58th Annual Business Meeting

AGENDA and 

 

  

September 22, 2017  

Iowa Association of County Conservation Boards

Hosted by  

Lyon & Sioux County Conservation Boards 

Terrace View Events Center 

Sioux Center, IA 

I. CALL TO ORDER – Mike Brandrup (Hamilton), President

II. INTRODUCTIONS

III. ANNOUNCEMENTS

IV. APPROVE AGENDA

V. APPROVE MINUTES – 9/17/2016 Annual Business Meeting

(Minutes may be found on last page of this packet)

VI. FINANCIAL REPORT & UPDATES– Tom Hazelton (IACCB)

a. FY2017 Budget - Final Report b. FY2018 Approved Budget c. PowerPoint Presentation

VII. NEW BUSINESS a. FY2017 IWLA Habitat Improvement Awards

- Representative, Iowa Division IWLA b. IACCB Board of Directors Recognition

Tom Hazelton, CEO, IACCB c. 2018 IACCB 59th Annual Fall Conference Invitation – Des Moines

– Rich Leopold/Doug Romig, Polk County Conservation

VIII. CALL TO THE AUDIENCE a. Discussion of any issues from the floor

IX. CREDENTIALS COMMITTEE REPORT

a. Districts 5 & 6 Board Member Elections

X. ADJOURNMENT a. Any additional announcements b. Motion for Adjournment

MINUTES OF THE 2016 ANNUAL MEETING

May be found at the end of this Annual Report

Iowa Association of County Conservation Boards 

58th ANNUAL MEETING September 22, 2017 Terrace View Events Center Sioux Center, IA 

AGENDA 

Iowa’s County Conservation SystemFY-2017

ANNUAL REPORT July 1, 2016 – June 30, 2017 

P.O. Box 400 Hiawatha, IA 52233-0400

(515) 963-9582 IACCB@mycountyparks.org

58th ANNUAL BUSINESS MEETING – September 23, 2017 – Sioux Center, IA

FY2017 BOARD OF DIRECTORS: PRESIDENT Mike Brandrup, Board Member, Hamilton CCB, District 1 Representative VICE PRESIDENT Chris Ruhaak, Board Member, Pottawattamie CCB, District 4 Representative SECRETARY Bridget Chatfield, Board Member, Mitchell CCB, District 2 Representative TREASURER Mark Vavroch, Director, Poweshiek CCB, IACCBE Representative MEMBER Steve Anderson, Board Member, Clay CCB, District 3 Representative MEMBER Mark Shoemaker, Pottawattamie CCB, IACCBE Representative MEMBER Larry Wilson, Board Member, Johnson CCB, District 6 Representative MEMBER Mike Runyan, Board Member, Monroe CCB, District 5 Representative MEMBER Mike Miner, Director, Butler CCB, CCDA Representative CEO (Ex-Officio) Tom Hazelton

SCHEDULE OF MEETINGS HELD: August 4, 2016 – Regular Meeting – State Forest Nursery, Ames September 17, 2016 – Annual Meeting – Fort Dodge Best Western, Webster County November 1, 2016 – Re-Organizational Meeting – State Forest Nursery, Ames February 9, 2017 – Regular Meeting – State Forest Nursery, Ames May 17, 2017 – Regular Meeting – State Forest Nursery, Ames

FY2017 MEMBERSHIP REPORT: COUNTY CONSERVATION BOARDS – Reporting all 99 counties as members for FY2016 – 100% PREFERRED VENDOR MEMBERS – Reporting 30 members (all listed on website)

FY2017 FINANCIAL REPORT: (FY2017 & 2018 Budgets enclosed herein) FY2017 Operating Budget - $183,300.00 in revenues, $178,000.00 in expenses FY2017 Actual - $192,274.97 in revenues, $179,925.27 in expenses $17,349.70 transferred at end of Fiscal Year as follows;

- IACCB RESERVE - $12,349.70 - MCP.com V.5 Development - $8,000.00 - MCP.com Special Projects - $5,000.00

IACCB Reserve Balance – 7/1/2016 - $177,960.36

FY2017 NOMINATING COMMITTEE REPORT: The Committee reports no general balloting for FY2017 and only the Districts 3 and 4 elections of Board Members to the IACCB Board of Directors:

District 3 – Steve Anderson, Dickinson CCB – elected to his first term District 4 – Chris Ruhaak, Pottawattamie CCB – elected to his second term

FY2016 LEGISLATIVE COMMITTEE REPORT: Continued in the 2nd year of a 3-year partnership with Iowa Natural Heritage Foundation for legislative

services from the Campbell/Patterson lobbying team for legislative sessions 2016, 2017 and 2018. Primary legislative efforts were to fully fund the REAP program, and to procure dedicated & sustained

funding for the Natural Resources and Outdoor Recreation Trust Fund (IWILL).

MEMBERSHIP SERVICES: 57th Annual Fall Conference - Hosted by Hamilton & Webster Counties – September 2016 in Fort Dodge Local CCB Meeting Presentations – Taylor, Louisa, Des Moines, Black Hawk, Lyon, Iowa, Appanoose,

and Boone CCBs MyCountyParks.com Website Training – Winterfest, E-Commerce Summit in Ames, Dallas County Travel to Woodbury, Montgomery, Des Moines, Polk (9), Black Hawk, Winneshiek, Hancock, Kossuth,

Carroll, Sioux, Plymouth, Story (4), Page, Poweshiek, Wapello, Scott, Crawford, Pottawattamie & Benton 4th Annual New County Conservation Employee School – Des Moines Presentation for ISAC’s New County Officer (NCO) School – Des Moines New Member Orientation Presentation to New Peace Officers with CCPOA – Des Moines Collegiate Orientation Session in conjunction with Winterfest 2017 - Waterloo Presentations to Community Colleges about County Conservation Program (X3) – Cedar Rapids Coordinate Legislative Educational Session – Winterfest 2016 – Waterloo Attendance to/Presentations at District Meetings across the state Develop/Distribute various legislative materials to membership (Un-Met Needs List, Legislative &

Lobbying Guidelines, Legislative Forum Guidelines, #FundTheTrust Banner Signing Initiative, etc.) Supervise & coordinate legislative services and lobbying strategies Develop and implement statewide salary survey and manipulate data for CCB support Published 20+ IACCB Newsletters and distributed to 1,250 employees, board members & stakeholders Provided over 950 hours of website administrative support to 250 website administrators and nearly

73,000 registered users Continued Strategic Planning Meetings as we work towards “IACCB 2020” Presentations to IPRA, WILL, REAP and other stakeholder groups across the state.

NETWORKING & STAKEHOLDER LIASON IWILL Leadership at Executive Committee level – 35+ meetings REAP Alliance Co-Chair – assistance with REAP Assemblies, hosting of REAP Congress and

networking 40 Alliance Organizations Expanding IACCB presence with Iowa State Association of Counties – winner of the 2015 Excellence in

Action Award for the MyCountyParks.com website and IACCB Portal Administrative Platform, presentation for Board of Supervisors Affiliate and New County Officer Schools

Maintain elevated level of participation with Iowa Tourism at Stakeholder Summits, Regional Tourism memberships, Tourism Conference Presence, Tourism Coop Advertising, and special CCB promo partnerships with the Iowa Tourism Office

CCB Days at the Capitol – hosting, organization and presence for IWILL Day at the Capitol, REAP Day at the Capitol and County Day at the Capitol – displays, educational materials, networking

Presentations at Legislative Subcommittee Meetings representing CCB interests and needs Consistent and progressive advocacy for Iowa’s County Conservation System and local boards

MyCountyParks.com STATISTICS 72,900 registered users, 250 County Administrators 2.3 million annual visitors 17,600 reservations generate $1.73 million in revenue for CCBs 20 CCBs receive online reservations for facilities and/or events – seven more on tap for 2017-18 $200,000+ infrastructure investment to-date – New Processing Fee System developed for revenue 2015 Excellence In Action Award from Iowa State Association of Counties 2016 NACo Achievement Award from National Association of Counties Version 6 (V.6) on tap for 2018 – Enhanced reservation system for CCB Conference Registrations Website Hosting Contract with Informatics, Inc. of Cedar Rapids through December 2018

REVENUE: FY-2018 2017 Budget FY-2017 COUNTY MEMBERSHIPS $158,100.00 $154,700.00 $155,216.00 PREFERRED VENDOR MEMBERS 4,350.00 4,200.00 4,500.00 INTEREST 400.00 300.00 393.00

PROMO./SALES 100.00 100.00 140.00 ADVERTISING 1,000.00 1,000.00 600.00 MCP.COM – E-Commerce Fee 2,000.00 -0- 5,000.00 MCP.COM – Processing Fee Revenue 25,000.00 LOBBYIST PARTNERSHIP (INHF) 11,500.00 11,000.00 11,000.00 ANNUAL FALL CONFERENCE 10,000.00 10,000.00 15,573.12

TOTAL REVENUE $212,450.00 $183,300.00 $192,422.12

EXPENSES:

EXECUTIVE OFFICER CONTRACT $91,481.00 $87,125.00 $87,125.00

PART-TIME OFFICE STAFF $1,000.00 1,000.00 60.00

OFFICE TRAVEL 10,500.00 10,500.00 10,000.00

OFFICE EXPENSE 11,900.00 6,050.00 6,028.00 Copier 2,000.00 1,850.00 2,040.00 Insurance 800.00 800.00 800.00 Accounting/Audit Fees 3,500.00 Postage 150.00 100.00 143.00 Memberships / Dues 2,250.00 2,250.00 2,185.00 Awards 200.00 200.00 180.00 Credit Card Fees & Sales Tax 500.00 300.00 200.00 MISC. 2,500.00 500.00 480.00

PHONE 1,510..00 1,300.00 1,229.00

BOARD & COMMITTEE EXPENSE 6,000.00 6,000.00 4,025.00

CONFERENCES / WORKSHOPS 9,500.00 6,000.00 5,350.00 Annual Conference Seed Money 2,000.00 2,000.00 2,000.00 In-Service Training 4,000.00 4,000.00 3,350.00 Long Range/Strategic Planning 3,500.00

LEGISLATIVE SERVICES 38,000.00 37,000.00 37,898.88 Contract 23,000.00 22,000.00 22,000.00 Legislative Initiative 15,000.00 15,000.00 15,898.88

MARKETING & PROMOTION 4,500.00 3,000.00 2,157.77

MyCountyParks.com WEBSITE 22,550.00 19,525.00 21,999.23 Hosting Fees 10,050.00 9,525.00 9,739.23 V.6 Development Fund 8,000.00 8,000.00 8,000.00 Maintenance Contract 3,000.00 Misc. Development 1,500.00 2,000.00 4,260.00

MISCELLANEOUS 500.00 500.00 0.00

TOTAL EXPENSES $197,391.00 $178,000.00 $175,872.88

CONTINGENCY (for transfer to reserve) $15,059.00 $5,300.00 $16,549.24 IACCB/tfh 05/17/2017

Iowa’s County Conservation Board System 

I.A.C.C.B. FY-2018 BUDGET (APPROVED)

 

Since 

1959 

(Actual Projected 6/30/17)

IOWA ASSOCIATION OF COUNTY CONSERVATION BOARDS

57th ANNUAL MEETING MINUTES Fort Dodge Best Western, September 17, 2016

The 57th Annual Business Meeting was called to order by President Mike Runyan (Monroe), at 8:00 AM

Runyan introduced the IACCB Board of Directors and Administrative Support Staff Present: Darrell Frerichs (Clay), Mark Vavroch (Poweshiek), Larry Wilson (Johnson), Tom Buckley (Lee), Chris Ruhaak (Pottawattamie), Mike Miner, (Butler), Mike Brandrup (Hamilton), Bridget Chatfield (Mitchell), and Tom Hazelton (CEO).

Runyan called for 1st time attendees to stand and introduce themselves; followed by County Board of Supervisors/Elected Officials; followed by any CCB Alumni.

ANNOUNCEMENTS: Runyan thanked all for attending, and specifically the exhibitors for their support. APPROVAL OF THE AGENDA: Runyan asked for any

changes and approval of the agenda. M/S VanOtterloo (Lyon) and Frerichs (Clay) – Motion Passed

APPROVAL OF THE MINUTES: Runyan asked for

approval of the minutes of the 56th Annual Meeting, September 19, 2015. M/S – Ruhaak (Pottawattamie) / Chatfield (Mitchell) - (VOTE – Aye - Unanimous) Runyan noted that the minutes had been available online to review for the past several weeks.

IACCB FINANCIAL REPORT & UPDATES, ETC. : Runyan introduced Hazelton to provide the financial report and a few additional items, and a last call for any ballots to be received: * FY2016 FINAL REPORT – Hazelton reported a final balance for FY2016 of $35,045.00 which has been rolled into the IACCB Reserve * FY2017 APPROVED BUDGET – Hazelton presented the FY2017 Budget as approved by the Board of Directors at their May 2016 meeting. The FY2017 operating budget was projected at $178,000 showing a transfer to the reserve of $5,300.00 at year end. M/S by Weiss (Muscatine) / Metcalf (Decatur) to approve the FY2016 Final Financial Report. AYE – Unanimous * MEMBERSHIP REPORT – Reporting 99-county membership in FY2016, and 97 joined-to-date for FY2017.

* PREFERRED VENDORS – Reporting 29 Preferred Vendors in FY2016 – appreciation was extended to all vendors that supported IACCB in FY2016.

* MyCountyParks.com – Hazelton reviewed the recent updates to the county conservation website and recent recognitions from both ISAC and the National Association of Counties.

* ISAC & SUMMIT SERIES 2015 – Hazelton highlighted fresh IACCB involvement with ISAC; and the highly successful New County Conservation employee school – 50+ registered for 2016!

* TOURISM PARTNERSHIPS – Hazelton emphasized our ongoing partnerships with Iowa Tourism and encouraged ALL CCBs to take advantage of engaging with them!

* REAP & IWILL ADVOCACY – Hazelton briefly addressed the attendees about funding the Natural Resources and Outdoor Recreation Trust Fund and the historic efforts of CCBs to bring it about. He further highlighted the 2017 #FUNDTHE TRUST effort.

IZAAK WALTON LEAGUE OF AMERICA (Iowa Chapter) 41st ANNUAL HABITAT AWARDS* – Hazelton introduced Marion Striegel (Iowa IWLA) to announce the 2016 IWLA Habitat Improvement Awards, and presented plaques to the following counties: Counties with populations 20,000 and under: 1st – Hardin, 2nd – Poweshiek, 3rd - Kossuth Counties with populations 20,000 and over: 1st – Johnson, 2nd – Bremer, 3rd – Black Hawk

IACCB BOARD OF DIRECTORS RECOGNITION: Darrell Frerichs (Clay) (District 3), and Tom Buckley (Lee) IACCBE representative to the IACCB Board of Directors were both recognized for their service to the Board by Hazelton and presented with plaques

INVITATION TO THE 2017 CONFERENCE: Runyan welcomed Craig VanOtterloo (Lyon) and Robert Klocke (Sioux) to the podium to invite attendees to join them in 2017 in Sioux Center (Hosted by Lyon & Sioux CCBs)

CALL TO THE AUDIENCE: Runyan asked if there were any issues that members would like to address to the audience – no items were brought forth.

CREDENTIALS COMMITTEE – The 2016 Credentials Committee is pleased to report that:

A. Chris Ruhaak (Pottawattamie) has been re-elected to a 2nd 3-year term on the IACCB Board of Directors as a representative of IACCB’s District 4

B. Steve Anderson (Dickinson) has been elected to his first 3-year term to the IACCB Board of Directors as a representative of IACCB’s District 3.

ADDITIONAL ANNOUNCEMENTS: The President called for any additional announcements – none brought forward.

ADJOURNMENT: The President adjourned the meeting at 8:43 AM.

Ramada Tropics Resort 

& Conference  

Center 

59th Annual IACCB Fall ConferenceSeptember 19‐21, 2018