Introduction to QueryPart 2

Query Topics Joining Files

Defining Result Fields

Complex Record Selection

Formatting Output

Creating Reports Using Multiple Files

Joining Files

Define the Query Query . . . . . . : Option . . . . . : CREATE Library . . . . : KARENQRY CCSID . . . . . . : 37 Type options, press Enter. Press F21 to select all. 1=Select Opt Query Definition Option 1 Specify file selections Define result fields Select and sequence fields Select records Select sort fields Select collating sequence Specify report column formatting Select report summary functions Define report breaks Select output type and output form Specify processing options F3=Exit F5=Report F12=Cancel F13=Layout F18=Files F21=Select all

Joining Files

Data is stored in different files Customer Name

Master Files Customer Master

Transaction Files U4TRND – AR Detail File

How to Join Files

Join Key Fields and ‘Like Fields’ in both files Prevents duplicate data

Transaction File is the primary file U4TRND should be primary file Queries run faster

Use Correct type of join

Joining FilesTypes of Joins

1 – Matched Records Selects only records that have matching records in ALL

the files.

2 - Matched Records with Primary File Selects every record from the primary file and includes

all the matching records from all other files.

3 Unmatched Records with Primary File Selects every primary record that does not have a match

in all the secondary files.

Joining Files

 Join files by key fields:

 U4CSTMR U4TRND U4TRNHTDBTCH THBTCH

BATCH NO CSCNO TDCNO THCNO CUSTOMER NO.

TDINV THINV# INVOICE NO.TDIVDT THIVDT INVOICE DATETDTYPE THTYPE TRANS TYPETDTMCD THTMCD

TERM CODETDLC THLC LOCATION

Define Result Fields Define the Query Query . . . . . . : Option . . . . . : CREATE Library . . . . : KARENQRY CCSID . . . . . . : 37 Type options, press Enter. Press F21 to select all. 1=Select Opt Query Definition Option Specify file selections 1 Define result fields Select and sequence fields Select records Select sort fields Select collating sequence Specify report column formatting Select report summary functions Define report breaks Select output type and output form Specify processing options F3=Exit F5=Report F12=Cancel F13=Layout F18=Files F21=Select all

Define Result Fields

Define Result Fields Type definitions using field names or constants and operators, press Enter. Operators: +, -, *, /, SUBSTR, ||, DATE... Field Expression Column Heading Len Dec AMOUNT TDAMT*-1 AMOUNT 9 2 COMM AMOUNT*.001 COMMISSION 9 2

Bottom ____________________________________________________________________________________

Field Text Len Dec T01.TDDEPT Dept Number 3 0 T02.DPDESC Department Description 20 T01.TDITEM Item Number 14 T01.TDCNO Customer Number 7 0 More... F3=Exit F5=Report F9=Insert F11=Display names only F12=Cancel F13=Layout F20=Reorganize F24=More keys

Select Records Define the Query

Query . . . . . . : Option . . . . . : CREATE

Library . . . . : KARENQRY CCSID . . . . . . : 37

Type options, press Enter. Press F21 to select all.

1=Select

Opt Query Definition Option

Specify file selections

Define result fields

Select and sequence fields

1 Select records

Select sort fields

Select collating sequence

Specify report column formatting

Select report summary functions

Define report breaks

Select output type and output form

Specify processing options

F3=Exit F5=Report F12=Cancel

F13=Layout F18=Files F21=Select all

Complex Record Selection

Select Records

Type comparisons, press Enter. Specify OR to start each new group. Tests: EQ, NE, LE, GE, LT, GT, RANGE, LIST, LIKE, IS, ISNOT... AND/OR Field Test Value (Field, Number,Characters', or ...)

_______ _____ ________________________________________

_____ ________ _____ ________________________________________

_____ ________ _____ ________________________________________

AND’s connect OR’s separate

Complex Record SelectionAND’s connect All statements must be true!

TDITEM EQ ‘HORSECHOW’AND TDLOC EQ 001

OR’s separate Only 1 statement must be true!

TDITEM EQ 'HORSECHOW' OR TDLOC EQ 001

TDITEM EQ ‘HORSECHOW’AND TDLOC EQ 001OR TDITEM EQ ‘PIG FEED'AND TDLOC EQ 002

Record Selection Tips

U4TRND file (A/R Transaction Detail)

TDTRAN – Transaction code field 1, 2, 3, 5, 7, 8, 9

TDOFFS field – Offset records NE to 1 Used only when selecting just transaction codes Don’t need if selecting item No or G/l No.

Formatting Output

Define the Query Query . . . . . . : Option . . . . . : CREATE Library . . . . : DAWNQRY CCSID . . . . . . : 37 Type options, press Enter. Press F21 to select all. 1=Select Opt Query Definition Option Specify file selections Define result fields Select and sequence fields Select records Select sort fields Select collating sequence 1 Specify report column formatting Select report summary functions Define report breaks Select output type and output form Specify processing options F3=Exit F5=Report F12=Cancel F13=Layout F18=Files F21=Select all

Formatting Output

Specify Report Column Formatting Type information, press Enter. Column headings: *NONE, aligned text lines Column Field Spacing Column Heading Len Dec Edit T01.TDIVDT 0 Invoice 8 0 * Date T01.TDCNO 2 Customer 7 0 Number T03.CSLKNM 2 Customer 15 Lookup Name = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = Field Text Len Dec T01.TDIVDT Invoice Date 8 0 T01.TDCNO Customer Number 7 0 T03.CSLKNM Customer Lookup Name 50 T01.TDINV Invoice Number 7 0 T01.TDQTY Quantity 9/4 11 4

Formatting Output

Define Numeric Field Editing Field . . . . . . . . : T01.TDIVDT Text . . . . . . . . : Invoice Date Heading 1 . . . . . . : Invoice Heading 2 . . . . . . : Date Heading 3 . . . . . . : Length . . . . . . . : 8 Decimal . . . . . . . : 0 Sample . . . . . . . : 99,999,999 Type choice, press Enter. Edit option . . . . . 4 1=Numeric editing choices 2=Date or time editing choice 3=Edit code 4=Edit word F3=Exit F5=Report F10=Process/previous F11=Change sample F12=Cancel F13=Layout F16=Remove edit F18=Files 30

Formatting Output

Specify Edit Word Field . . . . . : T01.TDIVDT Heading 1 . . . . : Invoice Length . . . . : 8 Heading 2 . . . . : Date Decimal . . . . : 0 Heading 3 . . . . : Type information, press Enter. (Put quotes around edit words.) (Each blank replaced by a digit, each '&' with a blank.) Edit word . . . . . ' / / '

Edit word for summary total . .

F3=Exit F5=Report F10=Process/previous F12=Cancel F13=Layout F16=Remove edit F18=Files Date not formatted Formatted Date 20,080,306 2008/03/06 20,080,306 2008/03/06

Formatting Reports Define the Query Query . . . . . . : Option . . . . . : CREATE Library . . . . : KARENQRY CCSID . . . . . . : 37 Type options, press Enter. Press F21 to select all. 1=Select Opt Query Definition Option Specify file selections Define result fields Select and sequence fields Select records Select sort fields Select collating sequence Specify report column formatting Select report summary functions Define report breaks 1 Select output type and output form Specify processing options F3=Exit F5=Report F12=Cancel F13=Layout F18=Files F21=Select all

Formatting Reports Define Printer Output Type choices, press Enter. Printer . . . . . . . . . *PRINT *PRINT, name Form size: Length . . . . . . . . . 66 Blank, 1-255 Width . . . . . . . . . 198 Blank, 1-378 Start line . . . . . . . . Blank, 1-255 End line . . . . . . . . . Blank, 1-255 Line spacing . . . . . . . 1 1, 2, 3 Print definition . . . . . N Y=Yes, N=No

F3=Exit F5=Report F10=Process/previous F12=Cancel F13=Layout F18=Files

NOTE: 66 Length = Portrait51 Width = Landscape

Query Exercises

Exercise 3 Create sales report

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