invitation to negotiate - colorado.gov...may 24, 2019 · invitation to negotiate (itn) colorado...
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Working Together to Serve Colorado
Invitation to Negotiate
State Purchasing & Contracts Office
Invitation to Negotiate Process
-An Overview for Vendors-
5/24/2019
Working Together to Serve Colorado
Welcome!The State Purchasing & Contracts Office is providing this introductory training to potential vendors to familiarize you with this new State process.
Invitation to Negotiate (ITN)Colorado Procurement Rule R-24-103-208-03, effective October 1, 2018, identifies new State solicitation processes, including the Invitation to Negotiate.
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Determine / Identify / Post
Review / Submit / Evaluate
Negotiate
Award
High Level Steps of an ITN Process:
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Determine / Identify / Post
• State determines use of an ITN process
• State identifies ITN goals or problems and non-negotiable (mandatory) items
• State posts on ColoradoVSS (or electronic procurement system)
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Review / Submit / Evaluate
• Vendor reviews ITN
• Vendor submits a response by the deadline
• State will evaluate responses to determine the competitive range (responses reasonably susceptible of award)
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Negotiate
Negotiations are intended to achieve a contract that will be most advantageous to the State (based on price and evaluation factors).
• State commences simultaneous negotiations with one or more vendors in competitive range
• State may discontinue negotiations with a vendor when no longer reasonably susceptible of award
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Award
Award considers price and the evaluation factors set forth in the ITN and the result of negotiations.
• State makes Award to the responsible vendor(s) whose response is most advantageous
• State is not allowed to add or modify evaluation factors during evaluation
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Review & Track
Solve & Respond
Communicate
Tips for vendors:
Identify & Negotiate
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Review & Track
• Vendor carefully reviews the solicitation documents and follows instructions.
• State posting on ColoradoVSS will use “RFP” as document but it is really an ITN.
• Vendor tracks negotiable and non-negotiable items in the ITN and respond accordingly.
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Solve & Respond
• Vendor uses expertise to provide a responsive and creative solution that can meet the goals and/or solve the problem identified in the ITN.
• Vendor provides best and most comprehensive response upfront, don’t rely on getting to negotiations.
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Communicate
• Vendor must communicate with the designated procurement point of contact (unless otherwise specified in the ITN).
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Identify & Negotiate
• State may identify or limit which key personnel the vendor can include in negotiations.
• Vendor must be prepared to bring the right team to negotiations (if selected).
• Vendor should prepare for negotiations with the State.
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Thank you!
For questions regarding an ITN that has been published, contact the procurement point of contact named in that ITN. For any other questions, contact the State Purchasing & Contracts Office.
https://www.colorado.gov/pacific/osc/spo
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