is 11370 (2008): guide for data elements and record format ... · is 14873: 2000/iso 2709:1996...

Disclosure to Promote the Right To Information

Whereas the Parliament of India has set out to provide a practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, and whereas the attached publication of the Bureau of Indian Standards is of particular interest to the public, particularly disadvantaged communities and those engaged in the pursuit of education and knowledge, the attached public safety standard is made available to promote the timely dissemination of this information in an accurate manner to the public.

इंटरनेट मानक

“!ान $ एक न' भारत का +नम-ण”Satyanarayan Gangaram Pitroda

“Invent a New India Using Knowledge”

“प0रा1 को छोड न' 5 तरफ”Jawaharlal Nehru

“Step Out From the Old to the New”

“जान1 का अ+धकार, जी1 का अ+धकार”Mazdoor Kisan Shakti Sangathan

“The Right to Information, The Right to Live”

“!ान एक ऐसा खजाना > जो कभी च0राया नहB जा सकता है”Bhartṛhari—Nītiśatakam

“Knowledge is such a treasure which cannot be stolen”

“Invent a New India Using Knowledge”

है”ह”ह

IS 11370 (2008): Guide for Data Elements and Record Formatfor Computer Based Bibliographical Data Bases forBibliographic Description of Different Kinds of Documents[MSD 5: Documentation and Information]

IS 11370:2008

GUIDE FOR DATA

Indian Standard

ELEMENTS AND RECORD FORMATFOR COMPUTER BASED BIBLIOGRAPHICAL DATA

BASES FOR BIBLIOGRAPHIC DESCRIPTION OFDIFFERENT KINDS OF DOCUMENTS

( First Revision)

ICS 35.240.30

@ BIS 2008

BUREAU OF INDIAN STANDARDSMANAK BHAVAN, 9 BAHADUR SHAH ZAFAR MARG

NEW DELHI 110002

May 2008 Price Group 11

$Documentation and Information Sectional Committee, MSD 5

FOREWORD

This Indian Standard (First Revision) was adopted by Bureau of Indian Standards, after the dratl finalized by theDocumentation and Information Sectional Committee had been approved by Management and Systems DivisionCouncil.

This standard was first published in 1985 for creating computer based bibliographic data records of different printdocuments available within the various Indian libraries.

Keeping in view the global changes in bibliographic formats suchasAACR2,ISBD,1S02709 (Format of Informa-tion Exchange), various MARCS, etc. and its structure due to exponential growth of e-resources, this change is anendeavour towards the demand of the twenty-first century’s machine-readable cataloging (MARC) system.

Bibliographic description of a document is a collection of information, which is intended to provide a unique andunambiguous reference, such as, will enable a librarian to identify and retrieve the document, or an intending userto order it from the publisher or other sources. Such bibliographic descriptions in computer readable form consti-tute records in bibliographical databases. These bibliographic records facilitate rapid communication and exchangeof information on scientific, technical social science and other kinds of documents. It is desirable that appropriatemechanisms be developed and utilized for the convenient control of bibliographic records.

The,provision in the guide for bibliographic description of different kinds of documents helps in such control ofbibliographic records and facilitates the processing of the records for library and documentation purposes and theexchange of this information between different libraries, documentation and information centres. It ensures cofiis-tencies, uniformity and compatibility in the creation, exchange and utilization of the bibliographic databases.

Bibliographic databases could be used specifically for SDI/alert services, preparation of select bibliographies onspecific subjects, preparation of national bibliography, union catalogues, etc, and for the exchange of bibliographicinformation among national and international agencies.

In the preparation of this standard considerable assistance has been taken from the following publications:.

IS 14873: 2000/ISO 2709:1996 Information and documentation — Format for information exchange.

MARC21 Specifications for Record Structure, Character Sets, and Exchange Media. Web Version, January2000. Network Development and MARC Standard OffIce, Library of Congress.

htiv://wm.loc.~ov/marc/svecifications/spechome.html

MARC21 Concise Format for Bibliographic Data. 2003 Concise Edition. Netsvork Development and MARCStandard OffIce, Library of Congress. httu ://www.loc.Rov/marc/biblioaaDhic/ecbdhdme.html

UNIMARC Manual. 4th Update 2002. Universal Bibliographic Control and International MARC CoreProgramme. — Munchen: K G Saur, 1994. hti://www.ifla. ordV I/3/t)1996- Ihmimarc.htm

ISBD(G) : General International Standard for Bibliographic Description — Revised cd.; prepared by theISBD Review Committee Working Group setup by the IFLA Committee on Cataloguing.- Miinchen: KG Saur, 1992.

IFLA, ISBD(CM): International Standard Bibliographic Description for Cartographic Materials Recommendedby the ISBD Review Committee. Approved by the Standing Committees of the IFLA Section on Cata-loging and the IFLA Section of Geography and Map Libraries. - Revised edition. – Munchen : K GSaur, 1987.

IFLA, ISBD(S): International Standard Bibliographic Description for Serials. Recommended by the ISBDReview Committee. Approved by the Standing Committees of the IFLA Section on Cataloging and theIFLA Section on Serial Publications. Rev. edition. — Mtinchen: K G Saur, 1988.

IFLA, ISBD(NBM): International Standard Bibliographic Description for Non-Book Materials. Recommendedby the ISBD Review Committee. Approved by the Standing Committee of the IFLA Section on Cata-loging Rev. edition. — Munchen : K G Saur, 1987.

(Continued on third cover)

IllE!!l,,,

.r

IS 11370:2008

Indian Standard

GUIDEFOR DATAELEMENTSAND RECORD FORMATFORCOMPUTER BASEDBIBLIOGRAPHICALDATABASESFOR BIBLIOGRAPHICDESCRIPTIONOF

DIFFERENTKINDSOFDOCUMENTS

(First Revision)1 SCOPE

1.1 This standard specifies the requirements for acomputer readable record format which will hold anytype of bibliographic record and data elements forbibliographic description of different kinds ofdocuments, such as;

a)

b)

c)

d)

e)

f)

@

h)

Books — Textual materiaI that is monographicin nature.

Continuing Resources — Textual items witha recurring pattern of publication, for exampleperiodicals, newspapers, yearbooks.

NOTE — Prior to 2002, continuing resources werereferred to as serials.

Electronic Resources — Used for computersoftware, numeric data, computer-orientedmultimedia, online systems or services. Otherclasses of electronic resources are coded fortheir most significant aspect. Material may bemonographic or serial in nature.

Maps — All types of cartographic materials,including sheet maps and globes in printed,manuscript, electronic, and microform.

Music — Printed and manuscript notatedmusic.

Sound Recordings — Non-musical soundrecordings, and musical sound recordings.

Visual materials — Projected media, two-dimensional graphics, three-dimensionalartifacts or naturally occurring objects, andkits. Used for archival visual materials whenformat or medium is being emphasized.

Mixed Materials — Primarily archival andmanuscript collections of a mixture of formsof material. Material maybe monographic orserial in nature.

1.2 This standard gives an illustrative list of dataelements to be used in a bibliographic record. Theformat of a bibliographic record is taken to constitutea logical record without any regard to the physicalrecord on a recording medium. It does not define the

different data elements or expand the different codesused.

2 DEFINITIONS/TERMINOLOGY

2.1 For the purpose of this standard the followingdefinitions shall apply (Italicized terms withindefinitions are terms for which definitions are alsoprovided).

2.1.1 Base Address of Data — A data element in theleader which specifies the first octet of the first variablefield in the record and is equal to the sum of the lengthsof the leader and the directory, including the fieldterminator at the end of the directory.

2.1.2 Bibliographic Level — A data element in theleader of bibliographic records which providesadditional information about the characteristics andcomponents of the record, and is used in conjunctionwith the type of record data element of the leader.

2.1.3 Bibliographic Record — A collection of dataelements describing or identifying one or more unitstreated as one logical entity.

2.1.4 Blank (SP) — ASCII character 20(hex) (it isgraphically represented as ~ or #), which is used inindicators and data elements containing coded values(and occurs in data content). Generally, blank standsfor “undefined”, but in some instances it has beenassigned a meaning. ASCII name is space.

2.1.5 Character—A member of a set of elements usedfor organization, control, or representation of data. InMARC a character maybe encoded using one or morethan one octet, depending on the character set. AllASCII characters are encoded using one octet in theASCII encoding and the Unicode UTF-8 encoding,thus a character is equivalent in length to an octet whenan element’s values are restricted to ASCII.

2.1.6 Content Designation — The codes andconventions established explicitly by MARC to identifyand further characterize the data elements within arecord and to support the manipulation of that data.

1

_.___—~— —. —.. —. —.-. —— —...’...- —.- .—

IS11370:2008

2.1.7ControlField—A variable field containinginformation useful or required for the processing ofthe record. Control fields are assigned tags beginningwith two zeroes. Control fields with fixed length data

elements are restricted to ASCII graphics.

2.1.8 Control Nutnber — An ASCII graphic characterstring uniquely associated with a record by theorganization transmitting the record and located in aspecific variable field.

2.1.9 Data Element — A defined unit of information.

2.1.10 Data Element Identljier-A one-character codeused to identify individual data elements within avariable field. The data element may be any ASCIIlowercase alphabetic, numeric, or graphic symbolexcept blank.

2.1.11 Data Field — A variable field containing

bibliographic or other data. Data fields are assigned

tags beginning with characters other than two zeroes.Data fields contain data in any MARC21 character set

unless a field-specific restriction applies.

2.1.12 Delimiter — ASCII control character lF(hex)

(it is graphically represented as * or $), which is

combined with a data element identifier to make upthe subfield code which precedes each individual dataelement within a variable field. The ASCII name for

the delimiter is unit separator (US).

2.1.13 Directory — An index to the location of thevariable fields (control and data) within a record. The

directory consists of entries.

2.1.14 Encoding Level — A data element in the leader

of authority, bibliographic, classification, and holdings

records which provides information about the fullnessof the information and/or content designation in therecord.

2.1.15 Entry — A field within the directory which gives

the tag, length and starting character position of avariable field.

2.1.16 Entry Map — A data element in the leader which

specifies the structure of the entries in the directory.Always set to 4500 in MARC records.

2.1.17 Field — A defined character string that may

contain one or more data elements.

2.1.18 Field Terminator (FT) — ASCII controlcharacter 1E(hex) (it is graphically represented as FTor ‘), which is used to terminate the directory and each

variablefield within a record. ASCII name for the fieldterminator is record separator (RS).

2.1.19 Fill Character — ASCII graphical vertical bar

( I )[7C(hex)], which fills a required character positionand has the meaning ‘no attempt has been made to code’.

2.1.20Fixed Field — A jleld whose length does notvary. The term is occasionally used to refer to variable

control fields, especially those that contain coded datasuch as fields 007 or 008.

2.1.21 Identifier Length — See 2.1.37.

2.1.22 Indicator — A data element associated with adata field that supplies additional information aboutthe field. An indicator may be any ASCII lowercasealphabetic, numeric, or blank. Indicators are not usedin control fields.

2.1.23 Indicator Count — A data element in the leader

which contains the number positions reserved forindicators in each variable data jield. The indicatorcount is always set to 2 in MARC records.

2.1.24 Leader — A fixed field that occurs at thebeginning of each record and provides information for

the processing of the record.

2.1.25 Length — A measure of the size of a data

element, field, or record and is expressed in number ofoctets.

2.1.26 Logical Record Length — A data element in

the leader which contains the length of the entirerecord, including itself and the record terminator.

2.1.27 Octet — A string of 8 bits. In some cases (for

example, ASCII) each octet represents a charactec in

other cases (for example, Unicode) multiple octets mayrepresent a character.

2.1.28 Record — See 2.1.3.

2.1.29 Record Label — See 2.1.24.

2.1.30 Record Length — See 2.1.26.

2.1.31 Record Status — A data element in the leader

which indicates the relation of the record to a file (for

example, new, updated, etc.).

2.1.32 Record Terminator (RT) — ASCII controlcharacter 1D(hex) (it is graphically represented as RT

or \), which is used as the final character of a record,

following the jield terminator of the last data jield.

ASCII name for the record terminator is ‘group

separator (GS)’.

2.1.33 Space — See 2.1.4.

2.1.34 Starting Character Position — The position,

relative to the base address of data, of the first octet of

the first character in the variable field referenced bythe entry. The first character of the firstjield following

the directory is numbered O.

2.1.35 Status — See 2.1.31.

2.1.36 Subfield Code — The two-character

combination of a delimiter followed by a data element

●

2

IS 11370:2008

identifier. Subfield codes are not used in controljields. subdivided into sub-elements contained in subfields

2.1.37 Subfield Code Length — A data element in the

leader which contains the sum of the lengths of thedelimiter and the data element ident+er used in therecord. Always set to 2 in MARC records.

2.1.38Tag — A three character string used to identifyor label an associated variable jleld. The tag may

consist of ASCII numeric characters (decimal integersO-9) and/or ASCII alphabetic characters (uppercase orlowercase, but not both).

2.1.39Type of Record — A data element in the leader

that with bibliographic level, specifies thecharacteristics and defines the components of therecord.

2.1.40 Variable Control Field — See 2.1.7,

2.1.41Variab[e Data Field — See 2.1.11,

2,1.42 Variable Field — A field whose length is

determined for each occurrence by the length of datacomprising that occurrence. There are two types ofvariable fields controi fiek4s and da~a jk/ds.

3 RECORD FORMAT AND DATA ELEMENTS

3.1A guide for bibliographic description of documentsin computer based bibliographic data bases should

provide the layout of the bibliographic record formatand a specification of the data elements forming thebibliographic description, Annex A gives the layout ofthe record format, Annex B gives illustrative dataelements together with the corresponding tags,indicators, and subfield identifiers. An illustrative

example is given in Annex C.

3.1.1A bibliographic record includes a bibliographicdescription of the document in question, some form ofclassillcation and/or indexing applied to the subjectcontent of the document, an abstract or summary or

annotation and other information.

3.1.2 Bibliographic record refers to the structure withinwhich the bibliographic description is stored in

computer readable form. It has three distinct parts: afixed length leader, number of directories based on

available fields, and variable data fields associated withthe directory.

3.1.3A piece of specific information forming part ofthe bibliographic description and having a specificfunctional relationship with the content of the

document to which the record refers. Data elements

are separately identified within the bibliographic recordso that each element can, if desired, be independently

assessed and manipulated by a computer programme.

3.1.4 The data elements are contained in different fieldsidentified by tags (field tags). Data elements are further

introduced by subfield identifier. An indicatorassociated with data field supplies further informationabout the data element contained in it.

4 GENERAL RECORD STRUCTURE

4.1 The general structure of a bibliographic record isshown in Fig. 1. A more detailed structure is shownschematically in Annex A.

Each record begins with a leader (see Fig. 2 and Fig. 3),which is a fixed field containing information for the

processing of the record. Following the leader is thedirectory, which is an index to the location of thevariable fields (control and data) within the record. Thefields following the directory are all variable fields.

The first variable field is the control number field (thatis, Fixed fields 001, 003, 005, 006, 007, 008), which

contains an ASCII graphic character string uniquelyassociated with the record by the organization

transmitting the record. Following the control numberfield are the rest of the control fields, which containinformation useful or required for the processing ofthe record. Following the control fields are data fields,which contain general data. A fieid terminator (lT),ASCII control character 1E(hex), is used to terminatethe directory and each variable field within the record.

A record terminator (RT), ASCII control character

lD(hex), is used as the final character of the record,following the field terminator of the last data field.

4.2 Leader

The leader is the first field in the record and has a fixedlength of 24 characters (position O-23), Leader allowsonly ASCII graphic characters. The structure of the 24characters leader is shown in Fig. 4. The numbersindicate the character positions occupied by each partof the leader.

4.2.1Record Length (Character Position 00-04)

It contains a five ASCII numeric character string equalto the length of the entire record, including itself andthe record terminator. The five-character numeric string

is right justified with zero fill, if necessary. Themaximum length of the record is 99999 octets.

4.2.2 Record Status (Character Position 05)

It contains a single ASCII graphic character, whichdescribes the relation of the record to a file, such as;

a) a – Increase in encoding level

The encoding level (Leader/1 7) of the record

has been changed to a higher encoding level.

b) c – Corrected or revised

A change other than in the encoding levelcode has been made to the record.

3

.>,1’

IS 11370:2008

c) d–Deleted

d) n–New

e) p – Increase in encoding level from pre-publication

The cataloging level of a pre-publication record haschanged because of the availability of the publisheditem.

4.2.3 Type of Record (Character Position 06)

It contains a single ASCII graphic character, whichspecifies the characteristic of the record and definesthe components of it, such as;

a)

b)

c)

d)

e)

f)

g)

h)

j)

k)

a – Language material

Includes printed, microform, and electroniclanguage material,

c – Notated music

Includes microform and electronic notatedmusic.

d – Manuscript notated music

Includes microform manuscript music.

e – Cartographic materialIncludes maps, atlases, globes, digital maps,and other cartographic items.

f – Manuscript cartographic material

Includes microform manuscript maps.

g – Projected medium

Examples include: motion pictures, videorecordings (including digital video),filmstrips, slides, transparencies, or materialspecifically designed for projection.

i – Nonmusical sound recording

Examples include: speech.

j – Musical sound recording

Examples include: phonodiscs, compact discs,or cassette tapes.

k – Two-dimensional nonprojectable graphic

Examples include: activity cards, charts,collages, computer graphics, drawings,duplication masters, flash cards, paintings,photonegatives, photoprints, pictures, photoCDs, postcards, posters, prints, spirit masters,study prints, technical drawings,photomechanical reproductions, andreproductions of any of these.

m – Computer file

Includes the following classes of electronicresources: computer software (includingprogrammed, games, fonts), numeric data,

m)

n)

P)

q)

computer-oriented multimedia, onlinesystems or services. For these classes ofmaterials, if there is a significant aspect thatcauses it to fall into another Leader/06category, the code for that significant aspectis used instead of code m (for example, vectordata that is cartographic is not coded asnumeric but cartographic). Other classes ofelectronic resources are coded for their mostsignificant aspect (for example, languagematerial, graphic, cartographic material,sound, music, moving image). In case ofdoubt or if the most significant aspect cannotbe determined, consider the item a computerfile.

o – Kit

Contains a mixture of components from twoor more types of items, none of which is thepredominant constituent of the kit.

p - Mixed material

Indicates that there are significant materialsitt two or more forms that are usually relatedby virtue of their having been accumulatedby or about a person or body. Includes archivalfends and manuscript collections of mixedforms of materials, such as text, photographs,and sound recordings,

r – Three-dimensional artifact or naturallyoccurring object

Includes man-made objects, such as models,dioramas, games, puzzles, simulations,sculptures and other three-dimensional artworks and their reproductions, exhibits,machines, clothing, toys, and stitchery, andnaturally occurring objects, such asmicroscope specimens and other specimensmounted for viewing.

t – Manuscript language material

4.2.4 Bibliographic Level (Character Position 07)

It contains an ASCII graphic character, which alsoprovides information about the components andcharacteristics of the record, such as;

a) a – Monographic component part

A monographic bibliographic unit that isphysically attached to or contained in anotherunit such that the retrieval of the componentpart is dependent on the identification andlocation of the host item or container. Therecord contains fields that describe thecomponent part and data that identify the host,field 773 (Host item entry).

4

b)

c)

d)

e)

f)

@

b – Serial component part

A serial bibliographic unit that is physicallyattached to or contained in another serial unitsuch that the retrieval of the component partis dependent on the physical identification andlocation of the host item or container. Therecord contains fields that describe thecomponent part and data that identify the host,field 773 (Host item entry).

c – Collection

A made-up multipart group of items that werenot originally published, distributed, orproduced together. The record describes unitsdefined by common provenance oradministrative convenience for which therecord is intended as the most comprehensivein the system.

d – Subunit

A part of a collection, especially an archivalunit described collectively elsewhere in thesystem. The record contains fields thatdescribe the subunit and data that identify the

host item entry (field 773).

i – Integrating resource

A bibliographic resource that is added to orchanged by means of updates that do notremain discrete and are integrated into thewhole. Examples include: Updating loose-leaf and updating web sites.

m – Monograph/Item

An item either complete in one part(monograph) or intended to be completed ina finite number of separate parts (multivolumemonograph).

s – Serial

An item issued in successive parts bearingnumerical or chronological designations andintended to be continued indefinitely (forexample, serials, journals, series,newspapers).

4.2.5 Type of Control (Character Position 08)

Italso contains an ASCII graphic character, which alsoprovides information about the components andcharacteristics of the record, such as a – for archival orblank space — for no specific type.

4.2.6 Character Coding Scheme (Character Position

09)

It contains a code that identifies the character codingscheme used in a record, such as blank space – forMARC-8 or a – for UCS/Unicode. But in Indianlibraries, where documents are available in different

IS 11370:2008

languages and Unicode is the only option providesproper solution for the multilingual encodkg of thevarious documents. Thus, a — should always beimplemented as a character encoding scheme.

4.2.7 indicator Count (Character Position 10)

It is an ASCII numeric character specifying the numberof indicators occurring in each variable data field. Here,its value will be always 2.

4.2.8 Subjleld Code Length (Character Position 11)

It contains one ASCII numeric character indicates thesum of the lengths of the delimiter and the data elementidentifier used in the record for identifying thesubfields. This character position always represents 2as a subfield code length.

4,2,9Base Address ofData (Character Positions 12-16)

Five ASCII numeric characters that describes the firstcharacter position of the first variable field in the record.It is equal to the sum of the lengths of the leader andthe directory, including the field terminator at the endof the directory. The number is right justify with zerofill, if necessary.

4.2.10 Implementation Defined (Character Position

17-19)

The character positions 17-19 contains only ASCIIgraphic characters information for encoding level,descriptive cataloging form, and linked recordrequirement. Any position not defined contains ablank.

4.2.10.1 Character position 17 (encoding level)

a)

b)

c)

# - Full level

The most complete MARC level created frominformation derived from an inspection of thephysical item.

1 – Full level, material not examined

The information used in creating the recordis derived from an extent description of theitem without reinspection of the physical item.This Code is used primarily in theretrospective conversion of records when allof the information on the extant descriptionis transcribed. Certain control field coding andother data elements are based only on explicitinformation in the description.

2 – Less-than-full level, material not examined

The information used in creating the recordis derived from an extent description of theitem without reinspection of the physical item.This code is used primarily in the retrospectiveconversion of records when all of thedescriptive access points but only a specified

5

IS 11370:2008

d)

e)

f)

g)

h)

j)

k)

subset of other data elements are transcribed.Authoritative headings may not be current.

3 – Abbreviated level

Indicates a brief record that does not meet theNational Level Bibliographic Record minimallevel cataloging specifications. Headings inthe records may reflect established forms tothe extent that such forms were available atthe time the record was created.

4 – Core level

5 – Partial (preliminary) level

A record that is not considered final by thecreating agency (for example, the headingsmay not reflect established forms; the recordmay not meet national-level catalogingspecifications).

7 – Minimal level

A record that meets the national-levelbibliographic record minimal-levelcataloging specifications and is consideredfinal by the creating agency. Headings reflectestablished forms,

8 – Prepublication level

Indicates a prepublication level record. Thisincludes records create in cataloging inpublication programmed.

u – Unknown

Used by an agency receiving or sending datato replace a local code when the appropriateMARC encoding level code cannot bedetermined. Code u is not used in newly inputor updated records.

z – Not applicable

The encoding level concept does not apply tothe record.

4.2.10.2 Character position 18 (Descriptive

cataloging form)

a)

b)

# – Non-ISBD

The descriptive portion of the record does notfollow International Standard BibliographicDescription (ISBD) cataloging andpunctuation provisions.

a – AACR 2

Thedescriptive portion of the record and thechoice and form of entry of the access pointsare formulated according to either the secondedition of the Anglo-American Cataloging

Rules or cataloging manuals based on AACR2. The punctuation practices of ISBD apply.

6

c) i – ISBD

The descriptive portion of the record isformulated according to the descriptive andpunctuation provisions of ISBD. The headingforms are not formulated according to AACR2. This category includes records that useISBD punctuation but the other conventionsused are unknown.

d) u – Unknown

An organization receiving or sending data inLeader/l 8 cannot determine the appropriatedescriptive cataloging form used in therecord. Code u may be used in recordsconverted from another metadata format.

4.2.10.3 Character position 19 (Linked record

requirement)

a)

b)

# – Related record not required

The record contains basic identificationinformation in every linking entry field in therecord or in a related linking entry complexitynote (field 580), or the record contains no76X-78X linking entry field.

r – Related record required

The record contains at least one 76X-78Xlinking entry field that does not contain basicidentification information and contains norelated linking entry complexity note (field580) with basic identification information

4.2.11 Entry Map (Character Positions 20-23)

It contains four single digit ASCII numeric charactersthat specify the structure of the entries in the directory.

4.2.11.1 Character position 20 (Length of length-of-

field)

Specifies the length of that part of each directory entry;it is always set to 4.

4.2.11.2 Character position 21 (Length of starting-

character-position)

Specifies the length of that part of each directory entry;it is always set to 5.

4.2.11.3 Character position 22 (Length of

implementation-defined)

Specifies that part of each directory entry. A directoryentry does not contain an implementation-definedportion; therefore this position is always set to O.

4.2.11.4 Character position 23 (Undejined)

The character position is undefined, therefore it isalways set to O.

--b .

IS 11370:2008

4.3Directory

A directory entry is made up of a tag, length-of-field,and field starting position. The directory begins incharacter position 24 of the record and ends with afield terminator. It is of variable length and consists ofa series of fixed fields, referred to as entries. One entryis associated with each variable field either controls ordata present in the record. Each directory entry is 12characters in length. The number of directories dependson the number of fields available with the record. Thestructure of each entry is shown in Fig. 5, where thenumbers indicate the character position of therespective occupied parts.

4.3.1 Tag (Character Positions 00-02)

It consists of three ASCII numeric characters used to

identify or label an associated Vdriable field. The tagis stored in the directory entry for the field. It does not

appear in the variable field itself.

4.3.2Length of Fieki (CharacterPositions 03-06)

It consists of four ASCII numeric charactersrepresenting the length, expressed as a decimal number,of the variable field to which the entry corresponds.This length includes the indicators, subfield codes, dataand field terminator associated with the field. It is rightjustify with zero fill, if necessary. A field may containa maximum of 9999 octets.

4.3.3 Starting Character Position (Character Positions

07-11)

It contains five ASCII numeric characters, which givethe starting character position, expressed as a decimalnumber, of the variable field to which the entry

corresponds relative to the base address of data of therecord. This five-digit ASCII numeric character is rightjustified with zero fill, if necessary.

4.4 Variable Fields

The variable fields consist of control fields and datafields following the leader and directory in the record.

4.4.1 Control Fields

Control fields are fixed in the length, comprised of dataand field terminator. They do not contain indicators

and subfield codes. Control fields include tag numbers001,003,005,006,007 and 008, where 001 is controlnumber field and contains the control number of therecord. Each record contains only one control numberfield with tag 001, which is always located at the baseaddress of data.

4.4.2 Data Fields

Data fields always vary, and it is not fixed in length.

These fields contain indicators and subfield codes, aswell as data and a field terminator (see Fig. 6).

4.4.2.1 Indicators

Indicators are the first two characters in every variable

data field, preceding any subject code (delimiter plusdata element identifier), which may be present. Each

indicator is one character and every data field in therecord includes two indicators, even if values have not

been defined for the indicators in a particular field.

Indicators supply additional information about the

field, and are defined individually for each field.

Indicator values are interpreted independently;meaning is not ascribed to the two indicators taken

together. Indicators may be any ASCII lowercase

alphabetic, numeric, or blank. A blank is used in an

undefined indicator position, and also have a definedmeaning in a defined indicator position.

4.4.2.2 Subjleld Codes

Subfield codes identify the individual data elementswithin the field, and precede the data elements they

identify. Each data field contains at least one subfield

code. The subfield code consists of a delimiter [ASCII

lF(hex)] followed by a data element identifier. Data

element identifiers may be any ASCII lowercase

alphabetic or numeric character. In general, numericidentifiers are defined for data used to process the field,

or coded data needed to interpret the field. Alphabeticidentifiers are defined for the separate elements, which

constitute the data content of the field.

4.5 Record Terminator

The Record Terminator, the ASCII control character

lD(hex), is a last character of the record, followingthe field terminator of the last data field of the record.

IS 11370:2008

‘b

I Leader {Record Label) I

‘,

FIG. 1 GENERALSTRUCTUREOF MARC RECORD

LEADER DIRECTORY FT CONTROL_NUMBER_FIELD FT

CONTROL_FIELD_l FT ... CONTROL_FIELD_n FT

DATA_FIELD_l FT ... DATA_FIELD_n FT RT

FIG. 2 SKELETONOF A MARC RECORD

Leader I Directory] I Directory2 I . . . Directory-N( FT ( Control Number Fieldl I FT IControl Number Field2 I FT {,.. Control Number Fieki N I FT I Data Fieldsl I FT I DataFields 21FT 1.,, Data FieldsN IFT]RT

FIG. 3 DETAILEDSTRUCTUREOFA MARC RECORD

Record_Length Record_Status ~pe_of_Record Bibliographic_ Level00-04 05 06 07

~pe_of_Control Character_Coding_Scheme Indicator_Count08 09 10

Subtield_Code_Length Base_Address_of_Data Implementation_Defined11 12-16 17-19

Entry_MAP20-23

FIG. 4 STRUCTUREOFTHELEADERIN MARC21 RECORDS

Tag Length_of_Field Starting_Character_Position

00-02 03-06 07-11

FIG. 5 STRUCTUREOFA DIRECTORYENTRYIN MARC RECORDS

Indicator_l Indicator_2 Delimiter Data_Element_Identifier_l

Data_Element_l .. .Delimiter Data_Element_Identifier_n

Data_Element_n FT

FIG. 6 STRUCTUREOF A VARIABLEDATAFIELD INMARC RECORDS

8

IS 11370:2008

1,

4

I

Character Position 00 to 040506070809101112to 1617to 1920

21Map

22

23

Entry

ANNEX A

(Clauses 3.1 and 4.1)

LAYOUT OF THE RECORD FORMAT

2 characters3 characters4 characters3 characters4 characters5 characters

Tag 001

Tag 003 to 008

Variable fieldslxx to 9XX

Record statusType of recordBibliographic levelType of controlCharacter coding schemeIndicator countSubfield code length IBase address of data I

TagLength of fieldStarting character position

1Leader

(Fixed Length24 charat rs)

Directory

J

Field TerminatorReference data RecordField Terminator Identifier

Reference dataField Terminator Fixed Fields

Data AField Terminator

DataField Terminator

Variable

I Fields

DataField TerminatorRecord Terminator v vNext Record

DataFields

9

IS 11370:2008

Tag

001003005006

007

008

010

0]3

015

016

017

018

020

022

024

ANNEX B

(Clause 3.1)

ILLUSTRATIVE LIST OF DATA ELEMENTS

Indicator

First- UndefinedSecond – Undefined

First- UndellnedSi7wnd- Undefined

First – UndefinedSecond – Undefined

First – Nationalbibliographic agency# – National Library ofKolkata7 – source specified insubfield $2Second – # – UndefinedFirst – # – UndefinedSecond – # – Undefined

First – # – UndefinedSecond – # – UndefinedFirst – # – UndefinedSecond – # – Undefined

First – Level ofInternational Interest# – No level specifiedO– of international interest1 – not of internationalinterestSecond – # – UndefinedFirst – Type of StandardNumber or CodeO– ISRC

SubfieldIdentifier

$a$b$Z

$a$b$C$d$e$f

$a$2

$a$Z$2

$a$b$2

$a

$a$C$Z

$a$y$Z$2

$a$C

Data Element

Control Number (NR)Control Number Identifier (NR)Date and Time of Latest Transaction (NR)Fixed-Length Data Element Additional MaterialCharacter&tics-General Information (R)Physical Description Fixed Field – Genera][formation (R)Fixed-Length Data Elements – General Information{NR)Library of Congress Control Number (NR)LC control numberMUCMCcontrol numberJancelled/Invalid control number~!WmberZountryrype of numberDate$tatusParty to documentNational Bibliography Number (R)National Bibliography NumberSourceNational Bibliographic Agency ControI Number (R)Record Control NumberCancelled/Invalid Record Control NumberSource

Copyright or Legal Deposit Number (R)Copfi~t Regist&ion NumberAssigning AgencySourceCopyright Article-Fee Code (R)Copyright article-fee codeInternational Standard Book Number (R)International Standard Book NumberTerms of AvailabilityCancelled/Invalid ISBNInternational Standard Serial Number (R)International Standard Serial NumberIncorrect ISSNCancelled ISSNSource

Other Standard Identifier (R)Standard Number or Cod~Terms of Availability I

10

IS 11370:2008

.’

$

rag Indicator Subfield Data ElementIdentifier

1 – UPC $d Additional codes following the standard number or code2 – ISMN $Z Cancelled Invalid standard number or code3 – EAN $2 Source of number of code4 – SICISecond – DifferenceIndicator# – No informationO– No difference1 – difference

027 First – # – Undefined Standard Technical Report Number (R)Second - # – Undefined $a Standard technical report number

$Z Cancelled / Invalid number028 First – Type of Publisher Publisher Number (R)

number $a Publisher numberO– issue number $b Source1 – matrix number2 – plate number3 – other music number4 – video recording No.5 – other pub. No.Second – Added entrycontrollerO– no note, no added entry1 – Note, added entry2 – Note, no added entry3 – no note, added entry

030 First – # – Undefined CODEN Designation (R)Second – # – Undefined $a CODEN

$Z Cancelled / Invalid CODEN032 First – # – Undefined Postal Registration Number (R)

Second – # – Undefined $a Postal registration number$b Source (agency assigning number)

033 First – Type of date in Date~ime and Place of an Event (R)subfield $a $a Formatted date/ time# – no date information $b Geographic classification area codeO– single date $C Geographic classification sub-area code1– multiple single date $3 Material specified2 – range of datesSecond – Type of event# – no informationO– capture1 – broadcast2 – finding

034 First – Type of Scale CODED Cartographic Mathematical Data (R)O-no scale recorded $a Category of scale1 – Single scale $b Constant ratio linear horizontal scale3 – Range of scales $C Constant ratio linear vertical scaleSecond – Type of ring $d Coordinates — westernmost longitude# – not applicable $e Coordinates — easternmost longitudeO– outer ring $f Coordinates — northernmost latitude1– exclusion ring $g Coordinates — southernmost latitude

$h Angular scale$j Declination — northern limit$k Declination — southern limit$m Right ascension — eastern limit$n Right ascension — western limit

11

,.,

IS 11370:2008


$p Equinox$s G-ring latitude$t G-ring longitude

)36 First - # – Undefined Original Study Number for Computer Data Files(NR)

Second – # – Undefined $a Original study number$b Source (agency assigning number)

)37 First - # – Undefined Source of Acquisition (R)Second – # – Undefined $a Stock number

$b Source of stock number/acquisition$C Terms of availability$f Form of issue$g Additional format characteristics$n Note

)40 First – # – Undefined Cataloging Source (NR)Second – # – Undefined $a Original cataloging agency

$b Language of cataloging$C Transcribing agency$d Modi&ing agency$e Description conventions

141 First – Translation Language &ode (R)indication $a Language ctxle of texthound track or separate titleO– item not a translation $b Language code of summary or abstract/ovcqninted title1 – item is or includes tran. or subtitleSecond – Source of Code $d Language code of sung or spoken text# – MARC language Code Se Language code of librettos7 – source defined in $2 $f Language code of table of contents

$g Language code of accompanying material other thanlibrettos

$h Language code of original and/or intermediatetranslations of text

$2 Source of code)43 First – # – Undefined Geographic Area Code (NR)

Second – # – Undefined $a Geographic area code$b Local GAC code$C ISO code$2 Source of local code

)44 First – # – Undefined Country of Publishing Entity Code (NR)Second – # – Undefined $a MARC country code

$b Local subentity code$C 1S0 country code$2 Source of local subentity code

047 First - # – Undefined Form of Musical Composition Code (NR)Second – # – Undefined $a Form of musical composition code

048 First – # – Undefined Number of Musical Instruments or Voices Code (R)Second – # – Undefined $a Performer or ensemble

$b Soloist080 First - # – Undefined Universal Decimal Class Number (R)

Second – # – Undefined $a Universal Decimal Classification Number$b Item number$x Common auxiliary subdivision$2 Edition identifier

082 First - type of edition Dewey Decimal Classification Number (R)O– full edition $a Classification number1 – abridged edition $b Item number

12

,,, I

I!!!..IS 11370:2008

Y

‘ag

84

188

00

110

111

Indicator

,econd – source oflassification number– no information– assigned by LC

— assigned by othergencyrirst—# —Undefined;econd – # – Undefined

~irst– # – UndefinedIecQnd– # – Undefined

~irst – type of personalxwneentry element)-forename1– surname1– family namelecond – # – Undefined

First – Type of corporatename entry elementD–inverted name1 –jurisdiction name2 – name in direct orderSecond – # – Undefined

First – Type of meetingname entry elementO– inverted name1 – jurisdiction name2 – name in direct orderSecond – # – Undefined

SubfieldIdentifier

$2

$a$b$2

$a$Z

$a$b$C$d$e$f$g

;$1$n$p$@$t$U

$a$b

:$e$f$g$k$1$n$p$tW

$a$C$dSe$f$g$k$1M$p$q

Data Element

;dition number

;olon Classification Number (R)classification numbertern numberldition numberteport Number (R)Leportnumberhncelled/Invalid report numbervlain Entry — Personal Name (NR)‘ersonal nameNumerationritles and other words associated with a name>ates associated with a name{elator term>ate of a workMiscellaneous informationattribution qualifier?orm sub-headingLanguage of a workWunber of partlsection of a workWme of partlsection of a workFuller form of nameI’itle of a workAffiliationMain Entry — Corporate Name (NR)Corporate name or jurisdiction name as entry elementSubordinate unitLocation of meetingDate of meeting or treaty signingRelator termDate of a workMiscellaneous informationForm sub-headingLanguage of a workNumber of part/sectiotimeetingName of partlsection of a workTitle of a workAffiliationMain Entry — Meeting Name (NR)Meeting name or jurisdiction name as entry elementLocation of meetingDate of meetingSubordinate unitDate of a workMiscellaneous informationForm sub-headingLanguage of a workNumber of part/section/meetingName of part/section of a workName of meeting following jurisdiction name entryelement

13

.,,,J,

IS 11370:2008

41

rag

130

210

222

240

243

Indicator

First – Non-tiling charactersW – numberof filing;haractersSecond – # – Undefined

First – Title added entryO– no added entry1 – added entrySecond – Type# – Abbreviated key titleO– other abbreviated titleFirst t # – UndefinedSeco~d – Non-filingcharactersO-9 – number of non-tilingcharactersFirst – Uniform titleprinted or displayO– not printed or display1 –printed or displaySecond – Non-filingcharactersO-9 - number of non-filingcharacters

First – Uniform titleprinted or displayO– not printed or display1 – printed or displaySecond – Non-filingCharactersO-9– number of non-filingcharacters

SubfieldIdentifier

$t

$U

$a$d$f$g$h$k$1

$m$n$0$p

:$t

$a$b$2

$a$b

$a$d$f$g$h$k$1$m$n$0$p

$r$s

$a$d$f$g$h$k$1

$m$n!$0$p

$r$s——

Data Element

Title of a workAffiliationMain Entm — Uniform Title (NR). .Uniform titieDate of treaty signingDate of a workMiscellaneous informationMediumForm sub-headingLanguage of a workMedium of performance for musicNumber of parthection of a workArranged statement for musicName of part/section of a workKey for musicVersionTitle of a workAbbreviated Title (R)Abbreviated titleQualifying informationSource

Key Title (R)Key titleQuali&ing information

Uniform Title (NR)Uniform titleDate of treaty signingDate of a workMiscellaneous informationMediumForm sub-headingLanguage of a workMedium of performance for musicNumber of partlsection of a workArranged statement for musicName of part/section of a workKey for musicVersionCollective Uniform Title (NR)Uniform titleDate of treaty signingDate of a workMiscellaneous informationMediumForm sub-headingLanguage of a workMedium of performance for musicNumber of part/section of a workArranged statement for musicName of part/section of a workKey for musicVersion

14

IS 11370:2008

Tag Indicator Subfield Data ElementIdentifier

245 First – Title added entry Title Statement (NR)O– no added entry $a Title1 – added entry $b Reminder of titleSecond – Non-tiling $C Statement of responsibilitycharacters $f Inclusive datesO-9 – number of non-filing $g Bulk datescharacters $h Medium

$k Form$n Number of part/section of a work$p Name of part/section of a work$s Version

246 First – Note/Added entry Varying Form of Title (R)controller $a Title proper/short titleO– Note, no added entry $b Remainder of title1 – Note, added entry Date or sequential designation

2 -No note, no title added :: Miscellaneous information

entry $h Medium3 – No note, added entry $i Display textSecond – Type of title $n Number of part/section of a work# – No type specified $p Name of part/section of a workO– Portion of title1 – Parallel title

2 – Distinctive title3 – Other title4 – Cover title5 – Added title page title6 – Caption title7 – Running title8 – Spine title

247 First – Title added entry Former Title (R)O– No added entry $a Title1 – Added entry $b Reminder of titleSecond – Note controller $f Date or sequential designationO– Display note $g Miscellaneous information1 – Do not display note $h Medium

$n Number of partlsection of a work$p Name of partlsection of a work$x International Standard Serial Number

250 First – # – Undefined Edition Statement (NR)Second – # – Undefined $a Edition statement

$b Reminder of edition statement

254 First – # – Undefined Musical Presentation Statement (NR)Second – # – Undefined $a Musical presentation statement

255 First – # – Undefined Cartographic Mathematical Data (R)Second - # – Undefined $a Statement of scale

$b Statement of projection$C Statement of coordinates$d Statement of zone$e Statement of equinox$f Outer G-ring coordinate pairs$g Exclusion G-ring coordinate pairs

256 First – # – Undefined Computer File Characteristics (NR)Second – # – Undefined $a Computer file characteristics

15

IS 11370:2008

rag

!60

!70

300

306

107

)10

)21

340

342

Indicator

?irst – Sequence ofmblishing statements?– No information1– Intervening publisher2– Current publisher$econd – # – undefined

First – LevelY– No level specified1– Primary1– SecondarySecond – Type of addressf – No type specified) – Mailing1– Specified in $i

First - # – UndefinedSecond – # – Undefined

First – # – UndefinedSecond – # – UndefinedFirst - # – UndefinedSecond – # – Undefined

First– # – UndefinedSecond – # – Undefined

First - # – UndefinedSecond – # – Undefined

First – # – UndefinedSecond – # – Undefined

First – Geospatial ReferenceDimension

SubfieldIdentifier

$a$b$C$e$f$g$3

$a$b

z$e$f$g$h

1$1

$m$p$q$r$Z

$a$b$C$e$f$g

$a

$a$b

$a$b

$a$b

:$C$d$e$f$h

;;

$a

Data Element

Publication, Distribution, etc (Imprint) (R)Place of publication, distribution, etcName of publisher, distributor, etcDate of publication, distribution, etcPlace of manufactureManufacturerDate of manufactureMaterials specifiedAddress (R)AddressCityState of provinceCountryPostal codererms preceding attention nameAttention nameAttention positionrype of addressrelephone numberFax numberElectronic mail addressContact personTitle of contact personHoursPublic notePhysical Description (R)ExtentOther physical detailsDimensionsAccompanying materialrype of unitSize of unitPlaying Time (NR)Playing timeHours, etc (R)HoursAdditional information

Current Publication Frequency (NR)flurrent publication frequencyDate of current publication frequencyFormer Publication Frequency (R)Former publication tlequencyDate of former publication fkequencyPhysical Medium (R)Material base and eontigurationDimensionsMaterials applied to surfaceInformation recording techniquesupportProduction ratelratioLocation within mediumTechnical specifications of mediumMaterials specifiedGeospatial Reference Data (R)Name

16

‘ag

343

362

440

490

500

501

Indicator

) – Horizontal coordinatesystem

1 – Vertical coordinatesystem

lecond —Geospatial:eference MethodI – Geographic

– Map projection: – Grid coordinate system– Local planar– Local

I– Geodetic modelt – Altitude

I– Depth

?irst – # – UndefinedSecond – # – Undetined

First – Format of dateO– Formatted style1 – Unformatted styleSecond – # – UndefinedFirst – # – UndefinedSecond – Non-filing

CharactersO-9 – number of non- filin$characters

First – Specified whethelseries is tracedO-Series not traced1- Series traced differentlySecond – # – Undefined



SubfieldIdentifier

$b$C$d$e$f$g$h$i$j$k$1

$m$n

$0$p$q$r$s

$t$U$V

$W

$a$b$C$d$e$f$g$h$i

$a$2

$a$n$p$V$x

$a$1$V$x

$a

$a

IS 11370:2008

Data Element

:oordinate or distance units,atitude resolution,ongitude resolutionhmdard parallel or oblique line latitude)blique line longitude.ongitude of central meridian or projection centre.atitude of projection origin or proj ection centre‘alse casting:alse northing;cale factorIeight of perspective point above surfacelzimuthal angleIzimuth measure point longitude or straight verticalongitude from pole.andsat number and path numberLone identifierZllipsoid namelemi-maj or axisdenominator of flattening ratiodertical resolutionVertical encoding method>ocal planar, local, or other projection or grid

Inscription:ocal planar or local georeference information

Planar Coordinate Data (R)Planar coordinate encoding methodPlanar distance unitsAbscissa resolutionordinate resolutionDistance resolutionBearing resolutionBearing unitsBearing reference directionBearing reference meridian

Dates of Publication and/or Sequential Designation(R)Dates of publication and/or sequential designationSource of informationSeries Statement/Added Entry – Title (R)TitleNumber of partlsection of a workName of part/section of a workVolume number/sequential designationInternational Standard Serial Number

Series Statement (R)Series statementLibrary of Congress call numberVolume number/sequential designationInternational Standard Serial Number

General Note (R)General note

With Note (R)With note

la

8

4

a

17

IS 11370:2008

Tag

502

504

505

507

510

513

516

520

522

525

Indicator

First – # – UndefinedSecond – # – UndefinedFirst – # – UndefinedSecond – # – Undefined

First – Display constantcontrollerO– Contents1 – Incomplete contents2 – Partial contents3 – No display contentgeneratedSecond – Level of contentdesignation# – BasicO– EnhancedFirst - # – UndefinedSecond – # – Undefined

First – Coverage locationin sourceO– Coverage unknown1 – Coverage complete2 – Coverage is selective3 – Location in source notgiven4 – Location in source givenSecond – # – UndefinedFirst – # – UndefinedSecond – # – Undefined

First – Type of displaycovered note# – Type of file8 – No display contentgeneratedSecond – # – UndefinedFirst – Display constantcontroller# – SummaryO– Subject1 – Review2 – Scope and constant3 – Abstract8 – No display constantgeneratedSecond – # – UndefinedFirst – Display constantcontroller# – Geographic coverage8 – No display constantgeneratedSecond – # – UndefinedFirst – # - UndefinedSecond – # – Undefined

SubfieldIdentifier

$a

$a$b

$a$g$r$t$U

E$a$b$C$x

$a!$b

$a

$a$b$U

$a

$a

Data Element

Dissertation Note (R)Dissertation noteBibliography, etc Note (R)Bibliography, etc noteNumber of referencesFormatted Contents Note (R)Formatted contents noteMiscellaneous informationStatement of responsibilityTitleUniform Resource Identifier

Scale Note for Graphic Material (NR)Representative fraction of scale noteReminder of scale noteCitation/References Note (R). .Name of sourceCoverage of sourceLocation within sourceInternational Standard Serial Number

Type of Report and Period Covered Note (R)Type of reportPeriod covered

Type of Computer File or Data Note (R)Type of computer file or data note

Summary, etc (R)Summary, etc noteExpansion of summary noteUniform Resource Identifier

Geographic Coverage Note (R)Geographic coverage note

Supplement Note (R)Supplement note

18

IS 11370:2008

‘ag Indicator Subfield Data ElementIdentifier

33 First – # – Undefined Reproduction Note (R)Second – # – Undefined $a Type of reproduction

$b Place of reproduction$C Agency responsible for reproduction$d Date of reproduction

46 First – # – Undefined Language Note (R)Second – # – Undefined $a Language note

$b Information code or alphabet86 First – Display constant Awards Note

controller $a Awards note# – Awards8 – No display constantgeneratedSecond – # – Undefined

iOO First – Type of personal Subject Added Entry - Personal Name (R)name entry element $a PersonalnameO– Forename $b Numeration1 – Surname $C Titles and other words associated with a name3 – Family name $d Dates associated with a nameSecond – Thesaurus $e Relator term0- LCSH $f Date of a work1 – LCSH for children’s $g Miscellaneous informationliterature $h Medium2 – MeSH $j Attribution qualifier3 – NAL subject authority $k Form sub-heading4 – Source not specified $1 Language of a work5 – PoPsI $m Medium of performance for music6 – PRECIS $n Number of part/section of a work

$0 Arranged statement for music$p Name of part/section of a work$q Fuller form of name$r Key for music$s Version$t Title of a work$U Affiliation$V Form subdivision$X General subdivision$y Chronological subdivision$Z Geographic subdivision

610 First – Type of corporate Subject Added Entry — Corporate Name (R)name entry element $a Corporate name or jurisdiction name as entry elementO– Inverted name $b Subordinate unit1 – Jurisdiction name $C Location of meeting2 – Name in direct order $d Date of meeting or treaty signingSecond – Thesaurus $e Relator term0- LCSH $f Date of a work1 – LCSH for children’s $g Miscellaneous informationliterature $h Medium2 – MeSH $k Form sub-heading3 – NAL subject authority $1 Language of a work4 – Source not specified $m Medium of performance for music5- POPSI $n Number of part/section/meeting6- PRECIS $0 Arranged statement for music

$p Name of parthection of a work$r Key for music$s Version

19

IS 11370:2008


$t Title of a work$U Afilliation$V Form subdivision$x General subdivision$y Chronological subdivision$Z Geographic subdivision

ill First – Type of meeting Subject Added Entry - Meeting Name (R)name entry element $a Meeting name or jurisdiction name as entry elementO– Inverted name $C Location of meeting1 – Jurisdiction name $d Date of meeting2 – Name in direct order $e Subordinate unitSecond – Thesaurus $f Date of a workO– LCSH $g Miscellaneous information1 – LCSH for children’s $h Mediumliterature $k Form sub-heading2- MeSH $1 Language of a work3 – NAL subject authority $n Number of part/section/meeting4 – Source not specified $p Name of part/section of a work5 – PoPsI $q Name of meeting following jurisdiction name entry6- PRECIS element

$s Version$t Title of a work$U Affiliation$V Form subdivision$x General subdivision$y Chronological subdivision$Z Geographic subdivision

530 First – Non filing characters Subject Added Entry – Uniform Title (R)O-9– number of non-filing $a Uniform titlecharacters $d Date of treaty signingSecond – Thesaurus $f Date of a workO– Inverted name $g Miscellaneous information1 – Jurisdiction name $h Medium2 – Name in direct order $k Form sub-headingSecond – Thesaurus $1 Language of a workO – LCSH $m Medium of performance for music1 – LCSH for children’s $n Number of part/section of a workliterature $0 Arranged statement for music2 – MeSH $p Name of part/section of a work3 – NAL subject authority $r Key for music4 – Source not specified $s Version5- POPSI $t Title of a work6- PRECIS $V Form subdivision

$x General subdivision$y Chronological subdivision$2 Geographic subdivision

648 First – # – Undefined Subject Added Entry - Chronological Term (R)Second – Thesaurus $a Chronological term0- LCSH $V Form subdivision1 – LCSH for children’s $x General subdivisionliterature $y Chronological subdivision2- MeSH $2 Geographic subdivision3 – NAL subject authority4 – Source not specified5 – POPSI6- PRECIS

●

I20

,,,.,

IS 11370:2008:*

‘ag

’50

)51

553

700

710

Indicator

~irst– Level of subject1– NO information)– No level specified– Primary

! – Secondarylecond – Thesaurus) – LCSH1 – LCSH for children’siterature! – MeSH

1– NAL subject authority1– Source not specifiedj – POPSIi – PRECIS~irst– # – UndefinedSecond – Thesaurus) – LCSH1 – LCSH for children’siterature1. ~eSH

J – NAL subject authorityt – Source not specified5– POPSI5 – PRECISFirst – Level of index term# – No informationO– No level specified1 – Primary2 – SecondPrySecond – # - UndefinedFirst – Type of personalname entry elementO– Forename1 – Surname3 – Family nameSecond – Type of addedentry# - No informationprovided2 – Analytical entry

First – Type of corporatename entry elementO– Inverted name1 – Jurisdiction name

SubfieldIdentifier

$a$bSC$d$e$V$x$y$Z

$a$V$x$y$Z

$a

$a$b$C$d$e$f$g$h$j$k$1

$m$n$0$p$q$r$s$t$U$x

$a$b$C

Data Element

;ubject Added Entry – Topical Term (R)ropical term or geographic name entry elementropical term following geographic name entry element.ocation of eventIctive dates{elator term~orm subdivision~eneral subdivisionchronological subdivision3eographic subdivision

subject Added Entry – Geographic Name (R)Geographic nameForm subdivisionGeneral subdivisionChronological subdivisionGeographic subdivision

[ndex Term – Uncontrolled (R)Uncontrolled term

Added Entry — Personal Name (R)Personal nameNumerationTitles and other words associated with a nameDates associated with a nameRelator termDate of a workMiscellaneous informationMediumAttribution qualifierForm sub-headingLanguage of a workMedium of performance for musicNumber of partkection of a workArranged statement for musicName of part/section of a workFuller form of nameKey for musicVersionTitle of a workAffiliationInternational Standard Serial NumberAdded Entry — Corporate Name (R)Corporate name or jurisdiction name as entry elementSubordinate unitLocation of meeting

21

. . >

IS 11370:2008


2 – Name in direct order $d Date of meeting or treaty signingSecond – Type of added $e Relator termentry $f Date of a work# – No information $g Miscellaneous informationprovided $h Medium2- Analytical entry $k Form sub-heading

$1 Language of a work$m Medium of performance for music$n Number of part/sectiordmeeting$0 Arranged statement for music$p Name of partlsection of a work$r Key for music$s Version$t Title of a work$U Affiliation$x International Standard Serial Number

711 First – Type of meeting Added Entry-Meeting Name (R)name entry element $a Meeting name or jurisdiction name as entry elementO– Inverted name Location of meeting1 – Jurisdiction name ;: Date of meeting2 – Name in direct order $e Subordinate unitSecond – Type of added $f Date of a workentry $g Miscellaneous information# – No information $h Mediumprovided $k Form sub-heading2 – Analytical entry $1 Language of a work

$n Number of part/section/meeting$p Name of part/section of a work$q Name of meeting following jurisdiction name entry

element$s Version$t Title of a work$U Affiliation$x International Standard Serial Number

720 First – Type of name Added Entry-Uncontrolled Name (R)# – Not specified $a Name1 – Personal $e Related term2 – OtherSecond -- # – Undefined

130 First – Non-filing Added Entry-Uniform Title (R)characters $a Uniform titleO-9– Number of non-filing $d Date of treaty signingcharacters $f Date of a workSecond – Type of added $g Miscellaneous informationentry $h Medium# – No information $k Form-subheadingprovided $1 Language of a work2 – Analytical entry $m Medium of performance for music

$n Number of part/section of a work$0 Arranged statement for music$p Name of part/section of a work$r Key for music$s Version$t Title of a work$x International Standard Serial Number

8

4

22

d.,,,,,!, .

IS 11370:2008

Tag Indicator Subfield Data ElementIdentifier

740 First – Non-filing Added Entry — Uncontrolled Related/Analyticalcharacters Title (R)O-9– Number of non-filing $a Uncontrolled related/analytical titlecharacters $h MediumSecond – Type of added $n Number of part/section of a workentry $p Name of part/section of a work#–No informationprovided2 – Analytical entry

800 First – Type of personal Series Added Entry — Personal Name (R)name entry element $a Personal nameO– Forename $b Numeration1 – Surname Titles and other words associated with a name3 – Family name z Dates associated with a nameSecond – # – Undefined $e Relator term

$f Date of a work$g Miscellaneous information$h Medium$j Attribution qualifier$k Form sub-heading$1 Language of a work$m Medium of performance for music$n Number of part/section of a work$0 Arranged statement for music$p Name of partfsection of a work$q Fuller form of name$r Key for music$s Version$t Title of a work$U Affiliation$V Volume/Sequential designation

810 First – Type of corporate Series Added Entry — Corporate Name (R)name entry element $a Corporate name or jurisdiction name as entry elementO– Inverted name $b Subordinate unit1 – Jurisdiction name $C Location of meeting2 – Name in direct order $d Date of meeting or treaty signingSecond – # – Undefined $e Relator term

$f Date of a work$g Miscellaneous information$h Medium$k Form sub-heading$1 Language of a work

$m Medium of performance for music$n Number of part/section/meeting$0 Arranged statement for music$p Name of partlsection of a work$r Key for music$s Version$t Title of a work$U Affiliation$V Volume/Sequential designation

811 First – Type of meeti ng Series Added Entry — MeetingName (R)name Entry element $a Meeting name or jurisdiction name as entry elementO– Inverted name Location of meeting1 – Jurisdiction name : Date of meeting2 – Name in direct order $e Subordinate unit

23

,.,.,I

IS 11370:2008


Second – # – Undefined $f Date of a work$g Miscellaneous information$h Medium$k Form sub-heading$1 Language of a work$n Number of part/section/meeting$p Name of part/section of a work$q Name of meeting following jurisdiction name entry

element$s Version$t Title of a work$U Affiliation$V Volume/Sequential designation

!?30 First – # – Undefined Series Added Entry-Uniform Title (R)Second – Non-filing Uniform titlecharacters ;: Date of treaty signingO-9– Number of non-tiling $f Date of a workcharacters $g Miscellaneous information

Medium:: Form sub-heading$1 Language of a work

$m Medium of performance for music$n Number of part/section of a work$0 Arranged statement for music$p Name of part.lsection of a work$r Key for music$s Version$t Title of a work$V Volume/Sequential designation

850 First – # – Undefined Holding Institution (R)—

Second – # – Undefined $a Holding institution852 First – Shelving scheme Location (R)

# – No information $a Locationprovided $b Sub-location or collection1 – DDC $C Shelving location2 – UDC $e Address4 – Shelving control No. $f Coded location qualifier5 – Title $g Non-coded location qualifier6 – Shelved separated $h Classification part8 – Colon Classification $i Item partSecond – Shelving order $j Shelving control number# – No information $k Call number prefixprovided $1 Shelving form of titleO– Not enumeration $m Call number sut%x1 – Primary enumeration $n Country code2 – Alternative enumeration $p Piece designation

$q Piece physical condition$s Copyright article-fee code$t Copy number$x Non-public note$Z Public note

856 First – Access method Electronic Location and Access (R)# – No information provided $a Host nameO– E-mail $b Access number1 – FTP $C Compression information2 – Remote login (Telnet) $d Path

24

Tag Indicator

3 – Dialup4- HTTPSecond – Relationship#– No information providedO– Resource1 – Version of resource2 – Related resource8 – No display constantgenerated

SubfieldIdentifier

$f$h$i$j$k$1

$m$n$0$p$q$r$s$t$U

;:$x$Y

IS 11370:2008

Data Element

Electronic nameProcessor of requestInstructionBits per secondPasswordLogonContact for access assistanceName of location of hostOperating systemPortElectronic format typeSettingsFile sizeTerminal emulationUniform Resource IdentifierHours access method availableRecord control numberNon-public noteLink text

25

M 11370:2008

d,,,,,t

ANNEX C

(Clause 3.1)

COMPLETE DESCRIPTIONS AND RECORD FORMAT OF DIFFERENT DOCUMENTS INILLUSTRATIVE EXAMPLES

AACR2R Description of the book and bibliographic record for it.

2;51N3 qN63

Ranganathan, S. R._(SKlyaliRamamrita), 1892-1972.Colon Classification /by S R Ranganathan. – 6ti ed. – Bombay: Asia Pub, House, 1963.1 v. (various paginations); 22cm. – (Madras Library Association. Publication series; 26)(Ranganathan series in library science; 4).

Contents: Basic classification. – Rules (pt. 1). – Schedules of classification (pt,2). – Schedules of..classics and sacred books with special n&nes (pt. 3).Each section has special t.p.“Reprinted, 1964”.

1, Classification, Colon, L Title, II. Title: Series.

Complete Bibliographic Record

Leader

001

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008

040

082

084

100

245

250

260

300

440

410

500

500

505

650

850

852

01060nam a22000277a 4500

1001

20040602000000.0

040602r19631963ii 0000 eng

## $a INF $CINF $d INF

00 $a 025.4

## $a 2;51N3 $b qN63 $2 CC

1# $a Ranganathan, S. R. $q (Shiyali Ramamrita), $d

00 $a Colon classification/ $Cby S, R. Ranganathan.

## $a 6th ed.

## $a Bombay: $b Asia Pub. House $c 1963

## $a 1 v. (various pagings) $c 22 cm.

#O $a Ranganathan series in library science; $V4

1892-1972.

20 $a Madras Library Association. $t Publication series; $V26

## $a Each section has special t.p.

## $a “Reprinted, 1964.”

0# $a Basic classification — Rules (pt. 1) — Schedules of classification (pt. 2).—Schedules of classics and sacred books with special names (pt. 3).

#o $a Classification, Colon.

# $a INFL-380009

1# $a INF $b TXT COLL $C2 $h 025.4 $i qN63 $p 163 $t C2

26

IS 11370:2008

2) AACR2R description of the map and bibliographic record for it.

Tej Bros.Road map of India : seeing places of interest in India made easy through this road, rail, sea&

air route map guide / Tej Bros. – Latest ed. — Scale [ea. 1:5,385,600]. — Bombay [India] : TejBros,, [1990?].

1 map : CO1.; 57 x 48 cm., folded in cover 17 x 12 cm.

Includes statistical figures, table of distances by road and by rail, ill. of places of interest, anote, and insets of India showing states and air and sea routes.

Text on verse.

1, India: Road Maps. 2. India - Maps, Tourist. 1, Title


Leader

001

005

007

008

010

020

034

040

050

052

110

245

250

255

260

300

500

500

651

651

850

852

3)

01123nem 2200313 a 450

16242

20040131000000.0

ajlcanzn

040225 s1990 ii a Oeng

##$2 90684429

## $C Rs6.00

1# $a a $b 5385600

## $a INF $CINF $d INF

00$aG7651.P2 1990 $b .T4

###$a 7651

2# $a Tej Bros.

10 $a Road map of India : $b seeing places of interest in India made easy through thisroad, rail, sea & air route map guide.

## $a Latest ed.

## $a Scale [ca, 1:5,385,600],

## $a Bombay [India] : $b Tej Bros., $C [1990?]

## $a 1 map : $b CO1.; $C57 x 48 cm., folded in cover 17 x 12 cm.

## $a Includes statistical figures, table of distances by road and by rail, ill. of places ofinterest, a note, and insets of India showing states and air and sea routes.

## $a Text on verse.

#O $a India $x Road maps.

#O $a India $x Maps, Tourist.

## $a INFL-380009

1# $a INF $b REF COLL $C2 $h 025.4 $i qN90 $p 269 $t C2

AACR2R description of the sound recording.

Lata Mangeshkar, 1929-.Diamonds forever. [sound recording] / Lata Mangeshkar. - Calcutta : His Master’s Voice,

p1989.4 sound cassettes : analog.

27

:,,

IS 11370:2008

His Master’s Voice: TPHV41608-TPHV 41611.Sung in Hindi.“60 years, 60 songs” — Inlay sheet.Songs from popular Hindi motion pictures.

1. Songs, Hindi - India. 2. Motion picture music - India.


Leader

001

005

007

008

010

020

025

028

028

040

043

050

100

245

260

300

500

546

500

520

500

650

650

850

852

01253njm 22003857a 450

27494

19990209081758.5

ssllunjlcmnnue

981 110s1989 ii mpn hin

## $a 90905881

## $CRs. 23.00 (Per Vol.)

## $a I-Sr-5028; 05

00 $a TPHV 41608 $b His Master’s Voice

00$aTPHV41611 $b His Master’s Voice

## $a INF $CINF

## $a a-ii---

00 $a RYB 0942-0945

1# $a Lata Mangeshkar, $d 1929-

10 $a Diamonds forever $h [sound recording]/ $CLata Mangeshkar.

## $a Calcutta: $b His Master’s Voice, $Cp1989.

###$a 4 sound cassettes : $b analog.

###$a His Master’s Voice: TPHV 41608-TPHV 41611.

## $a Sung in Hindi.

## $a “60 years, 60 songs’’--Inlay sheet.

## $a Songs from popular Hindi motion pictures.

## $a Production level cataloging.

#O$a Songs, Hindi $Z India.

#0 $a Motion picture music $Z India.

## $a INFL-380009

###$a RecSound lh RYB 0942-0945 IwMUSIC

4) AACR2R description of the videorecording.

361/.0078

Oswald, Ida.This bag is not a toy : a handbook for the use of videorecording in education for the professions

/by Ida Oswald and Suzanne Wilson. Diagrs. by Teresa J. K. Wallden. - New York : Council onSocial Work Education, [1971].

x, 133 p. : illus. ; 22 cm.

On spine: Videorecording in education.Includes bibliographical references.1. Social work education. I. Wilson, Suzanne, 1928- II. Council on Social

Work Education. HI. Title.

28

Is 11370:2008


000 01029cam 2200277450

001 802263

005 19741112000000.0

008 710713 s1971nyuab OOOOeng

010 ##$a75151625

040 ## $aINF$cIIWF$dINF

050 OO$aHVll$b .08

082 00$a361/.0078

100 l#$aOswal& Ida,

245 10$a~kb~is notatoy :$bahmdbmk for fieuseofvideorecording ineducation fortheprofessions / $Cby Ida Oswald and Suzanne Wilson. Diagrs. by Teresa J. K. Wallden.

260

300

500

504

650

650

700

710

740

850

## $a New York: $b Councilon SocialWorkEducation,$C[1971]

## $a x, 133 p.: $b illus.; $C22 cm.

## $a On spine: Videorecording in education.

## $a Includes bibliographical references.

#O$a Social work education.

#O$a Video tapes.

1# $a Wilson, Suzanne, $d 1928- $e joint author.

2# $a Council on Social Work Education.

## $a Videorecording in education.

## $a INFL-380009

5) AACR2R description of the electronic serial.

Journal of Internet Cataloging/ Haworth Press. - Vol. 1, no. 1 (1997)- . –Binghamton, NY : Haworth Press, 1997-

V. ; $C25 cm.Quarterly.Title from cover.Vol. 1 published over three years, 1997-1999.Table of contents and abstracts from this journal can be found at the JIC home

Page.Also available via World Wide Web; OCLC FirstSearch Electronic Collections

Online; Subscription required for access to abstracts and full text.SERBIB/SERLOC merged record.ACQN: aq 97009157.http://firstsearch. oclc.org. Address for accessing the journal using authorization number and

password through OCLC FirstSearch Electronic Collections Online. Subscription to online journalrequired for access to abstracts and full text.

http://firstsearch.oclc. org/journal=lO9l -1367;screen=info;ECOIP. Address for accessing thejournal from an authorized 1P address through OCLC FirstSearch Electronic Collections Online.Subscription to online journal required for access to abstracts and fill text,

Table of contents and abstracts.h@://~.hawofihpressinc.com/store/product.asp?sh=Jl4 1.

1. Cataloging of computer network resources - Periodicals. 2. Cataloging of computernetwork resources - United States - Periodicals. I. Journal of Internet cataloging (Online).

29

.-- .-”.—_———

IS 11370:2008


Leader

001

005

008

010

012

022

030

037

040

042

043

050

072

082

082

210

222

245

249

260

300

310

362

500

515

530

530

590

592

650

650

776

850

856

856

856

02870cas 2200613 a 450

11486852

20031116180245.0

960131c19979999nyuqrlp OaOengd

##$a97655064$z sn96004762

## $a -3-7-0311151639-p-9711 11

O#$a 1091-1367

##$a JICTFP

##$b Haworth Press, 10 Alice Street, Binghamton, N.Y. 13904-1580

##$alNF$clNF !MINF

##$ansdp$alc

##$an-us---

00 $aZ695.24$b.J68

#O$a X200

00$a025.3/44$221

10$a025 $212

0# .$a J. Internet cat.

#O $a Journal of Internet cataloging

00 $a Journal of Internet cataloging.

0$ $i ACQUIRE Title: $a Journal of Internet cataloging

## $a Binghamton, NY : $b Haworth Press, $C 1997-

## $a v. ; SC 25 cm.

## $a Quarterly

0# $a Vol. 1, no. 1 (1997 )-

## $a Title from cover.

## $a Vol. 1 published over three years, 1997-1999.

## $a Table of contents and abstracts from this journal can be found at the JIC home page.

## $a Also available via World Wide Web; $b OCLC First Search Electronic CollectionsOnline; $C Subscription required for access to abstracts and fill text.

## $a SERBIB/SERLOC merged record

## $a ACQN: aq 97009157

#O 1$Cataloging of computer network resources $V Periodicals.

#O $a Cataloging of computer network resources $Z United States $V Periodicals.

1# $t Journal of Internet cataloging (Online) $W (OCOLC)48388826

## $a INFL-380009

4# $U http: //tirstsearch.oclc. org $Z Address for accessing the journal using authorizationnumber and password through OCLC FirstSearch Electronic Collections Online.Subscription to online journal required for access to abstracts and fill text

4## $U http: //firstsearch.oclc. org/joumal=l 091-1 367;screen=info; ECOIP $Z Address foraccess ing the j oumal from an authorized 1P address through OCLC FirstSearch ElectronicCollections Online. Subscription to online journal required for access to abstracts and fulltext

41 #3 Table of contents and abstracts $Uhttp://www.hawofihpressinc.codstore/product.asp?sku=J 141

8

30

(Continuedfrom second cover)

The Unicode Consortium. The Unicode Standard, Version 4.0,1, defined by:’The Unicode Standard, Version

4.0 (Reading, MA, Addison-Wesley, 2003. ISBN 0-321- 18578-1), as amended by Unicode 4.0.1

htttxlAvww.unicode.ordversionsKJnicode4.O. 1/

The record format described in this guide is in conformity with that of IS 14873: 2000/ISO 2709:1996 ‘Informationand documentation — Format for information exchange’, but at the same time it has certain distinctive features.Apart fi’omdescribing the record format, this Guide gives an illustrative list of data elements different for differentkinds of documents together with the corresponding tags, indicators and subfield identifiers. This facilitates thisguide for being used for the bibliographic description of different kinds of documents. All the variable data fieldsin this record format have the same structure. This will facilitate easier manipulation of data. Moreover, a separatelocal use block has been provided in this format for communicating variations in data or new data for local use.

Bureau of Indian Standards

BIS is a statutory institution established under the Bureau of Indian Standards Act, 1986 to promoteharmonious development of the activities of standardization, marking and quality certification of goodsand attending to connected matters in the country.

Copyright

BIS has the copyright of all its publications. No part of these publications may be reproduced in any formwithout the prior permission in writing of BIS. This does not preclude the free use, in the course ofimplementing the standard, of necessary details, such as symbols and sizes, type or grade designations.Enquiries relating to copyright be addressed to the Director (Publications), BIS.

Review of Indian Standarda

Amendments are issued to standards as the need arises on the basis of comments. Standards are also reviewedperiodically; a standard along with amendments is reaftlrmed when sucheview indicates that no changes areneeded; if the review indicates that changes are needed, it is taken up for revision. Users of Indian Standardsshould ascertain thatthey are in possessionof the latestamendmentsor edition by referring to the latest issue of‘BIS Catalogue’ and ‘Standards: Monthly Additions’.

This Indian Standard has been developed from Doc : No. MSD5(314).

Amendments Issued Since Publication

Amend No. Date of Issue Text Affected

BUREAU OF INDIAN STANDARDS

Headquarters:

Manak Bhavan, 9 Bahadur Shah Zafar Marg, New Delhi 110002 Telegrams : ManaksansthaTelephones: 23230131,23233375,2323 9402 (Common to all offices)

Regional OffIces: Tel;phone

Central :

Eastern :

Northern :

Southern :

Western :

Branches :

Manak Bhavan, 9 Bahadur Shah Zafar Marg

{

23237617NEW DELHI 110002 23233841

1/14 C.I.T. Scheme VII M, V. 1. P. Road, Kankurgachi

{

23378499,23378561KOLKATA 700054 23378626,23379120

SCO 335-336, Sector 34-A, CHANDIGARH 160022

{

26038432609285

C.I.T. Campus, IV Cross Road, CHENNAI 600113

{

22541216,2254144222542519,22542315

Manakalaya, E9 MIDC, Marol, Andheri (East)

{

28329295,28327858MUMBAI 400093 28327891,28327892

AHMEDABAD. BANGALORE. BHOPAL. BHUBANESHWAR. COIMBATXX?E.FARIDABAD.GHAZIABAD. GUWAHATI. HYDERABAD. JAIPUR. KANPUR. LUCKNOW. NAGPUR.PARWANOO. PATNA. PUNE. RAJKOT. THIRUVANANTHAPURAM, VISAKHAPATNAM.

Printedatfiabhat OffsetRws, New bcthi-2