SUPPLY AND DELIVERY OF TABLETS AND ACCESSORIESTO PPECB

RFP NUMBER: RFQ/ICT/TAB/2019/39

Closing Date: 04 December 2019 Closing Time: 15H00

ISSUED BY: PREPARED BY:

PERISHABLE PRODUCTS EXPORT CONTROL BOARD45 Silwerboom AvenuePlattekloofCape Town

Tell No: 021 930 1134

Contact person:

Procurement Office

PERISHABLE PRODUCTS EXPORT CONTROL BOARD45 Silwerboom AvenuePlattekloofCape Town

Registered Name of Bidder:

Trading Name of Bidder:

Registration No. of Entity:

Contact Person: Position:

Tel. No: E-Mail Address:

Cell No: Fax No:

Contents

1. INVITATION TO TENDER.............................................................................................................4

2. PPECB BACKGROUND...............................................................................................................4

3. TIMELINE FOR THE BID PROCESS..........................................................................................4

4. TENDER INFORMATION AND CONDITIONS..........................................................................5

5. REQUIREMENTS FOR TENDER SUBMISSION.......................................................................6

6. CLOSING DATE AND TIME.........................................................................................................6

7. TECHNICAL SPECIFICATIONS..................................................................................................6

8. BID EVALUATION.........................................................................................................................7

9. PRICING SCHEDULE....................................................................................................................9

10. SPECIAL CONDITIONS..........................................................................................................10

11. INSURANCE.............................................................................................................................10

12. ADDENDA.................................................................................................................................10

13. RESERVATIONS......................................................................................................................10

14. QUALITY....................................................................................................................................10

15. DELIVERY.................................................................................................................................11

16. TERMS OF PAYMENT............................................................................................................11

17. ACCEPTANCE OF GOODS...................................................................................................11

18. AFTER SALES SERVICE.......................................................................................................11

19. FORM OF CONTRACT............................................................................................................11

20. FURTHER INFORMATION.....................................................................................................12

21. GENERAL TERMS AND CONDITIONS...............................................................................12

22. DISCLAIMER............................................................................................................................14

CONFIDENTIALITY AND PROPRIETARY NOTICE

This document contains information which is proprietary and confidential to the PPECB.

No part of the content may be used, copied, disclosed or conveyed in whole or in part to any party in any manner whatsoever other than for purpose of submitting a tender bid, without prior written permission from PPECB.

All copyright and intellectual property rights herein vests in PPECB.

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1. INVITATION TO TENDERTenderers are invited to tender for the supply and delivery of tablets and accessories to the Perishable Products Export Control Board (PPECB).

Tenderers must comply with the instructions to Bidders and all other requirements of this Invitation to Tender. Non-compliance may lead to a tender not being considered by the PPECB.

The bid and accompanying documents must be carefully parcelled, sealed and delivered to the Procurement tender box in the reception area of PPECB Head Office by no later than the 4 th

December 2019 at 15:00.

2. PPECB BACKGROUND

PPECB is a Schedule 3A Public Entity that is constituted and mandated in terms of the PPEC Act, No 9, of 1983 to perform cold chain services. PPECB also delivers inspection and food safety services as mandated by the Department of Agriculture, Forestry and Fisheries under the APS Act, No.119 of 1990.

PPECB’s executive Authority is the Minister of Agriculture, Rural Development and Land Reform who appoints the board members. The board comprises of representatives from the perishable product industries.

PPECB employs more than 500 people, who deal with more than 200 products and 500 varieties. There are 50 service types, over 30 offices in 11 production regions, at more than 1,500 locations. A large percentage of staff are inspectors and therefore not office bound. In addition to these offices PPECB also has a number of sub offices that operate on a seasonal or ad-hoc basis.

PPECB, mandated by the Department of Agriculture, Rural Development and Land Reform, has been delivering end-point inspection services on perishable products destined for export since 1991. Inspectors, stationed across the country; deliver inspection services on 200 product types at more than 1500 locations.

PPECB is responsible for South Africa's cold chain management and ensures that products for export are handled, stored and transported at specific temperatures and optimum conditions.

Please visit PPECB’s website on www.ppecb.com for more information on the PPECB.

3. TIMELINE FOR THE BID PROCESS

The period of validity of tender and the withdrawal of offers, after the closing date and time is 180 days. The project timeframes of this bid are set out below:

Activity Due Date

Advertisement of bid on Government e-tender portal and PPECB Website

12 November 2019

Briefing and clarification session N/A

Bid closing date 4 December 2019 at 15h00

Notice to bidder(s)PPECB will endeavor to inform bidders of the progress until conclusion of the tender.

Bid AwardOnly top 4 highest scoring suppliers will be awarded contracts.

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4. TENDER INFORMATION AND CONDITIONS

The following terms shall have the following meanings:

Invitation to Tender: Supply and delivery of tabletsContact Person: The Procurement Office

PPECB, 45 Silwerboom Avenue, PlattekloofPublic Entity: Perishable Products Export Control Board (PPECB)Tenderer: The person / organisation submitting to a tender bid to the PPECB

under this tender.

The PPECB invites Tenderers to submit a fixed price for the supply and delivery of tablets as outlined under technical specifications. Tenders are invited in accordance with the information in this pack.

Tenderers are required to submit detailed proposals to demonstrate its ability to provide the services they will deliver on this contract. A detailed specification of the services required by PPECB is contained herein. The legal obligations of the PPECB and the Tenderer will be contained in the contract entered between PPECB and the successful Tenderers.

The tender shall be submitted on the Forms of Tender incorporated herein. The forms shall be signed by each Tenderer and submitted in the manner and by the date and time stated below together with the documents listed duly completed.

All of the following documents (Part 1 to VI) must be submitted as part of the response to this bid request. Failure to do so will invalidate a response.

Form No Document Description1. SBD 1 Invitation to Bid2. SBD 3.3 Pricing Schedule3. SBD 4 Declaration of Interest4. SBD 6.1 Preference Point Claim Form5. SBD 8 Declaration of Bidder’s past SCM Practices 6. SBD 9 Certificate of Independent Bid Determination

Each Tenderer should ensure that it is thoroughly familiar with the Tender Documents and understands the obligations that will apply if the Tender is accepted by the PPECB.

The tender submission and assessment process will be conducted in compliance with the Public Finance Management Act of 1999, Supply Chain Regulation and PPECB’s Procurement Policy. PPECB is committed to support and grow Black Economic Empowerment and Small Medium Enterprises in South Africa, emphasis being placed on procurement from historically disadvantaged South Africans. Tenderers shall highlight where a conflict of interest exists or may exist between parties under the proposed contract. In the event that a conflict of interest exists between the most advantageous Tenderer and the PPECB, the said Tenderer’s bid will not be accepted. The next most advantageous Tenderer will be awarded the contract.

The award of the tender is subject to receiving approval from the Board Members of the PPECB.

It is the responsibility of each Tenderer to obtain for itself at its own expense any additional information necessary for the preparation of the tender. All information supplied by the PPECB in connection to

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this invitation to tender shall be treated as confidential. Should Tenderers believe that they require further information, they are invited to contact the Procurement Office. Any queries relating to the Tender Documents should be sent in writing to the Procurement Office to arrive no later than five days before the date for submission of the tender. The Procurement Office may if necessary, issue written circulars to Tenderers amending or clarifying the Tender Documents and Tenderers shall comply with these.

5. REQUIREMENTS FOR TENDER SUBMISSION

The tender and accompanying documents shall be carefully parcelled, sealed and be delivered to the Procurement Office no later than the closing date at 15H00. Failure to comply with these instructions may result in the tender being considered ineligible.

All proposals are to be submitted in PDF format on the envelopes to the designated Tender Box. Proposals must consist of two parts, each of which is submitted in a separate PDF package clearly marked:

Envelope 1: Technical Proposal: RFP No. RFP/ICT/TAB/2019/39 (No Pricing in this envelope)

Envelope 2: Pricing Proposal, B-BBEE and other Mandatory Documentation: RFP No. RFP/ICT/TAB/2019/39

A Soft Copy should be submitted on a USB in word document sealed in a small envelope.

Proposals submitted by companies must be signed by a person or persons duly authorised thereto. The PPECB will award the contract to qualified bidder (s) whose proposal is determined to be the most advantageous to the PPECB, taking into consideration the administrative function, technical (functionality) solution, price and B-BBEE.

6. CLOSING DATE AND TIME

The closing date and time for submission of the Tender Offers is: 15H00 on 4th December 2019.

The PPECB business hours are between 08:15 – 16:45. Where a proposal is not received by the PPECB by the due date and at the correct location, it will be regarded as a late bid. Late proposals will not be considered.

Telephonic, telegraphic, telex, electronic or e-mailed tenders will not be accepted.

7. TECHNICAL SPECIFICATIONS

Purpose: To supply the proposal and quotation for the supply and delivery of tablets to the PPECB based on the specifications provided below. The estimated number of tablets is (250 tablets, this number is to be used for the purpose of submission and evaluation. The number of tablets required will vary as and when required.

Scope:

PPECB will be acquiring the following:

- Samsung Galaxy Tablets A 10.1-inch x 250 units latest version

Minimum Specifications for Tablets, latest/better will be considered

Features Additional information 10 Inch

NETWORK 2G, 3G, 4G, GSM 850 / 900 / 1800 / 1900 - all versions

DISPLAY

Size 10.1 inches Multitouch Yes, up to 10 fingers3.5mm jack YesStylus Black Stylus for touchscreen devices

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MEMORY

Card slot PQI 32GB MicroSD with AdapterInternal 16 GB RAMGPRS YesEDGE Yes

DATA

SpeedHSDPA, 42 Mbps (LTE model), 21 Mbps (3G model); HSUPA, 5.76 Mbps; LTE, Cat4, 50 Mbps UL, 150 Mbps DL

WLAN Wi-Fi 802.11 a/b/g/n/ac, dual-band, Wi-Fi Direct, Wi-Fi hotspot

Bluetooth Yes, v4.0 with A2DP minimum

Infrared port Yes

USB Yes, microUSB v2.0, USB Host

CAMERA

Primary 8 MP, 3264 x 2448 pixels, autofocus, LED flash, check quality

Video Yes, 1080p@60fps (LTE model), check quality

Secondary Yes, 2 MP, 1080p@30fps

OPERATING SYSTEM OS Android OS latest version available

FEATURES

CPU Latest Available

GPU Adreno 330 (LTE model)

Sensors Accelerometer, proximity, compass

Messaging SMS (threaded view), MMS, Email, Push Mail, IM, RSS

Browser HTML5Radio NoGPS Yes, with A-GPS support and GLONASSJava Yes, via Java MIDP emulatorColors Black

BATTERY Talk time Up to 10 h (multimedia) (2G) / Up to 49 h (3G)

ACCESSORIESTUFF-LUV DEFENDER CASE RUGGED for the Samsung TAB

TUFF LUV SCREEN PROTECTOR FOR T560

8. BID EVALUATION

8.1 Pre-Qualification Criteria for preferential procurement

The following is the pre-qualifying criteria that are applicable to this tender, any bidder who does not meet them will be disqualified and shall not be evaluated further:

a) Preferential Procurement - Only EME (Exempted Micro Enterprises) and QSE (Qualifying Small Enterprises) Bidders with a B-BBEE status level 1 to 3 may respond to this tender, therefore proposals from bidders with B-BBEE level 4 to 8 will not be considered for this bid.

b) Only bidders who have not been awarded contract in the “RFP/ICT/TAB/2019/39– Supply and Delivery of Tablets and Accessories” are allowed to tender.

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c) The bidder, its directors and Sub-contracted third parties and their directors must not be restricted to do business with the state or other organs of the state and not listed as defaulters on National Treasury database.

8.2 Technical Evaluation

Functionality of the bids will be evaluated according to the predetermined evaluation criteria set out in the Evaluation Criteria below.

During this stage tenderers will be evaluated for functionality in two stages:

The tenderer must obtain a minimum overall score 160 for functionality to move to the next stage of evaluation; those tenderers who fail to meet the minimum qualifying score will be disqualified from the process.

Tenderers will not rate themselves but need to ensure that all information is supplied as required. The Bid Evaluation Committee (BEC) will evaluate technical and functional requirements and score

all the bids as per the set criteria.

Points will be allocated to criteria within the following framework:

Functionality Criteria   Maximum Points

Android Device   20

Autofocus in back facing camera,   20

16 Gig Ram, 32 Gig memory card   10

Stylus Pen   20

Quad Core CPU   10

Super clear LCD capacitive Touch screen   10

Wi-Fi, Blue Tooth, USB Port,   20

Data coverage   20

Provide delivery lead-time from date of PO.

  204 - 6 weeks - 20 points6 weeks + 1 day - 8 weeks - 15 points8 weeks + 1 day – 10 weeks - 5 pointsMore than 10 weeks – 0 pointsCompany experience in delivering these devices:3 years and more - 20 points2 years - 15 points1 year - 5 points

  20

Provide at least 3 Testimonials from your current and/or previous clients in the past 3 years, whom you have delivered these devices   103 Testimonials = 10 points2 Testimonial = 5 pointsTotal Points   180

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The tenderer must obtain a minimum overall score of 160 for functionality to move to the next stage of evaluation; those tenderers who fail to meet the minimum qualifying score will be disqualified from the process. Tenderers scoring less than the minimum set thresholds points will be disqualified.

8.3 Pricing and BBBEE Evaluation

The tender responses will be evaluated on the 80/20-point system. Please provide detailed breakdown of all direct and indirect costs associated with the contract, including all fees if any for the full contract period.

The following preference point systems are applicable to all bids whereby preference points shall be awarded for Price; and B-BBEE Status Level of Contribution.

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

The value of this bid is estimated not to exceed R50 000 000 and therefore the 80/20 system shall be applicable.

9. PRICING SCHEDULE

Points awarded for price (80 points)

Note: Respondents are required to complete and return Annexure A - Bill of Quantities

Option 1

Item No.

Description of Item Qty Rate Total Price of Item (ZAR)

1 Tablets (Technical Specifications _ Section 7) 250

TOTAL

All prices should be inclusive of VAT. No variation, to the accepted quote, will be allowed unless the service provider has obtained prior written approval from PPECB. Quoted prices to be valid for 90 business days and no variation to the accepted quote will be allowed.

Notes to Pricing:

a) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this pricing schedule (Annexure A - Bill of Quantities) and not utilise a different format. Deviation from this pricing schedule will result in a bid being declared non responsive.

b) Please note that should you have offered a discounted price(s), PPECB will only consider such price discount(s) in the final evaluation stage if offered on an unconditional basis.

c) Respondents, if awarded the contract, are required to indicate that their prices quoted would be kept firm and fixed for the contract duration.

Points awarded for B-BBEE status level of contribution (20 points)

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In terms of Regulations 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points will be awarded to a tenderer for attaining the B-BBEE status level of contribution in accordance with the table as set out in the Preference Points Claim Form. Tenderers must provide a certified copy of the valid BBBEE certificate.

Note: PPECB reserves the right to appoint a tenderer other than the one that scored the highest points.

10. SPECIAL CONDITIONS

9.1 PPECB reserves the right to reject any proposal found to be inadequate or non-compliant to the Terms of Reference.

9.2 The Bidder may not intend to assign, in whole or in part, any of its obligations to perform in terms of the contract to any third party, unless disclosed and prior consent is obtained in writing.

9.3 A bidder may not intend to cede his right to payment in terms of a contact to a third party without prior written consent.

9.4 PPECB may reject bid if doesn’t comply with the instruction of submission of the proposal referred to above.

11. INSURANCE

10.1 The successful Service Provider will be responsible for its work and every part thereof, and for all materials, tools, equipment, appliances, and property of any and all descriptions issued in connection with this Request for Proposal.

12. ADDENDA

In the event that it becomes necessary to revise any part of this Request for Proposal, addenda will be provided to all Service Providers on E-Tenders and PPECB website.

13. RESERVATIONS

12.1 PPECB’s decision/s regarding the acceptance or non-acceptance of a Proposal shall be final and PPECB is not obliged to furnish any reason for such decision.

12.2 Proposals shall be considered and evaluated against a pre-determined evaluation value structure determined by PPECB. All Suppliers shall provide all information requested in this RFP in order to facilitate the evaluation process. Suppliers shall strictly adhere to the instructions stated in this RFP. PPECB shall not be bound to divulge such evaluation criteria but may do so in its sole and absolute discretion.

12.3 PPECB may, during and after the evaluation of the Proposals and in its sole and absolute discretion, decide to:12.3.1 To reject all proposals.12.3.2 Accept one or more Proposals;12.3.3 Accept a Proposal other than the lowest priced Proposal;12.3.4 Accept no Proposal;12.3.5 Consider or accept any Proposal not conforming with the requirements of this RFP;12.3.6 Refuse to consider any Proposal not conforming with the requirements of this RFP;12.3.7 Ask any Supplier to supply further information after the closing date;12.3.8 Cancel this RFP or any part thereof at any time;12.3.9 Award the contract pursuant to this RFP or any part thereof to any one or more Suppliers;

or Re-issue this RFP at any time after the closing date.

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14. QUALITY

The quality of the Materials delivered shall not differ from that specified in Point 2 of this document.

15. DELIVERY

14.1 Delivery shall be made to PPECB Head Office, 45 Silwerboom Avenue, Plattekloof, 7500. 14.2 Delivery will take place from 4-8 weeks from purchase order date. 14.3 Upon delivery the tablets shall be accompanied by a delivery document with the PPECB’s

order number nominated thereon. A separate tax invoice shall be sent to PPECB as soon as possible which shall state clearly the contents of the delivery, pricing including freight costs, and PPECB’s order number.

14.4 The Price shall be inclusive of all freight insurance and other charges in or in connection with the forwarding of the goods or services to the PPECB.

14.5 All elements of the goods or services delivered by the winning bidder shall be at the risk of the winning bidder and no liability to pay for them shall arise until that element of the goods or service are approved by the PPECB and delivery is accepted in writing or by counter-signature.

14.6 Should the supplier be at fault in the completion of a service or delivery as specified, upon return of any such element of the goods which are not acceptable to the PPECB the winning bidder shall

14.7 reimburse the PPECB for:a) any amounts paid by PPECB on account of the price of the returned elements of the

goods ; andb) any costs incurred by PPECB in connection with the delivery or return of the relevant

element of the returned goods.

16. TERMS OF PAYMENT

The PPECB shall pay the Price to the winning bidder as soon as practicable on receipt of Invoice subject to:

15.1 the Price being in accordance with contract;15.2 the Materials being received and accepted by the PPECB as satisfying the Contract

Documents;15.3 Goods and Services VAT being included in the Price.15.4 A correct purchase order number being quoted on the tax invoice.15.5 PPECB’s payments terms of 30 Days from invoice date.

17. ACCEPTANCE OF GOODS

All goods are accepted subject to check and inspection, and PPECB reserves the right to return any faulty or unsuitable item(s) and withhold payment.

18. AFTER SALES SERVICE

The technical support after sales will be on the next business day on site support at PPECB offices. The spare parts will be available in South Africa for the next three (3) years.

19. FORM OF CONTRACT

The PPECB and the successful Tenderer will enter into a written contract in respect of the services required by the PPECB as detailed in this Invitation to Tender. The form of contract will be as agreed between the PPECB and the successful Tenderer.

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20. FURTHER INFORMATION

For further information a tenderer may contact the Procurement Officer at the address shown below:

Physical Address PPECB, 45 Silwerboom Avenue, PlattekloofPostal Address PPECB

The Procurement OfficePO Box 15289Panorama7506

Contact number +27 21 9301134

Technical Enquiries Athienne Summerton - AthienneS@ppecb.com Commercial Enquiries Thabile Langa – Thabilel@ppecb.com

21. GENERAL TERMS AND CONDITIONS

Confidentiality

Some of the information contained in the Tender Documents may be of a confidential nature and must only be used for purposes of responding to this RFP. This confidentiality clause extends to bidder partners whom you may decide to involve in preparing a response to this RFP.

For purposes of this process, the term “Confidential Information” shall include all technical and business information, including, without limiting the generality of the foregoing, all secret knowledge and information (including any and all financial, commercial, market, technical, functional and scientific information, and information relating to a party’s strategic objectives and planning and its past, present and future research and development), technical, functional and scientific requirements and specifications, data concerning business relationships, demonstrations, processes, machinery, know-how, architectural information, information contained in a party’s software and associated material and documentation, plans, designs and drawings and all material of whatever description, whether subject to or protected by copyright, patent or trademark, registered or un-registered, or otherwise disclosed or communicated before or after the date of this process.

The receiving party shall not, during the period of validity of this process, or at any time thereafter, use or disclose, directly or indirectly, the confidential information of PPECB (even if received before the date of this process) to any person whether in the employment of the receiving party or not, who does not take part in the performance of this process.

The receiving party shall take all such steps as may be reasonably necessary to prevent PPECB’s confidential information coming into the possession of unauthorized third parties. In protecting the receiving party’s confidential information, PPECB shall use the same degree of care, but no less than a reasonable degree of care, to prevent the unauthorized use or disclosure of the confidential information as the receiving party uses to protect its own confidential information.

Any documentation, software or records relating to confidential information of PPECB, which comes into the possession of the receiving party during the period of validity of this process or at any time thereafter or which has so come into its possession before the period of validity of this process:

shall be deemed to form part of the confidential information of PPECB, shall be deemed to be the property of PPECB; shall not be copied, reproduced, published or circulated by the receiving party unless and to the

extent that such copying is necessary for the performance of this process and all other processes as contemplated in; and shall be surrendered to PPECB on demand, and in any event on the termination of the investigations and negotiations, and the receiving party shall not retain any extracts thereof.

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News and press releases

Bidders or their agents shall not make any news releases concerning this RFP or the awarding of the same or any resulting agreement(s) without the consent of, and then only in co-ordination with PPECB.

General legal conditions

The laws of the Republic of South Africa shall govern this RFP and any subsequent agreement entered into. Bidders accept hereby that the courts of the Republic of South Africa shall have jurisdiction.

PPECB shall not be liable for any costs incurred by the Bidder in the preparation of response to this RFP. The preparation of response will be made without obligation to acquire any of the items included in any Bidder’s proposal or to select any proposal, or to discuss the reasons why such Bidder’s or any other proposal was accepted or rejected.

PPECB may request written clarification or further information regarding any aspect of this proposal. The Bidder must supply the requested information in writing within two (2) business days after the request has been made, otherwise the proposal may be disqualified.

In the case of consortium, joint venture or subcontractors, Bidders are required to provide copies of signed agreements stipulating the work split and Rand value.

PPECB reserves the right to cancel/reject any proposal and not to award the proposal to the lowest bidder or award parts of the proposal to different bidders, or not to award the proposal at all.

By submitting a proposal in response to this RFP, the Bidder accepts the evaluation criteria as it stands.

Should the Bidder withdraw the proposal before the proposal validity period expires, PPECB reserves the right to recover any additional expense incurred by PPECB having to accept any less favourable proposal or the additional expenditure incurred by PPECB in the preparation of a new RFP and by the subsequent acceptance of any less favourable proposal.

Any amendment or change of any nature made to this RFP or the Tender Documents shall only be of force and effect if it is in writing, signed by a PPECB authorized signatory and added to this RFP as an addendum.

PPECB will not be held liable for any expenses incurred by Bidders, in preparing and submitting the proposal.

In the evaluation of proposal, PPECB reserves the right to conduct independent reference checks.Should the evaluation of the proposals not be completed within the validity period, PPECB has discretion to extend the validity period. Upon receipt of the request to extend the validity period of the bid, the Bidder must respond within the required timeframes and in writing on whether or not it agrees to hold its original proposal responses valid under the same terms and conditions for a further period.

All Bidders must make full disclosure of any potential conflict of interests. PPECB will make the final determination as to whether the potential conflict of interest precludes the award of the tender to the Bidder.

While information in this RFP document has been prepared in good faith, it does not purport to be totally comprehensive, nor to have been independently verified. PPECB does not accept any liability for its adequacy, accuracy or completeness, nor does it make representation or warranties with respect to information contained in it, or upon which the RFP is based.

Prior to submitting the proposal, Bidders should satisfy themselves of the accuracy and completeness of all the information submitted. Bidders should be confident that the pricing submitted is sufficient for the company to meet all its obligations in terms of this RFP document and any contract that may result from this RFP process. Failure to do so may lead to disqualification.

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No gifts, inducements or any other consideration should be promised or offered by any Bidders in this RFP process, either directly or indirectly, to any official in PPECB during the currency of this RFP, and any subsequent due diligence, negotiation or contracting processes that may follow.

Please note that a potential bidder must have a B-BBEE certificate that has been issued by a verification agency accredited by the South African Accreditation System (SANAS) or the bidder must submit an affidavit stating its B-BBEE status level. Exempt Micro Enterprises (EME's) must acquire an affidavit regarding their B-BBEE status level - no verification is required. This is also applicable to Qualifying Small Enterprises (QSE's) with 51% or more black ownership.

22. DISCLAIMER

This RFP is a request for proposals only and not an offer document; answers to it must not be construed as acceptance of an offer or imply the existence of a contract between the parties. By submission of its proposal, bidders shall be deemed to have satisfied themselves with and to have accepted all Terms & Conditions of this RFP. The PPECB makes no representation, warranty, assurance, guarantee or endorsements to bidder concerning the RFP, whether with regard to its accuracy, completeness or otherwise and the PPECB shall have no liability towards the bidder or any other party in connection therewith.

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DECLARATION BY THE BIDDER

Only bidders who have completed the declaration below will be considered for evaluation.

RFP No: RFQ/ICT/TAB/2019/39--/--

I hereby undertake to render services described in the attached RFP documents to PPECB in accordance with the requirements and task directives / proposal specifications stipulated in RFP No. RFQ/ICT/TAB/2019/39--/-- at the price/s quoted. My offer/s remains binding upon me and open for acceptance by the PPECB during the validity period indicated and calculated from the closing date of the proposal.

I confirm that I am satisfied with the correctness and validity of my proposal; that the price(s) and rate(s) quoted cover all the services specified in the proposal documents; that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me under this proposal as the principal liable for the due fulfilment of this proposal.

I declare that I have no participation in any collusive practices with any bidder or any other person regarding this or any other proposal.

I accept that the PPECB may take appropriate action should there be a conflict of interest or if this declaration proves to be false.

I confirm that I am duly authorised to sign this proposal.

NAME (PRINT) …………………………..….

WITNESSES

1 …….……………………………

2 ……….…………………………

NAME (PRINT) …………………………..….

CAPACITY …………………………….

SIGNATURE …………………………….

COMPANY NAME ………………………….…

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WITNESSES

1 …….…………………………… 2 ……….…………………………

DATE: .…………………………..

DATE ……………………………..

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