introduction to ms excel basic

7/26/2019 Introduction to MS Excel Basic

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MICROSOFTEXCEL BASICS

MS Excel Application

MS Excel Window

Workbooks andWorksheets


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MS Excel Application What is Microsoft Excel?

a spreadsheet program that is used

to create worksheets and to performsimple and advanced calculations

helps manage and analyze large

uantities of numerical data


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MS Excel Window


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MS Excel Window Elements

!ormula "ar

#ame "ar

$olumn %eadings &ow %eadings

$ell Selector

Worksheet tabs


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Workbooks and Worksheets What is a workbook?

an Excel 'le

used to hold numerical data( formulas( and other ob)ects

What is a worksheet? composed of cells organized into rows and columns


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Workbooks and Worksheets Steps in creating a workbook

*+ $lick the ,-ce button . #ew+

/+ !rom the $ategories at the right side( under 0emplates( choose "lankand recent+

1+ $lick the $reate button+


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Workbooks and Worksheets Steps in creating a workbook using an Excel template

*+ $lick the ,-ce button . #ew+

/+ 2ou can then select one of the options in the 0emplates category or

from the Microsoft ,-ce ,nline+1+ $hoose from the list of options under Microsoft ,-ce ,nline 3e+g+

"udgets4 displayed in the second column+

5+ $lick the 6ownload button to open the 6ownloading 0emplate dialogbox informing you of the process+


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Workbooks and Worksheets Steps in saving a workbook

*+ $lick the ,-ce button . Save or click the Save button from the 7uickAccess toolbar+

/+ 0ype the name you want to give to your workbook in the !ile nameentry box+

1+ Excel saves new documents in a default location( the My 6ocumentsfolder+ 8se the Save in list to save the 'le to a di9erent location+

5+ $lick the Save button to save the workbook+


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Workbooks and Worksheets Steps to open an existing workbook

*+ $lick the ,-ce button . ,pen+

/+ 8se the :ook in drop;down list box if the 'le is not located in thecurrent folder+ Select the correct drive and folder where the 'le islocated+

1+ Select the 'le you want to open+

5+ $lick the + $lick ,pen to open the 'le selected+


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Workbooks and Worksheets Steps in entering text into a cell

*+ Select the cell where you want to enter the text by using the mouse(the keyboard arrows( or enter cell address on the Address bar+

/+ 0ype the text+

1+ =ress Enter.+


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Workbooks and Worksheets Steps in changing the direction of the Enter. key

*+ $lick the ,-ce button+

/+ $lick the Excel ,ptions button to open the Excel ,ptions dialog box+

1+ Access the Advanced category+5+ 0ick the checkbox After pressing Enter( move selection under the

Editing options area+

>+ $lick the 6irection drop;down box and choose an option+


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Workbooks and Worksheets Steps in entering values

*+ $lick in the cell where you want to enter the value+

/+ !rom the #umber group of %ome tab( click the #umber !ormat list boxand choose the type of value to enter+ $hoose #umber+

1+ 0ype the value+

5+ =ress Enter. or the 0ab. key+ 0he values entered will appear right;aligned in the cell+


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Workbooks and Worksheets Steps to input negative number

*+ $lick in the cell where you want to enter the value+

/+ !rom the #umber group of %ome tab( click the #umber !ormat list boxand choose the type of value to enter+ $hoose #umber+

1+ 0ype the value+

5+ =ress Enter. or the 0ab. key+ 0he values entered will appear right;aligned in the cell+


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Workbooks and Worksheets Steps in entering date and time

*+ $lick the cell where you want to input a date or a time+

/+ 8se the format MM@66@22 or MM;66;22 3among others4 to enter adate+

1+ When entering time( you will need to specify AM or =M since Exceluses a */;hour clock+

5+ =ress Enter.+


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Workbooks and Worksheets Ways to open !ormat $ells dialog box

$lick the More ,ptions button of the #umber group+

$lick the !ormat button from $ells group and choose !ormat $ells option+

=ress $trl *. as shortcut key+


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Workbooks and Worksheets Steps in using the !ill feature for copying cells

*+ $lick the !ill handle of the cell that holds the data you want to copy+

/+ 6rag the 'll handle vertically 3up or down4 or horizontally 3to the left orright4 to copy the data into neighboring cells+

1+ &elease the mouse button and notice that the data is 'lled into theselected cells+


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Workbooks and Worksheets Steps in creating a custom series using the !ill feature

*+ Enter the 'rst two values of the series into ad)acent cells+

/+ Select both cells by clicking the 'rst cell and dragging the selectionover the second cell+

1+ 6rag the 'll handle to the other cells that will be included in the series+


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Workbooks and Worksheets Steps in creating a custom series using the Series dialog box

*+ Enter the 'rst number+

/+ Select the cells that you want to contain the series+

1+ !rom the %ome tab . Editing group( click the !ill button drop;down listand choose Series to open the Series dialog box+

5+ Enter the Step value for the series+ 2ou can also enter the Stop valuefor the series in case you do not want to select the exact cells that youwill use in the series+

>+ $lick ,B to create the series+


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Workbooks and Worksheets Auto$omplete !eature

Excel keeps a list of all the labels that you have used on a column andsuggests a completion of a new label you are entering based on the list


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Workbooks and Worksheets 6i9erent methods in moving among worksheets

$lick the tab of the worksheet you want to go to+ 8se the tab scrollbuttons to bring the tab into view+

=ress $trl =age6own. to move to the next worksheet and $trl =age8p. to move to the previous one+


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Workbooks and Worksheets Bey combinations in moving around the worksheet 8p;arrow key

6own;arrow key

&ight;arrow or 0A" key

:eft;arrow or S%C!0 0A". key

=age 8p

=age 6own

%ome

$trlEnd

$trl%ome

$trlarrow key


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Workbooks and Worksheets 0echniues in using the mouse in moving through the worksheet $lick on any cell

$lick up or down arrows on the vertical scrollbar

$lick left or right arrows on the horizontal scrollbar

6rag the vertical or horizontal scrollbar


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Workbooks and Worksheets Steps in inserting rows and columns*+ Select the row or column header or a cell in the row where you want to add

a new row or column+

/+ !rom the $ells group( click the Cnsert button and choose Cnsert $ells orCnsert Sheet &ows or Cnsert Sheet $olumns+


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Workbooks and Worksheets Steps in deleting rows and columns*+ $hoose the rows or columns you want to delete by clicking on the row or

column header+

/+ $lick the 6elete button from the $ells group+ %owever( clicking the drop;down arrow of the 6elete button still allows you to choose from certain

optionsD 6elete $ells or 6elete Sheet &ows@$olumns+


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Workbooks and Worksheets Steps in deleting a single cell or a group of cells into yourworksheet

*+ Select the cell or group of cells you want to delete+

/+ $lick the 6elete drop;down box from the $ells group+

1+ $hoose 6elete $ells to open the 6elete dialog box+

5+ Select Shift cells left or Shift cells up to specify how the remaining cells inthe worksheet should shift to 'll the space left by the deleted cells+

>+ $lick ,B+


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Workbooks and Worksheets Steps in ad)usting column width and row height*+ =osition the mouse pointer on the right border of the column or lower

border of a row and a sizing tool will appear+

/+ 6rag the column or row border to the desired width+ 2ou can also double;click the sizing tool to automatically ad)ust the width or height according to

the widest entry+


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Workbooks and Worksheets Steps in specifying the column width*+ Select the column@s you want to change+

/+ !rom the $ells group( click the !ormat button . $olumn Width+Alternatively( you can right;click the column header and choose $olumnWidth from the context menu+

1+ 0ype the column width into the text box+5+ $lick ,B+


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Workbooks and Worksheets Steps in specifying the row height*+ Select the row@s you want to change+

/+ !rom the $ells group( click the !ormat button . &ow %eight+ 2ou may alsouse the context menu by right;clicking the row header and choosing &ow%eight to open the &ow %eight dialog box+

1+ 0ype the row height into the dialog box+5+ $lick ,B+


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Workbooks and Worksheets Ways to select a worksheet Select a single worksheet by clicking the tab that corresponds to the

worksheet+

Select consecutive worksheets by holding down the Shift. key and clickingthe tabs of the worksheets you need to select+

Select nonconsecutive worksheets by holding down the $trl. key andclicking the tabs of the worksheets you want to select+


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Workbooks and Worksheets Steps in inserting a worksheet to a workbook*+ Select the worksheet that you want to be located on the right of the

inserted worksheet+

/+ $lick the Cnsert button from the $ells group and choose Cnsert Sheet+ ,theroptions for inserting a worksheet areD

$lick the Cnsert Worksheet icon right beside the last worksheet of your workbook+&ight;click the worksheet where to insert another worksheet+

=ress Shift !**. as shortcut key+


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Workbooks and Worksheets Steps in deleting worksheets*+ Select the worksheet3s4 you want to delete+

/+ !rom the $ells group of %ome tab( click the 6elete button and choose6elete Sheet+ &ight;click in the worksheet tab to open the context menu+

1+ $lick the 6elete button to delete the worksheet+


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Workbooks and Worksheets Steps in copying and moving worksheets*+ Select the worksheet that you want to copy or move+

/+ $lick the !ormat button from the $ells group+ $lick the Move or $opy Sheetoption to open the Move or $opy dialog box+

1+ Select where you want the worksheet to be moved to using the 0o book

drop;down list+ Also( use the "efore Sheet option to identify whichworksheet should be preceded+

5+ $heck the $reate a copy option to copy the worksheet instead of moving it+

>+ $lick ,B+


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Workbooks and Worksheets Steps in renaming worksheets*+ 6ouble;click the tab of the worksheet you want to rename+

/+ 0ype the new name for the worksheet and press Enter.+

introduction to ms excel basic

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