iowa environmental application system (easy) air user
TRANSCRIPT
Iowa Environmental Application System (EASY) Air
User Group Meeting
April 11, 2019
Iowa EASY Air History
• 1990’s
– State Permitting and Air Reporting System (SPARS)
– Outdated software
– Difficult to use and maintain
– Does not meet federal electronic reporting standards
– 94% of permit applications received on paper
• 2015
– $200,000 EPA grant to develop e-application system
– Contracted a business analyst
Iowa EASY Air History (cont.)
• 2016
– Project charter / collect and review background information
– Develop critical success factors / gathered business requirements
• 66 stakeholders from business, industry, consulting firms
• 5 internal focus groups
– Issued Request for Proposal
• 13 vendors on initial call, 5 proposals received and reviewed
• 2017
– Issued intent to award to enfoTech on 2/5/17
– Off-the-shelf system matching 88% of DNR business requirements
• 2018
– $954,000 funding in Governor’s proposed budget and approved by legislature
Iowa EASY Air System Goals
• Easy to use
• Increase data accuracy
• Reduce manual data entry
• Meet federal electronic reporting standards
• Configurable for AQB and scalable for use by other DNR programs
• Increase electronic application submittals to 75%
• Improve the submittal of complete applications to 90%
• Reduce ongoing costs of collecting and maintaining permitting data by 34%
Benefits for Business & Industry
• Simple and intuitive system
• Asks for information one time
• Reduces time and costs to submit an application
• Faster turnaround time for issuing permits
• Improved customer interaction with agency
– Online payments
– Efficient tracking
– Operating permits can use information already provided during construction permit application
• Improved transparency and management of publicly available environmental data
Investment - $954,000
What we’ve accomplished since November 2018
• Selected a name
• Created a living Communications Plan
• Participated in 3-day configuration workshop
– 77 homework items
• Developed detailed mockups, workflows, user roles, tasks, and plans to describe exactly what the system will look like, field-by-field
• Updated many permit templates for better interface with the system
• Reviewed Testing, Software Hosting, and Data Migration Plans; performed data cleaning
New Submittal Page
Aggregate
Processing
Plant
Template
Dashboard
Project Management
Next Steps
Task Name Time Frame
Communications Subgroup April 11 – December 30
DNR Review of Release #1 April 15 – May 15
DNR Review of Release #2 May 15 – June 15
User Acceptance Testing of Release #3 June 15 – August 15
Final Revisions & Data Migration August 15 – November 30
Go Live! December 1
System Maintenance and Support One full year from Go Live Date
User Acceptance Testing
• 3 day onsite training
• 40 day testing period – conducted from your home or office
• We will be using test cases and comparing to the Software Configuration Document.
• Test results and errors will be logged on the project team website and not closed until DNR concludes error has been corrected.
Testing Subgroup Volunteers (So Far)
Name Company
Scott Anliker POET Biorefining
Ryan Carlson MidAmerican Energy Company
Anthony Daugherty Linn County Public Health
Dan Deatsch Trinity Consultants
Dylan Gaudineer BASF Corporation
Michael Li Alliant Energy Corporation
Brooke Muhlack Knife River Midwest, LLC
Joe Pille CRH Americas Materials, Inc.
Jessica Reese McIntyre Barker Lemar Engineering Consultants
Mae Thomas Monsanto Company
Jennifer Wittenburg Iowa Air Emissions Assistance Program
Communications Subgroup Volunteers (So Far)
Name Company
Iowa Association of Business and Industry
Scott Lesnet HNI Corporation
Jennifer Wittenburg Iowa Air Emissions Assistance Program
Questions?
Marnie Stein
Iowa EASY Project Manager
515-725-9555
Karen Grimes
Communications & Media
515-725-8279