introduction to kanban for scrum teams

@jonathansen

Done

Develop DoneAnalysis Testing Ready for DemoOngoing DoneOngoing

Sprint Backlog

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Jonathan Hansen Thumbtack Technology

Introduction to Kanbanfor Scrum Teams

@jonathansen

Growing Beyond Scrum

Helping Scrum Delivery

What is Kanban?

Intro

Topics (4)

Discussing (1)

To Review (3)

Done

@jonathansen

JUST DO WHATEVER

Fragile Produc5on System Chao5c Execu5on Coordina5on with Large Staff Miscommunica5on with Business

Old Methodology at my Startup

@jonathansen

SCRUM!

@jonathansen

GeFng Started with Scrum Actually Finishing Work Managing Unbreakable Epics

Kanban Enables Scrum Prac5ces

@jonathansen

Kanban Improves Scrum Prac5ces

Daily Standups Sprint Planning Delivery Cadences

@jonathansen



What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done

Intro

Lean Manufacturing Knowledge Work Kanban Method

@jonathansen

A POPULAR PREFIX

Lean Kanban Lean Startup Lean UX Lean In Lean Manufacturing Lean Six Sigma Lean Thinking Lean Enterprise Lean Analy5cs Lean Branding Lean Healthcare Lean Educa5on Lean Cuisine Lean SoRware Development Lean Coffee

@jonathansen

LEANConEnuously Improve how you Eliminate Waste that prevents the delivery of the correct, high quality products to customers when they need them.

@jonathansen

TITLE TEXTTraditional Lean

Financial Strategy

Economics of Scale Less Upfront Cost

Production Strategy Push Pull

Defect Strategy Quan5ty Quality

@jonathansen

+ =

Western Wheel Factory

Hub Bin Rim BinHub+Rim Assembly Tire BinH+R Bin Wheel Bin

Final Wheel

Assembly

+Process:

15/hour 10/hour

HOUR 1 START

@jonathansen

Western Wheel FactoryHOUR 1 END


Final Wheel

Assembly

Wasted Effort Worse over Time

@jonathansen

Western Wheel FactoryHOUR 2 START


Final Wheel

Assembly

@jonathansen

Western Wheel FactoryHOUR 2: END


Final Wheel

Assembly

@jonathansen

Western Wheel FactoryHOUR 4: START


Final Wheel

Assembly

@jonathansen



Final Wheel

Assembly

@jonathansen

Western Wheel FactoryHOUR 6: START


Final Wheel

Assembly

@jonathansen



Final Wheel

Assembly

Work Pushed through Process Based on Plan Inventory piles up to be dealt with later

@jonathansen


Financial Strategy




@jonathansen



Final Wheel

Assembly

DEFECT APPROACH

1.Defects Discarded 2.Replaced with Inventory

Defect

@jonathansen



Final Wheel

Assembly

DEFECT APPROACH

1.Defects Discarded 2.Replaced with Inventory

@jonathansen


Financial Strategy




@jonathansen

KANBAN IN MANUFACTURING

The system for limiEng excessive Work in Process

@jonathansen

Limited Number of Produc3on kanban cards Card means Make me an item Without a card, nothing gets built Limited by Customer Demand Limited by Produc3on Capability

Lean Wheel Factory


Final Wheel

Assembly

WWWWWWWWWW

@jonathansen

Limited Number of Produc3on kanban cards Card means Make me an item Without a card, nothing gets built Limited by Customer Demand Limited by Produc3on Capability

Lean Wheel Factory


Final Wheel

Assembly

WWWWWWWWWWHR HR HR HR HR

HR HR HR HR HR

@jonathansen

Lean Wheel FactoryKANBAN CARD = START ASSEMBLING

HR

HR HR

HR HRHR

HR HR

HR HR


Final Wheel

Assembly

WWWWWWWWWW

@jonathansen


HR HR

HR HRHR

HR HR

HR HR

HR

Rim BinHub+Rim Assembly Tire BinH+R Bin Wheel Bin

Final Wheel

Assembly

WWWWWWWWWW

Hub Bin

@jonathansen


HR

HR HR

HR HRHR

HR HR

HR HR


Final Wheel

Assembly

WWWWWWWWW

W

@jonathansen

Lean Wheel FactoryPART CONSUMED = CARD SET ASIDE

HR HR

HR HRHR

HR HR

HR HR

HR

Hub Bin Rim BinHub+Rim Assembly Tire BinH+R Bin

Final Wheel

Assembly

WWWWWWWWWW

Wheel Bin

@jonathansen

Lean Wheel Factory

HR HR

HR

HR HR

HR HR

HR HR

HR


Final Wheel

Assembly

W

WWWWWWWWW

Wheel Bin

@jonathansen

Lean Wheel Factory

HR HRHR HR

HR

HR HR

HR


Final Wheel

Assembly

W

WWWWWWW

Wheel Bin

HRHRWW

@jonathansen

Lean Wheel Factory

HRHR HR

HR HR

HR


Final Wheel

Assembly

W

WWWWW

HRHR

W

W

Wheel Bin

HRW

HRW

@jonathansen

Lean Wheel Factory

HR


Final Wheel

Assembly

HRHR

Wheel Bin

HRHRHR

WW

W

WW

W

W

WW

W

HRHRHRHRHRHR

Only requests parts needed

@jonathansen


Financial Strategy




@jonathansen

1.Stop the Line 2.Discover Problem Cause 3.Experiment to Prevent Problem in Future

Lean Wheel Factory

HR HRHR HR

HR HR

HR HR

HR


Final Wheel

Assembly

W

WWWWWWWW

Wheel Bin

DEFECT APPROACH

HR

W

@jonathansen

1.Stop the Line 2.Discover Problem Cause 3.Experiment to Prevent Problem in Future

Lean Wheel Factory

HR HRHR HR

HR HR

HR HR

HR


Final Wheel

Assembly

W

WWWWWWWW

Wheel Bin

DEFECT APPROACH

HRW

@jonathansen

LEAN QUALITY APPROACH

Stop the Line Everybodys problem Small Changes Con5nuous Changes

@jonathansen

Toyota makes millions of improvements every year, all generated from the ideas of their employees world wide

- Paul A. Akers

@jonathansen

LEANConEnuously Improve how you Eliminate Waste that prevents the delivery of the correct, high quality products to customers when they need them.

@jonathansen



What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done

Intro


@jonathansen



Final Wheel

Assembly

This happens in our brains and we dont

even see it

@jonathansen

MENTAL WIP EXERCISE1. Fibonacci: Fn = Fn-1 + Fn-2 (1, 1, 2, 3, 5,) 2. Sevens (7, 14, 21,) 3. Alphabet (A, B, C,) 4. Roman Numerals (I, II, III, IV,)

@jonathansen

Change Initiatives

@jonathansen

Capability

Time

Current Capability

Potential Future CapabilityAdjustment

Pain

Change InitiativesLate Success Feedback

@jonathansen

Lean ChangeCa

pability

Time

Smaller Changes

Improvement Never Ends

Each Change Less PainfulEarly

Success Feedback

@jonathansen

KNOWLEDGE WORK

Inventory is in your Head Myth of Mul5tasking Resist Big Change

@jonathansen

Kanban Method by David Anderson

Evolu3onary Change Management Method

Because Change is Scary

@jonathansen

Kanban Method Principles

1. Start with what you do now

2. Agree to Evolu3onary Change

3. Ini3ally, dont change job 3tles, roles, responsibili3es

@jonathansen

KANBAN METHOD PRACTICES1. Visualize the WorkSprint Backlog Develop Test

Ready to Demo Accepted

KA

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@jonathansen

KANBAN METHOD PRACTICES1. Visualize the Work

Source: 3founders.com

http://jimdo.com

@jonathansen

KANBAN METHOD PRACTICES2. Limit Work in ProcessSprint Backlog

Develop Test Ready to Demo Accepted

KA

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(3) (4)

Upstream of Bottleneck

Bojleneck

@jonathansen

Upstream of Bottleneck

@jonathansen

KANBAN METHOD PRACTICES3. Manage FlowSprint Backlog


KA

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(3) (4)

But what if a Dev is free?!?

@jonathansen

KANBAN METHOD PRACTICES3. Manage FlowSprint Backlog


KA

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(3) (4)

But what if a Dev is free?!?

Some Op5ons: Automate Tests Refactor (if TDD) Read a Book Take a Nap

@jonathansen

KANBAN METHOD PRACTICES4. Make Process Policies ExplicitSprint Backlog


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Code is wrijen!

Code is wrijen + unit tests pass!

@jonathansen

KANBAN METHOD PRACTICES4. Make Process Policies ExplicitSprint Backlog


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(3) (4)

Code is wrijen!

Code is wrijen + unit tests pass!

Some Tips: Write Lane Policies where Work Is Add Sprint or Project Goal Con5nuous Improvement: Policies change! Update them

@jonathansen

KANBAN METHOD PRACTICES5. Implement Feedback LoopsSprint Backlog


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(3) (4)

Customer: Deliver Frequently Team: Align on In Process Work Team: Tweak Process to Improve It

@jonathansen

KANBAN METHOD PRACTICES5. Implement Feedback LoopsSprint Backlog


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(3) (4)

Customer: Deliver Frequently Team: Align on In Process Work Team: Tweak Process to Improve It

Scrum

Helps!

@jonathansen

KANBAN METHOD PRACTICES6. Improve Collaboratively, Evolve ExperimentallySprint Backlog


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(3) (4)

@jonathansen



KA

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You are allowed to Think - Klaus Leopold

@jonathansen



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Dont get Hung up on Kanban Rules Or Scrum Rules If you think something will help, try it! If it doesnt work, try something else!

You are allowed to Think - Klaus Leopold

@jonathansen

Kanban Method PracRces

1.Visualize Your Work

2.Limit WIP

3.Manage Flow

4.Make Process Policies Explicit

5.Implement Feedback loops

6.You are Allowed to Think

@jonathansen



What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done

Intro


@jonathansen



What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done

Intro

Meet Sprint Commitments Daily Standup An5pajerns Epic Management

@jonathansen

Helping Scrum DeliveryMEETING SPRINT COMMITMENTS

Successful Sprint?

0

45

90

135

180

Without Kanban

@jonathansen

Helping Scrum DeliverySPRINT DAY 1

Doing Done

D5

S3 S4

D3

D4

E1E2

S2

D2

S1

D1

Search

Detail

Edit E3 E4 E5

SQABlk

DQABlk

EQABlk

Sprint Backlog

Without Kanban

@jonathansen


Sprint Backlog Doing Done

D5

S3

S4

D3D4

E1

E2

S2

D2

S1

D1

Search

Detail

EditE3

E4 E5

SQABlk

DQABlk

EQABlk

Without Kanban

@jonathansen


Sprint Backlog Doing Done

D5

S3

S4

D3

D4

E1

E2

S2

D2

S1

D1

Search

Detail

EditE3

E4 E5

SQA

DQA

EQA

SB5 SB4SB3

SB2 SB1

DB1

DB2

DB3

DB4

EB1

EB2EB3EB5

EB4

Without Kanban

@jonathansen


Successful Sprint?

0

45

90

135

180

Without Kanban

NOPE!

@jonathansen

High Task WIP = Slow Tasks

0

10

20

30

40

DoneDoingTodo


Without Kanban

AVG LEAD 3.7 DAYS AVG WIP 7.5 ITEMS

@jonathansen

High Task WIP = Slow Tasks

0

10

20

30

40

DoneDoingTodo


Without Kanban

AVG LEAD 3.7 DAYS AVG WIP 7.5 ITEMS

Littles Law

@jonathansen


High Feature WIP = Idle QA + More Bugs

0

10

20

30

40

DoneDoingTodo

Without Kanban

Scope Creep from

17 to 31 Tasks

No Features Testable for 7 Days

@jonathansen

Helping Scrum DeliveryHELPFUL KANBAN PRACTICES

With Kanban

1.Visualize the Work 2.Limit WIP (Features & Tasks) 3.Manage Flow

@jonathansen

E2E1

Helping Scrum DeliverySPRINT DAY 1Doing

Done

D5

S3 S4

D3 D4

S2

D2

S1

D1

Features

Tasks

E3E4 E5

Sprint Backlog

With Kanban

(2)

(4)

Search

Detail Edit

Development Testing

@jonathansen

E2E1


Done

D5

S3 S4

D3 D4

S2

D2

S1

D1

Features

Tasks

E3E4 E5

Sprint Backlog

With Kanban

(2)

(4)

Search

Detail Edit

Development Testing

SB4

SB3

SB2SB1

@jonathansen

E2E1


Done

D5

S3 S4D3D4S2D2

S1

D1

Features

Tasks

E3 E4E5

Sprint Backlog

With Kanban

(2)

(4)

SearchDetail

Edit

Development Testing

SB4

SB3 SB2 SB1DB1

DB2

EB1EB2

EB3

EB4

@jonathansen


Scrum Alone

0

10

20

30

40

AVG LEAD 3.7 DAYS

AVG WIP 7.5 ITEMS

Scrum + Kanban

0

10

20

30

40

AVG LEAD 0.5 DAYS

AVG WIP 1.4 ITEMS

@jonathansen


Scrum Alone

0

10

20

30

40

AVG LEAD 3.7 DAYS

AVG WIP 7.5 ITEMS

Scrum + Kanban

0

10

20

30

40

AVG LEAD 0.5 DAYS

AVG WIP 1.4 ITEMS

No QA 7 Days

17 to 31 Tasks

QA in 4 Days

14 to 24 Tasks

@jonathansen

Helping Scrum DeliveryMEETING SPRINT COMMITMENTSComparing Burndowns

0

45

90

135

180

Scrum Alone Scrum with Kanban

@jonathansen



What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done

Intro


@jonathansen

Daily Standup An5pajerns

@jonathansen

Daily Standup An5pajerns

Digging Deep No Accountability Upda5ng the PM

@jonathansen

Done

Lean Daily StandupsWALK THE BOARD

With Kanban

Develop Done

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Backlog Testing Deploy- ment(10)(2)(3)

(1)Ongoing DoneOngoing

What do we need to do to

deploy B?

@jonathansen



What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done

Intro


@jonathansen

Epic ManagementWORST SPRINT DEMO EVER

@jonathansen

Done

Epic ManagementUNSPLITTABLE FEATURES

With Kanban

Develop Done

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Backlog Testing Ready for Demo

(2)(3)Ongoing DoneOngoing

Not Sprint

Sprint

Next Up

(10)

(2)

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@jonathansen

What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done



Intro

@jonathansen

What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done



IntroIn Scrum, you should inspect and adapt on

everything... except Scrum.

- David J. Bland haps://twiaer.com/davidjbland/status/430769613903654912

@jonathansen

What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done



Intro

Lean Sprint Planning Kill the Timebox Ques5on Everything

@jonathansen

Lean Sprint PlanningARE YOU GETTING STORY POINT ACCURACY?

0

25

50

75

100

Actual Days to Complete

1 2 3 4 5 6 7 8 9 10

2-Point 3-Point

@jonathansen

Lean Sprint PlanningSTORY POINT ALTERNATIVE: HISTORICAL LEAD TIME

0

10

20

30

40

4/6/15 4/14/15 4/23/15 5/2/15 5/11/15

upper limit: 29.88

mean: 5.94

@jonathansen

Lean Sprint PlanningHISTORICAL LEAD TIME: HISTOGRAM

0

3.5

7

10.5

14

Actual Days to Complete< 1 day 1 to 5 5 to 10 10 to 20 > 20

@jonathansen

Lean Sprint PlanningHISTORICAL LEAD TIME: HISTOGRAM

network

0

1.25

2.5

3.75

5


< 2 2 to 6 6 to 10 > 10

UI

0

1

2

3

4


< 1 1 to 2 2 to 6 > 6

@jonathansen

Lean Sprint PlanningFEATURE ESTIMATION ALTERNATIVE

1.Study Historical Data 2.Categorize Cards 3.Calculate Ranges 4.Shape Sprint

@jonathansen

What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done



Intro

Lean Sprint Planning Kill the Timebox Ques5on Everything

@jonathansen

Done


Sprint Backlog

DoneOngoing

Killing the Timebox

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(3) (2)

Avg cycle: 3 days

Avg Lead: 32 days

@jonathansen

Done


Sprint Backlog

DoneOngoing

Killing the Timebox

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(3) (2)

@jonathansen

Done


PrioritiesDoneOngoing

Killing the Timebox

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(3) (2)(10)

Avg cycle: 3 days

Avg Lead: 32 days14

@jonathansen

Done

Develop DoneAnalysis Testing DeployOngoing DoneOngoing

PrioritiesDoneOngoing

Killing the Timebox

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(3) (2)(10) (2)

Avg cycle: 3 days

Avg Lead: 14 days7

@jonathansen

@jonathansen

Our goal is not Scrum or Kanban.

Our goal is to make sure were doing everything we can to meet the needs of our customers, team

members, and stakeholders.

And to keep doing it when those needs change.

@jonathansen

What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done



Intro

@jonathansen

Intro

What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done



@jonathansen

Intro

What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done



Your QuesEons

@jonathansen

Intro

What is Kanban?

Topics (4)

Discussing (1)

To Review (3)

Done



Your QuesEons

Introduction to Kanbanfor Scrum Teams

Jonathan Hansen Thumbtack Technology

introduction to kanban for scrum teams

Leadership & Management