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ISO 45001:2018OH&S Management System

Enter OH&S Platform

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Revision: Date: 01/09/2017

ISO 45001:2018 OH&S Management System

1.01

Home

Leadership & Worker Participation

Context of our Organisation Planning Support Operation Performance

Evaluation Improvement

Using our OH&S

Exit Platform

OH&S Process Revision Log

Documented Procedure

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ISO 9001:2015 Quality Management System

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The Context of our Organisation

Context of our Organisation

The Needs & Expectations of our Interested Parties

Our Organisation & Its Context

The Scope of our OH&S Management System

Our OH&S Management System & Its Processes

Home Page

ISO 9001:2015 Quality Management System ISO 45001:2018 OH&S Management System




1.01


OH&S Policy


Organisational Roles, Responsibilities, Accountabilities

& Authorities Leadership & Commitment

Home Page


Participation & Consultation




1.01

Planning

Planning

Home Page


OH&S Objectives & Planning to Achieve them

Actions to Address Risks & Opportunities


Revision: Date:


Support

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Support

Documented Information Information & Communication Awareness Competence Resources

Home Page



Revision: Date:


Operation

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Procurement Management of Change

Operation

Operational Planning & Control Outsourcing Emergency Preparedness

& Response

Home Page

Contractors





1.01

Performance Evaluation

Internal Audit


Management Review Monitoring, Measurement,

Analysis & Evaluation

Home Page





1.01


Incident, Non-conformity & Corrective Action

Improvement

Continual Improvement

Home Page


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Our Organisation & Its Context

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We have determined the external & internal issues that may affect our ability to satisfy the intended results from our OH&S Management System for both our customers and our other stakeholders. We have also determined the potential risks & opportunities that may arise from these external & internal issues, and the effect they may have either on the stability of our business processes or the integrity of our OH&S Management System.

We have determined that the following internal issues are relevant to our purpose and strategic direction. They also affect our ability

to achieve the intended results of our OH&S MS:

We have determined that the following external issues are relevant to our purpose and strategic direction. They also affect our ability

to achieve the intended results of our OH&S MS:

Home Page ← << Context

Leadership

Company Performance Competence

Values

Culture

Operational Capability

OH&S Management

System

Customers

Market Forces

Economic Factors

Legal

Regulatory & Statutory

Technology

OH&S Management

System

Review of Internal &

External Issues

Outputs to Management Review

Our Organisation & It's Context




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Other Factors

Internal Interested Parties External Interested Parties

In order to ensure that we are able to consistently provide our products and services that meet both customer, and where relevant, any applicable statutory requirements, we have determined the "interested Parties" relevant to our OH&S Management System. We have also determined the requirements of our Interested Parties, along with a number of other factors, that are relevant to our OH&S Management System and the context of our organisation.


Review of Interested Parties &

Other Factors


Market Forces

Customers Suppliers Employees Regulatory &

Statutory Bodies

Legal

Company Performance

Leadership

Operational Capability Culture Competence Values

Economic Factors Technology

As part of our Business Planning, Internal Audit, Management Review and Continual Improvement activities, we monitor and review information about our interested parties, including their requirements and any associated risks & opportunities.




The Scope of our OH&S Management System

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We have determined the boundaries and applicability of our OH&S Management System in order to establish its scope. As part of this exercise we have also considered the following:

a) the external and internal issues that have been determined within the definition of our organisation and our context b) the needs and expectations of our interested parties c) the products and services that we will provide to our customers

Based on the factors detailed above the scope of our OH&S Management System has been determined to be as follows:

Enter Scope Text Here...

The Scope of our OH&S Management System will be maintained as documented information.




Our OH&S Management System & Its Processes

Core Activities

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Management Responsibilities, Audit & Review

Resource Management

& Training

Corrective Action, Data Analysis,


Document & Data Control

Quality Records

Customer Enquiry

Customer Order

Goods Inwards Verification

Purchasing & Stock Control

Design Activities

Customer Returns & Repairs

Supplier Approval

Non-Conforming Product

Quarantined Awaiting Return

Product Realisation Assembly, Inspection

& Test

Despatch & Invoice

QMS Planning, Risk & Opportunities

Top Management

Accounts & Admin Resources Operational

Environment

Overview of the interaction between core processes from initiation of contract (including design activities) to despatch of finished product.

Process Performance

Review


Business Performance Data

Our OH&S & It's Processes


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Leadership & Commitment

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Top Management Commitment Our top management team are responsible for ensuing the effectiveness of our OH&S Management System. Top management, including our Directors, are responsible for, and committed to, establishing & maintaining our OH&S Management System, including our OH&S policy and subsequent OH&S objectives. The commitment of our top management is evidenced by their engagement with our Management Review process . The information & data provided during Management Reviews will be used to measure the effectiveness of our OH&S Management System. This information will also be used to help define our OH&S objectives, and to drive our objectives for continual improvements within our OH&S Management System .

Our top management team are committed to ensuring that our OH&S functions as an integrated part of our wider business processes. Where possible, any information that is provided as part of the Continual Improvement Process within our OH&S Management System will be used to drive improvements across other areas of our business. Our top management team are also committed to promoting the use of a process-based approach, combined with risk based thinking within the organisation. This is reinforced at every opportunity through staff inductions, and when relevant, whenever a corrective action has been implemented.

Home Page << Leadership

Leadership & Commitment

Our top management team will use data & information provided at Management Reviews to ensure that the resources needed for the OH&S management system are available.




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Occupational Health & Safety Policy


Our top management have established an Occupational Health & Safety Policy that defines our Company’s commitment to health & safety and continual improvement. We will actively pursue business excellence with clearly defined quality objectives for our organisation. Our key OH&S Objectives are:

• To develop a complete understanding for our Customers requirements • Provide clear and comprehensive quotations that meet our Customers requirements • Develop and deliver well engineered solutions that meet or exceed our Customers expectations • Provide excellent after sales customer service and support

It is our Company’s policy to provide products and services that consistently meet, or exceeds, our customer’s expectations and enhance their level of OH&S awareness. Our top management have adopted a customer focused approach, and will listen and respond to our Customers requirements. We are committed to the continual improvement of our Quality Management System. The planning of improvements and changes to our OH&S Management System will be undertaken in conjunction with changes to our business activities or the issues that have an impact on our organisation. The company is also committed to satisfying any applicable requirements that are relevant to our business activities. This OH&S Policy, together with our quality objectives, will be reviewed annually for suitability and purpose as part of our Management Review process. This policy is maintained as documented information in the form of an electronic copy located within the QMS section of our company intranet and is available on request to all relevant interested parties. This policy has been communicated and understood at appropriate levels within the organisation and is strategically displayed within the business. Where necessary our personnel have been made aware of our quality objectives and have been trained to ensure that they are competent to undertake their roles within the company.

Signed…..........................…………………………......…… Date: 1st September 2017 Director / General Manager

Home Page << Leadership






Management Organisation Chart

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Home Page

Roles, Responsibilities, Accountabilities

& Authorities

<< Leadership

Managing Director

HSEQ Manager

Sales Manager Technical Manager Service Manager







Revision: Date:



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TERMS OF REFERENCE HEALTH & SAFETY COMMITTEE

1. INTRODUCTION Every working day in Great Britain one person is killed and over 600 are injured at work. The formation of the Health & Safety Committee is an indication of our commitment to the management of health and safety issues faced by all staff within the business. The formation of our Health & Safety Committee will provide for the regular discussion of occupational safety and health related issues and will look to standardising the approach across the department enabling a clear and consistent policy to be established. It is recognised that the overall responsibility for health & safety lies with the Managing Director, however, the Committee shall be the focal point for the monitoring of health & safety issues. 2. COMMITTEE MEMBERSHIP The Committee shall be composed of management and employee representatives. The following are members of the Health & Safety Committee and will meet twice a year. The Committee membership is taken from all aspects of the company ensuring that good health and safety practices are followed and recieve a consistent approach to its effectiveness in identifying, assessing and minimising risks and hazards. 3. THE ROLE OF THE COMMITTEE The Health and Safety Committee shall provide a means of consultation with all employees, a forum for discussion of health and safety related issues and an opportunity for members to identify any areas of concern.

The Committee is not a substitute for existing lines of communication and issues should not be delayed in order that they can be raised at a future meeting.

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Procedure

<< Leadership







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Planning

Home Page << Planning

Risks & Opportunities

Quality Policy


Hazard Identification & Assessment of

OH&S Risks

Identification of OH&S

Opportunities

Action Planning


Review of Actions to Address Risks & Opportunities


Procedure

Specific Business Risk Assessments




Legal & Other Requirements



OH&S Objectives & Planning to Achieve Them

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Planning

Home Page

Quality Objectives


Planning of OH&S Objectives

<< Planning

Process functions with a red boarder indicates a requirement to maintain documented information as applicable.


Quality Policy

Planning to Achieve our QH&S

Objectives

OH&S Objectives

Review of Quality Objectives






Resources

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Support

Home Page << Support


Operational Environment People General

Internal & External Resources




People Operational Environment





Competence

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Support

Training Plan

Determine Competency

Requirements

Competency Skills Chart

Training / Achievement

Record

Induction & Refresher Training

Vocational Training

Home Page

Review Competency Skills Chart

Update Competency Skills

Chart

Evaluate Effectiveness

of Training

Competency Management

Procedure

Review of Training

Requirements


<< Support

Process functions with a red boarder indicates a requirement to retain documented information as applicable.






Awareness

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Support


Awareness Procedure

Quality Policy

Implications of not Conforming with

QMS requirements

Benefits of Improved

Performance

OH&S Awareness

Contribution to Effectiveness

Quality Objectives Awareness is attained when employees understand their responsibilities and authorities and how their actions contribute to the achievement of our quality objectives.

Employees are made aware of the quality policy, the relevant quality objectives, their contribution to the effectiveness of the QMS and the implications of not conforming with the requirements of our QMS.

We ensure that our employees understand how their contribution to the effectiveness of our QMS, by performing work processes correctly, leads to an increase in customer satisfaction.






Information & Communication

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Support


Information & Communication

Procedure

Our communication processes are structured to ensure that all communication is effective and provide the ability to: • transmit and receive information quickly and to act on it; • build trust amongst each other; • transmit the importance of customer satisfaction, process performance, etc.; • identify opportunities for improvement. The information on this page has been

masked in order to protect the content





Documented Information

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Support

We have elected to esatblish documented OH&S management system, which will be maintained as documented information. In addition to this, we have implemented processes and procedures that ensure that the requirements for the control of Documented Information are fulfilled. Our procedures relating to Documented Information can be accessed using the "Documented Information" links below. The revision status of our OH&S S processes and procedures can be accessed using the relevant "Revision Log" links below. Where relevant, process functions with a red boarder indicates a requirement to maintain and / or retain documented information as applicable.

Home Page

QMS Process Revision Log

<< Support

Process functions with a red boarder indicates a requirement to maintain or retain documented information as applicable.

QMS Documented Information

Operational Documented Information

OH&S Procedure Revision Log




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https://comtrolltd.sharepoint.com/Shared Documents/ISO 9001-2015/Adobe Files/Procedures/7.5-B Operational Documented Information.pdf�



Operational Planning & Control



1.01

Operation

Operational Requirements

Stores & Stock Control

Design Activities

Customer Quotations

Home Page << Operation

Release of Products & Services Purchasing

Inspection & Test Customer Orders

Technical Support & Repairs

Goods In Product Manufacture

Operational Planning & Control

Procedure

Projects

Input from Planning of Changes

Input from Opportunities for

Improvement

Output to Non-Conformities

Output to Management Review

Output to Planning of Changes

Product Manufacture (Outsourced)

Input from Operational Risks

Input from Control of Changes






Management of Change

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Operation

Home Page

Change in Operational

Activities

Can Requirements

Be Met?

Yes

No

Prepare Quotation

Proposal Review

Revise Proposal

Supporting Drawings &

Specifications

Revised Work Instructions Approved

Yes

No Advise Customer

Decline RfP

Commercial & Technical Review

Prepare Project Proposal

Issue Revised Work instructions

Standard Product Price List

Commercial & Technical Review

Can Requirements

Be Met?

Yes

No

Change Management

Procedure

Supporting Drawings &

Specifications

<< Operation






Outsourcing

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Operation

Requirement to Outsource Work

Pass

Yes

Edit Software Development

(Design, Implement, Test, Debug) Software

Functional Specification (SFS)

Sign-Off

Home Page

Bespoke API Doc Note 1

Project Brief Note 2

Acceptance Schedule

Conforms to SFS

Customer Approval

Formal Acceptance Test

Final Handover

Snagging List

Outsourcing Procedure

Yes

Yes

Yes

Edit

Edit

Edit

Customer Approval

Customer Approval

Customer Approval

Yes

No

Yes

No

<< Operation

Process functions with a red boarder indicates a requirement to maintain & retain documented information as applicable.






Procurement



1.01

Operation

Approved Suppliers Register

Purchasing Requirement

Purchase Order

Review

Yes

No Select Supplier Agree Price & Delivery Dates

Issue Purchase Order

Good Received Process

Sub-Contractor Quotation

Revise Purchase Order

Purchasing Procedure

Purchase Order Form

Component Purchase Order

Form

Order Value exceeds £100

OK

Define Purchasing

Requirement

Edit

Supplier Questionnaire

Home Page

Supplier Performance

Review


<< Operation







Contractors

Revision: Date:


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Operation

OK

Revise

New Contractor

Home Page

Contractors Assessment Procedure

Create Project File for

Contractor

Project Data, Drawings,

Development & Quality Plan

Data, Drawings & Design

Information

Sub-Contractor Approval

OH&S Questionnaire

Specification Approval &

Product Testing

Design Process

Issue Test Specification

Project / Product Changes

Customer Approval & Acceptance

H&S Assessment

Issue for Manufacture

Design & Project Review

Product Review

Submit Work Samples

Allocate Work Package

Revise

OK

Changes to Product

Outsourced Work Packages

<< Operation

Process functions with a red boarder indicates a requirement to maintain & retain documented information as applicable.

See Note 1





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Emergency Preparedness & Response

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Operation

Correct Discrepancy

OK

No

Home Page

Incident or Emergency

Verification of Order

Emergency Action Plan

Package & Label

Remove Product

from Stock Equipment Despatched

on Loan

Fulfilment of Sales Order

Requirement

Implement Response Plans

Order Acknowledgment

Product Loan Form

Contact Relevant Third Parties

Emergency Preparedness

Procedure

<< Operation







Monitoring, Measurement, Analysis & Evaluation

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Monitoring & Measuring Analysis & Evaluation of Data

Evaluation of Customer

Satisfaction

RMA Returns Notes

Internal Audit Reports

Customer Feedback

<< Home Page Performance Evaluation

Monitoring, Measurement,

Analysis & Evaluation Procedure

Non-Conformance Register

Customer Satisfaction


QMS Processes & Procedures

Review of Suppliers

Review of Planning, Risks

& Opportunities

Customer Complaints








Internal Audit

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OH&S Audit by Certification Body

No

Yes

Non-Conformity Found

OH&S Audit Plan

Internal Audit Report


Internal Audit Procedure

Raise Non-Conformance

Report

OH&S Internal Audit

Internal Audit

Home Page

Non-Conformance Report

<< Performance Evaluation

Process functions with a red boarder indicates a requirement to maintain or retain documented information as applicable.

Outputs to Management of Change

Outputs to Continual Improvement

Outputs to Opportunities for Improvement






Management Review

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Determine Corrective

Action

No

Yes

Actions Required

Management Review Schedule

Management Review Records Management

Review

Management Review

Procedure

Management Review Agenda

Management Review

Home Page


<< Performance Evaluation









Incident, Non-Conformity & Corrective Action

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Improvement

Home Page

Undertake Root Cause Analysis


Identify Corrective Action

Raise Non-Conformance

Report

Implement Corrective Action

Review Actions for Effectiveness

Close Non-Conformance on Register

No

Yes Actions Effective

Non-Conformity Identified

Record Actions on Non-Conformance

Register

Incident, Non-Conformity

& Corrective Action Procedure

<< Improvement












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Improvement

Home Page

Management Review

Opportunities for Improvement Quality Objectives

Internal Audits Analysis of Data

QMS Continual Improvement


Procedure

External Audits

Inputs to Continual

Improvement


Non-Conformity & Corrective Action

<< Improvement







Proc Rev Log UNCONTROLLED WHEN PRINTED of 38...

HomeThe Context of our Organisation Our Organisation & Its ContextThe Context of our Organisation The Needs & Expectations of our Interested PartiesThe Context of our Organisation The Scope of our OH&S Management SystemThe Context of our Organisation Our OH&S Management System & Its ProcessesLeadership & Worker Participation Leadership & CommitmentLeadership & Worker Participation Occupational Health & Safety PolicyLeadership & Worker Participation Management Organisation ChartLeadership & Worker Participation Participation & ConsultationPlanning Actions to Address Risks & OpportunitiesPlanning OH&S Objectives & Planning to Achieve ThemPlanning Planning of Changes Support Resources Support CompetenceSupport AwarenessSupport Information & CommunicationSupport Documented InformationOperation Operational Planning & ControlOperation Management of ChangeOperation OutsourcingOperation ProcurementOperation ContractorsOperation Emergency Preparedness & ResponsePerformance Evaluation Monitoring, Measurement, Analysis & EvaluationPerformance Evaluation Internal Audit Performance Evaluation Management Review Improvement Incident, Non-Conformity & Corrective Action Improvement Continual Improvement

How to use this OH&S, and what lives where in ISO 45001…

Revision: Date:

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How to use this OH&S, and what lives where in ISO 45001…

The main sections of the OH&S Management System can be accessed by clicking on the relevant button The "Home Page" is accessed by clicking on the green button Navigation within each section is done using the blue buttons at the foot of each page

ISO 45001 is an internationally recognised standard that provides organisations with a framework for the management of Occupational Health & Safety related activities.

Next Page >

This Occupational Health & Safety Management System has been developed to provide the user with a simplified method of navigating their way around its various sections, processes & procedures. Each page contains a number of "buttons" with hyperlinks that are configured to connect directly to the various parts of the system.

Resources

Home Page

Next Page > Home Page

The adoption of an Occupational Health & Safety management system is a strategic decision for an organization that can help to improve its overall performance and provide a sound basis for sustainable development initiatives. The potential benefits to an organisation of implementing an Occupational Health & Safety management system based on this International Standard are significant and should be viewed as an investment that will underpin the continued effectiveness of the organisation.


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Revision: Date: 01/09/20171.01 Home Page

Act

Check Do

Plan

Leadership Context of our Organisation Planning Support Operation Performance

Evaluation Improvement

Our Context

Who we are What we do

Who we work for Who we work with How we do things

Scope of our OH&S Management System

Planning


And how we

plan for them

Leadership

Management Roles, Responsibilities & Authorities

OH&S Policy

OH&S Objectives

Support

People Competence Awareness

Communication Documentation

Operation

Operational Planning Change Management

Outsourcing Procurement Contractors

Emergency Planning & Responses


Performance

Analysis

Non-Conformities

Management Reviews

Improvement

Opportunities for Improvement

Corrective Action


The structure of ISO 45001 is based on the Plan, Do, Check, Act cycle (PDCA).

The diagram above shows where the OH&S process & procedures for the various aspects of the organisation are located.

ISO 45001 OH&S