introduction to information governance and ediscovery in the cloud
DESCRIPTION
Introduction to Information Governance and eDiscovery in the Cloud by Charles Skamser, well known industry thought leader and CEO of eDiscovery Solutions Group. Part of the 2011 eDSG Summer Webinar Series on Information Govenance and eDiscovery in the Cloud.TRANSCRIPT
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar SerieseD
iscovery Solutions G
roup
eDiscovery Solutions GroupSummer 2011 Technology Webinar Series
Information Governance and eDiscovery in the Cloud
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Notices
• Copyright Notice:– All materials provided in this presentation are subject to copyrights
owned by eDiscovery Solutions Group Incorporated or other identified individuals or entities. As such no rights are granted to copy and/or use these materials in any manner outside this training class.
• Not Legal Advice:– The material is provided for informational purposes only and is not
intended to be used as the basis for any legal decisions.– I am not a lawyer and the information and/or answers to any questions
provided in this presentation is not legal advice and should not be construed as such.
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
INTRODUC
TIO
N
INTRODUC
TIO
N
Webinar Topic
INFORMATION GOVERANCE AND eDISCOVERY IN THE CLOUD“everything you can learn in 30 minutes or less”
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Agenda
• Introduction of Speakers• Overview of eDiscovery Solutions Group (eDSG)• Introduction to Information Governance and eDiscovery in the
Cloud• Questions and Answers• Contact Information
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Speaker
Charles SkamserPresident and CEOeDiscovery Solutions Groupemail: [email protected]: www.ediscoverysolutionsgroup.com
The eDiscovery Paradigm Shift
eDiscoveryGroup
The eDiscovery Solutions Group
Early Case Assessment Association
Enterprise eDiscovery in the Cloud
Information Governance in the Cloud
International Association of Data Mapping Professionals
eDiscovery in Virtualization
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Overview of eDSG
“eDiscovery Solutions Group (eDSG) is an international thought leader and Information Management Consulting firm that specializes in assisting the Legal and Information Technology (IT) departments of the Global 2000 with implementing Information Governance and eDiscovery in the Cloud.”
LEADING THE MAKRET
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Information Governance
Information Governance is the set of multi-disciplinary structures, policies, procedures, processes and controls implemented to manage information on all media in such a way that it supports an organization's immediate and future regulatory, legal, risk, environmental and operational requirements.
STRATEGIC ADVANTAGE“the most important thing that most organizations don’t do well”
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
IG Maturity Model
• Level 5 (Transformational): This level describes an organization that has integrated information governance into its overall corporate infrastructure and business processes to such an extent that compliance with the program requirements is routine.
• Level 4 (Proactive): This level describes an organization that is initiating information governance program improvements throughout its business operations. Information governance issues and considerations are integrated into business decisions on a routine basis, and the organization easily meets its legal and regulatory requirements
• Level 3 (Essential): This level describes the essential or minimum requirements that must be addressed in order to meet the organization’s legal and regulatory requirements
• Level 2 (In Development): This level describes an environment where there is a developing recognition that recordkeeping has an impact on the organization, and that the organization may benefit from a more defined information governance program
• Level 1 (Sub-Standard): This level describes an environment where recordkeeping concerns are either not addressed at all, or are addressed in a very ad hoc manner
Most Global 2000 Organizations are at Level 1-2
The Goal is to Migrate these Organizations to Level 4-5
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
The IMRM
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2011 New Technology Webinar Series
eDiscovery
eDiscovery is the process of identifying, collecting, processing and PRODUCING any information (paper or electronic) that may be evidence in a lawsuit
THERE ARE FEDERAL AND INTERNATIONAL STATUTES THAT
GOVERN THIS PROCESS
STRATEGIC ADVANTAGE“opportunity to reduce costs and increase the effectiveness of the legal department”
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
eDiscovery Maturity Model
Most Global 2000 Organizations are at Level 1-2
The Goal is to Migrate these Organizations to Level 4-5
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
The EDRM
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2011 New Technology Webinar Series
Needle in Haystack
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2011 New Technology Webinar Series
The Cloud
“The Cloud” has complicated information governance and eDiscovery 10X…
However, it also provides a whole new set of exciting options and opportunities for the enterprise…
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Gartner Magic Quadrant
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2011 New Technology Webinar Series
Tip of the Day
• Top Down Support• Cross Organizational
Committees and Commitment
• Document Retention Policy• Data Mapping• Legal Holds• Best Practices
STRATEGIC ADVANTAGE
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
STRATEGIC ADVANTAGE
What are the Options
• Collections and Computer Forensics– Internal or External
• Proactive or Reactive– Architecture
• Private vs. Public Cloud• SaaS Location
– Outsource to Law Firm– Outsource to a Single Source
SaaS Provider– Outsource to a Multi-Source
SaaS/PaaS Provider
• Managed Services– Don’t under estimate the internal
cost of providing services
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Enterprise eDiscovery Options
ElectronicCollection
ManualCollection
Point
EarlyCase
Assessment
PredictiveCoding
DocumentReview
EDDProcessing
Production
EnterpriseVault
On-SiteeMail
Server
StorageTapes
OtherOn-Site
Archives
Off-SiteeMail
Server
OtherOff-Site
Archives
UnconnectedData Sources
SocialNetworks
Option # 1: Private On-Premise Cloud
12
IG / eDTemp
Storage
IG / eDLong Term
Storage
3
How these technologies and associated storageis integrated depends upon your vendor choices
A
B
ElectronicCollection
ManualCollection
Point
EarlyCase
Assessment
PredictiveCoding
DocumentReview
EDDProcessing
Production
Option # 2: Private Off-Premise Cloud
IG / eDTemp
Storage
IG / eDLong Term
Storage
This option will have to be provided by a larger IaaS/PaaS provider and will probably include managed services
This may or may not include managed services
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Enterprise eDiscovery Options
ElectronicCollection
EnterpriseVault
On-SiteeMail
Server
StorageTapes
OtherOn-Site
Archives
Off-SiteeMail
Server
OtherOff-Site
Archives
UnconnectedData Sources
SocialNetworks
Option # 3: Private Distributed Cloud
A
B
ElectronicCollection
ManualCollection
Point
EarlyCase
Assessment
PredictiveCoding
DocumentReview
EDDProcessing
Production
Option # 3: Private Distributed Cloud
IG / eDTemp
Storage
IG / eDLong Term
Storage
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Pricing Options
• Law Firms /Service Providers– Traditional ($/GB) pricing– SaaS Value Based Pricing
• Private Cloud On-Premise– License Software (CapEx)– SaaS Value Based Pricing (Monthly)
with Managed Services
• Private Cloud Off-Premise– SaaS Value Based Pricing (Monthly)
with Managed Services
STRATEGIC ADVANTAGE
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
STRATEGIC ADVANTAGE
Summary
• Train has left the station on cloud computing
• Information Governance in the Cloud can be a BIG Strategic Advantage
• eDiscovery in the Cloud can save money and increase legal efficiencies
• Proactive vs. Reactive• One size does not fit all• Opportunity to Reduce Costs• Rely on an expert
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
HOW CAN WE HELP?
Questions and Answers
w w w . e d i s c o v e r y s o l u t i o n s g r o u p . c o m
© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved
2011 New Technology Webinar Series
Contact Information
Charles SkamserPresident and CEOeDiscovery Solutions GroupPhone: 310-987-7608 email: [email protected]: www.ediscoverysolutionsgroup.com
Michael MulcahyVice President of Worldwide Business DevelopmenteDiscovery Solutions GroupPhone: 310-987-7608 Mobile: 562-822-7141email: [email protected]: www.ediscoverysolutionsgroup.com