introduction to microsoft word rich malloy tech help today [email protected]
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Introduction to Introduction to Microsoft WordMicrosoft Word
Rich MalloyRich MalloyTech Help TodayTech Help Today
203-862-9411203-862-9411
[email protected]@techhelptoday.com
WelcomeWelcome
Course: Intro to Microsoft WordCourse: Intro to Microsoft Word
Facilities at Greenwich High Facilities at Greenwich High SchoolSchool
Goal of the CourseGoal of the Course
To learn about Microsoft WordTo learn about Microsoft Word
To learn how to create some To learn how to create some common documentscommon documents
To find out the best approaches To find out the best approaches for further learningfor further learning
ScheduleSchedule
9:00 am 9:00 am ~ 4:00 pm ~ 4:00 pm
10-minute breaks approx. every 10-minute breaks approx. every hourhour
Lunch: 12:00 – 1:00 pmLunch: 12:00 – 1:00 pm
Practice, practice, practice at Practice, practice, practice at homehome
Your Instructor:Your Instructor:Rich MalloyRich Malloy Computer Consultant – Tech Help Computer Consultant – Tech Help
Today, GreenwichToday, Greenwich
Adjunct Prof., Norwalk Community Adjunct Prof., Norwalk Community CollegeCollege
Microsoft-certified Expert, Word 2002Microsoft-certified Expert, Word 2002
Former Editor in Chief, Mobile Former Editor in Chief, Mobile Computing magazineComputing magazine
ReferencesReferences
HandoutsHandouts Web sites:Web sites:
– www.microsoft.com/office/word Official Microsoft siteOfficial Microsoft site
– http://word.mvps.org/ — "Most — "Most Valuable Professionals" — actual Valuable Professionals" — actual usersusers
– Google: “Interactive Guide Windows”Google: “Interactive Guide Windows”
Software NeededSoftware Needed
A recent version of Microsoft A recent version of Microsoft Word:Word:– MS Word 2000MS Word 2000– MS Word 2002 (Office XP) MS Word 2002 (Office XP) – MS Word 2003MS Word 2003– MS Word 2007MS Word 2007
Computer Lab uses Word 2007Computer Lab uses Word 2007
Buying Microsoft WordBuying Microsoft Word
Word 2003 Word 2003 – Not available anymoreNot available anymore
Word 2007Word 2007– New: $197New: $197– Upgrade: $90Upgrade: $90
— — AmazonAmazon
Microsoft Office Microsoft Office StandardStandard(includes Word, Excel, (includes Word, Excel, PowerPt)PowerPt) Office 2003Office 2003
– Not available anymoreNot available anymore
Office 2007Office 2007– New: $325New: $325– Upgrade: $200Upgrade: $200
— — AmazonAmazon
Best Deal Best Deal
Microsoft Office 2007Microsoft Office 2007
for Students & Teachersfor Students & Teachers
(includes Word, Excel, (includes Word, Excel,
PowerPoint, but no Outlook)PowerPoint, but no Outlook)
Amazon: Amazon: $119 !!$119 !!
Learning Word Learning Word
The best way to learn – The best way to learn – use ituse it
Use it with something important to Use it with something important to youyou– Personal correspondencePersonal correspondence
Explore with the Help featureExplore with the Help feature
Become a Certified SpecialistBecome a Certified Specialist– Certified by MicrosoftCertified by Microsoft– For more info: For more info:
www.microsoft.com/traincert/www.microsoft.com/traincert/
Word: Different Word: Different Versions Versions MS Word 2000MS Word 2000 MS Word 2002 (XP)MS Word 2002 (XP) MS Word 2003MS Word 2003
Minimal changes from 2002Minimal changes from 2002
MS Word 2007 MS Word 2007 Major changes Major changes in user interfacein user interface
When to Use Word When to Use Word
Most paper-based documentsMost paper-based documents– LettersLetters– Simple tablesSimple tables– Simple brochures and publicationsSimple brochures and publications
EmailEmail– Outlook usually uses Word as its editorOutlook usually uses Word as its editor
Simple Web pages / BlogsSimple Web pages / Blogs
When NOT to Use When NOT to Use Word Word Complex publicationsComplex publications
– Instead use Microsoft Publisher, Instead use Microsoft Publisher, Adobe PageMaker, or QuarkAdobe PageMaker, or Quark
Complex tablesComplex tables– Use Microsoft ExcelUse Microsoft Excel
Complex Web pagesComplex Web pages– Use Microsoft Front PageUse Microsoft Front Page
The Plan for This The Plan for This CourseCourse1.1. Managing Files & Entering TextManaging Files & Entering Text
2.2. Editing a DocumentEditing a Document
3.3. Formatting a DocumentFormatting a Document
4.4. Formatting ReportsFormatting Reports
5.5. Power Tips — Your callPower Tips — Your call
What’s Inside Your What’s Inside Your PC?PC?
BackgroundBackground
HardwareHardware
ProcessorProcessor
Memory (RAM)Memory (RAM)
Hard Disk (Hard Drive)Hard Disk (Hard Drive)
Other Disks (CDs, DVDs)Other Disks (CDs, DVDs)
Memory Vs. Hard DiskMemory Vs. Hard Disk
Analogy: Bookshelves and DeskAnalogy: Bookshelves and Desk
Compare: Hard Disk and MemoryCompare: Hard Disk and Memory
More memory usually increases More memory usually increases speedspeed
File Management 101File Management 101
A Very Brief ReviewA Very Brief Review
Questions:Questions:
What has no weight?What has no weight?
No size?No size?
And it’s often invisible?And it’s often invisible?
The BitThe Bit
The basic unit of informationThe basic unit of information Binary (that is, two states)Binary (that is, two states)
– On or Off; 1 or 0On or Off; 1 or 0
Example: Light switch, CoinExample: Light switch, Coin By itself, relatively uselessBy itself, relatively useless Powerful when grouped as Powerful when grouped as
bitstreams:bitstreams:010101001100010110101001010010...010101001100010110101001010010...
The ByteThe Byte
8 bits grouped together8 bits grouped together
256 possible combinations256 possible combinations2 X 2 X 2 X 2 X 2 X 2 X 2 X 2 = 256 2 X 2 X 2 X 2 X 2 X 2 X 2 X 2 = 256
Code:Code:““A” = 01000001 (65 decimal)A” = 01000001 (65 decimal)
““B” = 01000010 (66), etc.B” = 01000010 (66), etc.
etc.etc.
The KilobyteThe Kilobyte
Computers speak binary Computers speak binary numbers:numbers:256 X 2 = 512256 X 2 = 512
512 X 2 = 1024512 X 2 = 1024
1 Kilobyte (KB) = 1,024 bytes or 8 1 Kilobyte (KB) = 1,024 bytes or 8 KbKbApproximatelyApproximately equal to 1,000 bytes equal to 1,000 bytes
Bunches of BytesBunches of Bytes
Megabyte (MB) Megabyte (MB) = 1,024 KB= 1,024 KB= 1,048,576 bytes= 1,048,576 bytes≈ 1,000,000 bytes≈ 1,000,000 bytes
GigaGigabyte (GB) byte (GB) = 1,024 MB= 1,024 MB= = 1,073,741,824 1,073,741,824
bytesbytes ≈ a ≈ a billionbillion bytes bytes
FilesFiles
A collection of informationA collection of information
Any kind of informationAny kind of information
Size: 0 bytes to several gigabytesSize: 0 bytes to several gigabytes
Unique nameUnique name
Filename extensionFilename extension
All Files Stored on All Files Stored on DisksDisks FloppiesFloppies Hard disksHard disks Compact Discs (CDs)Compact Discs (CDs) DVDsDVDs USB Flash Memory DisksUSB Flash Memory Disks
– ““Thumb drives,” “Memory sticks”Thumb drives,” “Memory sticks”– Function as disksFunction as disks
Filename ExtensionsFilename Extensions
Thank_you_letter-2Thank_you_letter-2.doc.doc.jpg.jpg.txt.txt
A Typical Filename:
Extension
Organizing Files into Organizing Files into FoldersFolders Disks can be divided into Disks can be divided into foldersfolders
Folders can be divided into Folders can be divided into subfolderssubfolders
Subfolders can beSubfolders can be divided into divided into more subfoldersmore subfolders
Etc., etc. Etc., etc. ......
Organizing Files: Organizing Files: StrategyStrategy
Keep related files in same folderKeep related files in same folder– Why?Why?– Easy to findEasy to find
Keep all data folders in Keep all data folders in My My DocumentsDocuments– Why?Why?– Again, easy to findAgain, easy to find– Easy to back-up your dataEasy to back-up your data
Windows Explorer’s Folders Pane Click the Folders button
To make the Folders Pane appear
Moving vs. CopyingMoving vs. Copying
Copying:
Moving:Moving:– Removes item from one placeRemoves item from one place– Places it in anotherPlaces it in another
Copying:Copying:– Results in two copies of itemResults in two copies of item
Back-Up Your Data!Back-Up Your Data!
Do this every monthDo this every month
Open Open My DocumentsMy Documents
Click Click Edit | Select AllEdit | Select All
Right-Click a fileRight-Click a file
Choose Choose Send To | Send To | CD-RW DriveCD-RW Drive
Insert CD-R diskInsert CD-R disk
Right click and select Right click and select Write these filesWrite these files
Typing in Microsoft Typing in Microsoft WordWord
How to Enter Text as How to Enter Text as Painlessly as PossiblePainlessly as Possible
Before You Type: PlanBefore You Type: Plan
Why Plan?Why Plan?
EfficiencyEfficiency– Usually faster if you plan firstUsually faster if you plan first
Easier to readEasier to read– Because better organizedBecause better organized
How to PlanHow to Plan
Think of what you want to sayThink of what you want to say
Organize your material logically Organize your material logically
State each point clearlyState each point clearly
Touch-TypingTouch-Typing
Makes life a lot Makes life a lot easiereasier
Mavis Bacon’s Mavis Bacon’s Typing software -- Typing software -- $18$18
Start Microsoft WordStart Microsoft Word
Click StartClick Start
Click All ProgramsClick All Programs
Click Microsoft OfficeClick Microsoft Office
Click Microsoft Office Word 2007Click Microsoft Office Word 2007
RibbonsRibbons
No more menusNo more menus
No more toolbarsNo more toolbars
ViewsViews
Print LayoutPrint Layout
Web LayoutWeb Layout
OutlineOutline
Full Screen ReadingFull Screen Reading
DraftDraft
Show/Hide Button (Show/Hide Button (¶¶))
ToggleToggle
Shows or Hides certain charactersShows or Hides certain characters– Paragraph marks - Paragraph marks - ¶·¶·– Spaces - Spaces - ··············– Tabs - Tabs -
AutoCorrectAutoCorrect
Automatically corrects mistakesAutomatically corrects mistakes
Also can expand an abbreviationAlso can expand an abbreviation
Example:Example:
tehteh(c)(c)
the ©
AutoCompleteAutoComplete
Also called AutoTextAlso called AutoText
Automatically completes wordsAutomatically completes words
Example:Example:
FebrFebrWednWedn
February Wednesday
REVIEWREVIEW
Views of a Document?Views of a Document?
Print LayoutPrint Layout
DraftDraft
Special KeysSpecial Keys
Ctrl + HomeCtrl + Home
Ctrl + EndCtrl + End
Auto-SomethingAuto-Something
teh teh the ? the ?
febr febr February ? February ?
The Show/Hide ButtonThe Show/Hide Button
What does it show/hide?What does it show/hide?
What does it look like?What does it look like?