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INVENERGY LLC
Meeting Summary Report Lake Simcoe Regional Airport Solar Project
August 2015
Prepared by Dillon Consulting Limited
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INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited
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Table of Contents Acronyms, Abbreviations, Definitions
1.0 Introduction 1 2.0 Distribution of Notice of Public Community Meeting 2
2.1 Newspaper Circulation .................................................................................................. 2
2.2 Notice Mailing ............................................................................................................... 2
2.3 Contact List .................................................................................................................... 2
2.4 Project Website ............................................................................................................. 3
3.0 Format, Displays and Attendance 4
3.1 Format ........................................................................................................................... 4
3.2 Display Panels ................................................................................................................ 4
3.3 Attendance .................................................................................................................... 5
4.0 Comments Received and Responses 6
Appendices
A Notice of Public Community Meeting
B Display Materials
C Comments Received and Responses
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INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited
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Acronyms, Abbreviations, Definitions – C –
CEP, Community Engagement Plan; the document provides details of how the Proponent
intends to engage with the public and other interested stakeholders as part of the LRP I RFP
process.
– I –
IESO, Independent Electricity System Operator; organization responsible for overseeing long-
term planning for power generation in Ontario, administering the LRP I RFP process.
Invenergy, Invenergy LLC; the qualified applicant per the LRP I RFP.
– k –
kW, kilowatt; unit of energy.
– L –
LRP I RFP, Large Renewable Procurement Request for Proposals; process through which
renewable energy generation projects are granted contracts by the IESO.
– M –
MSR, Meeting Summary Report; provides details of public meeting(s) undertaken by the
Proponent as part of the LRP I RFP process.
MOECC, Ministry of Environment and Climate Change; provincial ministry responsible for
overseeing the REA process.
MW, megawatt; a unit of energy.
– O –
OPA, Ontario Power Authority; predecessor agency formerly responsible for administering the
LRP I RFP process, since replaced by the IESO.
– R –
REA, Renewable Energy Approval; approvals process through which all renewable energy
projects must proceed and complete in order to begin operation.
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INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited
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1.0 Introduction
On June 12, 2013, the Minister of Energy issued a Directive to the Independent Electricity
System Operator (IESO; formerly the Ontario Power Authority (OPA)) to develop a new
competitive process for the procurement of renewable energy projects in Ontario larger than
500 kilowatts (kW). Invenergy LLC (Invenergy) will be submitting a proposal to the IESO in
fulfillment of their Large Renewable Procurement Request for Proposals (LRP I RFP) for a
proposed 8.5 megawatt (MW) project to be known as the Lake Simcoe Regional Airport (LSRA)
Solar Project (“Project”).
The LRP I RFP requires proponents to develop a meeting summary report (MSR) for each public
community meeting and post it on the Project website (www.invenergyllc.com/lsra). In
addition, the MSR must be made available to the clerk (or other designate) for the municipality
in which the Project is located.
This report summarizes the public community meeting held for the Project at the Old Town
Hall, located at 833 Line 7 North at the 15/16th Sideroad, Oro-Medonte, Ontario, on August 4,
2015, from 7:00 to 9:00 p.m. The purpose of the public community meeting was to introduce
the Project and obtain input on the planning and design process. This document builds upon
the community engagement plan (CEP) developed for the Project.
http://www.invenergyllc.com/lsra
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INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited
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2.0 Distribution of Notice of Public Community Meeting
2.1 Newspaper Circulation
The Notice of Public Community Meeting (provided in Appendix A) was published in the July 17
and 18, 2015, editions of the Barrie Examiner.
2.2 Notice Mailing
A copy of the notice was also mailed to stakeholders on the contact list including those
identified in the LRP I RFP (as applicable). The mailing list generally included the following
categories of stakeholders:
• Government officials;
• Landowners;
• Provincial crown land leaseholders, as applicable;
• Aboriginal communities;
• Local boards and/or commissions; and,
• Utility companies.
Approximately 58 copies of the notice were distributed to agencies and landowners beginning
July 15, 2015, via Canada Post. The notice was based on the Prescribed Template – Notice of
Public Community Meeting and generally contained background information on the Project, a
description of the study process, meeting details and project contacts.
2.3 Contact List
A contact list was developed for the Project and was used to engage and manage
correspondence with stakeholders. In addition to the required stakeholder categories, the
contact list was further developed to include parties who had expressed an interest in being
contacted at the public community meeting. The list was supplemented with online searches of
government listings, studies completed in the area, letters received, website notifications,
emails and telephone calls. The list conforms to the requirements of the LRP I RFP.
A copy of the contact list is available however is being kept confidential per the Freedom of
Information and Protection of Privacy Act, R.S.O., 1990.
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INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited
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2.4 Project Website
A website was established to provide stakeholders with information about the Project and
provide a contact platform through which stakeholders could ask questions. The website will
be updated throughout the LRP process to provide up to date information.
The Project website is located at the following URL:
www.invenergyllc.com/lsra
http://www.invenergyllc.com/lsra
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INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited
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3.0 Format, Displays and Attendance
3.1 Format
The public community meeting was an informal walk-in session with displays summarizing the
work completed to date. Appendix B provides a copy of the display panels. Invenergy and
Dillon Consulting Limited (Dillon) staff were in attendance to explain the displays, record
comments and answer questions.
The following key Invenergy and consultant staff were present:
• Richard Deacon, Senior Manager, Business Development, Invenergy;
• Ian Howes, Development Consultant, Soventix; and,
• Christie Cestra, Associate, Dillon Consulting Limited.
3.2 Display Panels
The content of the display panels used during the course of the public community meeting is
shown in Appendix B. The panels were used to describe the following key components of the
Project:
• Information on Invenergy and the LRP I RFP;
• Introduction to solar energy;
• LRP and REA timeframe;
• Project details and preliminary site layout;
• Construction activities, potential effects and mitigation measures;
• Community Benefits Fund;
• Community engagement approach;
• Next steps; and,
• Contact information for feedback.
The Community Engagement Plan (CEP) and Site Considerations Information were also on
display to the public.
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INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited
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3.3 Attendance
Upon arrival at the meeting venue, all attendees were
asked to sign the public community meeting Record of
Attendance sheet (sign-in sheets). Five individuals
signed the Record of Attendance.
The Record of Attendance is available however is being
kept confidential per the Freedom of Information and
Protection of Privacy Act, R.S.O., 1990.
Attendees were also encouraged to complete comment
sheets. Those who took comment sheets home after
the event were requested to forward their responses to
the contact shown on the notice within the next couple
of weeks.
General comments expressed by attendees related to
potential effects to aesthetics in the area, impacts to
local roads and agricultural lands during construction,
and plans for project decommissioning.
Photo taken during the LSRA Public Community Meeting.
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INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited
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4.0 Comments Received and Responses
Comments received during the public meeting engagement process are included in Appendix C.
One comment form was received at the public community meeting.
A summary of respondent submissions and Proponent responses is provided in Appendix C.
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Appendix A
INVENERGY LLC Meeting Summary Report Prepared by Dillon Consulting Limited
A - 1
A Notice of Public Community Meeting
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Lake Simcoe Regional Airport Solar Project
Notice of Public Community Meeting For a Project Proposal Under the Large Renewable Procurement
The proponent identified below is proposing to submit a proposal to the Independent Electricity System Operator (IESO) to design, build, and operate a Large Renewable Project for the generation of electricity under the IESO’s Large Renewable Procurement (LRP).
The LRP is a competitive process for procuring large renewable energy projects generally larger than 500 kilowatts. At the conclusion of the LRP, the IESO may award contracts for successful projects up to the specified procurement targets for each renewable fuel: 300 megawatts (MW) for wind, 140 MW for solar, 75 MW for waterpower, and 50 MW for bioenergy.
This notice is being distributed to notify members of the public of a public community meeting that has been scheduled to discuss the Large Renewable Project proposal. Information regarding the proponent, the Large Renewable Project proposal, and the meeting details are described below.
This public community meeting is being held as part of the early community engagement requirements of the LRP. The public community meeting will present details about the Large Renewable Project and its proposed connection line. Representatives of the proponent will be available to discuss the Large Renewable Project and the overall LRP process. Should this Large Renewable Project be awarded a contract, the Large Renewable Project would need to obtain all required permits and approvals and conduct any further required community engagement activities.
Further details regarding the LRP are available at www.ieso.ca/lrp.
Proponent: LSRA Solar Energy Partnership
Qualified Applicant from the LRP Request for Qualifications stage associated with the proponent: Invenergy LLC
Name of the Large Renewable proposal: Lake Simcoe Regional Airport Solar Project Renewable fuel of the Large Renewable Project: Non-Rooftop Solar Proposed capacity of the Large Renewable Project (MW): 8.5 MW
Proposed connection point of the Large Renewable Project: Existing 44 kilovolt circuit south of Highway 11 at the 6th Line
Proposed location of the Large Renewable Project and proposed connection line: The Lake Simcoe Regional Airport Solar Project address, as shown below, is 224 7th Line North, Oro Station, ON L0L 2E0
Public Community Meeting Location: Old Town Hall 833 Line 7 North at the 15/16th Sideroad Oro-Medonte, ON Date: August 4, 2015 Time: 7:00 to 9:00 p.m.
Contact information for the proponent Ryan Ralph Senior Business Development Manager (416) 901-9463 [email protected] 120 Front Street East, Suite 201 Toronto, ON M5A 4L9 www.invenergyllc.com/lsra www.invenergyllc.com Lake Simcoe Regional Airport Solar Project
http://www.ieso.ca/lrpmailto:[email protected]://www.invenergyllc/http://www.invenergyllc.com/
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Appendix B
INVENERGY LLC Meeting Summary Report Prepared by Dillon Consulting Limited
B - 1
B Display Materials
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Appendix C
INVENERGY LLC Meeting Summary Report Prepared by Dillon Consulting Limited
C - 1
C Comments Received and Responses
-
Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report
Invenergy LLC
1
This table provides the responses to comments received from agencies, the public and Aboriginal communities at, or following, the public
community meeting required per the Large Renewable Procurement Request for Proposals (LRP I RFP). The LRP I RFP is a qualifying process
being led by the Independent Electricity System Operators (IESO). The IESO has not awarded any applicant with the rights to construct a project
at this time. Invenergy LLC, like other applicants, is preparing to submit a proposal for this project to the IESO. The proposal submission
deadline is September 1, 2015 and the IESO’s proposal evaluation process will run until November/ December 2015. It is expected that successful
LRP I RFP applicants will commence the Renewable Energy Approval (REA) process if they are awarded a project by the IESO. This process
includes additional requirements and consultation which would likely commence in 2016.
Date Method Name Comment Received Proponent Response
August 4,
2015
Comment
Form
Landowner Requested copy of Site Considerations
Information and Community
Engagement Plan.
Copies of these documents were available during
the public community meeting. Attendees were
advised that the documents are available on the
project website at: www.invenergyllc.com/lsra
August 4,
2015
Verbal
Comment
Landowner Need for site screening If Invenergy is successful and awarded a contract
for the project, Invenergy will be required to
follow the REA process and will work with the
local municipality and community to determine
the appropriate level of visual screening for the
project.
August 4,
2015
Verbal
Comment
Landowner Decommissioning plans If Invenergy is successful and awarded a contract
for the project, Invenergy will be required to
follow the REA process. The proponent will be
required to complete a variety of technical reports
including a project description report,
construction plan report, consultation report,
design and operations report and a
decommissioning plan report.
All projects that require an REA must meet
stringent decommissioning requirements.
During the REA process, a Decommissioning
Plan Report will be developed which will address
http://www.invenergyllc.com/lsra
-
Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report
Invenergy LLC
2
Date Method Name Comment Received Proponent Response
procedures for dismantling or demolishing the
facility, abandonment of the project, activities
related to the restoration of any land and water
negatively affected by the facility, and procedures
for managing excess materials and waste.
Invenergy is prepared to execute a Municipal
Agreement with the township, which will include
assurances for decommissioning and
decommissioning security.
Please refer to the Guide to Provincial Approvals
for Renewable Energy Project provided on the
Ministry of Energy’s website for more
information on the REA process:
http://www.energy.gov.on.ca/en/renewable-
energy-facilitation-office/resources-and-contacts-
2/guide-to-provincial-approvals-for-renewable-
energy-projects/#Introduction.
August 4,
2015
Verbal
Comment
Landowner Impacts to agricultural lands The IESO non-rooftop solar rules stipulate that
solar facilities cannot be placed on Prime
Agricultural land. In order for this project to be
bid into the IESO Large Renewable Procurement
Request for Proposals, Invenergy would have to
demonstrate that the project is not occupying
Prime Agricultural land.
During the REA process, a Decommissioning
Plan Report will be developed which will address
procedures for dismantling or demolishing the
facility, abandonment of the project, activities
related to the restoration of any land and water
negatively affected by the facility, and procedures
http://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introduction
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Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report
Invenergy LLC
3
Date Method Name Comment Received Proponent Response
for managing excess materials and waste.
Invenergy is prepared to execute a Municipal
Agreement with the township, which will include
assurances for decommissioning and
decommissioning security.
Please refer to the Guide to Provincial Approvals
for Renewable Energy Project provided on the
Ministry of Energy’s website for more
information on the REA process:
http://www.energy.gov.on.ca/en/renewable-
energy-facilitation-office/resources-and-contacts-
2/guide-to-provincial-approvals-for-renewable-
energy-projects/#Introduction
August 4,
2015
Verbal
Comment
Community Member Where do you propose to locate the
electrical line connecting the project to
the interconnection point?
The proposed connection line would be located in
the Line 6 North municipal right of way on the
same side of the road as the existing pole line, the
result being the connection line and the existing
power line would then share the same hydro
poles. If the project proceeds, Invenergy will
consult with Hydro One to determine what poles
are required (existing or new) to accommodate
the new lines for the project.
August 4,
2015
Verbal
Comment
Community Member Other large solar projects in the area
involved surface grading and concrete
pouring during the construction of
foundations, potentially difficult to
restore during decommissioning
While the type of project foundation will not be
determined until a geotechnical study is
completed, Invenergy prefers to use either helical
pile or ballast foundations for solar panels.
Helical piles are screwed directly into the
subsurface and ballast foundations rest on the
surface. There is little movement of surface
material, and no concrete is required for either
http://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introduction
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Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report
Invenergy LLC
4
Date Method Name Comment Received Proponent Response
foundation type. Removal of these types of
foundations is similarly low in surface
disturbance.
August 4,
2015
Verbal
Comment
Community Member Community Benefit Fund (CBF) If the Project is awarded a contract, Invenergy
would establish a CBF and provide an annual
contribution of funds per megawatt for the
duration of the solar plant’s operations. The terms
of the CBF, including the amount, will be
outlined in a Municipal Agreement with the
Township of Oro-Medonte.
Other Correspondence
July 21,
2015
Email Township of Oro-
Medonte
Provided project-related information
and confirmed receipt of Community
Engagement Plan and Site
Considerations Information.
Confirmed receipt of deputation
request.
Comment noted.
August 5,
2015
Phone Community member Where will the connection line be
located?
The proposed connection line for the solar project
would run in the municipal right of way along
Line 6 North, and is proposed to maintain the
same location as the current poles now occupy
(on the North East side of Road). If the project
moves forward, we would consult with Hydro
One to determine the upgrades required to the
existing pole infrastructure to accommodate the
new lines for the project. We anticipate that the
current single phase pole configuration would be
upgraded to a three-phase pole configuration.
Invenergy followed-up with an email that
included pictures of a three-phase pole
-
Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report
Invenergy LLC
5
Date Method Name Comment Received Proponent Response
configuration from one of Invenergy’s 10 MW
projects developed and built near Lindsay,
Ontario. Invenergy expects the connection line
poles for the Lake Simcoe Regional Airport
project to look similar.