introduction to new codes for managers and time-keepers kronos leave reporting and tracking
TRANSCRIPT
INTRODUCTION TO NEW CODES FOR MANAGERS
AND TIME-KEEPERS
Kronos Leave Reporting and Tracking
AGENDA
1. Coding and Why it Matters2. Current Pay Codes and Comments3. Introduction to New Codes and Comments4. Examples of Proper Code Use5. Questions and Answers6. “It Could Happen on Your Shift” Exercise
HR FunctionsHR Functions Payroll FunctionsPayroll Functions
Bureau of Workers’ Compensation
FMLA Leave Tracking
Disciplinary ActionAdministrative
Hearings and Public Records Requests
Ensure leave time is appropriately paid
Proper coding eliminates payroll corrections which are costly to the University
Coding and Why it Matters
NEW CODES
FMLA Sick Leave Pending Replaces Pending Comment
FMLA Vacation Pending Replaces Pending Comment
FMLA Personal Leave Pending Replaces Pending Comment
FMLA Unpaid Pending Replaces Pending Comment
Workers’ Compensation Unpaid Replaces Excused Absence and
comment Workers’ Compensation
Comments that Coincide with New Codes
Unscheduled Replaces Unexcused, Not Pre-
Approved, Not ApprovedAWOL-Late Call
Replaces Unexcused, Not Pre-Approved, Not Approved
AWOL-No Call/No Show Replaces Unexcused, Not Pre-
Approved, Not ApprovedPre-approved
No ChangeOn-the-job injury
No ChangeWorkers’ Compensation
No Change
Example 1
- Barb calls in sick. She meets departmental call-in requirements.
- She does not have FMLA nor has she indicated that the time she is taking is FMLA qualifying.
Pay Code=SICKComment=UNSCHEDUL
ED
Example 2
- Jan is on an approved FMLA.
- She calls in the day of her shift citing
FMLA. However, she calls in late in violation of departmental policy.
Pay Code= FMLA SICKComment=AWOL- LATE
CALL
Example 3
- Clarissa is injured at work.
- She has filed a workers’ compensation claim.
- She has opted not to use her accrued leave time.
- She wants to take the time off as unpaid.
Pay Code: WORKERS’
COMPENSATION UNPAID
Comment: WORKERS’
COMPENSATION
QUESTIONS?