introduction to presentation skills - prelims

8/3/2019 Introduction to Presentation Skills - Prelims

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INTRODUCTION

TOPRESENTATION


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What is Presentation?

The manner in which something

is shown, expressed, or laid out

for other people to see. formal talk made to a group of

people on somebodys recent

work or some aspect of business,often with handouts, diagrams, or

other visual aids


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Be Sure.

Our audiences

HEAR IT RECEIVE IT

UNDERSTAND IT REMEMBER IT


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They support your message

and clarify its meaning.

They add depth and even

beauty to your work.

They help to engage the

audience


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Who makes presentationgraphics?

After the initiator of the projectprovided the content and

concepts, the visuals wereactually produced by

professional photographersand graphic artists


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But Now

You, yourself must makeyour own presentation inorder for you to get a lot ofsatisfaction from designing

your own graphics, start tofinish!


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Getting Started


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Factors for an EffectivePresentation

The Speaker

The Subject Matter Presentation Materials


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The Speaker

The benefits of watching as well

as hearing a presentation are,

well, easy to see. Presentation materials clarify the

spoken word, help the audience

identify the most important pointsand rivet attention on the topic at

hand.


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Subject Matter

It is often interesting andeasier to understand when

illustrated.

Colors, motion & visual

organization bring facts andfigures to life.


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Presentation Materials

Personal computers can now

handle most of the production

tasks involved with presentationgraphics from generating anoutline to creating a file that can

be imaged on paper, film orscreen.


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Good presentation design is

neither a luxury nor amystery.

Nor are graphic decisionsdifficult to make when taken

one by one. They arent

based on secrets of the artworld beyond the grasp of

the layperson


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The answer is.

Theyre sensible, and with a few

guide posts youll be able to relate

them to your own experience. The most effective designs solve

the daily communications

challenges you deal within yoursurroundings


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Whats Involved?

Objectives

Time Budget

Production resources


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Objectives

Clarify your intentions, both for

yourself and for others involved

with the project. They give you a goal to focus on

as your presentation.

Benchmark for your finalaccomplishments


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Note:

Need for a balance between what

you want to do and what you can

do within the constraints of time,budget and productioncapabilities

BE REALISTIC!


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Time

Achieving good design and

creating the visual support to

carry it out requires plenty of timeand effort.

But Remember! Clean and simple

graphics have a great appeal oftheir own


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Actual Production

Create Renderings

Read Proofs

Write speaker notes


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Note:

Settle on a typeface, colorpalette and layout gridstructure for the wholepresentation.

A hodgepodge of design styles

only irritates the viewers;theyll lose track of your

message.


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Defining Your Audience

The number of the audience

Assess the audiences familiarity

with your topic Base your presentation decisions

on the level of your audiencesunderstanding.


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Concentrate on basic information

and dont overwhelm theaudience with a lot of data forwhich is not necessary

Dont rush; avoid abbreviationsand acronyms

Dont use jargon specific to anarrow field.


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How much time do youhave?

Organize your presentation to

cover the key concepts efficiently

and economically. Avoid even the possibility of

feeling, or appearing, rushed and

ragged: your audiences willidentify this feeling with the issues

at hand.


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What does What? Working independently gives you the

freedom to inject your personal tasteand even sense of humor into the

presentation

It allows greater latitude in managing

content and designs It provides for total control as well as

complete responsibility over the

presentation


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But

Its helpful to consult withothers, at least informally.

The more experience yougain, the more likely you are to

check out your graphics with atrial audience


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What if you design graphicsfor other people to present

Sensitivity to your speakers needs is

a must.

Try to put yourself in the speakersplace before you start the project.Catch his or her tone of voice,

gestures, natural pacing.. This person represents your first and

most critical audience


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Note:

Presentations you plan for other

people to deliver are typically bit more

detailed and formal you dont wantto project your own personality.

To ensure a smooth fit between

speaker & graphics allow thematerials to take on a more neutral

style


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The Message


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Message

It is the reason for any

presentation, no matter how

elaborate or basic the supportinggraphics.

The logical first step, then is to

determine the most importantpoints you want your audiences to

retain


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Getting started

Set Objectives

Outline Concepts Visualize Content


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Set Specific Objectives

You may have only one goal

But your objectives are the

specifics your want your audienceto grasp


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Visualize the Concepts

Learn as much as you can about

the information youre going to

present. The better you understand the

topic the easier it will be to be

organize and visualize theconcepts, ideas, facts figures and

relationship


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Outline

It will aid and abet you it neednt

be dry and dull if you go about it

in a creative, imaginative way. Start by jotting down ideas as

they occur to you, without order or

priority

Allow one point to suggest others


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Expressing

Information


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With Words

The building blocks of successful

text frames are type style, color

palette, simple elements like linesand bullet shapes used widelyand consistently, and well-

developed sense of proportion.


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Reminders:

Choose your words carefully

Limit yourself to the points that

are most important to theviewer

Eliminate extraneous content


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With Numbers

Figures help us predict, plan and

forecast, but theyre very abstract.

Written numbers help make theconcepts more concrete;

Theyre easier than spokennumbers for the audience tograsp and compare


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Reminders:

Dont be slave to exact quantities learn to approximate, round off

and contrast. Cite precise figures only when

they truly serve an important

purpose.

With Other Relational


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..With Other RelationalInformation

Some ideas can be expressedbest simply through links,hierarchies and relative size orposition.

Ex. Flowcharts andorganizational diagrams


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With Motion

Animating a line graph growinga piece of a pie chart or

drawing a connecting link isalmost as much fun as zipping

to the top of the big ladder.


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With Artwork

Many helpful drawings and

diagrams reflect actual objects in

the world around us: an anatomydiagram, a cutaway view of a jetengine and a visual comparison

of cloud types are example ofrepresentational art.


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Note:

As an alternative to a strictly

realistic representation, try a

stylized graphic stripped ofdetails.

Flat, bold images emphasize one

aspect of the subject matter andconvey selected information

without extraneous element.


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With Photographs

Photographs are the extreme of

realistic artwork, so theyre very

helpful in showing specific people,places and things.

Effective presentation

photographs focus clearly on onemain element in the foreground


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With Graphic Style

Allow the content of your

presentation to set the tone of for

the visual style. Describe for yourself and others

in the project team the character

of the presentation; use wordslike friendly or polished, warm or

cool, high-tech or low-key


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With Variety

Break out of the same old format,

even if it has worked well in the

past. Your goal is to focus on the

message and create a visual

presentation that supports thewhole flow of information


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Information Sources

Dont lose track of the information

sources from which youve drawn

your material. Keep source reference firmly

attached to each bit of information

so you know who is accountablefor its accuracy.

Gather information from


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Gather information fromother people

Prepare a package about the

presentation

Include a description of exactlywhat information you need, and

state your deadline.


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Truth in Presentation

It is easy to fool an audiencewith fancy materials and a

slick presentation. Be truthful, straightforward and

scrupulously honest


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Concentrating

The Message


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Presentation Graphics

It is the visual accompaniment to

the spoken word or more

precisely, many spoken words. Concentrate the language in the

visuals to the essential word or

phrases; plan to use different,more expansive language.

Note:


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Note:

When writing the text for your

graphics, think Think andconcise

Extract the critical points anddistill them into a few keywords.

Aim for titles and headings that

can be read easily without losingthe thread of the speakers words.


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Titles

Think of the title as the linchpin of

the graphic: its the key to

understanding the material Its unnecessary & distracting to

include a figure number or other

reference in the title.

S btitles


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Subtitles

When you find you need more than afew words to describe the subject of aframe, employ a subtitle.

This allows the viewers to absorb theideas in two stages, organizing themessage for them.

Try to include something in thesubtitle that will intrigue your viewersand make them listen more closely


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Punctuation

It signals the reader to preparefor a break in the flow of ideas

We rarely need a period orcolon at the end of a title or

bullet line, since these arediscrete ideas on the screen


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Parentheses

It can be particularly annoying in

a presentation graphics.

Keep them to a minimum,especially in titles, where you

dont need to give your audience

the impression that yourewhispering over your shoulder


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Quotation Marks

If youre citing someone directly,be sure you know whom yourequoting

Consider using alternative graphictreatments for these passages,

Make punctuation work in yourfavor by using it very sparingly

only for clarity


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Abbreviations

For some audiences, a presentationthat relies heavily on abbreviationsand acronyms will look like garbage.

It must include such phrases in order

to appear professional.

Spell things out sparingly, but useacronyms only if your audience isfamiliar with the subject


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The terms must be meaningful

enough to them to stand alonethroughout the presentation

As an alternative toabbreviations, replace wordyphrases with simple graphics

and diagrams.


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Theres a big difference

between distilling amessage to its essence in a

few words and cramming alot of words into a fewcharacters.

Go for simplicity!


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S.M.A.R.T.

S-pecificM-easurable

A-ttainableR-easourceful

T-ime Bounded


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Assignment

What are the steps increating an effective

presentation?

introduction to presentation skills - prelims

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