introduction to project management training slides/dcm learning... · defining a project / defining...
TRANSCRIPT
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Introduction to Project Management
Damian McCourt
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HELLO!I am Damian McCourt
Training full time since 2014
IT infrastructure project manager, BT & FBD
You can find me at [email protected]
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Today!▰ When to use a project management approach
▰ Project management methodologies
▰ One fundamental project management tool
▰ Budget, schedule, change management
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Project ManagementDefining a project / defining a project manager
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Project?“A temporary endeavour undertaken to create a unique
product, service or result. A project is temporary in that it has
a defined beginning and end in time, and therefore defined
scope and resources”
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Project?
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The Triple Constraints
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Project Manager Qualities
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Failures
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Failures
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FailuresDeadlines missed
Repeated workBudget overruns
Reputational damage
Quality issues
Annoyed stakeholders
Scope creepLoss of relevance
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Failures
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Top 4 reasons projects fail▰ Poor or incomplete requirements
▰ Scope creep
▰ A lack of a structured project management methodology
▰ Lack of change control
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Expert Knowledge▰ Industry awareness
▰ Subject matter expertise
▰ Political/organisational skills
▰ Attitude to documentation
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Project ManagementProject Management Methodologies
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Waterfall and Agile
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Agile
Short, iterative cycles
End-user closely involved
Requirements unclear
Collaborative work
Waterfall
Gated progress
User Quality Assurance only
Well-defined requirements
Strictly managed work
Waterfall and Agile
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Agile
Gradually more refined
Avoids assumptions
Can go on forever ☹
Needs an experienced PM
Waterfall
Easier to budget and schedule
Easier to manage
Assumptions can kill a project
Requirements may change
Waterfall and Agile
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Assumptions!▰ NASA/ESA Mars Climate Orbiter
▰ US$ 193.1m
▰ Thrust specified in Pounds
▰ Programmed in Newtons
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Project ManagementSome basic tools
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Business Case
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Project Charter
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Project Management Plan▰ Requirements management plan
▰ Schedule management plan
▰ Cost management plan
▰ Quality management plan
▰ Resource management plan
▰ Risk management plan
▰ Scope statement
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Project Management Plan
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Work Breakdown Structure▰ Project Charter includes a Scope Statement
▰ Which includes a Main Deliverable:
“A new sales office”
“Customer relationship management software”
“A wedding planning service”
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Work Breakdown Structure
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Work Breakdown Structure
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Work Breakdown Structure▰ Sets out what is going to be delivered
▰ Allows you to start planning the ‘how’ and ‘when’…
▰ …blueprint for schedule and budget
▰ Clarity for stakeholders – ‘this is what you’re getting’
▰ Forces stakeholders to focus on deliverables rather than
activities
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Work Breakdown Structure
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WBS Activities▰ Each work package consists of a list of activities
▰ Used to create the project schedule and budget
▰ Have an expected duration
▰ Consume budget and/or resources
▰ Are usually verb-noun format (build frame, test brakes)
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Budget Creation
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Change Management▰ Scope creep: unmanaged changes to project scope
▰ Any change can be mapped to the WBS
▰ Change to an Activity, Work Package or Key Deliverable?
▰ Cost of the change can be accurately estimated
▰ Great way to highlight the triple constraints
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Project Management▰ Unique endeavour – time, cost, scope limited
▰ Very easy to get wrong without a framework
▰ Defined approaches tested in the real world
▰ Every project document exists for a reason!
▰ Work Breakdown Structure
▰ Main deliverable – key deliverables – work packages – activities
▰ Budget, schedule, change
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Project Management
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