is the instruction on how to fill out the salary and title code info on … · 2018-06-25 · iii...

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Below is the instruction on how to fill out the salary and title code info on the RTAD form:

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1) “Title/Rank” field:

* Go to Employeelink.ucsd.edu and login using single Sign‐on

* Select “Employee History” under Employee Reports

* Search by name or employee ID (EID)

* Click on the last/most recent “Separation” action

* Locate the latest appointment, and obtain the title code listed on that appointment (see arrow in the screen shot of

“Employee History” below)

* Using the title code obtained, look up the associate title description from the table below, and select the choice on the

RTAD form.

LIST OF TITLE CODES 1719 = Assoc Prof (LR) 1453 = Prof (ClinX) 3210 = Assoc Research Scientist 1721 = Prof (LR) 1729 = Assoc Prof (Adj) 3200 = Research Scientist 1725 = Assoc Prof (IR) 1730 = Prof (Adj) 3392 = Assoc Project Scientist 1726 = Prof (IR) 1733 = Assoc Prof (HS) 3390 = Project Scientist 1454 = Assoc Prof (ClinX) 1734 = Prof (HS) 3300 = Specialist

1644 = Sr. Lecturer

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(ie. Thus, in the “Employee History” screen shot above, since the title code is 1721, the Title/Rank to select is Prof (LR)).

NOTE: For those with non‐faculty title codes (3210, 3200, 3392, 3390, 3300, 1644), there is no need to fill in the

“Scale/APU” field (field #3) on the RTAD form.

2) “Step” field:

In the Employee History screen, use the step info listed in the distribution line on the latest appointment (ie. in the

Employee screen shot below where ST/OA: 7, the step is 7).

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3) “Scale/APU” field:

OPTION 1:

* In the PPS (black screen), go to “EPER” screen

* Locate the number listed in the “Academic Programmatic Unit Cd” field

* Using this number to select from the list on the RTAD form

(ie. in the screenshot of the “EPER” screen below, the Scale/APU is 3)

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OPTION 2:

In the Employee History screen, on the record purpose (usually in the appointment 10), take the monthly amounts listed

for the lines RPP and RPA and add them up, and divided by the monthly amount listed for the line RPX or STX. Then, use the

table below to identify the APU/Scale based on the result.

0 = Scale 0 0.4 = Scale 4 1 = Scale 8 0.1 = Scale 1 0.5 = Scale 5 1.25 = Scale 9 0.2 = Scale 2 0.65 = Scale 6 0.3 = Scale 3 0.8 = Scale 7

(ie. in the Employee screen shot below:

Monthly amount for RPP = 3692.67

No monthly amount for RPA

Monthly amount for STX = 12291.67

(RPP + RPA)/STX = (3692.67+0)/12291.67 = 0.3 = Scale 3)

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4) “Retirement Date” field:

* In the PPS (black screen), go to “ESEP” screen

* Locate the date listed in the “Anticipated Retire Date” field

* Put this date on the RTAD form

(ie. in the screenshot of the “ESEP” screen below, the retirement date is 7/1/14)

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5) “*Total Negotiated Salary (TNS)” field:

There are 2 ways to look up this info.

a) via Employeelink.ucsd.edu

* On the “Employee History” screen (see below), locate the latest appointment

* Locate the distribution line that has the DOS code of either “HST”, “HBT”, “HSR”, or “NEY”

* If you can locate the distribution line that has one of these codes (NOTE: please make sure the appointment is

among the most recent), use the monthly rate amount listed on this line and multiply it by 12 and this will be the

annual amount to list on the RTAD form.

(ie. in the screenshot below, the rate listed with the “HST” DOS code is 22,916.67. Take this and multiply it by 12,

and we will get the annual rate of $275,000).

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b) via FinancialLink.ucsd.edu

* If you cannot locate any distribution line on the “Employee History” screen that has the DOS code of either “HST”,

“HBT”, “HSR”, or “NEY”, then go to “FinancialLink.ucsd.edu”

* Click on “Reports”

* Click on “Payroll Reports (DOPE)”

* Click on “Distribution of Payroll Expense (DOPE) – Report”

* Under “Accounting Period”, select the month prior to the separation month (ie. if employee retired on 6/28/14,

then the prior month to select would be May 1, 2014). NOTE: if the employee retired during the month of July,

please check with the CT unit to help look up this info.

* Under “Thru:”, select the last date of the prior month (ie. May 31, 2014).

* Under “Emp. ID:”, enter the employee ID

* Click “Submit Form”

* Try to look for the line that has the DOS code of either “HST”, “HBT”, “HSR”, or “NEY” and take the rate amount

on this line to multiply by 12 (ie. 14,416.67 x 12 = $173,000 in the below screenshot).

* If there is no line that has the DOS code of either “HST”, “HBT”, “HSR”, or “NEY”, then:

Add up the “Hours/Percent” column (ie. 0.0850 + 0.1665 + 0.0585 + 0.20 = 0.51 in the above screenshot)

Look for the total listed under “Gross” column on the “Sub 0 Employee Payroll Distribution Total” row (ie.

7,352.51 in the above screenshot)

Take the total from “Gross” column and divided by the total “Hours/Percent” and multiplied by 12.

(ie. 7,352.51/0.51 x 12 = $173,000 in the above screenshot)

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6) “Covered Compensation (X, X’, Y’)” field:

* Use the “Title/Rank” and “Step” and “APU” info we have previously looked up

* Trace the annual amount on the Health Sciences Faculty Salary Scales (see screenshot below) by go down the row to

locate the “Rank”, look on the next column to locate the “Step”, then go across to locate the appropriate “Scale”.

NOTE: This amount is the minimum amount the “Requested Annual Salary” has to be at.

(ie. for Prof, step 7, APU 3 go down the row to locate “Professor” under the “Rank” column and “step VII” under “Step”

column, then look across to go to “Scale 3”, to locate the annual amount of $197,500).

UCSD Scales Health Sciences Faculty Salary Scales 3% Range Adjusted, effective 7/1/14 Health Sciences Compensation Plan (HSCP) X X + X' X + X' X + X' X + X' + Y' Scale 0 Scale 1 Scale 2 Scale 3 Scale 4

1.0 1.1 1.2 1.3 1.4

Rank Step Annual Monthly Annual Monthly Annual Monthly Annual Monthly Annual Monthly

Instructor 57,600 4,800.00 63,400 5,283.33 $69,100 5,758.33 $74,900 6,241.67 $80,600 6,716.6

Asst Prof I 66,800 5,566.67 73,500 6,125.00 $80,200 6,683.33 $86,800 7,233.33 $93,500 7,791.6

II 70,800 5,900.00 77,900 6,491.67 $85,000 7,083.33 $92,000 7,666.67 $99,100 8,258.3

III 74,700 6,225.00 82,200 6,850.00 $89,600 7,466.67 $97,100 8,091.67 $104,600 8,716.6

IV 79,000 6,583.33 86,900 7,241.67 $94,800 7,900.00 $102,700 8,558.33 $110,600 9,216.6

V 82,900 6,908.33 91,200 7,600.00 $99,500 8,291.67 $107,800 8,983.33 $116,100 9,675.0

VI 86,900 7,241.67 95,600 7,966.67 $104,300 8,691.67 $113,000 9,416.67 $121,700 10,141.6

Assoc Prof I 83,000 6,916.67 91,300 7,608.33 $99,600 8,300.00 $107,900 8,991.67 $116,200 9,683.3

II 87,000 7,250.00 95,700 7,975.00 $104,400 8,700.00 $113,100 9,425.00 $121,800 10,150.0

III 91,800 7,650.00 101,000 8,416.67 $110,200 9,183.33 $119,300 9,941.67 $128,500 10,708.3

IV 97,500 8,125.00 107,300 8,941.67 $117,000 9,750.00 $126,800 10,566.67 $136,500 11,375.0

V 105,100 8,758.33 115,600 9,633.33 $126,100 10,508.33 $136,600 11,383.33 $147,100 12,258.3

Professor I 97,600 8,133.33 107,400 8,950.00 $117,100 9,758.33 $126,900 10,575.00 $136,600 11,383.3

II 105,200 8,766.67 115,700 9,641.67 $126,200 10,516.67 $136,800 11,400.00 $147,300 12,275.0 III 112,800 9,400.00 124,100 10,341.67 $135,400 11,283.33 $146,600 12,216.67 $157,900 13,158.3

IV 121,000 10,083.33 133,100 11,091.67 $145,200 12,100.00 $157,300 13,108.33 $169,400 14,116.6

V 129,700 10,808.33 142,700 11,891.67 $155,600 12,966.67 $168,600 14,050.00 $181,600 15,133.3

VI 140,400 11,700.00 154,400 12,866.67 $168,500 14,041.67 $182,500 15,208.33 $196,600 16,383.3 VII 151,900 12,658.33 167,100 13,925.00 $182,300 15,191.67 $197,500 16,458.33 $212,700 17,725.0

VIII 164,500 13,708.33 181,000 15,083.33 $197,400 16,450.00 $213,900 17,825.00 $230,300 19,191.6

IX 178,200 14,850.00 196,000 16,333.33 $213,800 17,816.67 $231,700 19,308.33 $249,500 20,791.6

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7) “Requested Annual Salary” field:

The requested annual salary depends on the negotiation between the department and the employee but it has to be:

at least the same as the amount listed in the “Covered Compensation (X, X’, Y’)” field, and

can be as high as the amount in the “*Total Negotiated Salary (TNS)” field.

Thus, the range is:

“Covered Compensation (X,X’,Y’)” <= Requested Annual Salary <= “*Total Negotiated Salary (TNS)”

In the case where the amount in the “*Total Negotiated Salary (TNS)” field is lower than the amount in the “Covered

Compensation (X, X’, Y’)” field, then the “Requested Annual Salary” will have to be the same as the “Covered

Compensation (X,X’,Y’)” field.

NOTE: the “Requested Annual Salary” amount cannot be less than the “Covered Compensation (X, X’, Y’)” amount.

8) “Title Codes” field:

If the “Title/Rank” field has one of the 6 following non‐faculty titles:

3210 = Assoc Research Scientist

3200 = Research Scientist

3392 = Assoc Project Scientist

3390 = Project Scientist

3300 = Specialist

1644 = Sr. Lecturer

then select the title code Non‐Faculty Academics (TC 3802) or Non‐Faculty Academics NEXT (TC 3812).

For the employee that has the “Title/Rank” outside of the 6 non‐faculty titles listed above and

o the “Purpose of Recall” field only selected “Teaching”

then select the title code Non‐HSCP Recall Faculty Teaching Only (TC 1700).

For the employee that has the “Title/Rank” outside of the 6 non‐faculty titles listed above and

o the “Purpose of Recall” field is selected with other choices (not just “Teaching”)

then select the title code

Non‐HSCP Recall Faculty (TC 1702) if the employee will have no membership in HSCP (not eligible for Z)

HSCP Recall Faculty (TC 1701) if the employee will have membership in HSCP (eligible for additional Z)

9) “Funding Source(s)” field:

If the Request Annual Salary is higher than the NIH allowable rate on the index, then the department can indicate next to

the index what rate it should be pay at. They can then supplement the cap gap on another index or can just indicate “no

cap gap”.

is the instruction on how to fill out the salary and title code info on … · 2018-06-25 · iii...

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