irving convention center at las colinas - 2018 afp dfw ... · welcome to the irving convention...

Irving Convention Center at Las Colinas

500 W Las Colinas Boulevard

Irving, Texas 75039

(972) 252 7476

fax (972) 401 7729

irvingconventioncenter.com

irvingtexas.com

16ICVB-ExhibitorsKit-04to.indd 1-2 11/9/16 4:51 PM

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Welcome Letter ................................................................................................................................. 04

How to get here .................................................................................................................................. 05-06Directions to the Irving Convention Center

Irving Convention Center Exhibitor’s Procedures and Protocols .............................................. 07-08

City of Irving Fire Marshal Expectations ....................................................................................... 09-13General Fire Code GuidelinesTent/Canopy requirements

City of Irving Health Inspector Rules and Regulations ................................................................ 15-16Temporary Event Food GuidelinesCity of Irving Health Permit Application

Pricing List .........................................................................................................................................17-22Equipment Price ListServices Price ListElectrical and Utilities Price List

J&S Audio Visual ................................................................................................................................ 21-26Audio Visual Exhibitor Order Form Shipping & Receiving Material Handling FormBusiness Center

SAVOR…Food and Beverage Policies .............................................................................................. 30-31Exhibitor Booth Services Order FormCredit Card AuthorizationExhibitor Booth Services Menu

TABLE OF CONTENTS

WELCOME TO THE IRVING CONVENTION CENTER AT LAS COLINAS

The Irving Convention Center, built in 2011 is a multilevel innovative facility with about 100, 000 square foot of meeting/event space. Ideally situated on 40 acres in the heart of Irving’s Las Colinas Urban Center, the convention center is just one phase of a mixed-use entertainment district that will be completed in 2017. It will include a 350-room Westin Convention Center Hotel and the 8,000-seat Music Factory entertainment venue with dozens of unique restaurant, shopping and entertainment options. All exciting things to partake in while visiting our City. As an exhibitor, we want to provide you with comprehensive information about all of the services you’ll need for a successful experience at the Irving Convention Center. An array of tools are available which may be customized to fit your particular needs. The professional convention center staff is eager to assist you with the process.

A few of the many services our facility offers are:

• Complimentary WiFi• Telecommunication • Electrical and Utilities • Equipment Service • Superior Exposition Service Decorating Services• J&S Audio Visual services • SAVOR…Food & Beverage

You can find detailed information on each service within this kit. We are looking to working with you and providing you with a memorable experience and wish you great success during the event.

The Irving Convention Center Team


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Traveling west from Dallas on HWY 114:

- Exit Northwest Hwy/Spur 348 and take an immediate right from the frontage road to the Convention Center.

Traveling east from Grapevine/ DFW Airport on HWY 114:

- Exit Northwest Hwy/Spur 348, take a right on

Las Colinas Boulevard is now fully connected and open, and runs beneath the overpass of Northwest Hwy/Spur 348, so you may now take that thoroughfare to the center when traveling from north of the center. Las Colinas Boulevard

- Traveling North or South on SH 161 (George Bush Turnpike)

- Exit Las Colinas Boulevard- Go east until you come to the Northwest Hwy/Spur

348 overpass- Continue through the intersection- The Convention Center will be on your righ

Las Colinas Boulevard

- Traveling North or South on SH 161 (George Bush Turnpike)

- Exit Las Colinas Boulevard- Go east until you come to the

Northwest Hwy/Spur 348 overpass- Continue through the intersection- The Convention Center will be on your right

From Downtown Dallas

- Take I-35E (Stemmons Freeway) north to the HWY 183/114 exit (left exit)

- Proceed westbound and stay in the right lane- You will veer west and continue to travel on HWY 114

(John Carpenter Freeway)- Exit O'Connor Boulevard- Turn right on O'Connor Boulevard, then left on Las

Colinas Boulevard- The Convention Center will be on your left

From DFW International Airport

- Exit DFW Airport using the North exit- Proceed and take HWY 114 East

(John Carpenter Freeway)- Exit O’Connor Boulevard- Turn left on O’Connor Boulevard- Pass under HWY 114 and then turn left on

Las Colinas Boulevard- The Convention Center will be on your left

From Love Field Airport

- Exit Love Field Airport and turn right onto Mockingbird Lane

- Pass under Harry Hines Blvd and I-35 and turn right onto HWY 183 West

- Proceed and merge onto HWY 114 West- Exit O’Connor Boulevard- Turn right on O’Connor Boulevard- Turn left on Las Colinas Boulevard- The Convention Center will be on your left

From North Dallas

- Take I-635 (LBJ Freeway) west and merge left onto I-35E (Stemmons Freeway) south

- You will veer right onto Loop 12 south- From Loop 12, exit HWY 114 (John Carpenter

Freeway) and turn right- Exit O'Connor Boulevard- Turn right on O'Connor Boulevard, then left on Las


From Arlington

- Travel north on HWY 360 and exit HWY 183 (Airport Freeway) east

- Turn right on HWY 183 and continue to travel east- Exit O'Connor Boulevard- Turn left on O'Connor Boulevard, then left on Las


From Fort Worth

- Travel northeast on HWY 121- Merge onto HWY 820 north, then HWY 183

(AirportFreeway) east- Continue to travel east on HWY 183- Exit O'Connor Boulevard- Turn left on O'Connor Boulevard, then left on Las


HOW TO GET HEREAdditional Routes / Consideration:


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PROCEDURES &PROTOCOL

YOUR SUCCESS IS OUR GOAL

WELCOME TO THE CONVENTION CENTER

Exhibitor Move-in/Move-out/Parking

• All exhibitor move-in and move-out must be handled/executed through the Convention Center loading docks only(Map is attached for reference.)

• All booths and freight, regardless of size must be come through the loading docks and transported on freight elevators. For the safety of our guests, passenger elevators or escalators are prohibited for use in transporting booths or freight.

• Specific dates and times for your move-in will be given to you by your Show Manager. During these times, please pull around to the back of the Center to the loading docks. However, no vehicles will be allowed in dock areas, exhibit halls, etc. without proper approval.

• “No parking” zones, tow away zones and other restricted areas will be strictly enforced.

• When loading and unloading, make certain you do not block exit doors or obstruct with freight, equipment, display material, trash, etc.

• The self-unloading of privately-owned vehicles in the designated unloading area will require a minimum of two (2) people, ne to move freight and one to stay with the vehicle. Any vehicle left unattended will be ticketed and towed at the owner’s expense.

• Please note that the speed limit in the parking garage, loading dock and driveway areas is10 mph. Vehicles are to be operated in a safe and prudent manner. Any actions, including speeding, erratic driving, etc. deemed unsafe by the Center are not tolerated. Failure to adhere to Center policies will be grounds for ejection from the premises and suspension of work privileges.

• All vehicles to be displayed on the Exhibit Hall floor must be pre-approved and meet CENTER guidelines.

• Overnight parking is not allowed. The CENTER assumes no responsibility for vehicles left at the CENTER at any time.

Freight Deliveries

• All show/event freight inclusive of booth pieces are to be shipped to the show decorator and delivered to the CENTER during the designated move-in period. However, if there is no show decorator, the Center accepts advance freight deliveries for a nominal fee through J&SAV at (972) 401-7748. Packages not prepaid will not be released to the exhibitor until payment is received. (Payment form is attached)

• The CENTER is not responsible for any equipment or materials stored at the facility.

Electrical, Telecommunications and Equipment

• The Convention Center uses Boomer Commerce online ordering site that helps deliver accurate information to your Exhibitors. This will help collect all Electrical, Telecommunication & other needs that Exhibitors may need. Once Exhibitor Services receives the appropriate exhibitor list, each exhibitor will receive a personalized log-in to order Exhibitor Services items. https://irvingcc.boomerecommerce.com/Pages/

• Most simple electronics, i.e., televisions, computers, phone chargers, etc., require a simple 20 amps single phase 120V outlet. The Center provides these, as well as extension cords and power strips, for a fee.

• All electrical cords should be taped down immediately after placement.

• The Convention Center provides, on an exclusive in-house basis, telecommunications services. The Show Manager can provide a Telecommunications form for you to complete and submit with payment prior to move-in.

• All Convention Center equipment (i.e. forklift, scissor lift, pallet jacks, ladders or any type of carts) is not for loan, or use, by exhibitors unless authorized/pre-arranged with the assigned Event Manager.

• All “rigging” is exclusive to the Convention Center. Please contact J&S Audio Visual Services at 972-401-7748 for more detailed information.

Restricted Items

• Glitter and confetti are NOT permitted in the Convention Center. If participants use either of these items, the costs associated with the clean-up are the Licensee’s responsibility.

• Helium balloons are NOT permitted inside the Convention Center. A $100.00 fee will be charged for each balloon that has to be taken down from the ceiling. Guests will be asked to remove the balloon from the building and taken to their vehicle.

• No glass containers are permitted on the exhibit floor, meeting rooms or ballrooms without the prior written approval of the Center.

• Signs, decorations and related materials may not be taped, tacked, stapled, or nailed to painted surfaces, columns, fabrics, ceiling or decorative walls in the Center. Center permanent signage or banners may not be blocked in any manner. Temporary signs may not be attached to permanent Center signage. Contact your Customer Service Manager to arrange for any special signage requirements.

• Handmade signs are not allowed under any circumstance. Standing banners are accepted and recommended.

• Candles are permitted with the approval of the City of Irving Fire Marshal

• Holes may not be drilled, cored or punched into any part of the Center or exterior premises.

• Service animals are permitted in the Center in accordance with ADA. Owner is responsible for Service animal. NO OTHER ANIMALS OR PETS ARE PERMITTED

• The Irving Convention Center at Las Colinas is a drug-free and smoke-free environment. Smoking is not permitted within 25 feet of the building on the ground level.

Food and Beverage

• No outside food or beverage is allowed inside the building during show hours.

• Exhibitors are not allowed to sell any food and beverage products for consumption at anytime during an event unless proper approval has been given to by the Event Manager.

• Alcoholic beverages may not be brought into the Center without prior written permission.

• Center may prohibit the consumption of alcoholic beverages at any time. Individualsexhibiting behavior indicative of intoxication or use of a mood-altering substance will be expelled from the Center premises.

– Serving alcohol at booths must be done exclusively by a TABC certified and SAVOR…Las Colinas attendant/bartender.


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The provided document is intended to provide organizers and promoters with a synopsis of the fire code requirements during the planning phase of events taking place at the Irving Convention Center. Cooperative planning allows for flexibility and consideration of special circumstances that might arise during the planning phase of an event. Failure to provide plans can bring about circumstances that can limit the Fire Departments ability to consider alternative methods to achieve code compliance and safety, thereby requiring the Fire Department to enforce the Fire Code in is most strict interpretation. Such circumstances, in the most extreme cases, could force the Fire Department to shut down an event. Working together will significantly reduce the odds of such a circumstance from ever occurring.

Provided below are the general areas of concern for the ICC in regards to fire code compliance. Feel free to contact the Fire Marshal’s Office anytime a question arises regarding fire code compliance at the numbers below.

Fire Marshal Derek Austin – (972) 721-4818Asst. Fire Marshal James Malone – (972) 721-2758Lieutenant Steve Gibbs – (972) 721-3694Lieutenant Haley Harsha - (972) 721-3693Lieutenant Lorenzo Chavez – (972) 721-4819

Occupant Load (IFC 1002)Occupant loads established by the Building Code Official shall be strictly adhered to. Signs shall be posted throughout the ICC as required by Code.

Definition- The number of persons for which the means of egress of a building or portion thereof is designed.

Site PlansSite plans shall be submitted a minimum of ten (10) business days prior to the event for review and feedback.

Site Inspection (IFC 109.3, 111.4)The Fire Department shall conduct a site inspection prior to the event to ensure adequate time for mitigation measures for any fire code deficiencies. Any unacceptable issues found before or during the event can be cause for cessation of that activity or event until deficiencies are corrected. Events without plans and visits will be subject to stop orders.

Fire Lanes (IFC 503)• Minimum width: 24 feet unobstructed with 14 feet of vertical clearance.• Where fire lanes are required, approved signs or markings shall be provided to identify fire lanes so as to prevent

obstructions.• Fire Lanes must not be blocked at any time, for any reason.

Fire Extinguishers (IFC 906)• For general fire protection a 2A-10BC size extinguisher is recommended and will be required throughout the building

per code. • Fire extinguishers must be inspected and tagged by a state-licensed inspector annually. Extinguishers without an

inspection tag or with an expired tag will not be permitted.

• A class K rated portable extinguisher is required to be within thirty (30) feet of a cooking location. This is in addition to the 2A-10BC general fire protection extinguisher.

Exits (IFC Chapter 10)• During event hours, exits may not be locked, fastened or blocked in any manner• At outdoor events where patrons are assembled in a fenced, barricaded, or roped off area emergency exits must be provided. The

size and number of these exits will be approved by the Fire Marshal’s Office. • Emergency exits must be marked by a durable weather resistant red sign with white lettering. The minimum size of lettering for

such signs is six (6) inches in height with a 3/4 inch stroke (width).

Exterior Tents, canopies and other membrane structures (IFC 2401.1)• A permit is required for tents or membrane structures with an area in excess of 400 square feet and canopies in excess of 1600

square feet.• For assembly type tents assigned an occupant load of 50 or more people a detailed site plan is required. This plan should include

details on exiting, seating, and any heating or electrical equipment.• Tents, canopies and membrane structures shall not be located within 20 feet of other tents, vehicles or internal combustion

engines. There shall be a fire break between tents with a minimum gap of 12 feet and be free of guy ropes or other obstructions.• Tents, canopies and membrane structures must be properly anchored and braced to withstand weather conditions and protect

against collapse.• Before a permit is granted, a certificate of flame resistant treatment must be provided. Structures shall have a permanently

attached label bearing the identification of size and fabric or material type. Hay, shavings or similar combustible material shall not be located within these structures.

• No combustible materials shall be stored within 20 feet of the exterior of the tent, canopy or membrane structure. • Trash shall be removed daily.• No fireworks shall be discharged within 100 feet of any tent, canopy or membrane structure.

GENERAL FIRE CODEGUIDELINES FOR THE ICC


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Interior Tents, Canopies and Membrane Structures

Plans should include:1. Final detailed floor plans must be submitted to Fire Prevention 10 days prior to the scheduled move-in of the event. It

is not necessary to show the details of individual booths. However, all canopies must be shown on the floor plan. The plans should include:

• Layout: exhibits and building areas in use.• Lobby displays and registration areas.• Concession areas and main catering set-up.• Exits: marked aisles and exits.• Fire extinguisher equipment: location and nature.• Dates: move-in, move-out and times open to the public• Contacts: persons’ names and telephone numbers• Structures inside building: Detailed plans must be submitted 10 days prior to event move-in. This includes 10x10 pop

up canopies and all covered structures, awnings over 4-feet wide.• Vehicles: type and number with diagram of placement.2. Certification of flame resistance shall be provided for tents, canopies, awnings, drapes, table skirts and decorative

materials.3. Unless they are flame retardant, combustible materials, merchandise, or signs shall not be attached to, hung from, or

draped over flame retardant side and near divider draperies of booths, or attached to table skirting facing the aisles.

Tents will not be allowed inside the ICC. Canopies will be allowed on a limited capacity. Below are the requirements that must be followed.• No canopy larger than 10x10 sqft will be allowed.• Canopies shall not be placed side by side, or back to back to create an overall canopy larger than 10x10 sqft.• The minimum distance between canopies shall be 40 feet.• Only one (1) canopy shall be allowed in a 4,000 sqft area. • There shall be a 2A-10BC fire extinguisher placed at each canopy. • Vehicles will not be allowed to be stored underneath canopies inside the ICC.

Display of Motor Vehicles inside The ICC (IFC 2404.18)• Disconnect batteries• No fueling or defueling inside the ICC• Fuel in tank shall not exceed one-quarter tank or 5 gallons whichever is less.• Fuel tank openings shall be locked or otherwise secured.• Drip Pan under vehicle to catch any fluid residue• Client to turn keys over to the ICC Security Office.

LP-Gas Guidelines For Exterior Use (2404.16, Chapter 38) • Containers shall be located outside of an exterior tent or canopy and safety release valves shall be directed away from

any tent. The container shall be a minimum of ten (10) feet from the tent.

• Portable LP-gas Containers are allowed to be used temporarily for cooking demonstrations and exhibitions. Such containers shall not exceed a water capacity of 12 pounds (roughly 5 pounds of propane capacity).

• Portable LP-gas containers which are located outside and are fueling equipment inside a tent must be secured and protected from tampering and/or damage to the container.

• Portable LP-gas containers shall be secured in place to prevent overturning; structural members of tents and canopies shall not be utilized.

• Flammable liquid storage is prohibited within 50 feet of tents.

Food Preparation During Exhibition or Demonstration

Food shows present a special hazard for fire and life safety. The following regulations are provided in order to mitigate as many of these hazards as possible.

1. All food shows must be permitted by the Irving Fire Department. The following are required for this purpose:• Layout of show, including aisle widths, exit doors, fire extinguisher type and placement, cooking appliances, seating,

stages, etc.• UL listing on all cooking appliances. Cut sheets must be supplied.• Layout of individual booths where there will be cooking2. Cooking and/or warming appliances must be isolated from the public. Place a minimum of 4’ back from the booth, or

provided with a barrier between the cooking/warming device and the public.3. Individual cooking/warming devices shall not exceed 288 sq. in. surface area.4. A minimum of 2’ shall be kept between cooking devices.5. The surface which holds the cooking/warming device shall be of a non-combustible material.6. Combustible materials shall be kept a minimum of 2’ away from cooking/warming devices.7. A minimum 2A-10BC fire extinguisher and a lid or an approved automatic extinguishing system shall be required of

any booth utilizing cooking or warming devices.8. Canned Heat is allowed for warming only and must not be refillable. An approved safety can must be provide where

Canned Heat is used for disposal of the empty cans. (See attached rules for canned heat usage)9. Candles are not allowed for cooking or warming.10. No flaming food preparation allowed in booths.11. No propane or butane allowed for cooking or warming.11. Deep fat fryers require splash guards on 3 sides. A class K fire extinguisher is required where deep fat fryers are

used.



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I.C.C Tent / Canopy Requirements

Definitions per LF.C. 2009:

1. TENT: A structure, enclosure or shelter constructed of fabric or pliable material supported by any manner except by air or the contents that it protects.

2. CANOPY: A structure, enclosure or shelter constructed of fabric or pliable materials supported by any manner, except by air or the contents that it protects and is open without sidewalls or drops on 75 percent or more of the perimeter.

Plans:

1. Final detailed floor plans must be submitted to Fire Prevention 10 days prior to the scheduled move-in of the event. It is not necessary to show the details of individual booths. However, all canopies must be shown on the floor plan. The plans should include:

a. Layout: exhibits and building areas in use. b. Lobby displays and registration areas. c. Concession areas and main catering set-up. d. Exits: marked aisles and exits. e. Fire extinguisher equipment: location and nature. f. Dates: move-in, move-out and times open to the public g. Contacts: persons’ names and telephone numbers h. Structures inside building: Detailed plans must be submitted 10 days prior to event move-in. This includes lOxlO

pop up canopies and all covered structures, awnings over 4-feet wide. i. Vehicles: type and number with diagram of placement.

2. If a tent is to be erected outside, plans showing the details of the tent placement must be submitted to Fire Prevention at least 10 days prior to the scheduled move-in of the show, and a permit must be acquired.

3. Certification of flame resistance shall be provided for tents, canopies, awnings, drapes, table skirts and decorative materials.

4. Unless they are flame retardant, combustible materials, merchandise, or signs shall not be attached to, hung from, or draped over flame retardant side and near divider draperies of booths, or attached to table skirting facing the aisles.

Tents / Canopies:Tents will not be allowed inside the I.C.C.. Canopies will be allowed on a limited capacity. Below are the requirements that must be followed.

1. No canopy larger than lOxlO sqft will be allowed.2. Canopies shall not be placed side by side, or back to back to create an overall canopy larger than lOxlO sqft.3. The minimum distance between canopies shall be 40 feet.4. Only one (1) canopy shall be allowed in a 4,000 sqft area.5. There shall be a ZA1OBC fire extinguisher placed at each tent.6. Vehicles will not be allowed to be stored underneath canopies inside the I.C.C.

TEMPORARY EVENTFOOD GUIDELINES

Temporary Event - A single event not lasting more than fourteen (14) consecutive days

Food - All edible substances, ice, beverages, and ingredients to be sold or given away Permitting Guidelines

Any group, organization, company or individual selling or offering any food item which includes all edible substances, ice, beverages and ingredients must obtain a Temporary Food Permit. All foods to be served must be listed on the application. Permit applications may be obtained from the City of Irving Inspections Department at 825 W. Irving Blvd. (972)721-2371. The food permit application may also be obtained from the Inspections Department home page at www.cityofirving.org/inspections/

– An origination fee of $50.00, plus $5.00 per booth, per day of the event, not to exceed 14 consecutive days must be paid prior to the event.

– Anyone who is found to be operating a temporary event without a permit will be charged a double fee.

– Establishments holding a permanent food permit in the city will be required to obtain a permit but will not be charged a fee.

– Prepackaged non-potentially hazardous foods will not require a permit.– Private events such as company picnics or parties at a business - not open

to the general public will not be required to obtain a permit.

RequirementsRequirements for temporary food establishments operating in the City of Irving are as follows:

1. Only approved food will be permitted. No raw poultry or raw fish shall be prepared and served on site. Home preparation or the storage of food in the home is not allowed. All condiments, including onions, relish, sauces, peppers, catsup, mustard, etc., available for customer self service must be available in single self service packets or to be dispensed from sanitary automatic dispensers.

2. A metal stem “probe” thermometer with a range of O to 220 degrees must be provided.3. All meat, dairy and perishable food products must be maintained at 41 degrees Fahrenheit or colder, or at 135 degrees

Fahrenheit or hotter to prevent the incubation of food borne bacteria. Hamburger patties must be cooked to an internal temperature of 155 degrees during preparation.

4. Open, unprotected displays of food are not allowed.5. Ice used for human consumption must be stored separately from ice used to refrigerate drink bottles or cans. When

self-service ice dispensers are not provided, ice scoops are required and employees are required to serve it. The consumption of food or beverage in the preparation or service area is not allowed. (except for drinks with lid and straw)

6. All employees shall: a. wear clean clothes b. have hair off shoulders and behind the head and back of neck (restrained) c. wash hands with soap and water immediately after reporting to work


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d. change gloves frequently, if used e. do not handle food if open sores are present on hands or forearms unless plastic gloves are worn - adhesive

bandages are not approved protection f. do not smoke or use tobacco products while inside the concession or preparing or serving food7. All stands shall have suitable covering over food preparation, cooking and serving areas. Such cover shall meet Fire

Code requirements.8. Flooring shall be concrete, asphalt or tight fitting plywood or other approved surface.9. All foods, food containers, utensils, and single service items must be stored well above the floor and adequately

protected from splash, dust, insects, weather or other contamination.10. All equipment shall be cleaned and sanitized before and after use.11. Those establishments which operate for 96 hours or less and do not have conveniently available hot and cold

running and sanitary sewerage facilities MUST FURNISH THE FOLLOWING FACILITIES, when all food items are not prepackaged:

a. at least five (5) gallons of potable water in a sturdy plastic dispensing container to be used for handwashing, utensil cleaning and sanitizing; if potable water replenishment is not readily available, additional containers of potable water may be required.

b. disposable paper towels, hand cleaning soap or detergent c. three (3) sturdy plastic pails or tubs of at least two gallons capacity; one for washing, one for rinsing and one with

chlorine liquid bleach/water solution of at least fifty (50) parts per million for sanitizing. d. an adequate size container of household liquid bleach and chlorine test strips for verifying a chlorine concentration

of at least fifty (50) parts per million. e. a sturdy five (5) gallon plastic container with a small opening and a funnel to receive and store liquid wastes until

proper disposal can be made to a sanitary sewer system. f. convenient solid waste containers with liners and lids12. Those establishments which operate more than 96 hours and serve food products other than prepackaged items,

MUST PROVIDE HOT AND COLD RUNNING WATER sufficient for employee handwashing and for the cleaning and sanitizing of equipment and utensils.

13. All waste water from sinks, steam tables, etc., must be drained or disposed of into the sanitary sewer system or in a manner that is consistent with liquid waste disposal code requirements. This means that no wastewater shall be poured out upon the ground nor drained onto the ground during its formation.

14. If a hose must be attached to a water outlet, a Watts #8 Vacuum Breaker must be attached between the hose and faucets.

15. All floors shall be cleaned, swept and mopped each day after operation.16. All trashcans must be removed from the concession stand at the end of each event.17. All cooked or opened packages of food left at the end of the day’s operation cannot be reused the next day. They shall

be disposed of in a plastic trash liner, tied to secure contents and disposed of in a trash container.18. No animals , birds and/or reptiles allowed in stands19. Adequate toilet facilities must be accessible for personnel.20. No food shall be prepared at home for public consumption.

The City of Irving Inspections Department may impose additional requirements as it deems necessary related to the operation of a temporary food establishment in order to protect the health of the consumer.

TEMPORARY EVENTFOOD GUIDELINES


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EQUIPMENT PRICING SHEET

ChairsExhibit Hall Chairs $2.50 each / day

Padded Meeting Room Chair $2.50 each / day

Padded Ballroom Chair $2.50 each / day

Bleachers - 4 sections, each section seats 270 people, 50w x 27dFor more details regarding bleachers, contact Event Manager

$525 a section

Meeting Room Risers6’x8’ section 16” or 24” or 36” high carpet / hard deck $30.00 section / each / day

Perfomance Staging

4’x8’ section 36” - 56” high (*Largest capacity 40 x 60) $40.00 / section

Handicap Lift NO CHARGE

Meeting Room RisersFork lift $250.00

*Fork lift Operator (4 hr. minimum) $25.00 per hr.

Scissor lift $500.00

*Scissor lift Operator (4 hr. minimum) $25.00 per hr.

*Operation MUST be certified and provide credentials prior to operation lifts. See Event Manager for questions.

Tables & Skirting(All tables have plastic laminate tops)

18”x6’ (Classroom) - Bare $7.00 / day

18”x6’ (Classroom) - Dressed $12.00 / day

18”x8’ (Classroom) - Bare $7.00 / day

18”x8’ (Classroom) - Dressed $12.00 / day

30”x6’ - Bare $10.00 / day

30”x6’ - Dressed $12.00 / day

30”x6’ - Bare $16.00 / day

30”x6’ - Dressed $16.00 / day

60” or 72” Round - Bare $12.00 / day

60” or 72” Round - Dressed $18.00 / day

Coctail (36”) or Highboy Tables (36”) - Bare $7.00 / day

Coctail (36”) or Highboy Tables (36”) - Dressed $12.00 / day

Tables & SkirtingFlag with Pole No Charge

Lecter (standing pedestal) $125.00 / each / day

Podium (table top) $18.00 / each / day

Podium (standing standard) $18.00 / each / day

Tensa Barrier 10’ $14.00 / each / day

Coat Rack (inclusive of hangers) $25.00 / each / day

Box Office Rental $400.00 / initial fee

Box Office Per-Day $50.00 / per-day

Bike Barricade - 8ft sections (each section) $17.00 / day / each section

Dance Floor - 4’x4’ sections $12.00 / section

Vis queen 9 (carpet protector) $2.00 / per foot

**Standard room set-ups for Levels 3 and 4 include the following**:- 12x16x16 riser (stage)- 16ft ICC black pipe and drape stage backdrop- (1) 6x30 draped table, two chairs

TERMS AND CONDITIONS:1. Certain items on this list may be provided free of charge as part of the base rental.2. Prices subject to change.3. All equipment is to be set up by the Convention Center’s personnel, and remains the property of the Center.


2019

SERVICES PRICING SHEET

UTILITIES PRICING SHEET

Housekeeping & Janitorial ServicesAdditional Labor (4 hr. minimum) $25.00 / hour

Compactor - first pull: 1 per Exhibit Hall and Ballroom(trade show)

$550.00

Compactor - additional pulls $400.00 each

Open-top dumpster Contact Event Manager for pricing

Balloon Removal $50.00 each balloon

Miscellaneous ServicesFork Lift Rental $250.00

Fork Lift Operator (2 hr. minimum) $25.00 / hour

Scissor Lift Rental $500.00 per event (subject to change)

Scissor Lift Operator Contact Event Manager for more details

120 volts / 1 phase / 60Hz20 Amp Outlet $250.00 $130.00

Electrical Equipment15’ Extension Cord $17.00

15’ Extension Cord $28.00

15’ Extension Cord $55.00

Power Strip $17.00

Electrical EquipmentPortable Water Fill / Empty

0 - 500 gallons Up to $175.00

500+ gallons Call for quote

Compress Air Call for quote

Event & Security ServicesSecurity Officer Unarmed (4 hr. minimum) $25.00 / hour (Holiday pay is time and a half)

Emergency Medical Technician (8 hr. minimum) -Exclusive 2 person minimum

$45.00 / hour

Ambulance Services (4 hr. minimum) - Exclusive Call for quote

Coat Check Attendant (4 hr. minimum) $25.00 / hour

Streets & Traffic Management - Exclusive Arranged through IPD

Parking Management - Exclusive Call for quote

Valet Parking Services - Exclusive Call for quote

Armed / Uniformed Police - Exclusive Arranged through IPD

Ticket Taker (4 hr. minimum) $25.00 / hour

Box Office Personnel (4 hr. minimum) $25.00 / hour

Radio Rental (4 radio minimum) $16.00 each / day

120 volts / 1 phase / 60Hz20 Amp Outlet $250.00 $130.00

100 Amp Outlet $250.00 $250.00

200 Amp Outlet (call for quote) $250.00 $250.00

400 Amp Outlet (call for quote) $250.00 $250.00

Licensed Electrician (4 hr. minimum)$135.00 / hour$175.00 / hour evening / weekend / holiday

Electrical Advance On Site


2221

J & SAUDIO VISUAL

Projector Support Pkg. ................$95.00 for client owned projector

Tripod screen with dress skirt

Projection card / stand

All signal and power cabling included

Technical assistance

Screen & Draping Professionally Dressed Fast Fold Screens

6’ x 10’ 7” .............................................................$50.00

9’ x 16’ .................................................................$60.00

13’ 6” x 24’ ...........................................................$75.00

Additional sizes upon request

Black Pipe & Drape 16’ - 22’ High ...........$16.00 per foot

Rigging Professionally Dressed Fast Fold Screens

1/2 Ton Chain Motor ...........................................$150.00

1 Ton Chain Motor ..............................................$175.00

12” x 12” Box Truss ................................................$5.00

Rigging Point ............................................$40.00 / Point

Rigging Labor ...............................................$90.00 / hr.

LCD Projector Pkg. ....................$550.00 Recommended for breakouts or small meetings

HD LCD Projector (4000 Lumens)

Tripod screen with dress skirt

Projection cart / stand


Ballroom LCD Projector Pkg. ...$1200.00 Recommended for the Grand Ballroom


Professionally dressed 9’ x 16’ fast fold screen



House Sound System Pkg. ...........$95.00


Professionally dressed 9’ x 16’ fast fold screen



Powered Speaker System Pkg. ..$295.00

Wired microphone

6 channel audio mixer

(2) Powered speaker / subwoofer sets


Small Stage Wash Pkg. ................$95.00

(2) Truss towers

(8) Source 4 fixtures

(2) Dimmer packs

12 Channel control board


Audio Components

Wired Microphone ................................................$50.00

Presidential Gooseneck Microphone ....................$75.00

UHF Wireless Microphone ..................................$150.00

6 Channel Audio Mixer .........................................$50.00

16 Channel Digital Mixer ....................................$175.00

24 Channel Digital Mixer ....................................$225.00

Computer / MP3 / iPod Interface .........................$50.00

Powered Speaker / Subwoofer Set ....................$100.00

Labor

Set-Up & Strike ...........................................$55.00 hour

Standard Operator .......................................$65.00 hour

Monday - Friday

7am - Midnight .........................................Straight Time

7am - Midnight ...........................................Double Time

Saturday, Sunday and Holidays

7am - Midnight .........................................Time & a Half

7am - Midnight ..................................................$100.00

Holidays ......................................................Double Time

Video & Data Components

23” LCD Display Monitor ....................................$125.00

60” LCD Display Monitor w/ Stand .....................$550.00

Blu-Ray / DVD Player ...........................................$75.00

Seamless Video / Data Switcher ........................$350.00

Laptop Computer .............................................$200.00

Presentation Accessories

Flipchart Easel w/ Pad & Maker ..........................$50.00

Flipchart Easel w/ Self-Adhesive Pad & Marker ..$60.00

Computer Presentation Remote ..........................$75.00

Digital Speaker Timer ........................................$350.00

Lighting Components

LED Color Par ......................................................$50.00

Source 4 Ellipsoidal on Par ..................................$60.00

6 Channel Dimmer Pack ......................................$75.00

12 Channel Control Board ....................................$75.00

Truss Tower .......................................................$350.00

Electrical

Concert audio systems available upon request

A 4-hour minimum applies for all labor calls

Minimum 2 person rigging crew

Full Lighting, special effets and rigging systems are available. Contact you JSAV repsentative for a specialized quote

Professional camera packages available upon request

Equipment rental prices are per day. There is a minimum rental period of one day on all equipment. A 21% Service Charge and 8.25% sales tax will be added to all standard equipemnt rentals. This is partial lisint of our invetory and services. Please call for details about any additional or specialized needs. Cancellations made less than 48 hours in advance will be billed at full published rates. All rooms will be set at least 1 hour prior to the meeting start time. Please notify you AV representative if you require you room to be ready by a specific time, and we will do our best to accomodate you.


Equipment Qty Day Rate Days Total

Speaker: 10" w/ Stand 0 75.00 1 0.00 Company:

Speaker: 10" w/ Subwoofer Set 0 100.00 1 0.00 Order Contact:

Microphone: Wired Handheld 0 50.00 1 0.00 Address :

Microphone: Wireless 0 125.00 1 0.00 City:

Specify: Handheld Lapel Headset State:

Zip Code:

Tel:

Fax:

E-Mail:

Booth #:

23" LCD Monitor (VGA/HDMI) 0 150.00 1 0.00 Room #:

32" LCD Monitor (VGA/HDMI) 0 350.00 1 0.00 Site Contact:

42" Display Monitor w/ floor stand (VGA/HDMI) 0 500.00 1 0.00 Cell Phone:

60" Display Monitor w/floor stand (VGA/HDMI) 0 550.00 1 0.00 Delivery Date:

0.00 Delivery Time:

LCD Projector (4000 Lumens) 0 475.00 1 0.00 Received By:

Tripod Screen w/skirt 0 50.00 1 0.00 Pick-Up Date:

Projection Cart w/skirt 0 25.00 1 0.00 Pick-Up Time:

Specify Size: 34" 54" Delivered By:

DVD Player 0 75.00 1 0.00 Payment Type: Credit Card

Blu Ray Disk Player 0 100.00 1 0.00

0.00 Card Type: Visa MasterCard AMEX

0.00

0.00

Flip Chart w/Markers & Easel 0 50.00 1 0.00

Laser Pointer 0 45.00 1 0.00

Wireleses Presentation Remote 0 45.00 1 0.00

AC Extension 25' 0 15.00 1 0.00

AC Power Strip 0 15.00 1 0.00

Laptop Computer 0 200.00 1 0.00

Laser Printer (Black & White) 0 175.00 1 0.00

Yes No

Yes No

0.00

21% 0.00

0.00

0 20% 0.00

8.25% 0.00

0.00Total

TOTALSEquipment Total

(On-Site Orders) Late Order Premium

Tax

Sub Total

Service Charge (Delivery/Setup/Pickup)

Please Contact Your J&S Representative For:

Date Signed:

**Comprehensive Exhibit Booth AV Design**

Signature:

Company Check

(Payable to: J&S Audio Visual)

**Larger Audio or Video Systems**

**Lighting Equipment & Systems**

(as appears on card)

(billing address for card)Card Address:

Card Name:

3-digit #:

(billing address for card)

Are you the Card Holder?

Is this a Corporate Card?

X:__________________________________

PAYMENT INFORMATION

EXHIBITOR DELIVERY INFORMATION

X:__________________________________

AUDIO

MISCELLANEOUS

VIDEO

DISPLAY

EXHIBITOR CONTACT INFORMATION

Please Print Clearly & Fill Out Completely

Notes:

Card Exp Date:

Card Number:

Your J&S Representative Is:Joseph [email protected]

20% Premium On All On-Site Orders

EXHIBIT ORDER FORM

J&S Exhibit Order Form

Equipment Qty Day Rate Days Total

Speaker: 10" w/ Stand 0 75.00 1 0.00 Company:

Speaker: 10" w/ Subwoofer Set 0 100.00 1 0.00 Order Contact:

Microphone: Wired Handheld 0 50.00 1 0.00 Address :

Microphone: Wireless 0 125.00 1 0.00 City:

Specify: Handheld Lapel Headset State:

Zip Code:

Tel:

Fax:

E-Mail:

Booth #:

23" LCD Monitor (VGA/HDMI) 0 150.00 1 0.00 Room #:

32" LCD Monitor (VGA/HDMI) 0 350.00 1 0.00 Site Contact:

42" Display Monitor w/ floor stand (VGA/HDMI) 0 500.00 1 0.00 Cell Phone:

60" Display Monitor w/floor stand (VGA/HDMI) 0 550.00 1 0.00 Delivery Date:

0.00 Delivery Time:

LCD Projector (4000 Lumens) 0 475.00 1 0.00 Received By:

Tripod Screen w/skirt 0 50.00 1 0.00 Pick-Up Date:

Projection Cart w/skirt 0 25.00 1 0.00 Pick-Up Time:

Specify Size: 34" 54" Delivered By:

DVD Player 0 75.00 1 0.00 Payment Type: Credit Card

Blu Ray Disk Player 0 100.00 1 0.00

0.00 Card Type: Visa MasterCard AMEX

0.00

0.00

Flip Chart w/Markers & Easel 0 50.00 1 0.00

Laser Pointer 0 45.00 1 0.00

Wireleses Presentation Remote 0 45.00 1 0.00

AC Extension 25' 0 15.00 1 0.00

AC Power Strip 0 15.00 1 0.00

Laptop Computer 0 200.00 1 0.00

Laser Printer (Black & White) 0 175.00 1 0.00

Yes No

Yes No

0.00

21% 0.00

0.00

0 20% 0.00

8.25% 0.00

0.00Total

TOTALSEquipment Total

(On-Site Orders) Late Order Premium

Tax

Sub Total

Service Charge (Delivery/Setup/Pickup)

Please Contact Your J&S Representative For:

Date Signed:

**Comprehensive Exhibit Booth AV Design**

Signature:

Company Check

(Payable to: J&S Audio Visual)

**Larger Audio or Video Systems**

**Lighting Equipment & Systems**

(as appears on card)

(billing address for card)Card Address:

Card Name:

3-digit #:

(billing address for card)

Are you the Card Holder?

Is this a Corporate Card?

X:__________________________________

PAYMENT INFORMATION

EXHIBITOR DELIVERY INFORMATION

X:__________________________________

AUDIO

MISCELLANEOUS

VIDEO

DISPLAY

EXHIBITOR CONTACT INFORMATION

Please Print Clearly & Fill Out Completely

Notes:

Card Exp Date:

Card Number:

Your J&S Representative Is:Joseph [email protected]

20% Premium On All On-Site Orders

EXHIBIT ORDER FORM

J&S Exhibit Order Form

Material Handling Agreement/Irving Convention Center

Irving Convention Center Shipping Address: 500 W Las Colinas BLVD. Irving TX 75039 ATTN: Joseph Hernandez

Please email this completed agreement to: [email protected]

Material Handling Charges Include: Receiving and unloading of your freight at the ICC docks

Delivery to your booth

Removal of your freight from your booth

Reloading onto your outbound carrier

Direct Shipments to Show Site All materials shipped direct to show site must arrive NO SOONER THAN 48 Hrs. Before Event

Any shipments arriving prior to the above timeframe may be refused.

Shipments will be received during the move in periods and throughout the event.

Business Center receiving hours are Monday-Friday 9:00 AM – 4:00 PM.

RATES BELOW WILL BE BASED ON PUBLISHED EVENT MOVE IN & MOVE OUT SCHEDULE

Rate Classifications: Price per CWT (100lbs) Amount of Packages Crated or Skidded Shipment $63.25 Special Handling Shipment $79.06

Total Weight (Crate Or Special Shipment Only) lbs.

SHIPPING SERVICES(Circle One) Fed-Ex UPS Other Shipping Vendor (Name):

Rate Classifications: Price Amount of Packages Small Box (3x3-5x5) $5.00 Medium Box (6x6-12x12) $10.00 Large Box (13x13-18x18) $15.00

Estimated Material Handling Charges (Total) $ A credit card MUST be on file for all material handling, shipping inbound and/or outbound to the event.

Credit Card Authorization Credit Card Type (Circle One): MC_ VISA _ AMEX _ DISCOVER

Credit Card #____________________________________________ Expiration Date_______________________

Security Code# (On Back of Card) _______________________

Print Name ____________________________________________

Signature ____________________________________________ Date_______________________

For questions or concerns, please contact Taylor Beall at (972)401-7797


2625

BUSINESSCENTER

Printing Per page

Black and White .......................................................$.50

Color .......................................................................$1.00

Double Sided B/W ..................................................$1.00

Double Sided Color .................................................$2.00

Copying Per page

Black and White Copying ..........................................$.25

Color Copying ...........................................................$.50

Double Sided B/W Copying .......................................$.50

Double Sided Color Copying ...................................$1.00

Scanning Services ..................................................$5.00 Can only be saved to flash drive

Double Sided Color Copying .................................$10.00

Paper Supplies

Copy / Printer Paper 8.5”x11” ................................$5.00 Per ream

3 Hole Copy Paper 8.5”x11” ....................................$5.00 Per ream

Legal Copy Paper ....................................................$5.00 Per ream

Color Copy Paper 20lb. ...........................................$5.00 Per ream

Copy / Printer Paper 8.5”x11” ................................$5.00 Per ream

Cardstock ...............................................................$5.00 Per ream

Legal Pad 5”x 8” .....................................................$5.00 White, Yellow

Index Cards 3”x 5” ..................................................$5.00

Cardstock .................................................$5.00 per page

Paper Supplies

Small Paper Clips ...................................................$5.00

Medium Paper Clips ...............................................$5.00

Large Paper Clips ...................................................$5.00

Small Binder Clips ..................................................$5.00

Medium Binder Clips ..............................................$5.00

Large Binder Clips ..................................................$5.00

Staple Remover ......................................................$5.00

Staples ...................................................................$5.00

Pens / etc.,

Paper Mate Fine Point .......................................$1.00 ea. black, blue

Gel ....................................................................$2.00 ea. black, blue

Mechanical Pencils .................................................$5.00

Sharpie ...................................................................$5.00

Highlighters, Fine Point .........................................$5.00

Highlighter, Chisel Point .........................................$5.00

Dry Eraser Kit ...................................................$1.00 ea. 3 markers and eraser

Pencils - 12 count ..............................................$5.00 bx.

Miscellaneous

Dryline Liquid Paper ...............................................$3.00

Stapler Pack .........................................................$15.00

Tape ..................................................................$2.00 ea.

Tape w/ Dispenser ................................................$15.00

Glue Stick ...............................................................$4.00

Push Pins ..........................................................$4.00 bx.

Shipping Supplies

Box Cutter ..............................................................$4.00

Packing Tape ........................................................$15.00

Scissors ..................................................................$2.00

Shipping Services Fed-Ex / UPS / USPS

Small Box (3”x 3” - 5”x 5”) .......................................$.25

Medium (6”x 6” - 12”x 12”) ......................................$.50

Large (13”x 13” - 18”x 18”) ......................................$.50

Shipping account # or CC required

Direct to Show Site

Crated or Skidded Shipment ....................................$.25

Special Handling Shipment ......................................$.50

Not on a skid or in a box

Folder

Manilla 1/3 cut box ltr .......................................$.25 ea.

Tri-Fold Pocket ..................................................$.50 ea. black, blue

Report Binders ..................................................$.50 ea. clear cover

Post-it Notes

1.5” x 2” pad .......................................................$.75 ea.

3” x 3” pad ........................................................$1.75 ea.

4” x 6” pad ........................................................$2.50 ea.


2827

SAVOR FOOD AND BEVERAGE POLICIES

1. All food, beverages and concessions are operated and controlled exclusively by the Center’s catering Department.

2. As per company policy, it is not permitted to take any food and beverage off property.

3. All food and beverage prices are subject to change without prior notification.

4. All catering services requested must be paid before the event date.

5. A service fee and 8.25% sales tax will be added to any order. Service fees are taxable at 8.25%.

6. Any and all exhibitors offering food or beverage sampling must have approval by SAVOR…Las Colinas. Upon approval, the exhibitor will then adhere to the following:

a. Items dispensed are limited to products Manufactured, Processed or Distributed by exhibiting companies and are related to the purpose of the show.

b. Sampling of products must be approved by SAVOR…Las Colinas. Upon approval, samples must be limited to the following: food items are limited to bite-size portions of 2x2 inches or 2-ounce portions; Non-alcoholic beverages are limited to a maximum of 4-ounce sample size.

c. Alcoholic Beverage Sampling:

i. Alcoholic beverages cannot be sold by exhibiting companies at any time.

ii. Alcohol can be served as early at 10am only in conjunction with food service. Otherwise, alcohol cannot be served before noon.

iii. All alcohol must be served in disposable cups; no cans or bottles allowed.

iv. Distribution of alcoholic products must be monitored and overseen by a TABC attendant or bartender from SAVOR…Las Colinas.

v. Alcoholic Sample sizes include: Beer: 4 oz Wine/wine coolers/spirit coolers: 2 oz Liquor/liqueurs: 0.5 oz

d. Food and/or beverage items used as traffic promoters (i.e., popcorn, coffee, bar services, etc.) must be purchased from SAVOR…Las Colinas.

e. Restrooms, concession stands, and/or facility kitchens may not be used as clean up areas. f. Space utilized for storage, preparation, etc. of product must be approved in writing by SAVOR…Las Colinas

and may be subject to additional fees. g. Securing of all necessary licenses, permits, etc. is the responsibility of the Licensee/Exhibitor. h. Costs associated with the disposal of trash, waste, etc. from exhibitor sampling area are the responsibility of

the Licensee and/or Exhibitor. i. Serving alcohol at booths must be done exclusively by a TABC-certified and SAVOR…Las Colinas attendant/

bartender. j. Exhibitors are not allowed to sell any food and beverage products for consumption at any time during the

event. k. Licensee is responsible for informing all parties of the Center’s food and beverage policies

SAVOR…Exhibitor Service Menu 2016-Irving Convention Center

Exhibitor Booth Menu Services Order Form

To make your order, please fax it to 972-252-7476

Event Name:__________________________ Booth Number:_________________________

Company (Bill To):_____________________ Booth Name:___________________________

Contact Name:________________________ Contact Phone Number:___________________

On-site Contact Name:_________________ On-site Contact Cell Number:_______________

Street Address:_______________________ Fax Number:____________________________

City, State, Zip:_______________________ E-mail Address:__________________________

Date of Service Start Time End Time Item Quantity

*All orders are subject to a 22% service charge and 8.25% sales tax *Full payment is required in advance for all services prior to the event start date. Forms of payment accepted: Credit Card, Check(payable to the Irving Convention Center) and Cash. See Credit Card Authorization Form attached. * Selected Food & Beverage items may require an ICC chef attendant or an ICC bartender.

It is our pleasure to serve you!


30

Beverages

Freshly Brewed Starbucks (Caf or DeCaf) ...............$65.00

or Hot Tea w/ Lemons

Infused Water .........................................................$5.00

Cucumber & Mint / Orange & Lime / Strawberry & Kiwi

Lemonade w/ Fresh, Sliced Lemons .......................$5.00

Fruit Punch w/ Fresh, Oranges & Pineapples .........$5.00

Freshly Brewed Iced Tea ........................................$5.00

Energy Drinks .........................................................$5.00

Bottled Water .........................................................$5.00

Assorted Soda ........................................................$5.00

Assorted Bottle Juice .............................................$5.00

Bottled Sparkling Water ........................................$5.00

Snacks

Granola Bars ...............$65.00

Freshly Baked Cookies ...........................................$5.00

Chocolate Fudge Brownies .......................$5.00

Chocolate Dipped Strawberries .........$5.00

Yogurt Pretzels ........................................$5.00

Trail Mix .........................................................$5.00

Potato Chips & House-Made Dip...............................$5.00

French Onion or Ranch

Premium Mixed Nuts ........................................$5.00

Tortilla Chips, Queso & Freshly Made Salsa ........$5.00

Pita Chips & Humus ........................................$5.00

SMG managed Irving Convention Center at Las Colinas

Attn: Accounting Department

500 W. Las Colinas

Irving, TX 75039

Phone: 972-401-7700

Fax: 972-401-7759

Event Information:

Event Name: Event Date:

Account Name: Event ID:

Order By: Phone Number:

E-Mail: Fax Number:

Credit Card Information:

Card Type: Visa______ Master Card______ American Express ______

CV2 # ______________Exp. Date:

Driver's Licenses Number, Exp. Date and State:

Authorization to charge:

Cardholder's signature: Date:

For your security, do not email this form. Please FAX to 972-401-7759.

Cardholder's Billing Address:

Card Number:_________________________________________

Cardholder's Name:

*Amount processed includes a convenience fee of 3.75% of the total amount due when remitting by credit card (Visa, MasterCard, American Express,

Discover, Diners). Please note that this fee is a third-party fee and is not part of the convention center’s or city’s business or revenues. This fee does

not apply toward achievement of the food and beverage minimum. I authorize SMG to charge my credit card for the remaining balance due.

A copy of the cardholder’s driver’s license or photo ID (front & back), as well as a copy of the credit card used (front & back) shall be attached to this

form.

WELCOME TO THE IRVING CONVENTION CENTER. TAKE A LOOK AT A SAMPLE OF OUR MENU FOR ITEMS

THAT ARE AVAILABLE FOR YOUR BOOTH OR HOSPITALITY AREA.

EXHIBITOR BOOTH SERVICES MENU


3231

EXHIBITOR BOOTH SERVICES MENU

Box Lunch Selections All boxed lunch selections included chips, whole

fruit, cookin and water & iced tea station

Grilled Chicken Salad .......................$26.00 / per person



Turkey BLT Sandwich .......................$21.00 / per person

Chicken Salad Sandwich ..................$21.00 / per person

Grilled Chicken Sandwich ................$21.00 / per person

Ham & Cheese Sandwich .................$21.00 / per person

Roast Beef Sandwich .......................$21.00 / per person

JUST BECAUSE

Gourmet Popcorn Cart ..........................$350.00 per day

Ice Cream Cart ........................................$36.00 per day

Assorted Ice Cream Bars

Beer & Wine Packages Tier One: Beer & Wine Packages include Domestic

Beer, House Wines, & Champagne, Soft Drink, and

Bottle Waters.

2 Hours .............................................$25.00 / per person

3 Hours ................................................$30.00 / per person

4 Hours .............................................$34.00 / per person

* Draft Beers on Keg are available* See Event Manager for

more details.

Hosted Bar Services Bar Packages include Cocktails, Domestic

Premium Beer, House Wines & Champagne, Soft

Drinks and Bottled Waters.

One Bartender per 100 people is required plus

Bartender Fee: $100 / BARTENDER / 2-HOUR

SHIFT$25 / HOUR FOR EACH ADD’L HOUR

Hosted Bar Pricing / 2 hours

Tier One: Standard Brands .........................$30.00 / person

Tier Two: Premium Brands .........................$34.00 / person


Tier One: Standard Brands ..........................$33.00 / person

Tier Two: Premium Brands .........................$37.00 / person


Tier One: Standard Brands ..........................$41.00 / person

Tier Two: Premium Brands ............................$44.00 / person

Please make note that the Texas State Law prohibits the serving of alcoholic beverages to patrons under age of 21 and no alcoholic beverages of any kind are allowed to be brought into the Irving Convention Center for consumption.


irving convention center at las colinas - 2018 afp dfw ... · welcome to the irving convention...

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