invitation to bid … · ansi mh26.2 2007 specification for the design testing and utilization of...

BIBB COUNTY SCHOOL DISTRICT PROCUREMENT OFFICE

IFB 16-10

1

Invitation to Bid:

Bibb BCSD School District

484 Mulberry Street, Macon GA 31201 www.bcsdk12.net

Bid No: 16-10 Date: 09/11/2015

Warehouse Racks, Shelving, and Record Storage Solutions

Bid Responses Must Be Received in the Purchase Office:

Procurement Office

484 Mulberry Street, Macon GA 31201

Suite 280

Attention: Elaine M. Wilson

Bid Number: 16-10 (Please make sure this is CLEAR on the FRONT Package)

Bids Received after Deadline Time will be considered non responsive and rejected

**Contact Person for Submission Questions is Elaine M. Wilson, Procurement Director of BCSD, via

email at [email protected]**

TENTATIVE TIMELINE

09/11/2015 Release IFB to the marketplace

09/17/2015 Pre Bid Meeting, 10 AM 4850 Cavalier Drive, Macon GA, Operations Center

09/21/2015 Questions Due in the Procurement Office

09/26/2015 Responses Due via Email/Online

09/30/2015 BIDS DUE IN THE PROCUREMENT OFFICE, SUITE 280, 2 PM

THE PERSON SIGNING THIS BID MUST BE LEGALLY AUTHORIZED TO BIND THE COMPANY COMPANY NAME: _______________________________________________________

COMPANY ADDRESS: ___________________________________________________

TELEPHONE NUMBER (AREA CODE & EXTENSION): ____________________

VENDOR FAX NUMBER: ________________________________________________ VENDOR

EMAIL ADDRESS: _____________________________________________

PRINT REPRESENTATIVE NAME: ________________________________________

SIGNATURE OF REPRESENATIVE: ______________________________________

TITLE OF REPRENTATIVE: ______________________________________________

FED ID NUMBER: _____-___________________________

DATE: ___________________________________________________________

VENDOR WEB PAGE ADDRESS: ______________________________________________


IFB 16-10

2

Ladies and Gentlemen: The Bibb County School District takes this opportunity to announce that we are requesting bids for WAREHOUSE RACKS, SHEVLING AND RECORD STORAGE SOLUTION. All bids should be delivered to the Bibb County School District Purchasing Department Suite 280, 484 Mulberry Street, Macon GA 31201. Bids will be accepted prior to 2:00 PM on 9/30/2015 at which time they will be

accepted by the Procurement Office.

All bids will be evaluated as described in the attached document. Time is of the

essence and any bids received after the announced time and date for submittal

whether by mail or otherwise, will be rejected. The time of receipt shall be

determined by the time clock stamp in the Purchasing Department.

Late bids received will be so noted in the bid file in order that the vendor's

name will not be removed from the subject commodity/service list. Late bids

will not be considered.

We have included a Bid File, as well as vendor packet to be returned with ALL

BIDS.

If you have any questions concerning this bid, please submit them in writing to

Elaine M. Wilson, [email protected]. In addition, all communication

relating to this bid solicitation, either before or after the bid opens, must be

coordinated through the Purchasing Department. Your interest and participation in

submitting a bid will be appreciated.

Elaine M. Wilson

Procurement Director

mailto:son,%[email protected].


IFB 16-10

IFB/RFQ Number 16-10 Procurement Office, BCSD Bid Due, 09/30/15

Bibb BCSD School District extends this offer to submit a bid for the services being requested within this IFB.

Please ensure you are able to meet the specifications for EVERY area as requested.

Vendors must attach an original and duplicate copy/copies of the bid response. Label each bid as

“Original” and “Duplicate” at the top of the first page.

Bidder must indicate below whether or not his bid is in complete compliance with the stated specifications. If

there are any deviations from the specification, bidder must indicate in writing what the deviations are and must

submit with his bid complete description literature on the items bid.

____ Bid is in complete compliance with the bid specifications

____ Bid deviates from stated specifications as follows: _____________________________________________________________________________________ _____________________________________________________________________________________

Merchantability & Quality:

Seller warrants that the goods will be merchantable quality, free from defects in materials and workmanship, and will conform to the descriptions and specifications contained in this document and in sellers catalogues, products, brochures, and other representations, depictions, or models for the goods.

Specify your warranty/guarantee beyond that stated above. Provide a clear description of warranty/guaranty

service offered and duration of service (i.e. on site, call tag service, parts and labor included, parts only).

State specifically how you would handle warranty service (i.e. vendor on site pick up, Bibb BCSD School System to mail to manufacture, etc.)

_______________________________________________________________________________________

__________________________________________________________________________________________

_________________________________________________________________________.

Exclusion of Trade Usage:

This document contains all the terms, conditions, obligations, to which the parties have agreed and shall not be modified, controlled, explained, supplemented, or affected in any way by any usage of trade not expressly

included in this agreement.

Conformity with U.C.C. Unless the context requires otherwise, all terms used in this document and which are defined in the Uniform Commercial Code as adopted by the State of GA shall have the same definition set forth in the Code on the date


IFB 16-10


Background Information:

The Bibb County School District has over 25,000 students along with 43 sites. We are currently seeking a

qualified contractor to provide WAREHOUSE RACKS, SHEVLING AND RECORD

STORAGE SOLUTION AS LISTED IN THIS IFB DOCUMENTATION FOR THE NEW

OPERATIONS CENTER. THE SUBMITTED RACK, SHELVING AND RECORD STORAGE SOLUTION

MUST MEET THE APPROVAL OF THE EXECUTIVE DIRECTOR OF THE CAPITAL PROGRAM

BEFORE ORDER IS ISSUED.

The New Operations Center, located at 4580 Cavalier Drive, Macon, GA, will open in November 2015. All

equipment must be delivered and installed by November 13, 2015.

The equipment must be delivered and set up by 11/13/2015.

B. Invitation:

The procurement office, on behalf of the Bibb County School District would like to extend a formal offer to

all qualified contractors according to the specifications indicated within this IFB. Please review carefully all

sections of the IFB, including the Mandatory Pre Bid Meeting, along with the Closing Date and Time.

Specifications/Scope of Services/Quote Sheet:

C. Specifications:

The floor plans and equipment requirements for each space are included in the Bid File.

BIBB COUNTY SCHOOL DISTRICT – OPERATIONS CENTER PROJECT - SEPTEMBER 10, 2015

Pallet Racks and Shelving

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawing showing area for rack installation. (Operation Center Rack & Shelving Layout, Sheets R1 & R2 dated:

August 26, 2015)

1.2 REFERENCE DOCUMENTS

A. American National Standards Institute (ANSI):

1. ANSI MH16.1-2012

Specification for the Design Testing and Utilization of Industrial Steel Storage

Racks


IFB 16-10


2. ANSI MH26.2 2007

Specification for the Design Testing and Utilization of Welded Wire Rack

Decking

B. American Society for Testing and Materials (ASTM):

1. ASTM A653/ A653M-09

Specification for Steel Sheet, Zinc Coated (Galvanized) or Zinc Iron Alloy

Coated (Galvannealed) by the Hot Dip Process

2. ASTM A924/ A924M-09

Specification for General Requirements for Steel Sheet, Metallic Coated by the

Hot Dip Process

C. The Rack Manufacturers Institute (RMI):

1. Minimum Engineering Standards for Industrial Storage Rack

1.3 DESCRIPTION OF SYSTEM

A. Scope of Work:

WAREHOUSE RACKS

1. 1 Row of Single Row Racks x Double –Wide Bays x Single Deep Reach x Floor + 3 Levels.

a. Labeled as Warehouse Rack Section 5

2. 4 Rows of Double Row Racks x Double-Wide Bays x Single Deep Reach x Floor + 3 Levels

a. Labeled as Warehouse Rack Sections 1- 4.

3. Delivery, unpacking, installation, trash removal, training to be included as part of bid.

4. Field verify all measurements.

RECORD STORAGE SHELVING

1. Shelving units to accommodate single height box per level – no stacking of boxes

2. Standard Box measures 12” W x 15” L x 10” T

3. Shelving to accommodate as many boxes as possible without exceeding 8’ in height to the

top of the shelving unit

4. All shelving to have rail guides at base of units compatible with work assist vehicle. Shall

not impede with bottom level storage.

5. Provide a work assist vehicle capable of reaching the highest storage level in proposed

shelving solution. (Basis of Design: Crown WAV50-84)

a. Include rail guide rollers with vehicle

6. Quantity of shelving to be determined using drawing provided as part of the invitation to

bid. These shelves will be installed in the area labeled record storage area.


8. Field Verify all measurements.


IFB 16-10


SMALL ITEM STORAGE AREA & SHOP STORAGE SHELVING

1. Shelving units for small boxes and miscellaneous items

2. Shelving units not to exceed 7’ in height

3. Capable of supporting at least 20 lbs / square feet / shelf

4. Units must provide for adjustable shelving heights in increments not greater than 6”.

5. Areas to receive this style shelving labeled as Small Item Storage Shelf & Shop Storage

Shelving. Base shelving quantity from drawing provided as part of the invitation to bid.

6. Units shall be 18” deep.

7. Provide shelving levels every 12”.


9. Field Verify all measurements.

1.4 DESIGN CRITERIA

A. Method of Assembly:

1. Pallet-Racking: manufacturer's standard method.

2. All units shall be easily assembled and completely demountable and

Re-locatable with total salvage ability of all components.

B. Adjustability:

1. Pallet Racking: design components to allow for vertical adjustment in 75 mm

increments.

C. Rack Spec

1. Racking shall be Structural Channel type

2. Uprights shall be 3" x 3.5#/ft channel x 42"D x 192"H with optional with

front post reinforced to 72" with channel strutting at 4" and a 12" welded,

capped deflector

3. Capacity shall be 30,930# at 60" beam spacing

4. Row Spacers shall be 2" angle

5. Channel Beams for Channel Frame shall be 3" x 3.5#/ft channel x 48"L with

9,380# capacity per pair

6. Channel Beams for Channel Frame shall be 4" x 4.5#/ft channel x 96"L with

5,980# capacity per pair

7. Beam Ties shall be 2" x 2"

8. Shims shall be included (Floor cannot be off more than +/- ½")


IFB 16-10


9. Anchors shall be 4-3/4" x 1/2"

D. Wire Mesh Spec

1. 2-1/2" x 4" Mesh

2. 6 Gauge Wire

3. 1-1/2" Front and Rear Waterfalls

4. 3- 13 Gauge Channels

5. 2,500# Capacity Each

6. 42" x 46" Each

E. Pallet rack system shall be designed by professional engineer licenced to practice in the

State of Georgia to the specifications of the Rack Manufacturers Institute (RMI), ANSI

MH16.1-2012, and ANSI MH26.2-2007.

1.5 SUBMITTALS

A. Shop Drawings

1. Comply with requirements of this request for proposal.

2. Shop Drawings and Product Data: indicate shelving layout, components, assembly details, types and

thicknesses of materials, finishes and maximum allowable design loads.

3. Product Certificates: For each type of pallet system, signed by product manufacturer.

a. Letter of Design Certification: Signed and sealed by a qualified professional engineer. Include

the following:

(1) Name and location of Project.

(2) Order number.

(3) Name of manufacturer.

(4) Name of Contractor.

(5) Racking dimensions including width, length, height.

(6) Indicate compliance with AISC standards for hot-rolled steel

and AISI standards for cold-rolled steel, including edition

dates of each standard.

(7) Governing building code and year of edition.

b. Design Loads: Include seismic design category.

c. Load Combinations: Indicate that loads were applied acting simultaneously with

concentrated loads, according to governing building code.


IFB 16-10


d. Include statement that racking system and components were designed and produced to the

specifications of the Rack Manufacturers Institute (RMI), ANSI MH16.1-2012, and ANSI MH26.2-2007..

1.6 MAINTENANCE/EXTRA MATERIALS

A. Provide maintenance materials, special tools and spare parts.

1.7 DELIVERY, STORAGE AND HANDLING

A. Protect finished surfaces from damage during delivery, storage and handling.

B. Deliver components to site in original unopened containers and packaging bearing manufacturer's

seals and labels.

PART 2 - PRODUCTS

2.1 PRODUCT MANUFACTURERS

A. Metal pallet-racking by one of the following manufacturers:

1. Bulldog Rack Company

2. McGee Storage and Handling

3. Metal Handling Installers, LLC

4. Steel King Industries, Inc.

5. Crown Equipment

6. Request for substitutions must be approved by the owner

2.2 MATERIALS

A. High Strength Steel 50,000 psi minimum

B. Continuously welded, one-piece and seamless

2.3 FINISHES

A. Powder-coat finish

B. Paint color: selected from manufacturer's standard colors.

PART 3 - EXECUTION

3.1 ASSEMBLY OF COMPONENTS

A. Unpackaged components and assemble units in accordance with manufacturer’s instructions.

B. Assemble in installation location.

3.2 INSTALLATION

A. Install assembled units in areas indicated on drawings.

B. Brace, secure and anchor units in place.


IFB 16-10


C. Secure pallet racking to building structure as detailed on drawings.

3.3 TOUCH-UP AND CLEAN-UP

A. Touch up damaged paint surfaces with matching paint, on completion of installation.

B. Promptly remove debris, surplus materials and tools as work progresses.

C. Repair damage caused by work of this Section to existing structures and finishes.

END OF SECTION


IFB 16-10


A. INTRODUCTION:

A. To be entitled to consideration, responses shall be presented in accordance with the

instructions of this solicitation and within the time constraints stated.

B. Responses consisting of three (3) copies, (1) one marked as Original; mailed or

delivered to the following:

Ms. Elaine Wilson, Procurement Director

Bibb County School District

484 Mulberry Street, Suite 280

Macon, GA 31201

C. Request for Proposals will be accepted until September 30th, 2015, 2 PM, EST..

B. REQUEST FOR PROPOSAL PROCESS:

This solicitation is an Invitation to Bid (ITB). In using this method for solicitation, we are seeking to

identify firms that possess the knowledge, skills, and experience to best serve the needs of this school

district in providing a bid as indicated in the specifications. If a Respondent’s proposal is not

competitive based on the content of the response, the response will be dropped from the competitive

range to save time and money for both the Respondent and the Bibb County School District.

C. FORM OF CONTRACT:

This is for the services identified within this IFB is for this one time purchase. However, we may seek another quote if the need arises for same equipment.

D. OWNER’S REPRESENTATIVE:

The Owner for whom work will be executed is: Bibb County School District, Georgia hereinafter

referred to as BCSD. The Owner’s representative is Elaine M. Wilson, Procurement Director, and

Bibb County School District.

E. SUBMISSION OF RESPONSES:

One original responses shall be provided in a loose-leaf, three-ring binder. Along with three (3) Copies.

F. PREPARING THE RESPONSE:

Begin each section and subsection on a separate page. Number the pages in each section

consecutively. Provide tabs for each attachment requested. If any confidential and/or proprietary

information is included, then each page containing such information must be stamped “proprietary.” It

is not acceptable to label the entire response as confidential and proprietary. An executive summary of

not more than one page, stating the Responder’s overview of their qualifications and how they can best

meet the needs of BCSD, shall be included near the front of the response.


IFB 16-10


G. EVALUATION The contract, if awarded, will be awarded to the most responsive and responsible bidder. Technology equipment

bids will be evaluated based upon equipment specifications, flexibility of schedule, capacity to deliver, references and

price. Product quality, service issues and other factors stipulated above must be met to the satisfaction of the

Board for a bid to be considered responsive. Consequently, if the selected bidder is unable to execute a contract

and provide delivery within the time parameters specified in this IFB the Board will award the contract to the

next most qualified bidder.

H. INTERPRETATION/ADDENDA: If any questions should arise pertaining to the IFB Documents, the bidders may email the Director of

Procurement, Elaine M. Wilson, [email protected], please include the IFB number in the Subject

line, in order to guarantee a response to the question submitted. The questions should be received prior to the

deadline within the TIMELINE.

I. ADDITIONAL INFORMATION:

Please mail the Procurement Office, utilizing the email: [email protected]; please make sure you put

your bid number in the subject line, and your questions will be addressed in a timely manner.

J. "Responsive" Bidder Criteria

• Capability of providing services and meeting schedule as indicated

• Warranties /Guarantees

• Ability to meet specifications/bid documents as indicated. • Service and Support Capability • Documented licensed as required by the State of Georgia

• Applicable Bond Information

• Responsible Award Amount for the Bibb County School District

K. Cancellation/Default of Contract In the event the successful bidder, through any cause, should fail to fulfill the agreed upon obligations in an

effective and timely manner, the Board shall have the right to terminate its contract by specifying the date of

termination in a written notice to the selected vendor at least thirty (30) days before that termination date. The

Board also reserves

the right to procure the articles or services from other sources and hold the defaulting vendor responsible for

any excess cost incurred.

L. Indemnity Provisions

Where bidder is required to enter or go onto property to provide services or gather information, the bidder

shall be liable for any injury (including death), damage or loss occasioned by negligence of the bidder, his

agent, or any person the bidder has designated to visit Board property and shall indemnify and hold harmless

the Board, its officers, employees, agents and volunteers from any liability arising. Offerors should not

include an indemnity or hold harmless agreement from the Board in any proposal. The Board will not be

bound by any such agreement.

mailto:[email protected],

mailto:[email protected];


IFB 16-10


Board Policy provides in part: No contract, provision, agreement or term of any procurement, contract or

agreement with the Board shall obligate the Board or System to indemnify, save or hold harmless any vendor for

any future claim, loss, expense or liability.

M. Errors in Bids

Bidders or their authorized representatives are expected to fully inform themselves as to conditions,

requirements, and specifications before submitting bid proposals. Failure to do so will be at the bidder's own

risk. The bidder may withdraw a bid prior to the bid opening date and time by requesting to do so in writing.

N. Standards of Acceptance of Bid Proposal for Contract Award

The Board reserve the right to reject any and all bids and to waive any irregularities or technicalities in

proposals received whenever such rejection or waiver is in the best interest of the Board. The Board has the

right to disqualify a bid of any bidder as being unresponsive when such bidder cannot document its ability to

deliver requested services or when investigation shows it is not in a position to perform the contract.

O. Compliance with Laws

The bidder shall obtain and maintain all licenses, permits, liability insurance, worker's compensation insurance

and comply with any and all other standards or regulations required by Federal, State, or County statutes,

ordinances and rules during the performance of any contract between the Board and the bidder. Any such

requirement specifically set forth in any contract document between the bidder and the Board shall be

supplementary to this section and not In substitution thereof.

P. RIGHTS AND REMEDIES

The rights and remedies of BCSD provided above shall not be exclusive and are in addition to any other rights and

remedies provided by law or under the contract.

Q. INSURANCE

When the selected contractor has been identified, he will be notified of the necessity to provide required

insurance. Proof of insurance shall be provided within 15 days of the date of written notification to the

contractor.

Worker’s Compensation and Employer’s Liability Insurance

The contractor shall procure and maintain Worker’s Compensation and Employer’s Liability Insurance in the

following limits. Such insurance is to cover each and every employee who is or may be engaged in work

under the contract. Worker’s Compensation Limits: Statutory

Employer’s Liability Limits:

Bodily Injury by Accident $ 100,000 each accident

Bodily Injury by Disease $ 100,000 each employee

Bodily Injury by Disease $ 100,000 policy limit

Contractor waives all rights against Owner and its agents, officers, directors and employees for recovery


IFB 16-10


of damages to the extent these damages are covered by the workers compensation and employer’s liability or commercial umbrella liability insurance obtained by Contractor pursuant to this agreement. The Waiver

of Our Right to Recover from Others Endorsement, ISO Form SC 00 03 13 shall be attached to the policy

showing the Owner listed in the Schedule.

Commercial General and Umbrella Liability Insurance

The Contractor shall procure and shall maintain commercial general liability (CGL) and if necessary,

commercial umbrella insurance with a limit of not less than $250,000 each occurrence, as shall protect him

and any Subcontractor performing Work covered by this Contract from claims for damages for bodily injury,

including accidental death, as well as from claims for property damages, which may arise from operations

under the Contract Agreement, whether such operations are by himself or by any Subcontractor or by anyone

directly or indirectly employed by either of them.

(1) Comprehensive Form

(2) Contractual Insurance

(3) Personal Injury

(4) Broad Form Property Damage

(5) Premises - Operations (6) Completed Operations

This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by

Automobile Liability under the contract. Policy coverage must be on an occurrence basis.

***Bidders shall provide three (3) copies of submitted bid proposals containing all pertinent

documentation. The Board assumes no responsibility or obligation to respondents and will make no

payment for any costs associated with the preparation or submission of the bid proposal. Bidders are

encouraged to review carefully all provisions and attachments of this document prior to submission.

Each bid proposal constitutes an offer and may not be withdrawn except as provided herein. ***

All bids shall be:

Typewritten and signed by an authorized representative, with all erasures or corrections initialed and dated by the official signing the proposal. ALL SIGNATURE SPACES MUST BE SIGNED. Facsimile, printed, copied or typewritten signatures are not acceptable.

Submitted in the provided manila envelope, which is plainly marked with the bid number and title, and date and time of bid opening. If proposal materials require additional envelopes, then the proposal package must be combined together with the special envelope on top.

Submitted on bid proposal forms as included in this IFB and in accordance with instructions stated above.

Mailed or delivered in sufficient time to ensure receipt by the Purchasing Director prior to the Public Bid Opening date and time. Whether sent by mail or by means of personal delivery, the bidder assumes the risk for having the bid deposited on

Time and at the place specified on the first page of this IFB.

Late bids will be marked late, and implemented in the bid file, with the time of receipt.

Bids submitted by facsimile transmission will not be accepted considered an irrevocable offer for a period of sixty (60) days from the date of public bid opening.

Please note that we have additional “Terms and Conditions” as Addendum I General Bid Information.


IFB 16-10


Exhibit I Offeror Affirmation Form:

OFFEROR AFFIRMATION FORM:

Company Name: _____________________________________________________

RFQ Name: _____________________________________________________

RFQ Number: _____________________________________________________

After careful examination of the solicitation document in its entirety, ___________________and any addendum(addenda) issued, the

undersigned proposes to satisfy all requirements in accordance with said documents.

For Consideration of this proposal, the undersigned hereby affirms that:

1. He/She is a duly authorized official of the offeror.

2. NO changes were made to the original IFB document,

3. The proposal is being submitted on behalf of the offeror in accordance with any terms and conditions set forth in this

document.

4. The offeror will accept any awards made to it as a result of the proposal submitted here in for a minimum of one hundred

and twenty (120) days following the date of submission.

5. The offeror will accept the terms and conditions set forth in the contract template attached here to.

If notified in writing by mail or delivery of the acceptance of the award, the undersigned agrees to furnish and deliver to the assigned

procurement professional within five (5) days of the request, a certification of insurance indicating the coverage specified within this

solicitation.

A contract shall be established which will set forth the terms of this agreement. The contract shall be interpreted, constructed, and give

effect in all respects according to the laws of the State of Georgia.

Nondiscrimination in Employment: We, the supplier of goods, materials, equipment and services covered by this bid or contract, have not

discriminated in the employment, in any way, against any person or person, or refused to continue the employment of any person or

persons on account of their race, color, sex, religion, national origin, marital status, sexual orientation, age, or disability.

Respectfully Submitted,

Company Name

____________________________________ ________________________________

Authorized Official Name Signature

____________________________________ ________________________________

Title: ________________________________ Date: __________________________

E-mail Address:

The legal name of the bidder is: ___________________________________________________________________

PLEASE PRINT OR TYPE RESPONSE


IFB 16-10


Exhibit II Non Collusion Affidavit

Non-Collusion Affidavit

(Form must be completed and returned with bid.)

Bibb County Board of Education, Macon, GA 31201

I state that I am of

Title Name of Company

And that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and

officers. I am the person responsible in my firm for the price(s) and the amount of this bid and I state that

this bid is made in good faith.

I state that:

1. The price(s) and amounts of this bid have been arrived at independently and without consultation,

communication or agreement with any other contractor, bidder, or potential bidder; neither the

approximate price(s) have been disclosed nor will they be disclosed before bid opening to any

other contractor, bidder or potential bidder.

2. No attempt has been made or will be made to induce any firm or person to refrain from bidding

on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or

noncompetitive bid or other form of complimentary bid.

, its affiliates,

subsidiaries, officers, Name of Company

Directors and employees are not currently under investigation by any government agency and have not

in the last three years been convicted or found liable for any act prohibited by State or Federal law in

any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

I understand and my firm understands that any misstatement in this affidavit is and shall be treated as

fraudulent concealment from the Bibb County Board of Education of the true facts relating to

submission of bids for this contract.

Name/Date Title or Position

Signature


IFB 16-10


Exhibit III Debarment Certificate

Certificate Regarding Debarment, Suspension, Ineligibility

(Form must be completed and returned with bid.)

The Bibb County School District is a recipient of Federal monies. As such we require that

participating vendors not be debarred, suspended, ineligible or excluded from doing business with the

Federal government or any agency thereof.

The prospective participant certifies, by submission of the bid, that neither it, nor its principals, is

presently debarred, suspended, proposed for debarment, declared ineligible, or excluded from

participation in this transaction by any Federal department or agency.

Organization Name

Name(s) and Title(s) of Authorized Representative(s)

Signature(s) Date


IFB 16-10


Exhibit IV Vendor Registration Form

Bibb County School District 484 Mulberry Street Macon,

GA 31201

Fax (478) 779-3531

Thank you for your interest in doing business with Bibb County School District. In order to become a registered vendor you

must complete and submit the vendor registration form, W-9 and the appropriate “Illegal Immigration Reform and

Enforcement Act of 2011” form(s).

All formal solicitations (over $30k) are posted on the BCSD web site at www.BCSDK12.net. We encourage you to check

the website on a regular basis for opportunities to do business with BCSD. Instructions

• All information listed in items 1-13 below must be provided in order to complete your registration. • You must provide a Federal Tax ID number or a Social Security number. • The remit to address is where you want to have payments sent. You must indicate if your remit to address is the

same as your regular mailing address. If different, provide the remit to address.

• Provide a fax number and e-mail address for the primary company contact. • Select a company diversity class if applicable. • The BCSD preferred method of sending purchase orders to a vendor is via email. Please provide an email address

where purchase orders should be sent.

• You are responsible for notifying BCSD of any subsequent changes to the information submitted on this form.

Changes should be faxed to (478) 779-3531

• PLEASE NOTE – You must read the “Illegal Immigration Reform and Enforcement Act of 2011” and submit the

necessary forms. Your registration request will not be accepted unless all of the necessary forms are complete. 1. Company Name:

8. NIGP Class Code (Primary, 3-digit):

9. NIGP Class Code (Secondary, 3-digit):

10. Are you a 1099-Recipient (If yes complete and submit a W-9) Yes No

11. Are you or any member of your family an employee of BCSD? Yes No

12. Preferred method of receiving Purchase Orders:

. 2 Com pany Street Address:

. 3 City: State: Zip:

: 4 . Country Company Contact Name:

. 5 Telephone: Fax:

6 . Email Address:

. 7 Federal Tax ID Num ber or Social Security Number:

http://www.bcsdk12.net/

http://www.bcsdk12.net/


IFB 16-10


Email E-mail address:

Fax Fax number:

Mail Mailing Address:

13. Remit to address for payment:

14. Optional information (for data purposes only):

African American: Asian American: Female:

Hispanic American: Native American:

You must accept the terms of this agreement in order to register as a vendor with BCSD. By submitting the vendor

registration forms, you certify and warrant that you are duly authorized, by the vendor to (1) register the vendor; (2) file

on behalf of the vendor all of the information requested in this registration process; and (3) enter into this agreement on

behalf of the vendor. By submitting this electronic vendor registration, your hereby agree on behalf of the vendor and for

the benefit of each agency and public body that: 1. The vendor shall use Bibb County School District vendor registration update functionality to update the vendor’s

registration information whenever necessary to ensure that the registration information remains accurate and up

to date at all times.

2. The vendor hereby warrants that the information provided by the vendor through the BCSD registration process

shall at all times be accurate, complete and up to date. The vendor further warrants that each agency and public

body shall be entitled at all times to rely conclusively on the currency, accuracy and completeness of the

information the vendor has provided through the BCSD registration process as of that date even if different

information is or has been available to or received by agency or public body personnel through means other than

the BCSD registration process. 3. I agree that (a) I am a U.S. person (including a U.S. resident alien) or a representative of a U.S. entity; and (b) the

number shown on this form is the correct taxpayer identification number for my/our organization. This

agreement shall remain in effect for as long as the vendor is registered as an BCSD vendor. ALL RIGHTS RESERVED

TO CANCEL THE VENDOR’S REGISTRATION AT ANY TIME. In the event the vendor’s registration is cancelled, the

vendor shall remain bound to this agreement in regard to completion of any contract, purchase order or other

electronic procurement transaction that was made or administered in whole or in part using BCSD. Agree Disagree

Signature of authorized company representative;

Signature Date

Company Name


IFB 16-10


By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 1310-91,

stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of

services on behalf of Bibb County School District has registered with, is authorized to use and uses the

federal work authorization program commonly known as E-Verify, or any subsequent replacement program,

in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program

throughout the contract period and the undersigned contractor will contract for the physical performance of

services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor

with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work

authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Bibb County School Name of Public Entity

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on

, 20 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of authorized Officer or Agent

Subscribed and Sworn Before Me On This the ________ Day Of , 20____.

Notary Public

My Commission Expires:


IFB 16-10


Affidavit of Exception (Services ONLY)

I attest that I am exempt from providing an Affidavit of Compliance to Bibb County School District pursuant to

O.C.G.A. § 13-10-91, as amended, for one of the following reasons:

_________ I am a sole proprietor with no employees, subcontractors or sub-subcontractors and I will not use

employees, subcontractors or sub-contractors for any work performed for Bibb County School District.

In order to be exempt from compliance under the above exception, in addition to this affidavit you must

provide a copy of your State of Georgia driver’s license. (Please see

http://www.georgia.gov/vgn/images/portal/cit_1210/50/35/173461453Lists_of_states_that_verify_immigrati

on_status_7_26_11.pdf for a list of driver’s licenses from alternative states that can be submitted in lieu of

a Georgia driver’s license.)

_________ My company/firm will render services to Bibb County School District; however, the services will

not be rendered in the State of Georgia.

_________ My company/firm will only provide goods to Bibb County School District and will not render any

physical services to Bibb County School District.

_________ My company/firm will render services to Bibb County School District, however my company/firm

has ten (10) or fewer full-time employees.

Vendor Name:

Name of Project:

I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 in

(city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of authorized Officer or Agent

Subscribed and Sworn Before Me

On This the ________ Day Of , 20____.

Notary Public My Commission Expires:

http://www.georgia.gov/vgn/images/portal/cit_1210/50/35/173461453Lists_of_states_that_verify_immigration_status_7_26_11.pdf





IFB 16-10


Please attached a copy of your W-9 Form as well with this Form…..

Exhibit V Offeror Checklist

OFFEROR’S CHECKLIST

PROPOSAL NO.: _________________________________________________________

All copies as indicated in this IFB

Bid Tabulation Form

The proposal has been signed by an authorized principal or authorized official of the firm.

No conditions, restrictions or qualifications have been placed by the company on this proposal that would have the

proposal declared non-responsive.

We are prepared to provide the insurance and bonds required in this solicitation.

All forms

E-verify Affidavit (Supplies N/A)

_______________________________________________

COMPANY NAME

_______________________________________________

TYPE OR PRINT NAME OF PERSON COMPLETING CHECKLIST

_______________________________________________

SIGNATURE OF PERSON COMPLETING CHECKLIST

______________________________

DATE

_____________________________________________

COMPANY FEDERAL ID NUMBER

______________________________________________

COMPANY E-MAIL ADDRESS

READ AND COMPLETE THIS CHECKLIST BEFORE SUBMITTING THE PROPOSAL

RETURN WITH PROPOSAL


IFB 16-10


COST WORKSHEET: Please indicate your entire bid price for the Scope and Specifications

within this document.

BID TABULATION PAGE

Bid Form and Acknowledgement

BIBB COUNTY SCHOOL DISTRICT BID FORM/PRICE PER SITE

1. Total Fee for Warehouse Racks, Delivery and Installation $

2. Total Fee for Small Item Storage Shelves, Delivery and

Installation

$

3. Total Fee for Record Storage Solution, Delivery and

Installation

$

4. Total Fee for Shop Storage Shelves, Delivery and Installation $

5. Total of all combined $


IFB 16-10


Acknowledgement Indications – Please Initial that you have completed all

forms, implemented in the bid packaged, and understand the requirements

of this bid. Exhibit I – V BID TABULATION PAGE

General Bid Information Debarment and E-verify

Information Received within Bid

File

Signature: ___________________________________________________

Title:________________________________________________________