inventory module.doc

7/24/2019 INVENTORY MODULE.doc

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INVENTORY MODULE

Set-up: Warehousing shall be de-centralized. Each location shall have a

warehouse in-charge who is responsible for inventory monitoring. The following are

the designated locations and respective personnel in-charge:

1. eedmill ! Warehouse "n-charge #S$%-generated&

'. (ive )perations #*reeder+*roiler& and $dmin ! Warehouseman #S$%-

generated&

,. arms #*reeder and *roiler& ! $ccounting Specialist #anual eceiving&

/. "ce %lant ! $ccounting Specialist #S$%-generated&

0. ressing %lant ! $ccounting Specialist #anual eceiving&

2. 3ebu+"loilo ! Warehouse "n-charge #S$%-generated&

RECEIVING

"n general4 all items to be received should have a supporting %urchase )rder.

5o %)4 no receiving. 6pon delivery of item4 the warehouse in-charge should chec7

the items as to 8uantity and 8uality. "f there are no e9ceptions found4 then in-charge

shall stamp the delivery documents and prepare a eceiving eport #& using S$%.

or manual receiving4 a pre-printed shall be lled-up. or S$%-generated 4 see

E9hibit $ of this module. or items pic7ed up at store4 the %urchasing unner shall

prepare a manual . ;ard copies of and supporting documents should be

transmitted a day from actual date of receipt.

The copy shall be distributed as follows:

a. )riginal 3opy ! Supplierb. uplicate 3opy ! $+% $cctg Specialistc. Third 3opy ! ile 3opy

TRANSFERS

or eeds4 Eggs4 )3 and *ranch Transactions4 transfers shall commence

with a Transfer e8uest to be issued by the department issuing the items. or

issuance of S$%-generated Transfer e8uest4 refer to $ppendi9 * of this module. The

one receiving the inventories will be the one to nalize the transfer. 3opies shall be

distributed as follows:

a. )riginal 3opy ! estinationb. uplicate 3opy ! Truc7erc. Third 3opy ! ile 3opy


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or all other transactions4 it shall be recorded in S$% as transfers with

reference to the manual Transfer orm. ;ence4 the last copy shall be forwarded to

the S$% encoder assigned for recording.ISSUANCES

or issuance of materials not included in production4 an "ssuance e8uest

form is necessary signed by the immediate superior of the re8uesting employee.

The approved re8uest form shall be the basis for issuance of materials in S$%

by the logistics assigned in every area. To do so4 refer to $ppendi9 3. The "ssuance

eport shall be distributed as follows:

a. )riginal 3opy ! estinationb. uplicate 3opy ! Truc7er4 if applicablec. Third 3opy ! ile 3opy

or "ssuances in areas where S$% is not available4 the (ast 3opy of the

"ssuance orm shall be forwarded to the S$% encoded assigned for recording.

DISPOSAL

or items for disposal4 a isposal orm should be lled up by the authorized

person per department. The same shall be validated by the


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Exhibit B

"nventory Transfer in S$%

1. rom the "nventory odule4 choose "nventory Transactions and open the

"nventory Transfer e8uest Window. ill out the necessary information in the

header including the *usiness %artner 5ame#if applicable&4 %osting ate4

elivery ate4 ocument ate4 etc. Select the warehouse where the items to

be transferred are coming from.'. "n the contents tab4 input the items to be transferred and the corresponding

8uantities. "nput the warehouse where the items will be transferred and add.,. To nalize transfers4 open "nventory Transfer window in the same module.

3omplete the information in the header the clic7 the ?3opy rom@ button in

the lower right portion to see the list of pending "nventory Transfer e8uests.3hoose the re8uest to be approved then review accuracy of details before

adding.

Exhibit C

"ssuance in S$%

1. To issue materials manually4 open the "nventory odule and select >oods

"ssue in the "nventory Transaction folder. ill out dates in the header and input

the items to be issued in the contents tab. "ndicate the warehouse where the

items to be disposed are coming from.'. Select the >( $ccount where the issuance will be charged. #e.g4 3ost of Sales4

E9penses4 Etc.& eview details then add.

inventory module.doc

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