iosh completing project assessment

8/10/2019 IOSH Completing Project Assessment

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Part 1 – Description of the work tasks that are

your responsibility

A brief description/sketch of the location(s)

Although a sketch is not specifically required, it can be very difficult to describe the workplace

accurately without one. Typical things to include would be:

•

Outline of the workplace, marking doors, windows, roller shutters,

emergency exits, stairs, etc, giving dimensions where appropriate

• Position of desks, benches, machines or other equipment and, if relevant, any

power/compressed air sources, etc.

• Brief description of the workplace, eg “carpenters’ workshop”, “sales office”, “car park”,

“warehouse”, etc.

Description of the people who work or visit the area regularly or

from time to time and how often they’r

e there

List all the people who may be present, even if they are not on a regular basis. Don’t forget to

include people such as:

• Employees who generally work elsewhere in the organisation but may sometimes or

occasionally be there, for example to collect goods/stationery or use the photocopier,

etc.

• Contractors – including service engineers, cleaners, etc.

• Any visitors – e.g. reps or perhaps members of the public, even trespassers if these are

anticipated

For each of these groups of people don’t forget to indicate those regularly workthere and those who are there from time to time, indicating roughly the frequency oftheir presence – e.g. cleaners will probably be there every day after working hours,service engineers perhaps once a month, employee from other parts of the

establishment several times a day, etc.



Description of permanent and/or temporary pieces of

equipment and substances used in your work

environment

Equipment – depending on your workplace, this may include:

• Tools – indicate whether these are hand tools, power or battery or air powered

tools and the number of these present

• Computer equipment

• Cleaning equipment – especially electrical appliances

• Ancillary equipment, such as fans, fax machines, shredders, etc, etc

Consistency:

• Make sure you list here any equipment you have indicated in your previous description/sketch and that certainly all large pieces of equipment are also shown in

the description/sketch

• Also make sure you list here any equipment likely to be used by anyone you have listed

in the previous section who may only work in the area from time to time, eg cleaners’

equipment

Substances:

• List the substances used with an indication of the amounts involved

• Indicate the nature of any substances, – eg Capital Green CG04 Floor Cleaner

Consistency:

Don’t forget to include cleaning substances that may be used by cleaners or others you may

have listed as working in the area in the previous section



Description of the activities carried out within your work

environment

Look back at the sections you have already completed to make sure you don’t forget

anything – for example:

• The use of machinery you have indicated in your description/sketch, e.g. welder,

computer, etc.

• All the activities of the people you have listed as working in the area, not forgetting

cleaning and maintenance

• The use of relevant equipment (or substances) you have listed in the previous section

– e.g. driving of fork lift trucks, cleaning components, etc.



Part 2 - Hazard Checklist: Location

Part 2 of our guide to completing your IOSH Project assessment looks at

completing theHazard Checklist.

On this sheet you are asked to identify three hazards associated with aspects of the

workplace you have described in Part 1.

Description of the location

• Give a short, but adequate description of where the hazard is, making sure it makes

sense in relation to your sketch /description of your workplace in Part 1.

Description of the hazard

• Only a short description is required, but it must relate to the location just identified.

Number and occupation of people affected

• Don’t forget to give the number, as well as the occupations of the people who may

be affected – eg “ 3 engineers” or “1 secretary”

• Also, don’t forget to fill in the Company, Department and Site name at the top of the form.

Risk assessment recommended (Yes or no required)

• If, for some reason, you don’t recommend a risk assessment, you will need to explain

why. It is much easier to select a location and hazard that does require a risk

assessment and tick the “yes” box!



Part 3 – Hazard Checklist: Equipment and

Substances

This should be completed in exactly the same way as for Part 2.

Description of the Equipment or Substance

• Give a brief description of three pieces of equipment or substances. A brief description

is all that is required; just make sure you use pieces of equipment or substances you

have already identified.


• Only a short description is required, but it must relate to the equipment or substances

you have identified.




• Again, the Company, Department and Site name must be completed at the top of the

form.

Risk assessment recommended (Yes or no required)

• As before, if you don’t recommend a risk assessment, you’ll need to explain why. It is

much easier to select some equipment or substances that do require a riskassessment and tick the “yes” box!



Part 4 – Hazard Checklist: Activities

This should be completed in exactly the same way as Part 2 and Part 3.

Description of the Activity

• Give a brief description of three activities. A brief description is all that is required; just

make sure you use activities you have already identified in Part

1.


• Only a short description is required, but it must relate to the equipment or substancesyou have identified.




• Again, the Company, Department and Site name must be completed at the top of the

form.

Risk assessment

• For this sheet, all the activities must require risk controls, otherwise you cannot

satisfactorily complete the rest of the project and will lose a great

many marks as a

result.



Part 5 – Risk Assessment Form

This section is worth quite a few marks, so it is worth working through carefully.

It looks quitecomplicated at first, but it is really only an expansion of some of the information you have

already given in the previous sheets.

During the training you will have studied risk assessment in detail and will be familiar with

this form by the time you get to the project.

Work activity

• Make sure you use the work activities you have identified in Part 4. If you don’t, you

won’t score any marks at all for this sheet!

Hazard, hazardous event and expected consequence

• Three things are required here, for example “corrosive substance leaking from

container resulting in burns to hands” or “use of display screen equipment for

prolonged periods causing musculo-skeletal strain”.

People affected

• Look back to Part 4 to see what you entered there and make sure you are consistent.

Assessment of risk

• Use numerical values, rather than descriptive ones, or H/M/L.



Part 6 – Risk Control Form

You need to complete this form using the activity hazards from Part 5, otherwise you will notget any marks for this sheet.

• Note that the first column requires you to identify the work activity and the risk level

(taken from the assessment in Part 5).

• You are then asked to identify existing risk controls and further risk controls required.

You then have to calculate the residual risk, which of course must be less than that

identified in the assessment in Part 5.

• In the last column you need to describe the monitoring required in relation t o theresidual risk. So, if you have identified PPE as a further risk control, monitoring would

be workplace inspections to ensure that the PPE provided is being used correctly.

Don’t forget that you also need to give an indication of the frequency of this monitoring.

For something like use of PPE, this would probably be at least weekly, if not daily.

• Don’t forget to complete the boxes at the top (Company, Department and Site Name) and

bottom of the page (Date, Signature, etc), as you get marks for these.

And finally…..

Now leave it alone for a while, go back with fresh eyes and check it to make sure you have

been consistent and followed all the instructions correctly.

iosh completing project assessment

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