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INVENERGY LLC Meeting Summary Report Lake Simcoe Regional Airport Solar Project August 2015 Prepared by Dillon Consulting Limited

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  • INVENERGY LLC

    Meeting Summary Report Lake Simcoe Regional Airport Solar Project

    August 2015

    Prepared by Dillon Consulting Limited

  • INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited

    i

    Table of Contents Acronyms, Abbreviations, Definitions

    1.0 Introduction 1 2.0 Distribution of Notice of Public Community Meeting 2

    2.1 Newspaper Circulation .................................................................................................. 2

    2.2 Notice Mailing ............................................................................................................... 2

    2.3 Contact List .................................................................................................................... 2

    2.4 Project Website ............................................................................................................. 3

    3.0 Format, Displays and Attendance 4

    3.1 Format ........................................................................................................................... 4

    3.2 Display Panels ................................................................................................................ 4

    3.3 Attendance .................................................................................................................... 5

    4.0 Comments Received and Responses 6

    Appendices

    A Notice of Public Community Meeting

    B Display Materials

    C Comments Received and Responses

  • INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited

    iii

    Acronyms, Abbreviations, Definitions – C –

    CEP, Community Engagement Plan; the document provides details of how the Proponent

    intends to engage with the public and other interested stakeholders as part of the LRP I RFP

    process.

    – I –

    IESO, Independent Electricity System Operator; organization responsible for overseeing long-

    term planning for power generation in Ontario, administering the LRP I RFP process.

    Invenergy, Invenergy LLC; the qualified applicant per the LRP I RFP.

    – k –

    kW, kilowatt; unit of energy.

    – L –

    LRP I RFP, Large Renewable Procurement Request for Proposals; process through which

    renewable energy generation projects are granted contracts by the IESO.

    – M –

    MSR, Meeting Summary Report; provides details of public meeting(s) undertaken by the

    Proponent as part of the LRP I RFP process.

    MOECC, Ministry of Environment and Climate Change; provincial ministry responsible for

    overseeing the REA process.

    MW, megawatt; a unit of energy.

    – O –

    OPA, Ontario Power Authority; predecessor agency formerly responsible for administering the

    LRP I RFP process, since replaced by the IESO.

    – R –

    REA, Renewable Energy Approval; approvals process through which all renewable energy

    projects must proceed and complete in order to begin operation.

  • INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited

    1

    1.0 Introduction

    On June 12, 2013, the Minister of Energy issued a Directive to the Independent Electricity

    System Operator (IESO; formerly the Ontario Power Authority (OPA)) to develop a new

    competitive process for the procurement of renewable energy projects in Ontario larger than

    500 kilowatts (kW). Invenergy LLC (Invenergy) will be submitting a proposal to the IESO in

    fulfillment of their Large Renewable Procurement Request for Proposals (LRP I RFP) for a

    proposed 8.5 megawatt (MW) project to be known as the Lake Simcoe Regional Airport (LSRA)

    Solar Project (“Project”).

    The LRP I RFP requires proponents to develop a meeting summary report (MSR) for each public

    community meeting and post it on the Project website (www.invenergyllc.com/lsra). In

    addition, the MSR must be made available to the clerk (or other designate) for the municipality

    in which the Project is located.

    This report summarizes the public community meeting held for the Project at the Old Town

    Hall, located at 833 Line 7 North at the 15/16th Sideroad, Oro-Medonte, Ontario, on August 4,

    2015, from 7:00 to 9:00 p.m. The purpose of the public community meeting was to introduce

    the Project and obtain input on the planning and design process. This document builds upon

    the community engagement plan (CEP) developed for the Project.

    http://www.invenergyllc.com/lsra

  • INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited

    2

    2.0 Distribution of Notice of Public Community Meeting

    2.1 Newspaper Circulation

    The Notice of Public Community Meeting (provided in Appendix A) was published in the July 17

    and 18, 2015, editions of the Barrie Examiner.

    2.2 Notice Mailing

    A copy of the notice was also mailed to stakeholders on the contact list including those

    identified in the LRP I RFP (as applicable). The mailing list generally included the following

    categories of stakeholders:

    • Government officials;

    • Landowners;

    • Provincial crown land leaseholders, as applicable;

    • Aboriginal communities;

    • Local boards and/or commissions; and,

    • Utility companies.

    Approximately 58 copies of the notice were distributed to agencies and landowners beginning

    July 15, 2015, via Canada Post. The notice was based on the Prescribed Template – Notice of

    Public Community Meeting and generally contained background information on the Project, a

    description of the study process, meeting details and project contacts.

    2.3 Contact List

    A contact list was developed for the Project and was used to engage and manage

    correspondence with stakeholders. In addition to the required stakeholder categories, the

    contact list was further developed to include parties who had expressed an interest in being

    contacted at the public community meeting. The list was supplemented with online searches of

    government listings, studies completed in the area, letters received, website notifications,

    emails and telephone calls. The list conforms to the requirements of the LRP I RFP.

    A copy of the contact list is available however is being kept confidential per the Freedom of

    Information and Protection of Privacy Act, R.S.O., 1990.

  • INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited

    3

    2.4 Project Website

    A website was established to provide stakeholders with information about the Project and

    provide a contact platform through which stakeholders could ask questions. The website will

    be updated throughout the LRP process to provide up to date information.

    The Project website is located at the following URL:

    www.invenergyllc.com/lsra

    http://www.invenergyllc.com/lsra

  • INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited

    4

    3.0 Format, Displays and Attendance

    3.1 Format

    The public community meeting was an informal walk-in session with displays summarizing the

    work completed to date. Appendix B provides a copy of the display panels. Invenergy and

    Dillon Consulting Limited (Dillon) staff were in attendance to explain the displays, record

    comments and answer questions.

    The following key Invenergy and consultant staff were present:

    • Richard Deacon, Senior Manager, Business Development, Invenergy;

    • Ian Howes, Development Consultant, Soventix; and,

    • Christie Cestra, Associate, Dillon Consulting Limited.

    3.2 Display Panels

    The content of the display panels used during the course of the public community meeting is

    shown in Appendix B. The panels were used to describe the following key components of the

    Project:

    • Information on Invenergy and the LRP I RFP;

    • Introduction to solar energy;

    • LRP and REA timeframe;

    • Project details and preliminary site layout;

    • Construction activities, potential effects and mitigation measures;

    • Community Benefits Fund;

    • Community engagement approach;

    • Next steps; and,

    • Contact information for feedback.

    The Community Engagement Plan (CEP) and Site Considerations Information were also on

    display to the public.

  • INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited

    5

    3.3 Attendance

    Upon arrival at the meeting venue, all attendees were

    asked to sign the public community meeting Record of

    Attendance sheet (sign-in sheets). Five individuals

    signed the Record of Attendance.

    The Record of Attendance is available however is being

    kept confidential per the Freedom of Information and

    Protection of Privacy Act, R.S.O., 1990.

    Attendees were also encouraged to complete comment

    sheets. Those who took comment sheets home after

    the event were requested to forward their responses to

    the contact shown on the notice within the next couple

    of weeks.

    General comments expressed by attendees related to

    potential effects to aesthetics in the area, impacts to

    local roads and agricultural lands during construction,

    and plans for project decommissioning.

    Photo taken during the LSRA Public Community Meeting.

  • INVENERGY LLC Meeting Summary Report - Lake Simcoe Regional Airport Solar Project Prepared by Dillon Consulting Limited

    6

    4.0 Comments Received and Responses

    Comments received during the public meeting engagement process are included in Appendix C.

    One comment form was received at the public community meeting.

    A summary of respondent submissions and Proponent responses is provided in Appendix C.

  • Appendix A

    INVENERGY LLC Meeting Summary Report Prepared by Dillon Consulting Limited

    A - 1

    A Notice of Public Community Meeting

  • Lake Simcoe Regional Airport Solar Project

    Notice of Public Community Meeting For a Project Proposal Under the Large Renewable Procurement

    The proponent identified below is proposing to submit a proposal to the Independent Electricity System Operator (IESO) to design, build, and operate a Large Renewable Project for the generation of electricity under the IESO’s Large Renewable Procurement (LRP).

    The LRP is a competitive process for procuring large renewable energy projects generally larger than 500 kilowatts. At the conclusion of the LRP, the IESO may award contracts for successful projects up to the specified procurement targets for each renewable fuel: 300 megawatts (MW) for wind, 140 MW for solar, 75 MW for waterpower, and 50 MW for bioenergy.

    This notice is being distributed to notify members of the public of a public community meeting that has been scheduled to discuss the Large Renewable Project proposal. Information regarding the proponent, the Large Renewable Project proposal, and the meeting details are described below.

    This public community meeting is being held as part of the early community engagement requirements of the LRP. The public community meeting will present details about the Large Renewable Project and its proposed connection line. Representatives of the proponent will be available to discuss the Large Renewable Project and the overall LRP process. Should this Large Renewable Project be awarded a contract, the Large Renewable Project would need to obtain all required permits and approvals and conduct any further required community engagement activities.

    Further details regarding the LRP are available at www.ieso.ca/lrp.

    Proponent: LSRA Solar Energy Partnership

    Qualified Applicant from the LRP Request for Qualifications stage associated with the proponent: Invenergy LLC

    Name of the Large Renewable proposal: Lake Simcoe Regional Airport Solar Project Renewable fuel of the Large Renewable Project: Non-Rooftop Solar Proposed capacity of the Large Renewable Project (MW): 8.5 MW

    Proposed connection point of the Large Renewable Project: Existing 44 kilovolt circuit south of Highway 11 at the 6th Line

    Proposed location of the Large Renewable Project and proposed connection line: The Lake Simcoe Regional Airport Solar Project address, as shown below, is 224 7th Line North, Oro Station, ON L0L 2E0

    Public Community Meeting Location: Old Town Hall 833 Line 7 North at the 15/16th Sideroad Oro-Medonte, ON Date: August 4, 2015 Time: 7:00 to 9:00 p.m.

    Contact information for the proponent Ryan Ralph Senior Business Development Manager (416) 901-9463 [email protected] 120 Front Street East, Suite 201 Toronto, ON M5A 4L9 www.invenergyllc.com/lsra www.invenergyllc.com Lake Simcoe Regional Airport Solar Project

    http://www.ieso.ca/lrpmailto:[email protected]://www.invenergyllc/http://www.invenergyllc.com/

  • Appendix B

    INVENERGY LLC Meeting Summary Report Prepared by Dillon Consulting Limited

    B - 1

    B Display Materials

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    ƉƌŽĚƵĐĞĚ�ĚƵƌŝŶŐ�ŽƉĞƌĂƚŝŽŶ� �ƵƌƌĞŶƚůLJ͕�ŵĂŶLJ�ƐŽůĂƌ�ĐŽŵƉĂŶŝĞƐ�ŵĞĞƚ�Žƌ�ĞdžĐĞĞĚ�ŶĂƚŝŽŶĂů�ĂŶĚ�ŝŶƚĞƌŶĂƚŝŽŶĂů�ƐƚĂŶĚĂƌĚƐ�

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  • Appendix C

    INVENERGY LLC Meeting Summary Report Prepared by Dillon Consulting Limited

    C - 1

    C Comments Received and Responses

  • Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report

    Invenergy LLC

    1

    This table provides the responses to comments received from agencies, the public and Aboriginal communities at, or following, the public

    community meeting required per the Large Renewable Procurement Request for Proposals (LRP I RFP). The LRP I RFP is a qualifying process

    being led by the Independent Electricity System Operators (IESO). The IESO has not awarded any applicant with the rights to construct a project

    at this time. Invenergy LLC, like other applicants, is preparing to submit a proposal for this project to the IESO. The proposal submission

    deadline is September 1, 2015 and the IESO’s proposal evaluation process will run until November/ December 2015. It is expected that successful

    LRP I RFP applicants will commence the Renewable Energy Approval (REA) process if they are awarded a project by the IESO. This process

    includes additional requirements and consultation which would likely commence in 2016.

    Date Method Name Comment Received Proponent Response

    August 4,

    2015

    Comment

    Form

    Landowner Requested copy of Site Considerations

    Information and Community

    Engagement Plan.

    Copies of these documents were available during

    the public community meeting. Attendees were

    advised that the documents are available on the

    project website at: www.invenergyllc.com/lsra

    August 4,

    2015

    Verbal

    Comment

    Landowner Need for site screening If Invenergy is successful and awarded a contract

    for the project, Invenergy will be required to

    follow the REA process and will work with the

    local municipality and community to determine

    the appropriate level of visual screening for the

    project.

    August 4,

    2015

    Verbal

    Comment

    Landowner Decommissioning plans If Invenergy is successful and awarded a contract

    for the project, Invenergy will be required to

    follow the REA process. The proponent will be

    required to complete a variety of technical reports

    including a project description report,

    construction plan report, consultation report,

    design and operations report and a

    decommissioning plan report.

    All projects that require an REA must meet

    stringent decommissioning requirements.

    During the REA process, a Decommissioning

    Plan Report will be developed which will address

    http://www.invenergyllc.com/lsra

  • Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report

    Invenergy LLC

    2

    Date Method Name Comment Received Proponent Response

    procedures for dismantling or demolishing the

    facility, abandonment of the project, activities

    related to the restoration of any land and water

    negatively affected by the facility, and procedures

    for managing excess materials and waste.

    Invenergy is prepared to execute a Municipal

    Agreement with the township, which will include

    assurances for decommissioning and

    decommissioning security.

    Please refer to the Guide to Provincial Approvals

    for Renewable Energy Project provided on the

    Ministry of Energy’s website for more

    information on the REA process:

    http://www.energy.gov.on.ca/en/renewable-

    energy-facilitation-office/resources-and-contacts-

    2/guide-to-provincial-approvals-for-renewable-

    energy-projects/#Introduction.

    August 4,

    2015

    Verbal

    Comment

    Landowner Impacts to agricultural lands The IESO non-rooftop solar rules stipulate that

    solar facilities cannot be placed on Prime

    Agricultural land. In order for this project to be

    bid into the IESO Large Renewable Procurement

    Request for Proposals, Invenergy would have to

    demonstrate that the project is not occupying

    Prime Agricultural land.

    During the REA process, a Decommissioning

    Plan Report will be developed which will address

    procedures for dismantling or demolishing the

    facility, abandonment of the project, activities

    related to the restoration of any land and water

    negatively affected by the facility, and procedures

    http://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introduction

  • Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report

    Invenergy LLC

    3

    Date Method Name Comment Received Proponent Response

    for managing excess materials and waste.

    Invenergy is prepared to execute a Municipal

    Agreement with the township, which will include

    assurances for decommissioning and

    decommissioning security.

    Please refer to the Guide to Provincial Approvals

    for Renewable Energy Project provided on the

    Ministry of Energy’s website for more

    information on the REA process:

    http://www.energy.gov.on.ca/en/renewable-

    energy-facilitation-office/resources-and-contacts-

    2/guide-to-provincial-approvals-for-renewable-

    energy-projects/#Introduction

    August 4,

    2015

    Verbal

    Comment

    Community Member Where do you propose to locate the

    electrical line connecting the project to

    the interconnection point?

    The proposed connection line would be located in

    the Line 6 North municipal right of way on the

    same side of the road as the existing pole line, the

    result being the connection line and the existing

    power line would then share the same hydro

    poles. If the project proceeds, Invenergy will

    consult with Hydro One to determine what poles

    are required (existing or new) to accommodate

    the new lines for the project.

    August 4,

    2015

    Verbal

    Comment

    Community Member Other large solar projects in the area

    involved surface grading and concrete

    pouring during the construction of

    foundations, potentially difficult to

    restore during decommissioning

    While the type of project foundation will not be

    determined until a geotechnical study is

    completed, Invenergy prefers to use either helical

    pile or ballast foundations for solar panels.

    Helical piles are screwed directly into the

    subsurface and ballast foundations rest on the

    surface. There is little movement of surface

    material, and no concrete is required for either

    http://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introductionhttp://www.energy.gov.on.ca/en/renewable-energy-facilitation-office/resources-and-contacts-2/guide-to-provincial-approvals-for-renewable-energy-projects/#Introduction

  • Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report

    Invenergy LLC

    4

    Date Method Name Comment Received Proponent Response

    foundation type. Removal of these types of

    foundations is similarly low in surface

    disturbance.

    August 4,

    2015

    Verbal

    Comment

    Community Member Community Benefit Fund (CBF) If the Project is awarded a contract, Invenergy

    would establish a CBF and provide an annual

    contribution of funds per megawatt for the

    duration of the solar plant’s operations. The terms

    of the CBF, including the amount, will be

    outlined in a Municipal Agreement with the

    Township of Oro-Medonte.

    Other Correspondence

    July 21,

    2015

    Email Township of Oro-

    Medonte

    Provided project-related information

    and confirmed receipt of Community

    Engagement Plan and Site

    Considerations Information.

    Confirmed receipt of deputation

    request.

    Comment noted.

    August 5,

    2015

    Phone Community member Where will the connection line be

    located?

    The proposed connection line for the solar project

    would run in the municipal right of way along

    Line 6 North, and is proposed to maintain the

    same location as the current poles now occupy

    (on the North East side of Road). If the project

    moves forward, we would consult with Hydro

    One to determine the upgrades required to the

    existing pole infrastructure to accommodate the

    new lines for the project. We anticipate that the

    current single phase pole configuration would be

    upgraded to a three-phase pole configuration.

    Invenergy followed-up with an email that

    included pictures of a three-phase pole

  • Comment/Response Table Lake Simcoe Regional Airport Solar Project Meeting Summary Report

    Invenergy LLC

    5

    Date Method Name Comment Received Proponent Response

    configuration from one of Invenergy’s 10 MW

    projects developed and built near Lindsay,

    Ontario. Invenergy expects the connection line

    poles for the Lake Simcoe Regional Airport

    project to look similar.