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ISDR Asia Partnership IAP initiative on Regional Stocktaking and Mapping of DRR interventions in Asia and Pacific Presentation at the IAP Meeting, 13 th August, 2010

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ISDR Asia Partnership

IAP initiative on Regional

Stocktaking and Mapping of DRR interventions in Asia and Pacific

Presentation at the IAP Meeting, 13th August, 2010

ISDR Asia Partnership

Background of the initiative

ISDR Asia Partnership

Background of this initiative

• At the first meeting of the expanded IAP on increasing coherence in the region, ‘Stocktaking of DRR interventions’ was identified as one of the 8 priority functions –which would assist in coherent regional strategy setting, programming and progress reviews through improved information exchange

• At the 2nd Meeting of the expanded IAP, November 2007 in New Delhi, a Working Group was established for the initiative and ADB expressed interest to support it.

ISDR Asia Partnership

Background of this initiative

• Regional Stocking and Mapping is being implemented under the auspices of the IAP and the Asian Regional Platform

• Implementation is guided by a Project Steering Committee and the IAP working group on regional stocktaking and mapping comprised of IAP members ; ADB, ADPC, ADRC, IFRC, OCHA , UNDP,UNESCAP, UN/ISDR, SOPAC,WB

• Project steering committee is chaired by UN/ISDR

• Working under the close guidance of the IAP, ADPC as a technical agency is the executing agency on behalf of the IAP

• Partnership Agreements entered with ASEC, SDMC, ADRRN, Duryog Nivaran and SOPAC

ISDR Asia Partnership

Importance and Objectives of this IAP initiative

Regional Stocktaking and Mapping of DRR Interventions would contribute to:

• Improved regional planning and programming on DRR

• Highlight areas of cooperation among regional and sub-regional organisations

• Add to the periodic progress reviews and reporting processes at regional and sub-regional levels

• Assist donors and decision-makers to channel resources and efforts that can meet their own policy and programmatic imperatives

ISDR Asia Partnership

Program Components

Develop work plan for information collection from various regional agencies

Prepare a data collection template on DRR intervention to obtain information from wider stakeholders

Regional Stock take; Document on DRR interventions in all sub regions of Asia and Pacific

Identify and review available sources and information on hazards, vulnerability and risks

Based on collated information an analytical overview of the regional risk patterns would be prepared highlighting potential information gap

Inventory of Risk Assessment describing the wider context in which regional initiatives are undertaken

Develop a template for an interactive knowledge map to update information

On-line tool to collect & reflect the information collated on hazard and vulnerability information and regional DRR initiatives. Maps and charts to present the analysis

Interactive Knowledge Maps linked to web sites such as Prevention Web and with a regular update strategy

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ISDR Asia Partnership

Methodology-Building on past effortsStocktaking and Mapping initiatives are NOT NEW to Asia or Pacific

This initiative builds on these efforts and learn from their strengths and shortcomings

Past and ongoing initiative on stocktaking and databases1.Pacific Disaster Net (SOPAC)2.Overview of DRR in Asia and Pacific (ISDR, ADPC and ADRC)3.IRP Database4.CBDRM Database (ADPC)5.Prevention Web (ISDR system)6.WWW, Indonesia (UNDP)

Principles for data collection– Broad and inclusive overview of the

information on DRR and related initiatives

– Recording of information in neutral and uncontroversial manner

– Building on and adding to the existing stocktaking and mapping initiatives

– Adopting a user friendly approach to encourage participation for information sharing and access

– Development of a sustainable tool which will serve to update information periodically in the region

– Focus on regional initiatives

ISDR Asia Partnership

Process of development of the system

• Discussion with IAP members to understand type of information from the system (stocktaking) which would be useful to the partners– Who are the partners involved in DRR? – What are they working on (Thematically)? – Where are they working (Geographical coverage)?– Which geographical areas needs more level of intervention

considering its level of risk?– Which thematic area should receive more focus?– Which all initiatives from other sub-regions we could learn

from?– In which geographical area more financial resources are being

put in? Where not?– In which thematic area there is more partners involved? Which

all needs stronger partnership?– In which area (geographical/thematic) we can partner with

others to scale up?

ISDR Asia Partnership

Process of development of the system

• Desk review of ‘initiatives on stocktaking’ undertaken to have better understanding of scope and limitations

1. Global1. IRP Capacity Building Database (IRP and ILO)2. Financial Tracking System (UN/OCHA)3. HFA Monitor (UN/ISDR)

2. Regional1. Capability Statements (PDRM Network)2. Pacific Disaster Net (PDRM Network)3. South Asia Disaster Knowledge Network (SDMC)4. Online South east Asia Disaster Inventory (OSADI) (ACDM and PDC)5. Stocktaking of DRR initiatives based on Delhi Declaration (UN/ISDR)6. Matrix for mapping DRR and CCA (UN/ISDR and UNESCAP-RCM)7. Stocktaking of DRR initiatives under the KL Regional Action Plan (UN/ISDR and ADPC)8. Regional Synthesis Report on HFA Implementation in Asia and Pacific - An Overview of Reports by

Countries up to 2007 (UN/ISDR, ADRC and ADPC)9. CBDRM Database (ADPC)10. Stocktaking of Capacity Building Initiatives in Asia and Pacific (ADPC)

3. National 1. Disaster Risk Reduction Database; Indonesia, Who does What, Where (Indonesia) 2. Stocktaking of DRR initiatives as part of development of SNAP (Cambodia)3. Matrix of Status and Action Plan of DRR initiatives as part of development of National Action Plan for DRR

(Indonesia)4. Stocktaking of DRR initiatives as part of Myanmar Action Plan for DRR (MAPDRR) (Myanmar)5. Capacity statement of all DP Net Partners (Nepal)6. Stocktaking of DRR initiatives among JANI partners (Vietnam)

Typically Database of organizations working in DM…..sometimes database on interventions related to specific themes such as CBDRR, Capacity Building etc..

Stock take against some particular framework .. In this case it is more of stock take of outcomes…….

Lot of times undertaken as a base work for developing some specific output.. Hence one off excel sheet exercise and not updated……

Information provided but no visual representation hence not easy for analysis….

Provides information on the project but not necessarily the outputs developed under the project which could be used by other partners…..

ISDR Asia Partnership

Process of development of the system

• In-depth discussion on data collection template with Project Steering Committee members in November 2009, March 2010. Participated by ADB, UNOCHA, UNISDR, SOPAC, ADPC

• Data collection template developed and shared with IAP members requesting for information on projects

• Online portal developed to enter the data• Information received till date from IAP members

already entered in the online portal

ISDR Asia Partnership

Process of development of the system

• Training to orient partners on the use of the system-17th and 18th June, 2010, – Participants from: ASEC, ADPC, ADRC, ADRRN, Duryog Nivaran,

ECHO, EMI, ICIMOD, IFRC, IUCN, MRCS, SDMC, SEI, SOPAC, UNDP, UNEP, UNESCAP, UN/ISDR, UNOCHA and USAID

– Discussion on increasing the usage of the portal by partners– Linking with existing and ongoing initiatives by the partners

on DRR related information system such as ASEC, UNESCAP, SDMC etc

ISDR Asia Partnership

Introducing the DRR Project Portal

ISDR Asia Partnership

User manual

Overview / Statistic

Login

Add Project , Framework

List, View, Search, Export - Projects

Home

Analyse Projects

Organisations (List)

DRR Frameworks

www.drrprojects.net

ISDR Asia Partnership

Features that we can make use of…

• Project List• Project Analysis• DRR Strategies/Frameworks• DRR organizations• My Page

ISDR Asia Partnership

Export (to Excel)

View Details

Filter byStatusCountries, Hazards, Themes, HFA Priorities, RFA Priorities, Lead Organisations, Partner Organisations, Donors

List, Sort

www.drrprojects.net

Search

ISDR Asia Partnership

Maps

Graphs byCountries, Hazards, Themes, HFA Priorities, RFA Priorities, Lead Organisations, Partner Organisations, Donors

www.drrprojects.net

ISDR Asia Partnership

Organisations, Committees, Forums, Meetings, Networks

DRR Frameworks

www.drrprojects.net

ISDR Asia Partnership

Features that we need to contribute to…..

• Add COMPLETED Projects• Add ONGOING Projects• Add PROPOSED Projects• ADD DRR Strategies/Frameworks

• Anyone can add projects (Logged in or not)

• Login recommended to enable future editing of project

• Only displayed once approved by Administrator

ISDR Asia Partnership

Importance of the system

What ‘USE’ could this system be to us

This system is designed to..• Improve regional planning and programming of DRR

interventions in Asia and Pacific• Identify areas of cooperation among regional and sub-

regional organizations• Add to the periodic progress reviews and reporting

processes at regional and sub-regional levels• Assist donors and decision-makers to channel

resources and efforts that can meet their own policy and programmatic imperatives

Let us see how the system could contribute to each of this…….

Improving regional planning and programming would mean……..1. Being aware of

what has happened in the past and what is taking place currently….NOT TO REINVENT THE WHEEL

2. Being aware of the GAPS….location, thematic

3. Match the regional PRIORITIES…as set in strategies/frameworks adopted for the country/region

4. Being aware of OPPORTUNITIES

Database of DRR projects completed and ongoing- Search for projects by Location/Hazards/Themes/ Lead Agencies/Donors………

DRR Strategies/Frameworks/Action Plans adopted at the national level and in the region…which shows our commitments and identifies priorities

Analyse the information in the project database to find gaps in terms of location, thematic areas, HFA priorities for Action, Sub-regional priorities/road maps/work programmes etc…

From database on ongoing projects be aware of possible opportunities for collaboration…….from list of proposed projects finds areas of cooperation/funding/minimizing overlap………

DRR Project Portal would provide the following functions

In order to identify areas of cooperation would need information on…..

1. Who is doing what and where

2. What are the existing DRR mechanism

3. Which organizations are implementing DRR projects at the regional level

4. Future plans

Project database to help identify partners for cooperation, thematic areas for partnership……..

List of organizations implementing DRR projects at the regional level; Regional offices of UN Agencies, Regional Organizations, Centers and Networks

List of periodic meetings of Regional Committees, mechanisms and forums

List of proposed projects finds areas of cooperation/funding/minimizing overlap………

DRR Project Portal would provide the following functions

To undertake periodic review and reporting .. Information is required on

Interventions which are contributing to specific outcomes……

DRR Project Portal would enable undertaking analysis ….

1. Against HFA Priorities for Action

2. Sub-regional frameworks such as the Pacific Framework

3. Interventions against themes and hazards…..

4. Start and End date as Entry Points

Information that can help donors and decision –makers on how best to make use of available resources……

1. Trends of DRR interventions in the region-trends in duration of projects, size of projects, nature of projects…..

2. Gaps in the region..location, theme, nature of activities

3. Agencies in specific location, have specific area of expertise, have specific mandates……

DRR Project Portal would help provide the following information

1. Duration of project - Small term, multi year projects, multi phase projects

2. Size of project- e.g. Number of projects less than 10,000, more than 50,000

3. Typical nature of activities in regional projects -e.g. are they more workshops/conferences, or strengthening networks or trainings etc)

Example- Planning for initiatives at regional level to promote the Global Campaign on Hospitals safe from

disasters in South East Asia

Theme- Health Countries- South East AsiaSearch- Generates 27 Projects

Refine Search by HFA Priorities – HFA Priority 4- 1 ProjectHFA Priority 5 – 11 Projects

Shows the trend that more Disaster Preparedness (HFA Priority 5) related projects have been implemented under Health and less projects focusing on risk of health facilities (HFA Priority 4)

Iden

tifies

Them

atic G

APS

Partne

rs w

ith e

xper

tise

in H

ealth

DRR

Pro

ject

s

Loca

tion

gaps

Who will use this system?

The primary beneficiaries of the initiative will be:

– National DRR stakeholders; national governments, UN agencies, research institutions, universities, private sector and donor agencies

– Regional stakeholders in DRR such UN Agencies, inter-governmental organizations, research and technical organizations, NGOS and in particular the IAP members

Results of the project will help in enhanced regional planning, programming and cooperation.

Will benefit by receiving more coherent regional assistance and greater clarity on the type of support that may be able to access from the regional level to achieve their DRR goal

What this system is NOT….

• Not a tool to measure outcomes/report progress…….

• Not a tool to analyze achievements/failures in projects

• Not yet an exhaustive database of all DRR projects in the region-current scope is limited to only Regional DRR interventions (more than one country)

The success of the system would depend on….

• Usage by all of us in our ongoing and proposed DRR initiatives

• Regular input/update of project information by our agencies

• Dissemination of the system through our websites, mailing list, platforms, existing mechanisms

Next Steps as discussed at 4th and 5th PSC Meeting

• Linking with ongoing Knowledge Management initiatives by partners such as ASEAN Knowledge Portal, GATEWAY by UNESCAP, Knowledge Portal of SAARC, usage by partners of ADRRN and Duryog Nivaran etc.

• Regional stocktaking and inventory of risk profile is meant to support the National systems, though the focus is on Regional Actors, this should be linked to the national system, Current resources do not permit focus at the national level, subsequent phases can look into national level and information on resources

• DRR Project Portal launch planned at 4th AMCDRR , October 2010