introduction to microsoft producer 2003 our goals take an in-depth look attake an in-depth look at...
TRANSCRIPT
Introduction to Microsoft Introduction to Microsoft Producer 2003Producer 2003
Our GoalsOur Goals
• Take an in-depth look atTake an in-depth look at– Microsoft Producer 2003Microsoft Producer 2003, a , a freefree
Microsoft PowerPoint 2002/2003 utility Microsoft PowerPoint 2002/2003 utility that lets you add audio and video to that lets you add audio and video to your PowerPoint presentationsyour PowerPoint presentations
– Camtasia Studio 2Camtasia Studio 2, a $149.00 , a $149.00 commercial program that lets you commercial program that lets you create screen capture movies complete create screen capture movies complete with narrationwith narration
A Little A Little BackgroundBackground
The ProblemThe Problem
• Let’s say you create Let’s say you create the the greatestgreatest PowerPoint PowerPoint presentation in presentation in history.history.
• And now you want to And now you want to unleash your bulleted, unleash your bulleted, animated, slide show animated, slide show masterpiece upon the masterpiece upon the unsuspecting public – unsuspecting public – the people outside of the people outside of your classroom.your classroom.
• What are your What are your options?options?
Printing?Printing?
• I guess you could I guess you could print a handout.print a handout.
• File > PrintFile > Print• Then you could Then you could
choose to print choose to print eithereither– SlidesSlides– HandoutsHandouts– Notes PagesNotes Pages– Outline ViewOutline View
Printing?Printing?
• BUT, not only are BUT, not only are handouts handouts dreadfullydreadfully boring, boring, they also murder they also murder lots of happy, lots of happy, peace-loving trees.peace-loving trees.
• Besides, your Besides, your audience can’t Ctrl audience can’t Ctrl + C and Ctrl + V a + C and Ctrl + V a handout.handout.
Uploading?Uploading?
• I guess you could I guess you could upload your upload your presentation to your presentation to your Web site or Web site or Blackboard course.Blackboard course.
• But, since most But, since most PowerPoint PowerPoint presentations tend to presentations tend to be a tad bit be a tad bit gargantuan, gargantuan, bandwidth is going to bandwidth is going to be a be a bigbig problem. problem.
Uploading?Uploading?
You might mitigate You might mitigate this a little by taking this a little by taking your presentation andyour presentation and– Using Pack and Go.Using Pack and Go.– Converting it to a PDF Converting it to a PDF
file.file.– Compressing the Compressing the
images.images.– Zipping it.Zipping it.– Saving it as a Web Saving it as a Web
page.page.
Unfortunately …Unfortunately …
• You have a pretty big list of options:You have a pretty big list of options:– Turn the presentation into a handout Turn the presentation into a handout – Use Pack and Go (and then burn the Use Pack and Go (and then burn the
presentation to a CD)presentation to a CD)– Convert the presentation into an Adobe Convert the presentation into an Adobe
Acrobat fileAcrobat file– Zip the presentation fileZip the presentation file– Use File > Save as Web Page… and turn the Use File > Save as Web Page… and turn the
presentation into a bunch of Web pages.presentation into a bunch of Web pages.• NoneNone of these are really exciting. of these are really exciting.• After all, what’s missing from After all, what’s missing from ALLALL of of
these?these?
YOU!YOU!
What’s The Problem?What’s The Problem?
• Do you think the people who read your Do you think the people who read your presentation as a handout or download it presentation as a handout or download it at home will get as much out of it as at home will get as much out of it as someone who actually saw you give your someone who actually saw you give your presentation live?presentation live?
• The truth is that PowerPoint presentations The truth is that PowerPoint presentations – in ANY format – are not tremendously – in ANY format – are not tremendously helpful without the accompanying helpful without the accompanying narration that narration that youyou provide during a real, provide during a real, live presentation.live presentation.
Adding Separate Audio Adding Separate Audio ClipsClips
• I guess you could always I guess you could always record a bunch of record a bunch of accompanying audio tracks accompanying audio tracks and embed them in your and embed them in your presentation.presentation.
• BUT, this requires some BUT, this requires some special software.special software.– MS Sound Recorder, by MS Sound Recorder, by
default, will only record up default, will only record up to 60 seconds of sound.to 60 seconds of sound.
– There are workarounds, by There are workarounds, by why bother?why bother?
• And if you think your And if you think your presentations are presentations are gargantuan now, wait until gargantuan now, wait until you add audio!you add audio!
Adding NarrationAdding Narration
• Hidden in both Hidden in both PowerPoint 2000 and PowerPoint 2000 and later is a nifty feature later is a nifty feature that lets you add that lets you add audio narration to audio narration to your your entireentire PowerPoint PowerPoint presentation.presentation.– You can even sync the You can even sync the
narration to each slide.narration to each slide.• Slide Show > Record Slide Show > Record
NarrationNarration• This is cool, I guess, This is cool, I guess,
but what if you want but what if you want more … um … more … um … pizzazz?pizzazz?
Adding VideoAdding Video
• With a simple Web cam ($20 - $100) and With a simple Web cam ($20 - $100) and microphone (free - $75), you can also create microphone (free - $75), you can also create videosvideos and add them to your PowerPoint and add them to your PowerPoint presentations.presentations.
• But you could end up with a MESS of videos and But you could end up with a MESS of videos and audio clips, especially if you have a large audio clips, especially if you have a large presentation. presentation.
• This could quickly become unmanageable.This could quickly become unmanageable.– PowerPoint has a nasty habit of losing embedded audio PowerPoint has a nasty habit of losing embedded audio
and video files.and video files.
• There There hashas to be a better way. to be a better way.
Microsoft to the Rescue Microsoft to the Rescue … Sort of.… Sort of.
• Built into both PowerPoint 2000 and later Built into both PowerPoint 2000 and later is something called “Online Broadcast.”is something called “Online Broadcast.”
• Slide Show > Online BroadcastSlide Show > Online Broadcast• This allows you to broadcast streaming This allows you to broadcast streaming
PowerPoint presentations in real time to PowerPoint presentations in real time to network users. network users. – In addition to PowerPoint slides, you can also In addition to PowerPoint slides, you can also
broadcast video and audio simultaneously to broadcast video and audio simultaneously to deliver a live, online multimedia show – sort of deliver a live, online multimedia show – sort of like a newscast.like a newscast.
– Your broadcast can also be archived for Your broadcast can also be archived for playback on demand.playback on demand.
Online BroadcastOnline Broadcast
• Don’t celebrate yet.Don’t celebrate yet.• Online Broadcast sounds cute, but is really more Online Broadcast sounds cute, but is really more
trouble than it is worth.trouble than it is worth.– It involves a It involves a complicatedcomplicated series of steps. series of steps.– I’ve never been able to get it to work (I keep getting I’ve never been able to get it to work (I keep getting
runtime errors.)runtime errors.)– Besides, “Live” = “one take.”Besides, “Live” = “one take.”
• So what we So what we reallyreally need is a program that will let need is a program that will let us use and manage multiple media files, add us use and manage multiple media files, add narration and maybe even a “talking head” to our narration and maybe even a “talking head” to our PowerPoint presentations, edit out the mistakes, PowerPoint presentations, edit out the mistakes, and then place the whole shebang online.and then place the whole shebang online.
• And that’s where Microsoft Producer 20003 And that’s where Microsoft Producer 20003 comes in.comes in.
Microsoft Producer Microsoft Producer 20032003
What Is Producer 2003?What Is Producer 2003?
• Producer 2003 is aProducer 2003 is a free free add-in for add-in for PowerPoint 2002 (a.k.a. PowerPoint XP) PowerPoint 2002 (a.k.a. PowerPoint XP) and PowerPoint 2003.and PowerPoint 2003.
• Producer 2003 lets you take an existing Producer 2003 lets you take an existing PowerPoint presentation and enhance it PowerPoint presentation and enhance it with synchronized audio, video, images, with synchronized audio, video, images, and other elements. and other elements.
• These enhanced PowerPoint presentations These enhanced PowerPoint presentations can then be viewed online by anyone with can then be viewed online by anyone with a PC or Mac, an Internet connection, a PC or Mac, an Internet connection, Internet Explorer, and Windows Media Internet Explorer, and Windows Media Player.Player.
Producer 2003 DemoProducer 2003 Demo
• The content in this demo The content in this demo isn’tisn’t important (it’s made important (it’s made up), but noticeup), but notice– The talking head is The talking head is
synched to the PowerPoint, synched to the PowerPoint, and the PowerPoint and the PowerPoint transitions and builds are transitions and builds are included.included.
– Links on the left are hot – Links on the left are hot – they take you to various they take you to various points in the presentation.points in the presentation.
– Video footage is added Video footage is added mid-way (and there is also mid-way (and there is also template change.)template change.)
• Start the demo:Start the demo:– 300 Kbps– 100 Kbps
Sound Interesting? Want to Sound Interesting? Want to See Microsoft Producer 2003 See Microsoft Producer 2003
in Action?in Action?
Well, then, let’s play!Well, then, let’s play!
MS Producer 2003 MS Producer 2003 Evaluation GuideEvaluation Guide
• To make this hands-on demo look a little To make this hands-on demo look a little professional, I’m going to use some free professional, I’m going to use some free videos and PowerPoint presentations that videos and PowerPoint presentations that Microsoft uses for its Producer 2003 Microsoft uses for its Producer 2003 training courses.training courses.
• To play along at home, just search for To play along at home, just search for microsoft producer 2003 evaluationmicrosoft producer 2003 evaluation at at Google.Google.
• Download both the evalguide.doc (the Download both the evalguide.doc (the training manual) and the TryItFiles.exe training manual) and the TryItFiles.exe (the sample files). (the sample files).
Launching MS ProducerLaunching MS Producer
Once you have Once you have downloaded and downloaded and installed MS installed MS Producer (we’ll talk Producer (we’ll talk about how to get about how to get Producer in an Producer in an upcoming slide), go upcoming slide), go to Start > Programs to Start > Programs > Microsoft Producer > Microsoft Producer for PowerPoint 2003.for PowerPoint 2003.
Opening Dialog BoxOpening Dialog Box
Choose “Use the Choose “Use the New Presentation New Presentation Wizard” and click Wizard” and click on the OK button.on the OK button.
New Presentation Wizard – New Presentation Wizard – Screen 1Screen 1
Click on the Next > Click on the Next > button to start the button to start the wizard.wizard.
New Presentation Wizard – New Presentation Wizard – Screen 2Screen 2
• This screen may take This screen may take a second or two to a second or two to load.load.
• Choose a template Choose a template based on the type of based on the type of presentation you want presentation you want to create.to create.
• When in doubt, choose When in doubt, choose “Default.”“Default.”
• Then click on the Next Then click on the Next > button.> button.
New Presentation Wizard – New Presentation Wizard – Screen 3Screen 3
• Choose a Choose a presentation presentation scheme. scheme. – Change any of the Change any of the
fonts, sizes, colors fonts, sizes, colors or other elements or other elements to be used.to be used.
• Then click on the Then click on the Next > button.Next > button.
New Presentation Wizard – New Presentation Wizard – Screen 4Screen 4
• Producer creates a “pre-Producer creates a “pre-roll” page, the first page roll” page, the first page viewed by your audienceviewed by your audience
• The pre-roll page includes: The pre-roll page includes: – Your presentation’s titleYour presentation’s title– Your name Your name – Introduction page imageIntroduction page image– A description of your A description of your
presentation. presentation. • Click on the Preview button Click on the Preview button
to preview your pre-roll to preview your pre-roll page.page.
• Then click on the Next > Then click on the Next > button.button.
New Presentation Wizard – New Presentation Wizard – Screen 5Screen 5
• Using the Browse Using the Browse button, import the button, import the PowerPoint slides or PowerPoint slides or still images you want still images you want to use in your to use in your presentation.presentation.– We’re going to use one We’re going to use one
of the Producer training of the Producer training PowerPoints from PowerPoints from Microsoft, but you can Microsoft, but you can use ANY PowerPoint file use ANY PowerPoint file you want.you want.
• Then click on the Next Then click on the Next > button.> button.
New Presentation Wizard – New Presentation Wizard – Screen 6Screen 6
• You can either import You can either import or capture video and or capture video and audio.audio.
• To import, click on the To import, click on the Browse button.Browse button.– We’re going to import We’re going to import
one of the Producer one of the Producer training videos from training videos from Microsoft, but you can Microsoft, but you can import ANY picture or import ANY picture or video – or groups of video – or groups of pictures and videos – pictures and videos – you want.you want.
New Presentation Wizard – New Presentation Wizard – Screen 6Screen 6
• To capture new To capture new audio or video, audio or video, click on the click on the Capture button. Capture button. – Skip that.Skip that.– It is easier to It is easier to
capture new audio capture new audio or video later.or video later.
• Click on the Next > Click on the Next > button.button.
New Presentation Wizard – New Presentation Wizard – Screen 7 Screen 7
• The last step is to The last step is to indicate that you indicate that you want to want to synchronize the synchronize the imported video and imported video and slides. slides.
• So click on the Yes So click on the Yes radio button.radio button.
• Then click on the Then click on the Next > button.Next > button.
New Presentation Wizard – New Presentation Wizard – Screen 8Screen 8
Finally, click on the Finally, click on the Finish button.Finish button.
Synchronize the Synchronize the Audio/VideoAudio/Video
• Since we are using existing an Since we are using existing an existing video (from Microsoft), we existing video (from Microsoft), we need to synchronize that video with need to synchronize that video with the PowerPoint presentation.the PowerPoint presentation.
• Press play, and then click Next Slide Press play, and then click Next Slide at the appropriate times.at the appropriate times.
• Then click Finish.Then click Finish.
Additional Producer TasksAdditional Producer Tasks
• See the Microsoft Producer See the Microsoft Producer Evaluation Guide for information onEvaluation Guide for information on– Importing video, audio, images, slides, Importing video, audio, images, slides,
HTMLHTML– Using the capture wizard (p. 13)Using the capture wizard (p. 13)– Changing templates (p. 19)Changing templates (p. 19)– Publishing presentations (p. 20)Publishing presentations (p. 20)
Neat, huh?Neat, huh?
By The Way, By The Way, MS Producer MS Producer
Is Is FREEFREE!!
Getting MS Producer 2003Getting MS Producer 2003
• You can download You can download Producer 2003 by Producer 2003 by going to Google and going to Google and searching for searching for “Microsoft Producer”.“Microsoft Producer”.
• It is aIt is a BIG BIG file (>46 file (>46 Mb!)Mb!)
• You can also purchase You can also purchase a Producer 2003 CD a Producer 2003 CD for $6.60 ($0.65 for for $6.60 ($0.65 for the CD and $5.95 for the CD and $5.95 for shipping) from shipping) from Microsoft.Microsoft.
Creating Producer 2003 Creating Producer 2003 PresentationsPresentations
To create a new presentation in Microsoft To create a new presentation in Microsoft Producer 2003, you’ll need:Producer 2003, you’ll need:– A free copy of Microsoft Producer 2003A free copy of Microsoft Producer 2003– A licensed, installed version of Microsoft A licensed, installed version of Microsoft
PowerPoint 2002 (included in Microsoft Office PowerPoint 2002 (included in Microsoft Office XP suite) or PowerPoint 2003.XP suite) or PowerPoint 2003.
– Microsoft Windows XP or Windows 2000Microsoft Windows XP or Windows 2000– A 400 MHz processor or faster (600 MHz or A 400 MHz processor or faster (600 MHz or
faster for video capture)faster for video capture)– At least 128 megabytes of RAMAt least 128 megabytes of RAM– At least 2 gigabytes of free hard drive spaceAt least 2 gigabytes of free hard drive space– A video capture and audio capture deviceA video capture and audio capture device
Viewing Producer 2003 Viewing Producer 2003 PresentationsPresentations
• To To viewview a Microsoft Producer 2003 a Microsoft Producer 2003 presentation, all you’ll need ispresentation, all you’ll need is– Internet Explorer 5.0 or later (Internet Explorer 5.0 or later (PC or MacPC or Mac))– Windows Media Player 6.4 or later (Windows Media Player 6.4 or later (PC or MacPC or Mac))– An Internet connectionAn Internet connection
• That’s it!That’s it!• You You don’tdon’t need to download or install need to download or install anyany
additional software to view Producer 2003 additional software to view Producer 2003 presentations; you only need Microsoft’s presentations; you only need Microsoft’s free Producer 2003 software if you want to free Producer 2003 software if you want to createcreate your own Producer 2003 your own Producer 2003 presentations.presentations.
To Learn How to Use Producer To Learn How to Use Producer 20032003
Check out the Check out the “Producer “Producer Evaluation Guide” Evaluation Guide” or the 13 different or the 13 different tutorials on tutorials on Microsoft’s Microsoft’s Producer site.Producer site.
Problems with ProducerProblems with Producer
• You have to have Windows 2000 or XP You have to have Windows 2000 or XP ANDAND PowerPoint 2002/2003 to be able to create PowerPoint 2002/2003 to be able to create Producer presentations.Producer presentations.
• Because Producer is a Microsoft product, you need Because Producer is a Microsoft product, you need Windows Media Player to be able to view Producer Windows Media Player to be able to view Producer presentations – and this could be problematic for presentations – and this could be problematic for Mac users.Mac users.
• Producer’s compression is good, but it doesn’t Producer’s compression is good, but it doesn’t rival the compression of Macromedia Flash rival the compression of Macromedia Flash presentations. presentations.
• Producer is a pretty powerful software program – Producer is a pretty powerful software program – and sometimes you just don’t need all that power.and sometimes you just don’t need all that power.
• And it’s because of that last point I want to show And it’s because of that last point I want to show you Camtasia Studio 2.you Camtasia Studio 2.
Camtasia Studio 2Camtasia Studio 2
What is Camtasia Studio 2?What is Camtasia Studio 2?
• Created by the folks Created by the folks who brought us who brought us SnagIt, Camtasia SnagIt, Camtasia Studio 2 lets you Studio 2 lets you quickly and easily quickly and easily record, edit, and record, edit, and publish screen videos.publish screen videos.
• It’s kind of like It’s kind of like Microsoft Producer Microsoft Producer without the talking without the talking head or templates.head or templates.
• For example …For example …
Camtasia 2 DemoCamtasia 2 Demo
• The content in this The content in this demo demo isn’tisn’t important, important, but noticebut notice– The quality of the video The quality of the video
and audio.and audio.– You can actually read You can actually read
the numbers in the cells the numbers in the cells and the audio isn’t and the audio isn’t garbled.garbled.
– There’s no talking head There’s no talking head taking up part of the taking up part of the screen.screen.
• Start the Demo:Start the Demo:– Tour of SPSS, Part 2Tour of SPSS, Part 2
Now for the Cool PartNow for the Cool Part
• That “Tour of SPSS” That “Tour of SPSS” video is ~14 minutes video is ~14 minutes long.long.
• 800 by 600 at 12 fps800 by 600 at 12 fps• Audio is 22.050 kHz, 4 Audio is 22.050 kHz, 4
bit, mono, 44 kbits/secbit, mono, 44 kbits/sec• Want to guess how big Want to guess how big
the final video file is?the final video file is?• 11.3 Mb!11.3 Mb!
What This Means in EnglishWhat This Means in English
• An 11.3 Mb video file is a little too big for An 11.3 Mb video file is a little too big for the Internet – the Internet – it would take almost 28 it would take almost 28 minutes to download over the fastest dial-minutes to download over the fastest dial-up connectionup connection – but it is just right for an – but it is just right for an intranet or CD-ROM.intranet or CD-ROM.
• In English, this means that with Camtasia In English, this means that with Camtasia Studio 2 you can put over Studio 2 you can put over 12 HOURS12 HOURS of of 800 x 600 800 x 600 screen capturescreen capture video on a single video on a single CD-ROM (ceteris paribus.)CD-ROM (ceteris paribus.)
• Cool, isn’t it?Cool, isn’t it?
Sound Interesting? Want to Sound Interesting? Want to See Camtasia Studio in See Camtasia Studio in
Action?Action?
Well, then, let’s play!Well, then, let’s play!
Getting Camtasia Studio 2Getting Camtasia Studio 2
• You can download a You can download a free, 30 day, trial atfree, 30 day, trial atwww.techsmith.com/www.techsmith.com/downloaddownload
• Camtasia Studio 2’s Camtasia Studio 2’s street price is $299 and street price is $299 and the educational price is the educational price is $149.00.$149.00.
• You can buy it online at You can buy it online at techsmith.com.techsmith.com.
• Lab, department, Lab, department, building, and district building, and district licenses are also licenses are also available.available.
Creating Camtasia Studio 2 Creating Camtasia Studio 2 VideosVideos
• To create a new screen capture video in To create a new screen capture video in Camtasia Studio 2, you’ll need:Camtasia Studio 2, you’ll need:– A licensed or trial copy of Camtasia Studio 2A licensed or trial copy of Camtasia Studio 2– Microsoft Windows XP or Windows 2000Microsoft Windows XP or Windows 2000– 500 MHz processor (1 GHz recommended) 500 MHz processor (1 GHz recommended) – 64 MB of RAM (128 MB recommended) 64 MB of RAM (128 MB recommended) – Windows-compatible sound card and Windows-compatible sound card and
microphone (recommended) microphone (recommended) – 30 MB of hard-disk space for program 30 MB of hard-disk space for program
installationinstallation
Viewing Camtasia 2 VideosViewing Camtasia 2 Videos
• To view Camtasia 2 videos, you’ll needTo view Camtasia 2 videos, you’ll need– A computer.A computer.
• That’s about it.That’s about it.• Seriously, though, the requirements to view a Seriously, though, the requirements to view a
Camtasia 2 video depend on how you export the Camtasia 2 video depend on how you export the video.video.– For example, to view a QuickTime video, you’ll need For example, to view a QuickTime video, you’ll need
Apple’s free QuickTime player.Apple’s free QuickTime player.– To view a RealMedia video you’ll need the free RealOne To view a RealMedia video you’ll need the free RealOne
player.player.
• To view a Flash video that’s been posted online, To view a Flash video that’s been posted online, all you need is Internet Explorer or Netscape and all you need is Internet Explorer or Netscape and an Internet connection.an Internet connection.
To Learn How to Use Camtasia To Learn How to Use Camtasia Studio 2Studio 2
• TechSmith has a TechSmith has a WONDERFUL WONDERFUL collection of collection of guides, FAQs, and guides, FAQs, and even video even video tutorials.tutorials.
• Just hop on over to Just hop on over to www.techsmith.comwww.techsmith.com/techsupp//techsupp/
That’s All, That’s All, Folks!Folks!