introduction to microsoft sharepoint online capabilities, security, deployment and management
TRANSCRIPT
SHAREPOINT ONLINE Standard Technical Overview
Our Vision
Create experiences that combine the magic of software with the power of Internet services across a world of devices.
DESKTOP ENTERPRISE ONLINE DEVICES
“Live” “Online” On-premisesMost Flexibility and
ControlOrganizations
Subscriptions/Licenses
Uniform ServiceIndividuals/SOHOAd-supported/Subscriptions
BrowsersPCs Phones
Cloud Based Services
Consumer or SOHO
focused offering
“Desk-less” offering for users with
limited needs
Enterprise software
delivered as a service
Rich, enterprise software
providing the most
capability
User Managed IT /Partner Managed
Provided by Microsoft
Provided by Microsoft (or a partner) Run by
Customer
Power of Choice: Software + Services
Enterprise class software delivered via subscription services hosted by Microsoft and sold with partners
Microsoft Online Services: Business Productivity Online Suite
Microsoft Online Services
NEW
SharePoint Online Highlights
SharePoint Capabilities
• Collaboration• Portal• Enterprise Content Management• Search• Business Process Forms• Business Intelligence• Platform & Extensibility
Security and Availability
• Data Center• Access Control & Anti-virus• Multi-layer Data protection• Data Backup• Support & Service Level Agreement
Flexible Deployment
• Online & on-premises coexistence• Data migration• Standard and Dedicated• User Segmentation
Simplified Management
• Unified administration center• Single Sign On• Always up to date software• Recycle Bin
HQ Branch Office
User Subscription License (USL) gives access rights to SharePoint Online and gives CAL rights to SharePoint Server on premises
SharePoint deployment choice by site collection
SharePoint CapabilitiesPower of Choice
• Calendars• Document Collaboration • Standard Collaboration Site
Templates • Email Integration
• Email alerts & Notifications; Access Requests
• Surveys• Task Coordination• Issue Tracking• People and Groups
Online & Server
SharePoint CapabilitiesCollaboration
• Standard Collaboration Site Templates
• Standard Meeting Site Templates • Email Integration
• Mail enabled Lists
• Social Networking Web Part• Real Time Presence and
Communication
Server Only
Platform for sharing information and working together in teams, communities and people-driven processes
• Audience Targeting • Target a SharePoint Group
• Content Syndication (RSS Feeds)
• Mobile Support1
• User Profiles and the Profile Store
• Profile Synchronization• Directory Import
• Privacy & Security• Site Manager
• Audience Targeting• Target a Distribution Group• Create Audiences
• Aggregate Web Parts• Documents Roll-up Web Part• User Profiles and the Profile Store
− Ability to edit profiles or fields
• My SharePoint Sites List• My Site Personal Site• Colleagues and Membership Web
Parts
SharePoint CapabilitiesPortal
Connect your people to business critical information, expertise, and applications
Online & Server Server Only
1. No support for windows mobile devices
• Configurable Scope• Security Trimmed• Search within a site
collection
• Administration & Management• Advanced Search• Business Data Search• Cross Site-Collection Search• Enterprise Content Sources• Indexing Controls• People Search• Search Filters• Web Parts• WSS Search
SharePoint CapabilitiesSearch
Unlock information, Find people, and Locate expertise in the Enterprise
Online & Server Server Only
• Content Authoring and Publishing• Document Action Bar• Document Information Panel• High Fidelity Web Sites with
Consistent Branding• Navigation Controls• Page Layouts• Retention & Auditing Policies
− Document retention and expiration policies,− Highly customizable policies− Workflow process to define expiration− Access control and security− Tracking
• Slide Libraries• Three State Workflow• WYSIWYG Web content editor
• Content Staging and Deployment• E-mail content as records• Integration with MS Information Rights
Management• Legal Holds• Retention & Auditing Policies
− Logging of all actions on sites, content, and workflows
− Audit Log Reporting
• Other Standard Business Document Workflows
• Standard Enterprise Site Templates• Site Variations• Standard Publishing Site Templates
SharePoint CapabilitiesEnterprise Content ManagementExtends content management to every information worker through integration with familiar tools like the Microsoft Office system
Online & Server Server Only
• Compatibility Checker• Custom Workflow Design with
Office SharePoint Designer 2007• Form Import Wizard• Forms Library• Integrated Deployment Model
for "no-code" Forms
• Browser-based Forms• Centralized Forms
Management & Control
SharePoint CapabilitiesBusiness Process FormsBuilt-in workflow templates to automate approval, review, and archiving processes
Online & Server Server Only
Server Only
• Business Data Actions• Business Data Catalog• Business Data Web Parts• Data Connection Libraries• Filter Web Parts• Integrated Business Intelligence
Dashboards• Key Performance Indicators• Spreadsheet Publishing• Web-based Business Intelligence
Using Excel Calculation Services
SharePoint CapabilitiesBusiness IntelligenceGet up-to-date information at work, collaborate, and make decisions, whether it's on the desktop or over the Web
Online & Server
• Integration with MS Office 2007 —Access/Excel/PowerPoint/Word
• Integration with MS Office Outlook 2007
• Integration with MS Office SharePoint Designer 2007
• Anonymous Access• Partner (Extranet) Access• Language Packs • Multiple site collections with a
managed path • Site Usage Reporting • Vanity Domains
SharePoint CapabilitiesPlatform
Online & Server Server Only
SharePoint Designer− Create no-code workflows− Customize content types− Taxonomy and branding via master
pages and layout− Site templates− XSLT− JavaScript
Info Path− Use InfoPath to design forms for
workflows (with client) Data View Web Part
− Mashup, filter, roll-up and render SharePoint data or data from external Web Services
SharePoint Web Services− Access and manipulate SharePoint files
and data remotely
Server Side Code− Deployed features or solutions− Pluggable auth providers − Custom Web Parts − Site definitions− Coded workflows− Info Path forms with coded business
logic
SharePoint CapabilitiesExtensibility
Online & Server Server Only
Portal CollaborationContent
ManagementSearch
Business Processes
Business Intelligence
Service Related Features
RSS Content Syndication
Privacy & security
Audience Targeting (by group only)
Site and document aggregation
Site Manager ActiveSync based
Mobile Device Support
SharePoint sites and Documents Roll up web parts
Client integration Integration with
SharePoint designer (except site backup and restore)
Portal Site Templates
Audient Targeting Distribution
Group Create
Audiences My Site Personal
Site Site Directory Colleagues and
memberships web parts
User Profiles import Profile
synchronization Directory
import• Windows Mobile
Device Support for IE
• Extranet Access• Anonymous
Access
Standard Site templates Wikis, Blogs,
Team Site, Document Workspace, Blank
Basic meeting workspace
People and groups lists
Calendars Email Integration Task
Coordination Surveys Document
CollaborationIssue Tracking20 Site Admin Templates (of the 40 fantastic forty)• Social
Networking Web part
• Real time presence and communication
Standard Meeting Site Templates
Blank, Decision Social,
Multipage Meeting Workspace
• Mail enabled lists• 20 Server Admin
Templates (of the fantastic 40)
Document Information Panel
Document Action Bar Document Information Panel
Retention and Auditing policies
Navigation controls
Content authoring and publishing
Page Layouts Site variations Slide Libraries Document
Management Site Templates
Document Management Site Templates
• Content staging and deployment
• Standard Enterprise and Publishing Site templates
• Policies, auditing and compliance
• Records Repository• Email content as
records• legal holds• Integration with
Microsoft information rights management (IRM)
• WYSIWIG Web Content Editor
• Search in a site collection
• People search
• Business Data Search
• Enterprise content sources
• Cross site-collection search
• Admin & Management
• Indexing Controls
Forms libraries
Three state workflow
Custom non-code workflows• Business Document Workflow Support (Approval, Collect Feedback, Collect Signatures, Disposition Approval, Group Approval, Translation Management Workflow)
• Custom code workflows
• Browser based forms
• Centralized forms management and control
• Design once development model
• Form import wizard
• Integrated deployment model for no-code forms
• Compatibility Checker
• Integrated business intelligence dashboards
• Key performance indicators
• Filter web parts
• Integrated flexible spreadsheet publishing
• Share manage and control spreadsheets
• Web-based business intelligence using excel services
• Data connection libraries
• Business Data Catalog
• Business data web parts
• Business data actions
• Report center
Multiple Site Collections per customer
Manage Site Collection Features and quota
Microsoftonline.com domain
Separate host-header per site collection
Authenticated access only
Off-boarding of customer data
Security-trimmed site list on company home page
• Vanity domains• managed path
information architecture
• tenant admin across site collections
Server OnlyOnline & Server
SharePoint Capabilities Summary
It starts with the data centerData Center within a Data Center
Motion sensors
24x7 secured access
Biometric controlled access systems
Video camera surveillance
Security breach alarms
Security and AvailabilityData Center Security
• Authentication and content encrypted via HTTPS
• Strong user passwords
• Forefront for SharePoint (Server side anti-virus – Microsoft Antimalware Engine, Kaspersky Antivirus Technology, Norman Virus Control, Sophos Virus Detection
• Data separation between organizational units through strong security boundary of Site Collections
• Active Directory (AD) provides highly secure and reliable user management
Security and AvailabilityAccess and Virus control
• Geo-redundant datacenters• N+1 architecture• 9 layers data security• CyberTrust certified• Secure access via SSL• ITIL/MOF operational practices
Security and AvailabilityMulti-layer Data Protection
Authentication to Data
Separate Data Networks
Virus Scanning
Application Level Counter-measures
Application Authentication
System Level Security
Intrusion Detection System
Firewalls
Filtering Routers
Central andSouth America
Europe Asia
Africa
Australia
North America
Current Online locations
Proposed future Online locations
Other Microsoft locations
Washigtonn
California
Texas
Illinois
Virginia
Puerto Rico
Ireland
NetherlandsChina
Japan
IndiaSingapore
Security and AvailabilityGeo-redundant Datacenters
SQL MirroringRaid 1+0 for content, search and logsData Protection Manager (DPM) backupsBackup and Recovery
− Data backed up once a day− Backup retention for two weeks
Backup replication into secondary data center
Security and AvailabilityData Backup
Security and AvailabilitySupport & Service Level Agreement
99.9% uptime Up to 100% fee credit
for missed SLA24x7 IT Pro Support
Phone SupportIntegrated electronic
ticketing system to submit and check on issues
Simplified ManagementUnified Administration
One portal for user management, license management, service setting and support
Items in the recycle bin are automatically deleted in 30 days. If a user deletes an item from their recycle bin, it goes to the
second stage recycle bin.Only a site collection administrator can restore things from
the second stage recycle bin. Items in the second stage recycle bin are automatically
deleted after 30 days. Items in the recycle bin count against the user’s quota while
items in the second stage recycle bin do not.Recycle bin’s are PER USER except for the second stage
recycle bin, which is per site collection.
Simplified ManagementRecycle Bin
Sign-In Tool (on your desktop) Log in to the Sign-In Tool and
access all your services without having to enter passwords
From the web• Go to
https://home.microsoftonline.com• Log in with your credentials• Access with VPN
Simplified ManagementEnd User Access
Third Party Migration Tools AvailableMigrate sites, lists and libraries to SharePoint
Online with full fidelity
Copy folder to SharePoint Online Explorer View
Flexible Deployment Migration
• Multiple customers, one architecture• Customer needs rapid deployment• No seat limit• Cost efficiency a key focus
• Single customer per architecture• Businesses greater than 5,000 seats• Optimize for 20,000+• Customer needs most server features
Standard Dedicated
Flexible Deployment Standard and Dedicated
Collaboration Site Templates 2
Meeting Site Templates 3 Surveys People and Group Sync with Outlook Email Alerts & Notifications Issue Tracking Document Collaboration Presence Social Networking Mail Enabled List
Offering Details (1) Current Feature
Future Release
Collab
ora
tion
Document Info Panel/Action Bar
Content Authoring, Publishing
Master Pages, Layouts, Controls
Retention and Audit Policies 4
Three State Workflow State Variations High Fidelity Web
Site/Branding
Slide Library WYSIWYG Content Editor Content Staging,
Deployment
IRM Integration Std Business Doc Workflows Std Enterprise Site
Templates
Std Publishing Site Templates
Records Repository and Legal Hold
Email Content as Records VSTF Integration
Con
ten
t M
an
ag
em
en
t
Client Integration SharePoint Designer RSS Content Syndication Audience Targeting Site Manager Site Documentation
Aggregation
Portal Site Templates User Profile Import Privacy and Security Audience Targeting My Sites; Site Directory Colleagues and Memberships Document Roll-up Web Part Windows Mobile Device for
IE
Backup and Restore SP Designer
Port
al
1 Deskless available in both standard and dedicated versions2 Standard does not include My Site Host, News Home Template, Internet Presence Web Site
3 Standard does not include Blank Meeting, Decision Meeting, Social Meeting, Multipage Meeting Workspace4 Standard does not include logging of all actions on sites, content, and workflows, audit log reporting
Features Standard Dedicated Features Standard Dedicated
Search in a site collection Cross Site Collection Search Enterprise Content Sources People Search Search Federation Business Data Search
Searc
h
Form Libraries Custom Non-Code Workflows MOSS Out of Box Workflows Browser Based Forms Custom Code Workflows
Form
s
BI Dashboard KPI and Filtering Web Parts Report Center Templates Excel Services Data Connection Libraries Business Data Catalog Business Data Web Parts Performance Point
Integration
Offering Details (2)B
usin
ess
Inte
llig
en
ce
99.9% Uptime SLA 24x7 Web/Phone IT Pro
Support Geo Redundancy Data
Protection Multiple Site Collections
Support
Vanity Domains 250MB/User Storage Authenticated Access 14 Days Backup & Restore WAN Acceleration Pre-Production Environment Partner Access Anonymous Access
Serv
ice S
pecifi
c
Features Deskless1 Standard Dedicated
Current Feature
Future Release
Low cost offering to users that does not have SharePoint capabilities today
Flexible Deployment Deskless Worker
Access to site collections designated as ‘deskless’. Following apply to these site collections1:
Cannot edit/write documents Read-write access to Surveys,
Wikis, Blogs and Forms Set mail alerts Search capabilities
1. Technically enforced in 10.1 release
SharePoint Online Deskless Worker Capabilities
Deskless User
Standard or Enterprise
user
Create, Add, Edit, Delete
or Save
Site collections NO
YES
Sites and sub-sites NOWeb Pages and Web Parts NOLibraries (document library, form library, wiki, external data connection) NOLists (announcement, contact, discussion board, links, calendar, tasks, survey, custom list)
NO
Library items and documents (doc library, wiki post) NOSave a document, library to SharePoint Online NOList Items or entries (announcement, contact, discussion board, links, calendar, tasks, survey, custom list)
YES
Save a document, library or list item to your pc YESRead All SharePoint content based on permissions YES
YESForms
Fill out and save web based forms and InfoPath forms YESCreate new Forms, form libraries and workflows NO
Administration
Manage permissions
NO YES*
Modify look and feel of a site or web pageCreate or modify master pages or style sheetsCreate or modify templatesUse remote interfaces (SharePoint Designer, SOAP, WebDAV)Change Site Admin settings (features, reports, alerts)Change Site Collection Admin settings (features, policies)
My SitesUser provisioned with My Site
NO YESUser can create, change, delete personal information
Storage User provisioned with StorageMobile Access
User authorized to access Site Collections, Sites, Pages, Libraries, Lists via a mobile device
*Permission set at Site Collection Admin's discretion (Full, Design, Contribute, Read, Limited or View Permission Level)
• Deskless workers can access only site collections that are designated as deskless (Enforced in 14). Following table applies to such designated site collections.
Deployment ChoicesConsiderations
Recommended Deployment Choice
On-
premise
1. Need all the features of MOSS 2007 today. 2. Have IT personnel skilled in SharePoint 3. Would like to retain control of your SharePoint Infrastructure4. Extensive customization and integration with LOB applications
Online
1. Have at least 5000 users; most likely will deploy for 20,000 users. 2. Need all the features of MOSS 2007 today. 3. Do not have IT personnel skilled in SharePoint4. Would like to outsource your SharePoint Infrastructure5. Need extensive customization and integration with LOB applications
1. Storage needs of less than 1 TB. 2. Do not have IT personnel skilled in SharePoint3. Would like to outsource your SharePoint Infrastructure4. Need basic collaboration capability, wikis, blogs, team discussion
boards, authenticated users
Hybrid
1. Do not have IT personnel skilled in SharePoint2. Would like to outsource your SharePoint Infrastructure3. Need basic collaboration capability, wikis, blogs, team discussion
boards, authenticated users for some users4. Need extensive customization and integration with LOB apps for
some users
DEDICATED
STANDARD
SharePoint Online Roadmap
• International Available
• Deskless Worker
• MOSS 2007 features in SharePoint Online*
• InfoPath forms services• MOSS Enterprise OOB Workflows• Records Center & Archiving• Excel Calculation Services• KPIs and BI reporting • Web Parts and Templates• Cross-site-collection search • Extranet (partner access)• Internet
• anonymous access• non-SSL• Vanity domain
• MOSS WAVE 14 features in SharePoint Online
• To be disclosed later
* These features will be available over time beginning with the WAVE 14 release date
H1 2009 H2 2009/2010
Data Centers
• United States
• Dublin
• Singapore
• Amsterdam
Service Portal
Languages
• English• French• German• Spanish• Japanese
Markets*
• Australia• Austria• Belgium• Canada• Denmark• Finland• France• Germany• Ireland• Italy• Japan• Netherlands• New Zealand• Norway• Portugal• Spain• Sweden• Switzerland • UK
* Markets subject to change
International Plan in 2009
Enabling Transition to Online
Step-Up UserSubscription License
New or ExistingSA Agreement
UserSubscription
License
USLAgreement
Credit for Software AssuranceSoftware Assurance
PerpetualClient Access License
Additional Step-Up USL
Agreement
WITH
Services Are Licensed on a Per User Basis
34
Register for Trial Today!
35
for more information
www.microsoft.com/online
Visit
Resources Microsoft SharePoint Online External Web Site http://www.microsoft.com/online/sharepoint-online.mspx
SharePoint Online Service Description http://www.microsoft.com/downloads/details.aspx?FamilyID=1bef6a35-9785-4a0b-b227-387c0ee85a36&DisplayLang=en
SharePoint Online Standard Developers Guide http://www.microsoft.com/downloads/details.aspx?FamilyID=d007f35e-375c-4b11-bc40-bc9082bb224a&DisplayLang=en
Microsoft Office SharePoint Server 2007 http://office.microsoft.com/en-us/sharepointserver/default.aspx
Microsoft Windows SharePoint Services 3.0 http://office.microsoft.com/en-us/sharepointtechnology/FX100503841033.aspx
Excel Services Overview http://msdn2.microsoft.com/en-us/library/ms546696.aspx
Business Data Catalog http://msdn2.microsoft.com/en-us/library/ms563661.aspx
Enterprise Search http://www.microsoft.com/sharepoint/capabilities/es/overview.mspx
APPENDIX
Service Value Prop Target Customer: Licensing Model: Channel:
MOSS 2007
Microsoft Office SharePoint Server 2007, an integrated suite of easy-to-use server applications that help people and teams improve their efficiency and effectiveness. MOSS 2007 connects sites, people, and business processes—facilitating knowledge sharing by offering ready-to-go, enterprise-wide functionality for records management, search, workflows, portals, personalized sites, and more. Office SharePoint Server 2007 extends the capabilities of Windows SharePoint Services by providing highly flexible organization and management tools for SharePoint sites, and by making it possible for teams to publish information to the entire organization.
Businesses of all sizes with managed IT who need rich customization and business intelligence
Server License and CAL. Core CAL and Enterprise CAL.
Partners
WSS Windows SharePoint Services, formerly named SharePoint Team Services, a versatile technology in Windows Server 2003. In addition to its collaborative features, Windows SharePoint Services also exposes platform services and a common framework for document storage and management, as well as search, workflow, rights management, administration, and deployment features. These services provide the foundation for building scalable business applications.
Businesses of all sizes with managed IT who need basic collaboration capability
Server License and CAL. Core CAL and Enterprise CAL.
Partners
SharePoint Online Dedicated
SharePoint Online Dedicated is an enterprise class service that Microsoft hosts on a dedicated infrastructure for each individual customer. Built on top of MOSS 2007, SharePoint Online Dedicated provides simplified management and business class security and reliability.
Businesses with greater than 5000 users and those who don’t want to manage IT on-premises
SSL for first 5000 users. User Subscription License for each subsequent user.
Partners
SharePoint Online Standard
SharePoint Online Standard is an enterprise class service that Microsoft hosts on a shared or multi-tenant infrastructure. Built on top of MOSS 2007, SharePoint Online Standard provides simplified management and business class security and reliability.
In V1: Businesses with less than 1,000 users, who want basic collaboration capabilities and don’t want to manage IT on-premises
User Subscription License. For customers with CAL+SA, they can buy simplified management and business class security and reliability. Licensing Model: Step-Up USL. Step-up from Core CAL and Enterprise CAL. available.
Partners
SharePoint Online Deskless Worker SKU
SharePoint Online Deskless Worker SKU is SharePoint Online Standard with reduced functionality as outlined in the feature comparison table above, designed to meet the needs of factory workers.
Factory workers or deskless workers, whose primary job does not involve use of a PC.
Deskless User Subscription License.
Partners
Office Live Workspace
Microsoft Office Live Workspace beta is your online place to save, access, and share documents and files. Use it to group related information for work, school, or personal projects. No downloads are required — just sign up and go.
Consumers or very small businesses
Server License and CAL. Core CAL and Enterprise CAL.
Direct
Comparison – Value Prop, Licensing, Target Customer, Channel
Feature Comparison Collaboration
Collaboration FeaturesMOSS 2007
WSS Dedicated Standard Office Live
Standard Collaboration Site Templates• Team Site, Wiki, Document Workspace, Blog, Blank
Workspace templates
Standard Meeting Site Templates - basic meeting workspace Workspace templates
Surveys
People and Group
Calendars; Tasks, Contacts, sync with outlook Only grid views
Email Alerts/notifications; Custom alerts and
activity feed. No WSS alerts/feeds
Issue Tracking
Document Collaboration With custom sharing UI
and commentingPresence V-next?Mail Enabled Lists Standard Meeting Site Templates• Blank Meeting, Decision Meeting,, Social Meeting, Multipage Meeting Workspace
Workspace templates
Social Networking V-next?Standard Site Templates• My Site Host• News Home Template• Internet Presence Web Site
Workspace templates
Feature ComparisonPortal
Portal Features MOSS 2007 WSS Dedicated Standard Office Live
Client Integration No portals.
V-next may have home or profile page
SharePoint Designer
RSS Content Syndication
Audience Targeting• target a SharePoint group
Site Manager
Site and Document Aggregation
Portal Site Templates
User Profiles Import• profile synchronization• directory import
Privacy & Security
Audience Targeting• target a distribution group• create audiences
My Sites; Site Directory;
Colleagues and Memberships Web Parts
Document Roll-up web part
Mobile Device Support 1
Backup/Restore via SharePoint Designer
1. No windows mobile devices support
Feature Comparison Content Management
Features MOSS 2007 WSS Dedicated StandardOffice Live
Document Info Panel and Action Bar
Content Authoring
Master Pages, Page Layouts, Navigation Controls
Retention and Auditing Policies• Document retention and expiration policies, Highly customizable policies• Workflow process to define expiration, Access control and security, Tracking
Three State Workflow
Site Variations
High Fidelity Web Site and Consistent Branding
Slide Library
WYSIWYG Content Editor
Content Publishing
Content Staging and Deployment
Integration with Microsoft IRM 1
Standard Business Document Workflows• Approval, Collect Feedback, Collect Signatures, Disposition Approval, Group Approval, Translation Management Workflow
Standard Enterprise Site Templates• Document Center, Records Center, Site Directory, Report Center, Personalization Site, Search Center
Standard Publishing Site Templates• Collaboration Portal, Publishing Portal Retention and Auditing Policies•Logging of all actions on sites, content, and workflows, Audit Log Reporting
Records Repository and Legal Holds Email Content as Records Visual Studio Team Foundation (VSTF) integration
1. Integration with on-premises IRM only
Feature Comparison Search
FeaturesMOSS 2007
WSS Dedicated StandardOffice Live
Search within a site collection
Cross Site Collection Search
Enterprise Content Sources
People Search
Search Federation
Business Data Search
Feature Comparison Business Intelligence
Business Intelligence
MOSS 2007
WSS Dedicated StandardOffice Live
BI Dashboards
KPI and Filtering Web Parts
Report Center Templates
Excel Services
Data Connection Libraries
Business Data Catalog
Business Data Web Parts and Actions
PerformancePoint integration
Feature Comparison Business Process Forms
Business Process Forms
MOSS 2007
WSS Dedicated StandardOffice Live
Form Libraries
Custom Non-code Workflows
MOSS Out of the Box Workflows
Browser based Forms
Custom Code Workflows
Feature Comparison Service Specific
FeaturesMOS
S 2007
WSS Dedicated Standard Office Live
Site Collections per customer
Multiple MultipleOne site collection (with
multiple sub-sites, map to workspaces)
Vanity domains Yes No No
Storage 250 MB/user 250 MB/user ?
Access Authenticated Access only
Authenticated Access only
Live ID access to most content, some sharing can be viewed anonymously
Off-boarding of customer data Via partner Via partner? ?
30 Days Backup & Restore
Wan Acceleration Cisco/Certeon
Service Continuity
Pre-Production Environment
Partner Access
Anonymous Access
Support for migration tools 1
Web part toolbox
SharePoint Silverlight Toolkit
1. Metalogix tools supported
• OfficeLive is about bringing small businesses online with a Web Presence and tools to manage their customers and marketing campaigns (OLSB), and about allowing individual information workers to share documents across the internet (OLW).
•OfficeLive is sold direct by Microsoft.
• Features - collaboration functionality, and only a subset. One site per customer, no wikis, no blogs, no surveys, no flexible views on things like calendar and task lists, no WSS alerts or RSS feeds (although they have some sort of custom alert infrastructure), completely custom and non customizable document collaboration UI. No portal functionality, no search, no workflow, no BI, no content management, no forms.
Comparison with OfficeLive Workspace
SharePoint Online is about bringing SharePoint and all its power and flexibility for
collaboration and intranet functionality (ultimately) to you as a service.
Targeting mid-market and enterprises.
FAQ (1/3) How does the shared service insure security of corporate data in multi tenant environment?
9 layers of data security as described in BPOS core deck as well as SharePoint Online core deck.
When do you expect to have the "futures" from the Feature Comparison data which they provided us? Expectation is to provide many of the futures as part of the 10.1 release (WAVE 14 based).
What, if any, impact to the cost will there be when those "futures" are built into the shared service? The customer will be upgraded to the new release. At this point, we expect minimal impact.
The service description describes a 20 site collection limit. If this flexible and how have other customers constructed their taxonomy around it?
We have discussed being flexible on this limit. If the need exists, we would need to understand the intended use and the customer would need to understand some performance issues around the portals. This is a case-by-case option that has not come up yet.
What is the process for restoring a site collection with your service? How long does it take to complete a restore request generally? Is back-up/restore defined at the site collection level, or at a more granular our coarse level?
We do not support back/restore via SharePoint designer. If you are asking for restoring files, you can use the recycle bin (described in SPO core deck). We do not currently offer recovery of a site collection if deleted by the customer. If items are corrupted, we will restore from backups.
FAQ (2/3) How granular is the administration console? For instance, can you create an administrator that only has the
ability to administer a defined site collection? You can create site collection administrators that can only administer a single site collection or even sub
site. The enterprise admin, however has control over everything.
Can we provide URLs in SharePoint that link outside? I am assuming they have any firewall issues containing URLs (like a Notes links to one of our Notes DB)
This should work. Clicking on an external link in a SharePoint online page will take you to that external site.
Custom workflows are vague...can they provide specifics of what's in and what's out Any workflow that you can create via SharePoint designer that doesn’t require the use of custom code
on the server side is supported. We also include the three-stage out of the box workflow
Extranet capability where we can have a third party access our SharePoint site? Today, we simulate extranet access by creating a user in SPO for every external user. This is not ideal but
that’s what we got. How do you handle migration tools that may need to be loaded on the SharePoint server?
Our service works with tools from partners such as Metalogix. We do not support installing tools on the server. Metalogix works well with our service, but even it is not 100% supported because they have a service that needs to be installed on the server to preserve meta data.
FAQ (3/3) How can we manage the URLs such that it remains the same whether we manage the site in house or with
the hosting service? (Vanity domains) Vanity URLs are not supported in our current release. The challenge with redirecting through their routers, etc. is the SSL certificate. If your browser thinks
you’re at Contoso.com and the certificate is for Contoso.sharepoint.microsoftonlne.com then you will get an alert. I have not heard of a successful solution here yet, but perhaps there is a solution.
Can it support custom business data workflows? We do support custom workflows. However, if the question is about connections to on-premises
business data sources, the answer is that customer would have to have a partner build a on-premises tool to pump the data into the service using a trusted subsystem model. We cannot reach into the customer site and pull the data.
What is the file size allowed in SharePoint Online Standard? 50 MB.
Do we use ISA for authentication? No. We use certificate based authentication in SharePoint Online Standard.
© 2008 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after
the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.