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Introduction to Office 365 Introduction to Office 365

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Page 1: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Introduction to Office 365

Page 2: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Topics Covered

What is Office 365?

Office 365 Project Overview

Office 365 Components

Outlook Web App & Logon Process

Training Resources

Page 3: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

What is Office 365?

Office 365 is a subscription-based online version of the Office platform that pairs web-based Office applications with cloud storage (provided by OneDrive for Business)

OneDrive for Business is similar to Box or Google Drive

Page 4: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Office 365 Project

OverviewOffice 365 will be integrated into the Enterprise Messaging Service as a hybrid deployment.

On-site and off-site (cloud-based) services will coexist

Implementation will be transparent to the user regardless of the version of Exchange their department is currently using

Page 5: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Migration History IT Services (Jan 2014)

Anderson School of Management (Summer 2014)

Corporate Financial Services (Sept 2014)

Capital Programs (October 2014)

Mail and Document Delivery Services (Nov 2014)

Early Care and Education (Nov 2014)

School of Nursing (Dec 15, 2014)

Page 6: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Upcoming Migrations UCLA Library (Feb 2015)

Center for Digital Humanities (Feb 2015)

Page 7: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Office 365 Components

All components are cloud–based:

OneDrive for Business

Office Web Apps (Word, Excel, Powerpoint, OneNote, Excel Survey)

Outlook/Exchange (Email, Calendar, Contacts, Tasks)

Page 8: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365What is OneDrive for

Business?OneDrive for Business is cloud storage for the workplace

Users can store, sync, and share files across multiple devices with ease and security

Page 9: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Office Web Apps

Includes: Word, Excel, PPT, OneNote, Excel Survey

Files browsed within OneDrive for Business will prompt user to select a local desktop or Office Web App version

Office Web Apps are browser-based versions of Office applications that have fewer features than the full desktop versions

Page 10: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Why use Office Web Apps?

Can retrieve and edit your documents from anywhere you have internet access

A seamless transition to corresponding desktop versions of Office is provided

Can collaborate with other users on documents using Office Web Apps

Page 11: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Outlook EmailOutlook will not change in terms of overall functionality — the user experience will be the same as previous versions of Outlook

Outlook 2003 is not supported

Page 12: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Mailbox Quotas

Mailbox quota is increasing to 50 GB

Previously the quota was between 1-2 GB

Page 13: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Message Size Limits

Maximum message size (text + attachments) is now 25 MB rather than 35 MB – however, in near future it will be upped to 150 MB!

Page 14: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Mailbox Rules

Mailbox rules should migrate successfully - however we suggest you back them up!

Users may need to recreate rules manually or export/import them

We have provided instructions on how to do this - see the Office 365 link on the EM webpage

Page 15: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Message Sending Limits

Exists to discourage users from sending unsolicited bulk emails.

max of 10,000 recipients per day

max of 500 recipients per email

NOTE: for issues, please contact your IT Department

Page 16: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Logon Process

The logon process for Outlook and Outlook Web App will be slightly different.

When prompted for a username, users need to enter it in the following format:

[email protected]

Verify by logging in at http://mail.em.ucla.edu today!

Page 17: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Logging on to Outlook

Web AppGo to: http://www.em.ucla.edu

Click on the Office 365 link located in the lower left of the navigation menu:

Page 18: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Logging on to Outlook

Web App

Note: This URL is subject to change at any time

Page 19: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Logging on to Outlook

Web AppEnter your User name and Password then click on the Sign In button:

Page 20: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Set Your Time ZoneWhen you first access Outlook Web App you’ll need to select your Time zone and then click on save:

Page 21: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Outlook Web App

Page 22: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Outlook Web App –

facelift!

Page 23: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Outlook Web App (OWA)

linkIf you accidently login via the Outlook Web App (OWA) link please note that you will have to enter your login credentials twice.

Page 24: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Outlook Web App (OWA)

linkGo to: http://www.em.ucla.edu

Click on the Outlook Web App (OWA) link located at the top left of the navigation menu:

Page 25: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Enter Credentials and Sign

InEnter your User name and Password then click the Sign In button:

Page 26: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Follow Re-direct LinkClick on the link provided on the next webpage:

Page 27: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365Enter Credentials and Sign

InOnce again, enter your User name and Password then click on the Sign In button:

Page 28: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Outlook Web App

Page 29: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Training Resources

The EM Training & Resources webpage includes a number of helpful Office 365 related tutorials:

http://www.em.ucla.edu/office_365.aspx

Page 30: Introduction to Office 365. Topics Covered What is Office 365? Office 365 Project Overview Office 365 Components Outlook Web App & Logon Process Training

Introduction to Office 365

Need Assistance?

Please contact your IT Department.