in a single written sentence, your intended successful outcome for it

• Write down the very next physical action required to move the situation forward



Welcome to Knowledge Work

In Knowledge Work, task is not given, it has to be determined - Peter Drucker



Why are things on your mind?

• You haven't clarified• You haven't decided • You haven't put reminders



How your Mind Work?

Conscious Mind

Short Term Memory

Sub-conscious Mind

Three distinct qualities of your mind

Focusing tool for conscious thinking

Every small or big commitment you make or accept is tracked by a less than conscious part of you

Your super-computer. Infinite source of creativity and insight

Your Monitor

Your RAM

Your Super Computer



For a majority of us…our RAM is Full!

• Our RAM is overflowing with “open loops”• It’s working over time• We experience “busy-ness”



Why Does it Happen?

Your mind is Smart but Really Stupid

Your mind keeps pressing you about anything and everything which is unhandled or undone



Your mind is handicapped in it’s ability to store, remember and remind commitments



What do we do about it?

• Organizing• Time Management• Managing Information Overload• Managing Priorities



Most of it Fails!

OrganizingTime ManagementManaging Information OverloadManaging Priorities

Why?



Organizing We try to organize an incomplete list of unclear things

Organizing Fail because….



OrganizingTime Management You don’t end up

with 6 minutes by managing 5 minutes

Time management is not the issue



OrganizingTime ManagementInformation OverloadManaging Priorities

You don’t manage priorities, you have them

You can’t manage priorities



Let’s face the Reality

You have more to DO than you can possibly DO

You just need to feel good

about your choicesaction



Unless a capacity for thinking be accompanied by a capacity for action, a superior man exists in torture. —Benedetto Croce



The key to Managing Commitments is Managing Actions



You can train yourself like a martial artist to be faster, more responsive, more proactive and more focused in knowledge work



A brand new course to help you achieve goals by applying principles of Getting Things Done

PERSONAL PRODUCTIVITY NINJA

INTRODUCING



How Personal Productivity Ninja Works

Cluttered and Clouded Clear and Decisive

Reactive and Stressed Behavior

Respond appropriately to the situation




Personal Productivity Ninja puts you straight on the driver’s seat of your Work and Life.

It helps you develop a remarkable degree of clarity, focus and consistency to achieve your Goals.

How Personal Productivity Ninja Works



“Your ability to refocus rapidly, on the right things, at the right

horizon at the right time is the master technique of knowledge

work.”- David Allen




PRODUCTIVEMOTION.COM


Coming This March 2014At the Computer near you

For productivity tips and best-practices, visit:


http://productivemotion.com/

introduction to getting things done (gtd) & personal productivity ninja - the art of stress-free...

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