issn 1170-4751 exceptions annual plan... · long term plan staging illustration exceptions annual...

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ExceptionsAnnual Plan2011/12

The Ruapehu District ... where adventure begins

Contents

Preface ................................................................................................................................................ 3Statement of Compliance ....................................................................................................................................................... 4Message from Mayor and Chief Executive .............................................................................................................................. 5Mayor and Elected Council Members ...................................................................................................................................... 6Changes Made to the EAP as a Result of Consultation ............................................................................................................ 8

Overview .............................................................................................................................................. 9What is the Annual Plan? ..................................................................................................................................................... 10Structure of the Annual Plan ................................................................................................................................................ 10Staging of Long Term and Annual Plans ............................................................................................................................... 10Key Council Documents and Policies ..................................................................................................................................... 11Glossary of Terms ................................................................................................................................................................. 13

Council Activities ................................................................................................................................ 15Council Activity Categories ................................................................................................................................................... 16Community Outcomes .......................................................................................................................................................... 17Stormwater .......................................................................................................................................................................... 22Sewerage ............................................................................................................................................................................. 24Resource Management ........................................................................................................................................................ 26Land Transport (Roading) ..................................................................................................................................................... 28Water Supply ....................................................................................................................................................................... 30Recreation and Community Facilities ................................................................................................................................... 32Community Property ............................................................................................................................................................ 34Leadership ........................................................................................................................................................................... 36Community Development .................................................................................................................................................... 38Regulation ........................................................................................................................................................................... 40

Financial Information ......................................................................................................................... 43Core Business Costs .............................................................................................................................................................. 44Funding Impact Statement .................................................................................................................................................. 46Prospective Financial Statements ......................................................................................................................................... 56Statement of Accounting Policies ......................................................................................................................................... 57Prospective Statement of Comprehensive Income ................................................................................................................ 65Reconciliation of Comprehensive Income to Cost of Service Statement ................................................................................ 66Prospective Statement of Changes in Equity ........................................................................................................................ 67Prospective Statement of Financial Position ......................................................................................................................... 68Prospective Cash Flow Statement......................................................................................................................................... 69Forecast Statement of Public Debt ....................................................................................................................................... 69Other Disclosures ................................................................................................................................................................. 70Balanced Budget .................................................................................................................................................................. 70

Contents of this Section

Statement of Compliance ........................................................................................................................... 4Message from Mayor and Chief Executive .................................................................................................. 5Mayor and Elected Council Members .......................................................................................................... 6Changes Made to the EAP as a Result of Consultation ................................................................................ 8

Preface

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Ruapehu District Council4

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Statement of Compliance

This Plan is Ruapehu District Council’s Exceptions Annual Plan 2011/12 and has been produced in compliance with Section 94 of the Local Government Act 2002. This Plan was adopted by Council on 28 June 2011.

David HammondCHIEF EXECUTIVE28 June 2011

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Exceptions Annual Plan 2011/12 5

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Message from Mayor and Chief Executive

Council is pleased to present its 2011/12 Exceptions Annual Plan for the Ruapehu community’s consideration. Council is weathering a persistent recession very well, thanks to the measures taken to address organisational cost effi ciencies starting in 2007.

Following the funding increase made into Land Transport (particularly rural roads) of an additional $600,000, Council has continued this level and is proposing to add more to address the backlog of footpath repairs. That work was suspended last year to help fund the increase in rural road investment.

This year we asked you to give us your views on how much Council should invest in Ruapehu tourism. Following a long signalled reduction of $50,000 this coming year, Council’s tourism marketing arm, Visit Ruapehu, put a case forward for maintaining or increasing the funding level Council provided in the past. The community engaged strongly in the issue over the Draft Exceptions Annual Plan consultation. Council decided to increase the tourism funding to last year’s level of $250,000 for the 2011/12 year.

It is with particular pleasure that Ruapehu can deliver a budget this year which is lower in rates required and lower in the loan level than we planned through our last Long Term Plan in 2009. To give you a sense of this, our best estimates are that, by 30 June 2011, we will have reduced our loan level for the fi rst time in many years. This level of loan is expected to be in the region of $4 million less than our 2009 estimate told us. It is this sort of fi nancial management which is returning the District to a strong footing and delivering very modest increases in rate funding requirements.

We have a big year ahead. Our tourism Cycleways partnership with the Department of Conservation, Iwi and local communities is expected to be completed in 2011/12. We are also beginning to tackle some of the hardest social problems that we have encountered over the decade, including youth transitions into work and future health care. We are putting in place, one by one, the building blocks of a sustainable District that provides what its people need now and in future.

Sue Morris JP David Hammond

MAYOR CHIEF EXECUTIVE

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Mayor and Elected Council Members

Sue Morris JPMayor

1339 Hikumutu RoadRD2, Taumarunui 3992Phone: 07 895 5945Fax: 07 895 694

The Ruapehu District ... where adventure beginsThe Ruapehu District ... where adventure begins


Don CameronDeputy Mayor/Waimarino-Waiouru Ward

135 Matapuna RoadRD6, Raetihi 4696Phone (06) 385 3033

Marion GIllard JPOhura Ward

Tokirima, RD1Taumarunui 3991Ph: (07) 893 8575Fax (07) 893 8575

Bruce Broderson QSMTaumarunui Ward

55 Ward StreetTaumarunui 3920Ph: (07) 896 7124Fax (07) 896 8014

Graeme Cosford JPTaumarunui Ward

42 Reu StreetTaumarunui 3920Ph: (07) 895 7572Fax (07) 895 7572

Ron CookeTaumarunui Ward

33 Miriama StreetTaumarunui 3920Ph: (07) 895 6807

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Mayor and Elected Council Members (continued)


Jeni KyddTaumarunui Ward

112 Opatu Road, Tokirima, RD1, Taumarunui 3991Ph: (07) 893 8881Fax (07) 895 7977

Karen NgataiTaumarunui Ward

46 Echolands RoadRD4Taumarunui 3994Ph: (07) 896 6658

Ben Goddard (from 2 June 2011)Waimarino-Waiouru Ward

PO Box 8Ohakune 4660Ph: (06) 385 8324Fax: (06) 385 9137 The Ruapehu District ... where adventure beginsThe Ruapehu District ... where adventure begins

Elaine WheelerNational Park Ward

608 Upper Retaruke Rd RD2 Owhango 3900Ph: (07) 896 6048Fax: (07) 896 6048

Cynthia DowsettWaimarino-Waiouru Ward

30 Shannon StreetOhakune 4625Ph: (06) 385 8086Fax (06) 385 8980

Nikki RileyWaimarino-Waiouru Ward

PO Box 4Ohakune 4660Ph: (06) 385 8821Fax: (06) 385 8943

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Financial Decisions

Council decided that it would increase the budget for the Regional Tourism Organisation (RTO) to $250,000, from the draft of $200,000.

Council decided, as part of its obligations under the Local Government Act 2002, to fund the Ruapehu District Maori Council ($15,000)

Council agreed to extra capital funding of $60,000 for the new Domestic Animal Shelter.

Council agreed to extra capital funding in the property budget of $25,000 for the installation of heat pumps in the Miriama Street Flats, Taumarunui, and for changing the Ohakune Service Centre doors to automatic doors, as the current ones are diffi cult to open.

Council decided to increase the footpath (new) budget by capital funding of $200,000 for Ohakune footpaths. This will be funded by the Waimarino-Waiouru Ward.

Changes Made to the EAP as a Result of ConsultationCouncil considers each and every submission during its deliberations and this has resulted in some changes being made to the draft Exceptions Annual Plan.

These changes are listed below:

Council decided not to increase the signage budget (it remains at $20,000) but to seek other funding for new cycleway signs and tourism signs.

Non Financial Decisions

Council decided to develop a policy around the regulation and funding of Visitor Accommodation for the 2012-22 Long Term Plan.

Council decided that it would remove fl uoridation from Taumarunui.

Council decided it would develop a policy on Freedom Camping. Council made some minor wording changes to the Rate

Remission (subdivisions) Policy to clarify the intent.


What is the Annual Plan? .......................................................................................................................... 10Structure of the Annual Plan ..................................................................................................................... 10Staging of Long Term and Annual Plans .................................................................................................... 10Key Council Documents and Policies .......................................................................................................... 11Glossary of Terms ...................................................................................................................................... 13

Overview


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What is the Annual Plan?

The purpose of the Annual Plan is to provide the annual budget for the coming year and to discuss any changes to Council’s budgets and programmes from what was reported in Council’s Long Term Council Community Plan, which is called Future Ruapehu Long Term Plan 2009-19 (LTP). If, for some reason, Council changes a programme and this is considered to have a signifi cant impact on ratepayers,

then the reason for the change is explained. This is called a fi nancial variance.

Council will continue to prepare an Annual Report at the end of each fi nancial year. The Annual Report outlines what was achieved, what was not achieved and the reasons why.

Preface - includes a statement from the Mayor and Chief Executive, changes made to the Annual Plan as a result of submissions and a list of Elected Members.

Overview - introduces the Plan and the role it plays in the overall planning process of Council.

Council’s Activities - provides an overview of Council’s group of activities, including:

The Strategic Goals and Levels of Service targeted by each Council activity.

An explanation of any signifi cant variation from the LTP. Revised Cost of Service Statements for 2011/12. The Capital Works Programme for 2011/12.

Financial Information - presents the estimated overall fi nancial performance and position of Council. It also details the rates impact for ratepayers in the 2011/12 fi nancial year.

Long Term Plan 2009-19

Community Outcomes not reviewed


Community Outcomes not reviewed


Community Outcomes consultation undertaken

Long Term Plan Staging Illustration

Exceptions Annual Plan

2010 and 2011

Exceptions Annual Plan

2013 and 2014

Structure of the Annual Plan

Staging of Long Term and Annual Plans

The diagram shows the staging of Council’s LTPs and Annual Plans for the next 16 years. Community Outcomes will be reviewed again in 2011/12 for the 2012-22 LTP.


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Key Council Documents and PoliciesThe following documents are available from Council Offi ces or downloaded from www.ruapehudc.govt.nz.

DocumentsA lot of detailed information is needed to produce this document. Council maintains a variety of documents and plans that provide input into the overall planning process. These documents are all available from Council offi ces or downloaded from www.ruapehudc.govt.nz.

Long Term Plan (LTP)/Exceptions Annual Plan (EAP)The LTP/EAPs are the main strategic planning documents for Council. They set the budget for the year (in the case of the EAP), and for ten years (in the case of the LTP). The EAP also sets out the exceptions (what is diff erent from what we said) from the LTP. For more detail on LTPs and EAP see the Introduction section of the LTP 2009/19.

Annual ReportThe Annual Report is produced at the end of each fi nancial year. It outlines what was achieved, what was not achieved and the reasons why.

Community Outcomes Report 2005The Future Ruapehu Community Outcomes Report 2005 describes the Community Outcomes developed through the community consultation undertaken in 2004/05. The LTP 2009-19 has used the Community Outcomes from that document. Council will consult and prepare a Community Outcomes document every six years.

Ruapehu 2008 State of the District ReportThe Ruapehu 2008 State of the District Report describes the state of the District in relation to each of the four wellbeings, as well as showing the overall trends for selected indicators (see Part 2).

Asset Management Plans (AMPs)Council’s AMPs outline the strategic direction that its asset-based services will take and detail associated

work programmes for these assets. Strategic Goals align the AMPs to Community Outcomes. Council’s work programmes are subsequently based on the

achievement of the Strategic Goals for that activity. AMPs are reviewed and updated on a three yearly basis, with the next review scheduled for 2011-12.

Waste Minimisation Plan 2009-12 (WMP)

The WMP is a tactical document required under Section 539 of the Local Government Act (LGA) 1974 and guides

the future of Council’s Solid Waste activity until 2012, when it will be reviewed.

The WMP was preceded by the Solid Waste Management Plan (SWaMP), fi rst adopted following extensive consultation in 2002/03, and again in 2005. The WMP outlines the Community Outcomes expected from this activity, including zero waste, waste separation, environmental protection, appropriate levels of service, cost minimisation and reduction of cross subsidisation. These principles are built into the confi guration of transfer stations and collection

services and in providing incentives for recycling to reduce quantities of waste entering the landfi ll site. The next WMP consultation will take place in 2011 for the LTP 2012-22 and a summary of the

WMP is located in Part 5 of the LTP 2009-19.

Water and Sanitary Services Assessment

Under Section 125 of the LGA, Council was required to undertake a Water and Sanitary Services

Assessment by 30 June 2005. The purpose of this Assessment was to link the planning processes

around these activities closer to Community Outcomes in a similar way as WMP does for the Solid Waste activity. A summary can be

found in Part 5 of the LTP 2009-19.

Levels of Service Consultation

Council undertook a Level of Service review in 2008. This review was co-ordinated with the

development of AMPs to provide background information for the LTP 2009-19. Council will

undertake the next Level of Service Review in 2011 for the LTP 2012-22.

Stormwater Asset Management Plan June 2009 Ruapehu District Council 30 June 2009

Waste Minimisation Plan (WMP) 2009 - 2012

Ruapehu District Council Assessment of Water and Sanitary Services


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Key Council Documents and Policies (continued)

PoliciesThe following Policies can be found in Part 5 of the LTP 2009-19 :

Revenue and Financing PolicyThis Policy shows where the money comes from to pay for the provision of each Council activity. It also says why and how the funding will be recovered.

Rates Remissions PoliciesThese Policies describe variations from the funding methods outlined in the Revenue and Financing Policy and the reasons for each variation. These Remission Policies include the strategic outcome targeted, objectives and criteria applicable for diff erent types of rates remissions.

Maori Freehold Land Remissions PolicyThis Policy provides for the fair and equitable collection of rates from Maori freehold land, recognising that certain Maori-owned freehold land has particular conditions, features, ownership structures or other circumstances determining the land as having limited rateability under legislation.

Signifi cance PolicyThis Policy guides Council when making signifi cant decisions and identifi es thresholds that trigger the consultation process.

Public Private Partnerships PolicyThis Policy outlines the circumstances in which Council will consider entering into partnership with a private sector partner. It

formalises conditions around these arrangements and the associated consultation processes.

Appointment of Directors to Council Controlled Organisations PolicyThis Policy addresses the criteria and procedures for appointment and remuneration of Directors of Council Controlled Organisations.

Development Contributions PolicyA Development Contributions Policy ensures that developers contribute to the cost of creating additional infrastructural capacity. The rationale is that developers, rather than subsequent service users, gain the most from growth-related capital works and should contribute towards its funding.

Liability Management PolicyThis Policy discloses the methods by which Council will manage its borrowing, issuing of securities, debt management and interest rate exposure.

Investment PolicyThis Policy discloses Council’s fi nancial management principles and risk mitigation strategies associated with its investments. The primary purpose for Council’s investment holdings is for strategic and cash fl ow/contingency reasons. Any acquisition of new assets must be for strategic reasons and meet Strategic Goals outlined in the LTP.


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Glossary of Terms

ActivityThe goods and services that Council provides to the community. Council has 11 activities that have been grouped together according to the activity’s main contribution to Community Outcomes.

AssetsAssets are things that Council owns, such as roads, parks, buildings, water treatment plants, pipe networks and cash holdings.

Capital ExpenditureThe term used to describe expenditure on assets (land, infrastructure, plant and equipment) that will provide benefi t to the community for a period greater than 12 months.

Corporate SupportUsed to describe overheads and administrative services that are used by all of Council’s activities.

CollaborationWhen two or more people, groups or organisations work together to create or achieve the same outcome.

Community Outcomes (COs)The community’s view of what is important for its current and future social, economic, environmental and cultural wellbeing.

Community WellbeingsOne of the main purposes of councils, as stated in the LGA, is to promote the social, economic, environmental, and cultural wellbeing of communities, in the present and for the future. These four aspects are known as the “four wellbeings”.

Current AssetsAssets that can be readily converted to cash, or will be used up during the year. These include cash, stock, debtors, and operational investments.

Current LiabilitiesCreditors and other liabilities due for payment within the fi nancial year.

Development ExpenditureA form of capital expenditure that refers to investment in an asset to improve its capacity or level of service. The investment in the asset

results in the asset’s condition being better than when it was fi rst purchased or built by Council. This does not include renewing old assets to their original state. These are classed as renewal works.

Designated InvestmentsInvestments representing Special Funds and Reserve Accounts.

Infrastructural AssetsFixed utility systems that provide a continuing service to the community and are not generally regarded as tradeable. Council’s infrastructural assets consist of roads, waste disposal systems, sewerage, stormwater systems and landfi ll assets.

Key Performance Indicators (KPIs)Targets set by Council to enable the community to monitor Council’s progress towards agreed outcomes each year. A table of the performance framework including KPIs is provided in each activity section.

Levels of ServiceCouncil agrees Levels of Service with the community to provide activities that contribute to Community Outcomes. Examples include the number of times reserves are mowed per year or response times to customer concerns. Operational levels of service are stated in the activity sections of the LTP.

Level of Service ExpenditureA form of capital expenditure that refers to an investment in an asset to improve its value as a result of improving the service that the asset provides to the community. The level of service investment in the asset results in the asset’s condition being better than when it was fi rst purchased, or built by Council. This does not include improvements to assets as a result of increased need or demand for that asset due to growth. This is classed as development expenditure or renewing old assets to their original state (renewal expenditure).

Local Government Act 2002 (LGA)The key legislation that defi nes the regulations and responsibilities for local authorities.

Long Term Council Community Plan (LTCCP)A plan covering a period of ten years, developed by Council and describing what Council will do to contribute to the achievement of Community Outcomes. It shows what Council will do, why it does these things, how much they will cost and how success will be


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Glossary of Terms (continued)judged. Council’s current LTCCP is labelled “Future Ruapehu Long Term Plan 2009-19” (LTP).

Operational ExpenditureThe expenditure required to meet the costs of normal day-to-day services provided by Council. This includes expenditure resulting from inputs on such items as contract costs, materials, electricity and plant hire.

Operational Assets Assets used to deliver Council’s activities such as land, buildings and infrastructural assets including sewerage, water and road systems.

Operating Revenue Money earned through Council activities in return for services provided, or by way of a grant or subsidy to ensure particular services or goods are provided. Examples include New Zealand Transport Agency Financial Assistance Rates (NZTA FAR) subsidies, rental income and fees and charges.

Operating Surplus An accounting term meaning the excess of income over expenditure. Income and expenditure in this context excludes “capital” items such as the receipt or repayment of inter-generation loans, the cost of capital works and transfers to and from reserves. An operating surplus is inclusive of non-cash items such as income and expenditure owing but not paid (debtors and creditors) and depreciation.

OutputsGoods and services Council will produce or provide to achieve agreed outcomes.

Planning AssumptionsCouncil is required to include its signifi cant forecasting assumptions in its LTP for the life of the document. The Planning Assumptions consider potential future growth, demand, other issues and risks to Council’s operations that are taken into account in the planning process for the LTP.

Renewal ExpenditureA form of capital expenditure that describes Council’s ongoing programme of works, which is aimed at maintaining the District’s assets in a good condition by ‘renewing’ them back to their original state.

StakeholdersPeople, groups, and/or organisations that have an interest in what happens in the District.

Strategic GoalsCouncil has set Strategic Goals for each of its activities. These goals are targeted at ensuring Council’s work programmes are promoting the achievement of COs. The goals are long-term and ongoing and, in most cases, will take many years to achieve.

Sustainable DevelopmentDevelopment that meets the needs of the present without compromising the ability of future generations to meet its own needs.

Targeted Uniform Annual Charge (TUAC)A targeted rate based strictly on a uniform amount set for each rating unit, within a defi ned (targeted) area, eg, stormwater, solid waste kerbside collection, etc.

Uniform Annual Charge (UAC)A service charge that is levied on separately used rating units, eg, solid waste disposal, sewerage, water supply, etc.

Uniform Annual General Charge (UAGC)A uniform annual general charge that is levied on all rating units in the District.

Work ProgrammesThe plan for each activity that sets out the ‘what, how and when’ of projects or services that will be undertaken in the activity over the life of the LTP. Creditors and other liabilities due for payment within the fi nancial year.


Council Activities

Council Activity Categories ........................................................................................................................ 16Community Outcomes ............................................................................................................................... 17Stormwater ............................................................................................................................................... 22Sewerage .................................................................................................................................................. 24Resource Management ............................................................................................................................. 26Land Transport (Roading) .......................................................................................................................... 28Water Supply ............................................................................................................................................ 30Recreation and Community Facilities ........................................................................................................ 32Community Property ................................................................................................................................. 34Leadership ................................................................................................................................................ 36Community Development ......................................................................................................................... 38Regulation ................................................................................................................................................ 40

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Ruapehu District Council categorises its activities into 11 groups under three key areas of community wellbeings.

Environmental Sustainability

Promotes Community Outcomes that target environmental and social wellbeings.

Economic Sustainability

Shares the commonality of adding to the economic health and wellbeing of the District. These activities provide

infrastructural assets that are necessary for the continued growth of the District’s economy.

Community Sustainability

Refl ects Council’s statutory obligations to provide physical infrastructure and regulation services, together with the involvement of community-based initiatives towards the

promotion of self-reliant communities.

Solid Waste

Stormwater

Sewerage

Resource Management

Water Supply

Land Transport

LeadershipRegulation Services

Recreation and Community FacilitiesCommunity Development

Community Property

Council Activity Categories


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Community Outcomes

Council ActivitiesEnvironmental Economic Community

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Cultural Wellbeing1 A community that understands, embraces and

celebrates the traditions and history of all ethnic groups.

AdvocateFacilitator √

2 The history of the community and District is preserved and appreciated through museums, libraries, places of interest and historical attractions.

AdvocateFacilitatorProvider

√

3 Events and festivals that are unique to the District are fostered and celebrated.

AdvocateFacilitator √ √ √

Social Wellbeing4 A District that takes ownership over issues of health

provision, education provision and infrastructure maintenance.

AdvocateProviderFacilitator

√ √ √ √

5 A District where a range of medical services are provided and accessible.

Advocate √

6 Leadership is respected, trusted, transparent, accountable and visionary, with integrity and a positive attitude.


√

7 Leadership facilitates a co-ordinated approach in providing eff ective solutions.


√

8 A community that provides excellent role models, good parenting, career and life skills guidance for youth.

Advocate √

9 A community that provides excellent activities and facilities for youth.


√

10 Core facilities, services and infrastructure planning and provision (water, sewerage, solid waste, power, roading and medical) keep pace with development.

ProviderAdvocateFacilitator

√ √ √ √ √ √ √ √

11 Average household incomes increase as the economy prospers.

Advocate √

12 Key service providers consult with the community and common goals are identifi ed and worked towards.

ProviderAdvocateFacilitator

√ √ √ √

13 A community that recognises and rewards excellence and achievement in sport, arts/cultural pursuits, community service and business.

Advocate √

14 Personal development and increased self esteem are enhanced through upskilling and educational opportunities.

Advocate √

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Community Outcomes (continued)Council Activities

Environmental Economic Community

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Environmental Wellbeing15 A sense of community pride and togetherness is

fostered where people work towards common goals and speak positively about the community

AdvocateProvider

Facilitator√ √ √

16 A community that encourages participation in planning around community or District issues and promotes community responsibility.

AdvocateProvider

Facilitator√ √ √

17 Excellent standards of health practice in the community are promoted and individuals take personal responsibility for their health.

AdvocateRegulator √

18 Excellent standards of safety in the community are promoted and individuals take personal responsibility for their safety.

AdvocateProvider

Facilitator√ √

19 The incidence of crime and violence are reduced and Police are open and accessible.

Advocate √

20 A community that respects the welfare and safety of others.

AdvocateProvider √ √ √ √ √

21 Quantity of native fl ora and fauna is retained and the quality is enhanced

RegulatorAdvocate √ √ √ √

22 An environment that has an excellent quality of water, soil and air.


√ √ √ √ √ √ √

23 River catchment areas and waterways are protected from erosion and pollution.


√ √ √ √ √ √ √ √

24 A community that promotes a zero waste outlook and encourages minimisation of the impact of waste on the environment.


√ √ √

25 Retains the natural beauty, aesthetic values and vistas of the District.


√ √ √ √

26 Retains the quality and number of parks and reserves. PartnerFacilitatorProvider

√

27 Tourism growth is managed to retain the natural beauty of the District’s ecosystems, bush, mountains, waterways and open spaces.


√ √

28 Renewal energy resources and alternative means of energy generation are promoted and available.

AdvocatePartner √

29 Public access to bush, waterways, open spaces and mountains is retained and enhanced


√ √

30 Farming, commercial and industrial practices ensure that the environment remains clean and retains its natural character and value.

AdvocateProvider √

31 An urban environment that is tidy, clean, safe, easy to get around and beautifi ed.

AdvocatePartnerProvider

√ √ √

32 A community that respects and promotes understanding of the environmental values of Tangata Whenua.

AdvocateFacilitator √ √ √ √ √


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Council ActivitiesEnvironmental Economic Community

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Economic Wellbeing33 Modern telecommunications networks encourage

tourism and business development.Advocate √ √ √

34 A community that has a range of quality retail, entertainment, hospitality business services and facilities.

Advocate √

35 Key organisations facilitate business growth through a co-ordinated approach and support benefi cial business and economic conditions.

Advocate √ √

36 The promotion of tourism includes emphasis on rivers, railway, bush, farming and mountains upon the history of life in the District, is co-ordinated across the District and is unifi ed under a common brand/slogan.

AdvocateProviderPartner

√

37 A rail and roading network that is reliable, well maintained and meets the needs of uses.

AdvocateProvider

Facilitator√ √

38 Employment opportunities for school leavers are encouraged and supported through apprenticeships and affi rmative employment action by the local business community.

Advocate √

39 The District’s core tourism function is complemented with additional activities throughout the year.

AdvocateFacilitator √

40 A District that promotes economic diversity and retains its core economic strengths of farming, forestry, tourism and horticulture.

Advocate √

41 A District that has a wide range of business activity that facilitates and encourages business and economic growth and provides upskilling and a range of employment opportunities.

Advocate √

42 The provision of excellent medical, educational, leisure and retial services attract families and skilled workers to the District.

AdvocateProvider √ √

Community Outcomes (continued)

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Solid WasteThe Solid Waste activity manages the collection and disposal of refuse and recycling in the District. The Solid Waste network involves a number of transfer stations, including recycling facilities, throughout the District and the District landfi ll in Taumarunui, where residual waste is deposited.

People generate waste each day and the current trend of increasing consumption creates an ongoing challenge in the management of waste. If waste is not managed in a suitable manner it may pose serious public health and environmental concerns. Council has adopted a Waste Minimisation Plan 2009-12 (WMP), which is a long-term plan for managing waste. Education is one of the important tools in this plan.

The assets for Solid Waste include the District landfi ll in Taumarunui, transfer stations and recycling stations.

Levels of Service

Level of Service Key Performance Indicators 2011/12

Strategic Goal 1 - To provide and maintain an appropriate level of infrastructure and people are informed about, and participate in, waste minimisation.Community Outcomes - 10, 16, 24Waste Collection and Recycling Services, Transfer Stations and Landfi ll are provided.

Complaints per quarter relating to weekly collections.


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Cost of Service StatementLTP 2011/12

$000EAP 2011/12

$000Variation

$000Kerbside CollectionTaumarunui 353 383 30Waimarino 254 304 50Kerbside RecyclingTaumarunui 111 80 (31)Waimarino 98 66 (32)Solid Waste Management 1,626 1,544 (82)Total Operating Costs 2,442 2,377 (65)

Operating Revenue (687) (719) (32)Development Contributions (29) (22) 7Separate Rates (1,366) (1,208) 158

Net Cost of Service 360 428 68

Other Funding RequirementsRenewal Expenditure 25 31 6Development Expenditure 105 275 170Loan Repayments 43 41 (2)Transfer to Development Contributions 29 22 (7)Total Other Funding Requirements 202 369 167

Less Depreciation Not Funded (27) (25) 2Total Funding Requirement 535 772 237

Funded ByGeneral Rates 367 364 (3)Loans Raised 78 212 134Transfers (to)/from Reserves 90 196 106Total Funding 535 772 237

Variations from the LTP Cost of Service Statement Transfer Station funding is lower than the LTP budget due to a reduction in the hours transfer stations are open in 2011/12 from the LTP. Kerbside collection (recycling) rates have been slightly reduced through a renegotiated contract in 2010/11.

Solid Waste (continued)

New Weighbridge, Taumarunui Landfi ll

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StormwaterStormwater is rainwater that runs over the ground on its way to a natural watercourse. When rain falls on buildings, carparks, roads, driveways and gardens but doesn’t soak into the ground, it will follow a natural fl ow path downhill until it reaches a watercourse or is collected by a pipe system.

Where there is development, runoff from properties and roads fl ows into stormwater systems. The greater the level of development in a catchment, the greater the level of impermeable surfaces, for example roofs, driveways and paths, which results in a greater conversion of rainfall into runoff . If this runoff is not managed it will cause fl ooding. Generally, stormwater is directed into channels on roadways or into drains, then into streams and rivers.

The Stormwater activity involves maintaining and extending Council’s stormwater disposal system, upgrading the capacity of the existing system and advocating for the appropriate management of rivers and streams within the Ruapehu District to a standard set by Council and the community.

Council’s stormwater network includes 48.5 km of piped drains and approximately 62 km of open drains and natural watercourses.

Levels of Service


Strategic Goal 1 - To provide and maintain an appropriate level of infrastructure.Community Outcomes - 10, 22, 23Stormwater networks are maintained to an acceptable standard

Results of a customer survey to be that the percentage of respondents who are satisfi ed or very satisfi ed with the Levels of Service (measured annually).

70%

Percentage of stormwater blocked drain incidents attended on site within two hours.

75%

Percentage of stormwater service for blocked drains restored within six hours.

50%

Ohakune Stormwater Installation


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Major Projects for 2011/12 Ohakune Extension - $132,000.

Exceptions 2011/12There are no exceptions to the LTP Work Programme for 2011/12.

Cost of Service Statement

LTP 2011/12$000

EAP 2011/12$000

Variation$000

Operating CostStormwater Disposal 951 889 (62)Total Operating Costs 951 889 (62)

Development Contributions (51) (96) (45)Operating Revenue (5) (2) 3Separate Rates (424) (345) 79

Net Cost of Service 471 446 (25)

Other Funding RequirementsDevelopment Expenditure 50 205 155Renewal Expenditure 463 287 (176)Loan Repayments 95 51 (44)Transfers to Development Contributions Reserve 51 96 45Total Other Funding Required 659 639 (20)

Less Depreciation Not Funded (100) (100) 0

Total Funding Requirement 1,030 985 (45)

Funded ByGeneral Rates 428 346 (82)Loans Raised 312 0 (312)Transfers (to)/from Reserves 290 639 349Total Funding 1,030 985 (45)

Variations from the LTP Cost of Service Statement There is a small decrease in the operating costs as Council continues to make improvements. There is a small decrease in capital costs as Council reduces slightly its improvement programme to manage the expected rate increase for

2011/12. Development Contributions are still expected to be less than expected as the recession continues.

Stormwater (continued)

Ohakune Stormwater

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SewerageThe purpose of the Sewerage activity is to collect and dispose of sewage in an eff ective and environmentally-friendly manner. Eff ective and effi cient sewage collection and disposal is essential to protect the environment and to maintain public health.

In order to ensure the successful disposal of sewage in an environmentally sustainable manner and to promote and protect public health, Council provides treatment plants at Taumarunui, National Park Village, Ohakune, Pipiriki, Raetihi and Rangataua. In addition, Council co-operates with the NZ Army authorities in Waiouru to provide sewerage services for the town.

Council is committed to treating sewage in such a way as to improve, promote, and protect public health and the environment. Council aims to ensure that this activity is provided in the most cost-eff ective and effi cient manner in accordance with the agreed AMP. Council’s sewerage assets consist of six sewerage treatment plants, 102 km of pipes, 17 pump stations and 3,171 rateable service connections.

Levels of Service


Strategic Goal 1 - To provide and maintain an appropriate level of infrastructure.Community Outcomes - 10, 22, 23Sewerage networks are maintained to an acceptable standard

Results of a customer survey to be that the percentage of respondents who are satisfi ed or very satisfi ed with the Levels of Service (measured annually).

90%

Percentage of sewerage pipe break, choke or overfl ow incidents attended on site within two hours.

75%

Percentage of sewerage service for pipe break, choke or overfl ow restored within six hours.

50%

All Resource Consent conditions are complied with Number of Resource Consent conditions transgressed formally notifi ed by Regional Council


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Sewerage (continued)Exceptions 2011/12There are no exceptions to the LTP Work Programme for 2011/12.


$000EAP 2011/12

$000Variation

$000Operating CostTaumarunui 1,057 923 (134)National Park 130 161 31Ohakune 663 645 (18)Raetihi 325 286 (39)Pipiriki 31 54 23Rangataua 112 111 (1)Waiouru 56 76 20Total Operating Costs 2,374 2,256 (118)

Development Contributions (202) (197) 5Operating Revenue (34) (33) 1Separate Rates (2,268) (2,009) 259

Net Cost of Service (130) 17 147

Other Funding RequirementsDevelopment Expenditure 354 963 609Renewal Expenditure 859 398 (461)Loan Repayments 356 278 (78)Transfer to Development Contributions 202 197 (5)Total Other Funding 1,771 1,836 65


Total Funding Requirement 1,636 1,848 212

Funded ByGeneral Rates (45) (46) (1)Loans Raised 528 661 133Transfers (to)/from Reserves 951 1,036 85Transfer from Dev Contrib Reserves 202 197 (5)

Total Funding 1,636 1,848 212

Variations from the LTP Cost of Service Statement Council has managed to keep the operating costs to a lower level than the LTP budget. Development Contributions are still expected to be less than expected as the recession continues.

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Resource ManagementThe Resource Management activity enables Council to give eff ect to its responsibilities for the sustainable management and use of natural resources under the Resource Management Act 1991 (RMA).

In practice, the Resource Management activity operates on two fronts. Firstly the activity issues Resource Consents to individual or groups of resource users wishing to undertake any activities that falls under restricted, controlled, discretionary or non-complying categories in the Ruapehu District Plan. The second function is to ensure that Resource Consents issued under the RMA are adhered to.

The Ruapehu District Plan is currently being reviewed and is due to be completed by 2010/11. The District Plan Review in itself will have very little impact on the Resource Management activity. However, once adopted, changes to the District Plan brought about by the Review will impact on the scope and operation of the activity.

Levels of Service


Strategic Goal 1 - To provide a sustainable environment for residents and visitorsCommunity Outcomes - 10,15,16,18,20,21,22,23,24,25,28,32Resource consents processed within the legal timeframes. Land Use consents processed within the legal timeframes. Above

National Average

Subdivision consents processed within the legal timeframes Above National Average

The public is informed about Resource Management processes and other issues related to maintaining a sustainable environment.

Percentage of customers who are satisfi ed with the service received with Resource Management processes. 60%

Railway Row Cottage, Ohakune

Old Taumarunui Post Offi ce Royal Picture Theatre, Raetihi

Old Horopito School

Heritage buildings in the Ruapehu District


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Resource Management (continued)Major Projects 2011/12There are no major projects planned for 2011/12.

Exceptions 2011/12

There are no exceptions to the LTP Work Programme for 2011/12.


$000EAP 2011/12

$000Variation

$000Operating CostResource Management Administration 504 672 168

Total Operating Costs 504 672 168

Resource Management Revenue (232) (120) 112


Funded ByGeneral Rates - UAGC 252 562 310Transfer (to)/from Equity 20 (10) (30)

Total Funding 272 552 280

Variations from the LTP Cost of Service Statement Revenue is expected to be less than anticipated in the LTP, due to the current recession keeping development lower than expected. The review of the District Plan Change is continuing and the increase in operating costs refl ect this.

Private Bag 1001Taumarunui 3946New Zealand

Phone (07) 895 8188Fax (07) 895 3256

Website www.ruapehudc.govt.nz

Email [email protected]



The Ruapehu District ... where adventure begins

Lowland Trail, Tongariro National Park © Visit Ruapehu

Ruapehu District Plan

Proposed Plan Change for Public ConsultationJune 2010

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Land Transport (Roading)The Land Transport activity involves the maintenance and development of roads, kerbs and channels, bridges, street lighting, footpaths and street furniture for all of the District, with the exception of the State Highways, which are now managed by a new amalgamated government organisation called the New Zealand Transport Agency (NZTA) (previously Land Transport New Zealand, Transit NZ and Transfund NZ). Council maintains its roads under contract to a standard that provides safe and comfortable driving within the limitations of available funding.

The District Land Transport network consists of:

Over 460 km of sealed roads 874 km of unsealed road 344 bridges spanning 5 km Over 67 km of footpaths (mostly concrete) 1,700 street lights, most of which are modern mercury vapour and high-pressure sodium lights.

Levels of Service


Strategic Goal 1 - Core Value: Quality - Availability. All District roads provide continuous all weather travel. Community Outcomes - 4, 10, 31, 37Roads are maintained to an acceptable level. The number of service calls related to all road activities.


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Land Transport (Roading) (continued)Major Projects 2011/12There are no major projects planned for 2011/12.

Exceptions 2011/12There are no exceptions to the LTP Work Programme for 2011/12.


$000EAP 2011/12

$000Variation

$000Operating CostRoad Maintenance 8,325 8,146 (179)Emergency Works 1,223 2,250 1,027Special Purpose Roads 254 240 (14)Kerb and Channel Maintenance 312 208 (104)Footpath Maintenance 552 374 (178)Total Operating Costs 10,666 11,218 552

Development Contributions (164) (116) 48Operating Revenue (8,476) (9,878) (1,402)Separate Rates (5,525) (5,232) 293

Net Cost of Service (3,499) (4,008) (509)

Other Funding RequirementsDevelopment Expenditure 1,530 2,702 1,172Renewal Expenditure 5,916 5,441 (475)Renewal Expenditure Bridges 248 237 (11)Loan Repayments 512 565 53Transfers to Development Contributions Reserve 164 116 (48)


Funded ByLoans Raised 682 1,068 386Transfers (to)/from Reserves 4,025 3,883 (142)Transfer from Dev Contrib Reserve 164 102 (62)

Total Funding 4,871 5,053 182

Variations from the LTP Cost of Service Statement There are no signifi cant variations from the LTP Cost of Service Statement. $200,000 has been added to the capital budget for new footpaths, targeted to, and paid for, by the Waimarino-Waiouru Ward.

New “Welcome to” signs

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Water SupplyThe purpose of the Water Supply activity is to supply safe drinking water to the communities of the District. Water supply is essential to run households, maintain public health, and sustain economic development. Council is committed to providing a water supply service that meets the needs of the community.

Council’s water supply service consists of six treatment plants, eight reservoirs, 189 km of pipelines and approximately 5,500 rateable service connections.

Levels of Service


Strategic Goal 1 - To provide and maintain an appropriate level of infrastructure.Community Outcomes - 10, 22, 23Water supply networks are maintained to an acceptable standard

Results of a customer survey to be that the percentage of respondents who are satisfi ed or very satisfi ed with the Levels of Service (quality and quantity) (measured annually).

70%

Percentage of major leaks and burst incidents attended on site within two hours.

75%

Percentage of water supply service for major leaks and bursts restored within six hours.

75%

Percentage of no water and poor pressure incidents attended on site within two hours.

90%

Improve public health risk management for water quality Compliance with Drinking Water Standards for New Zealand 2005 for FAC and e-Coli.

95%

Major Projects 2011/12 Taumarunui Water Mains Renewal - $205,000. National Park Water Treatment Plant - $50,000. Ohakune Water Mains - $182,000. Raetihi Water Mains Renewal - $120,000.

Exceptions 2011/12The following table explains the exceptions from the LTP work programme. The costs in the table are projected costs only and exclude corporate support charges.

Ward Street,Raetihi, water main UV Disinfection Unit, Ohakune


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Project DescriptionLTP 2011/12

$000Annual Plan

2011/12 $000 Reason for ExceptionNational Park Water Treatment Plant Upgrade 153 50 Council needs to undertake more research for consents

and to allow for data monitoring, resulting in a reduced budget for 2011/12.


$000EAP 2011/12

$000Variation

$000Operating CostOhura 145 174 29Taumarunui 1,380 1,323 (57)National Park 165 190 25Piriaka 28 0 (28)Owhango 168 151 (17)Ohakune 707 711 4 Raetihi 284 315 31Waiouru 49 70 21Total Operating Costs 2,926 2,934 8

Development Contributions (131) (38) 93Operating Revenue (366) (369) (3)Separate Rates (2,619) (2,532) 87

Net Cost of Service (190) (5) 185

Other Funding RequirementsDevelopment Expenditure 319 281 (38)Renewal Expenditure 963 707 (256)Loan Repayments 607 533 (74)Transfer to Development Contributions Reserve 131 38 (93)Total Other Funding Requirements 2,020 1,559 (461)


Total Funding Requirement 1,783 1,532 (251)

Funded ByGeneral Rates (29) (29) 0Loans Raised 914 537 (377)Transfers from Development Contribution Reserve 131 39 (92)Transfers (to)/from Reserves 767 985 218Total Funding 1,783 1,532 (251)

Variations from the LTP Cost of Service Statement There are no signifi cant variations in operating costs. There is a decrease in capital expenditure due to the National Park Water Treatment Plant Upgrade being delayed and other minor projects

deferred to allow for costs to be managed in this recession.

Water Supply (continued)

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Recreation and Community FacilitiesRecreation is an important aspect of everyday life that adds to overall quality of life for people. Council provides the Recreation and Community Facilities activity with the aim of ensuring that a basic range of recreational activities is available to meet the present and future needs of the community.

This activity also ensures that the community has essential facilities available such as public toilets and cemeteries. These facilities are necessary to ensure that public health and safety is maintained.

This activity is made up of six functions:

Parks and Reserves Swimming Pools Community Halls Public Toilets Library buildings Cemeteries

Levels of Service


Strategic Goal 1 - Parks, reserves and community facilities are accessible, attractive and meet the needs and expectations of residents, visitors and youth wherever and whenever possibleCommunity Outcomes - 9, 10, 12, 21, 25, 26, 31, 42Council will maintain and provide access to playgrounds, public green space, amenities, libraries and community halls.

Percentage of respondents who are satisfi ed or very satisfi ed with the LoS.

80%

Response times for unplanned minor maintenance to parks, reserves, playgrounds, walkways and cemeteries are met.

100%

Strategic Goal 2 – Urban streetscapes, parks, playgrounds and public toilets are clean and residents and visitors feel that they are safe places to be inCommunity Outcomes - 9, 12, 18, 20, 31Amenities and facilities are provided that meet the needs and safety of the community.

Number of complaints regarding accessibility or appearance of Main Street developments Taumarunui, Ohakune and Raetihi.


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Recreation and Community Facilities (continued)Exceptions 2011/12



$000EAP 2011/12

$000Variation

$000Operating CostParks and ReservesOhura Ward 73 67 (6)Taumarunui Ward 470 431 (39)National Park Ward 114 110 (4)Waimarino Ward 434 414 (20)Waiouru Ward 77 66 (11)Total Parks and Reserves 1,168 1,088 (80)

Public Toilets 210 202 (8)District Swimming Pools 283 297 14District Libraries 373 395 22District Cemeteries 154 157 3Community Halls 82 89 7Total Operating Costs 2,270 2,228 (42)

Development Contributions (5) (4) 1Operating Revenue (166) (145) 21Separate Rates (712) (675) 37

Net Cost of Service 1,387 1,404 17

Other Funding RequirementsCapital Expenditure 119 124 5Development Contributions 5 4 (1)Loan Repayments 12 11 (1)Total Other Funding Requirements 136 139 3

0Less Depreciation Not Funded (19) (17) 2


Funded ByGeneral Rates UAGC 1,384 1,353 (31)Loans Raised 33 0 (33)Transfer to Development Contributions 5 4 (1)Transfers (to)/from Reserves 82 169 87Total Funding 1,504 1,526 22

Variations from the LTP Cost of Service StatementThere are no signifi cant variations from the LTP Cost of Service Statement.

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Community PropertyThrough the Community Property activity, Council aims to ensure that its stewardship for the social, cultural or environmental wellbeing of the community is managed in a sustainable and responsible manner.

Community Property assets include Council administration buildings, Libraries, Social Housing, Taumarunui Aerodrome, Ohakune Railway Station, Taumarunui Saleyards and a number of other miscellaneous properties.

Levels of Service


Strategic Goal 1 - To act as a steward for property that is of social, cultural or environmental benefi t to the community.Community Outcomes - 12, 24Council will maintain property that is of social, cultural or environmental benefi t to the community to a high standard.

Percentage of respondents who are satisfi ed or very satisfi ed with the Level of Service.

75%

Strategic Goal 2 – Council-owned buildings are structurally sound and safe, and Council occupants and tenants in administration buildings, older persons housing and community housing feel safe.Community Outcomes - 18,20Housing units are maintained to be safe to live in and provide a safe environment for tenants.

Percentage of respondents who are satisfi ed or very satisfi ed with the Level of Service.

80%

Major Projects 2011/12There are no major projects planned for 2011/12.

Exceptions 2011/12


Ex-Library building, Ohakune


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Community Property (continued)


$000EAP 2011/12

$000Variation

$000Operating CostCommunity Housing 98 99 1Pensioner Housing 293 288 (5)Rental Housing 13 13 0Investment & Commercial Properties 101 91 (10)Airport 38 29 (9)Forestry 11 10 (1)Total Operating Costs 554 530 (24)

Operating Revenue (324) (311) 13Separate Rates 0 0 0

Net Cost of Service 230 219 (11)

Other Funding RequirementsCapital Expenditure 11 20 9Loan Repayments 36 29 (7)Total Other Funding Requirements 47 49 2


Total Funding Requirement 247 238 (9)

Funded ByGeneral Rates - UAGC 257 238 (19)Loans Raised 0 10 10Transfers (to)/from Reserves (10) (10) 0Total Funding 247 238 (9)


Social Housing, Miriama Street, Taumarunui

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LeadershipThe Leadership activity provides for:

Council’s governance at a District and local level. Administration of elections. Council’s advocacy on issues that impact on the Community Outcomes. Strategic Development function that provides a framework and planning for the community’s strategic direction.

This activity provides plans and policies guiding strategic direction and strategic fi nancial decisions and also prepares and consults on these, including the Future Ruapehu Long Term Plan (LTP), Exceptions Annual Plan (EAP), Community Outcomes monitoring and other documents as necessary.

Levels of Service


Strategic Goal 1 - To facilitate eff ective consultation processes to seek community input into decision-making and advocacy on key issuesCommunity Outcomes - 4,6,7,12,15,16Consultation material will be made publicly available from all Council offi ces.

Percentage of respondents who are satisfi ed or very satisfi ed with consultations.

50%

Strategic Goal 2 – Council decision-making is eff ectively and effi ciently achieving the mandated scope of Council activities.Community Outcomes - 4,6,7,12,15,16Council provides democratic and open decision-making. Agendas for Council meetings are available to the public within

Statutory timeframes. 100%

Leadership activity provides an acceptable service to the community.

Percentage of respondents who are satisfi ed or very satisfi ed with the Councils decision-making and consultation.

80%

Strategic Goal 3 - To provide eff ective support to sustain Council’s strategic direction.Community Outcomes - 4,6,7,12,15,16Statutory planning processes and documents, including the LTP, Annual Plan and Annual Reports, will be completed on time and receive unqualifi ed audit opinions.

LTP, Annual Plans and Annual Reports completed to statutory timelines.

100%

LTP, Annual Plans and Annual Reports receive unqualifi ed audit opinions.

100%

Strategic Goals 4 - Provide a safe environment for residents and visitors.Community Outcomes - 4,7,12,16,18,20,25Council will provide Civil Defence and Emergency Management for the District.

Council’s Civil Defence Emergency (CDEM) and Rural Fire Plans meet legal requirements and are audited.

100%

The number of public education presentations given each year. >25

Respond to all rural vegetation fi res within one hour at all times.


Exceptions 2011/12



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Leadership (continued)


$000EAP 2011/12

$000Variation

$000Operating CostMayor and Councillors 765 895 130Community Boards 165 98 (67)Community Communication 218 206 (12)Strategic Planning 436 402 (34)Total Operating Costs 1,584 1,601 17

Separate Rates (158) (91) 67


Funded ByGeneral Rates 1,440 1,516 76Transfer (to)/from Equity (14) (6) 8Total Funding 1,426 1,510 84


Agenda

Ruapehu District CouncilMeeting

Council Chamber, Huia Street, Taumarunui

Tuesday 8 March 2011 at 10.00am

Agenda

Taumarunu

i/Ohura War

d

Committee M

eeting

Council Cha

mber, Huia

Street, Taum

arunui

Thursday 17

February 20

11, at 1.00pm

Agenda

Waimarino

-Waiouru

Community

Board Meet

ing

Community

Centre, Qu

eree Drive, W

aiouru

Thursday 3

March 201

1 at 6.00pm

Agenda

National Park Community

Board Meeting

Council Chamber, Huia Street, Taumarunui

Wednesday 2 March 2011 at 8.30am

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Community Development

The Community Development activity aims to promote the economic, social and cultural wellbeing of the Ruapehu community in the present and for the future, and within a framework of sustainability. Community Development includes Agency Services, Libraries, Community Support, Economic Development, and Regional Tourism Organisation (RTO).

Council is aware that Community Support and Economic Development are signifi cant activities that can generate an equally large demand for resources. Due to the size of Council and its ratepaying base, a low level of resourcing is put toward these activities and a heavy reliance on smart achievement of Community Outcomes by partnerships.

Levels of Service


Strategic Goal 1 – Community organisations will be supported to develop the capabilities needed for strong, sustainable futures.Strategic Goal 2 - Council will support achievement of critical social and economic outcomes in the Ruapehu District through partnershipsCommunity Outcomes - 4, 13, 15, 20, 34, 35, 42Council will maintain a strategic approach to community development through partnerships.

Council will achieve, with partners, targets in the following strategies: Community Engagement, Community Development, Physical Activity, Youth, Graffi ti, Library (Proposed).

85%

Council will maintain a framework of support to community organisations.

Community grants and applicable rate remissions can be applied for annually.

100%

Community groups agree that the Ruapehu Links website satisfi es their needs for relevant information.

75% satisfaction

Council will support new businesses and residents to the District.

Achievement of the initiatives and targets in the Customer Service Strategy for business, new resident, and general customer support.

75%

Strategic Goal 3 - Council will support achievement of the Wanganui – Rangitikei – Ruapehu Regional Economic Development Plan and its performance targets, and maintain strong alliances for achievement with partners including iwi.Community Outcomes - 1,31,40,41,42Council will remain committed to the Regional Partnership Programme, or its successor.

Refresh of the Economic Development Strategy and partnership agreement completed with partners.

New targets through RED Trust

Tracking of regional economic indicators reported annually to Council by the RED Trust.

100%

Strategic Goal 4 - The District will be marketed and support its tourism sector to become recognised as the North Island’s premier all-season outdoor recreation centre for both international and domestic visitors.Strategic Goal 5 - The District will eff ectively market the area’s natural and cultural assets to improve visitor experienceCommunity Outcomes - 1,31,40,41,42Council and its partners will achieve desired tourism industry growth and support through their performance agreements.

Achievement of the RTO annual business plan targets. 85%

Achievement of the Visitor Information Centres contract agreement levels of service.

85%


Exceptions 2011/12



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Community Development (continued)Cost of Service Statement

LTP 2011/12$000

EAP 2011/12$000

Variation$000

Operating CostAgencies Waimarino 39 46 7Community Support 106 60 (46)Economic Development 185 195 10Regional Tourism Organisation 211 250 39Visitor Information Centres 273 257 (16)Total Operating Costs 814 808 (6)

Operating Revenue (39) (47) (8)Separate Rates (680) (723) (43)

Total Funding Requirement 95 38 (57)

Funded ByGeneral Rates 80 25 (55)Transfers (to)/from Reserves 15 13 (2)Total Funding 95 38 (57)

Variations from the LTP Cost of Service StatementRTO has increased by $50,000, to bring it back to 2010/11 funding levels.

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RegulationThe Regulation activity works toward the goal of eff ectively and effi ciently providing a safe and sustainable environment through the administration and enforcement of Central Government legislation and District Bylaws.

The activity is made up of four functions:

Inspection Services Animal Control Building Services Environmental Health

Levels of Service


Strategic Goals 1 - Provide a safe environment for residents and visitorsCommunity Outcomes - 4,12,17,20, 22, 23, 25,27Council will effi ciently process all proposed applications. Building consents notifi ed within 20 working days. 90%

Urgent LIMs processed in fi ve days. 100%Non-urgent LIMs processed in ten days. 95%Building accreditation auditing will be maintained. 100%Urgent complaints responded to within two hours. Other complaints within eight working hours.

100%

Council will undertake ongoing monitoring of conditions to ensure compliance.

Dangerous dogs inspected annually. 100%Respond to dog attacks within two hours. 100%Premises registered under the Public Health Act are inspected as per relevant category.

85%

Strategic Goal 2 - Provide a healthy environment for residents and visitors.Community Outcomes - 4,12,17,20, 22, 23, 25,27Council will undertake ongoing monitoring of conditions to ensure compliance.

Health-related food hygiene complaints are responded to within 24 hours and actioned within fi ve days.

100%

Noise complaints responded to within two hours. 100%

Major Projects 2011/12 Establishment of new Domestic Animal Shelter.

Exceptions 2011/12


Buildings Under Construction


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Regulation (continued)


$000EAP 2011/12

$000Variation

$000Operating CostInspection Services 303 313 10Animal Control 343 333 (10)Building Services 851 708 (143)Environmental Health 378 311 (67)Civil Defence and Emergency Management 241 221 (20)Total Operating Costs 2,116 1,886 (230)

Operating Revenue (1,225) (828) 397Separate Rates (237) (170) 67


Other Funding RequirementsCapital Expenditure 7 67 60Loan Repayments 9 14 5

Total Funding Requirement 670 969 299

Funded ByGeneral Rates - UAGC 653 844 191Loans raised 60Transfers (to)/from Reserves 17 65 48Total Funding 670 969 239

Variations from the LTP Cost of Service Statement Revenue is expected to be less than anticipated in the LTP due to the current recession keeping development lower than expected. Council continues to keep its operating costs lower than anticipated.

Dog Control - A Compliance Function

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Financial Information

Contents of this SectionCore Business Costs ................................................................................................................................... 44Funding Impact Statement ....................................................................................................................... 46Prospective Financial Statements .............................................................................................................. 56Statement of Accounting Policies .............................................................................................................. 57Prospective Statement of Comprehensive Income ..................................................................................... 65Reconciliation of Comprehensive Income to Cost of Service Statement ..................................................... 66Prospective Statement of Changes in Equity ............................................................................................. 67Prospective Statement of Financial Position .............................................................................................. 68Prospective Cash Flow Statement.............................................................................................................. 69Forecast Statement of Public Debt ............................................................................................................ 69Other Disclosures ...................................................................................................................................... 70Balanced Budget ....................................................................................................................................... 70


FINAN

CIAL

INFO

RMAT

ION

Core Business Costs

IntroductionThis activity includes the operation of Council’s facilities, executive services, corporate support services, asset management services and other support required to achieve the outcomes agreed by Council and the community, through the LTP. The LGA instructs Council to:

Ensure prudent stewardship and effi cient and eff ective use of its resources in the District [Section 14(1)(g)].

Consider the capacity of Council to meet statutory responsibilities now and in future decisions [Section 77(1)(b)(iii)], including those around resourcing.

What Council Wants to AchieveThe community wants Council to effi ciently and eff ectively achieve the range of Community Outcomes outlined in Part 5 of this document. The following outlines this strategic goal further:

SG1 - To effi ciently and eff ectively resource the achievement of Council’s Strategic Goals to target Community Outcomes.

Council seeks to resource its activities in a way that is effi cient, which means getting the most value from the least amount of funding. Council recognises that it has limited resources and takes a considerable pride in seeking solutions that minimise the cost of service delivery.

Council also seeks to resource its activities in an eff ective way that will enable the entire organisation to achieve its Strategic Goals. Decisions on effi ciency and eff ectiveness are taken as part of a participative process initially involving management and Council analysis of cost drivers, and then involving the community through consultation on the LTP and Exceptions Annual Plans. There are some issues that impact on resourcing levels that Council has a limited ability to infl uence. These include:

EconomicThe impact of infl ation on costs nationally that impact on purchasing, including contract prices received for services such as solid waste and reserves maintenance.

PoliticalThe continued rollling out of the Government’s legislative programme continues at a rate that stretches the entire local government sector, forcing compliance costs and procedures on councils for activities as diverse as dog control, gambling, land transport, water quality, raising more revenue for depreciation and resource management planning.

DemographicThe population makeup of the District, including employment and population growth, aff ects the communities’ ability to fund services.

Community DemandCouncil responds to levels of service demands within available resourcing levels. Over time, levels of service will trend upward through rising community expectations. These demands need to be resourced.

TechnologicalCouncil is committed to the prudent use of technology to achieve the effi ciencies and eff ectiveness of service delivery. This also comes at a cost to retain currency and to remain a highly effi cient customer-focussed organisation.

Market DrivenThe employment marketplace aff ects every organisation, including Council. Council sets remuneration at rates that refl ect marketplace competitiveness. This is essential to retain staff and attract candidates at the appropriate level of experience sought.

Financial Strategy

Capital FundingCouncil’s use of funding mechanisms to fund capital development is as follows. Council will fi rst apply subsidies (Land Transport), Development Contributions, followed by loans and lastly rate funding. Borrowing is managed by the provisions of Council’s Liability Management Policy (Refer Liability Management Part Four). The Prospective Financial Statements, including Forecast Statement of Public Debt, provide a forecast of public debt levels associated with borrowing.

Operational FundingCouncil is required under section 103(1) of the LGA to disclose policies in respect to the funding of operating expenses from the sources listed in section 103(2) of the LGA.

Operating expenses are funded annually with costs distributed to the benefi ciaries of the particular activity.

Council will make use of a mix of revenue sources to meet operating expenses. These mechanisms are outlined in the following section.

Cost of Support StatementThe Cost of Support Statement details the corporate support costs that are built into each of the 11 signifi cant activities of Council. The corporate support cost budget does not represent additional costs to those in previous sections.

Support Costs are indirect overhead expenditure including telephone charges, vehicle costs and vacation workers.


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Core Business Costs (continued)

Support Services are indirect overhead expenditure including information systems maintenance and licence charges, insurances, advertising, stationery, document management, postage and subscriptions.

The main drivers for the year-on-year increase in corporate support cost in at least the years 2009-12, are as follows:

The global economic climate which impacts the national economy, infl uencing:

Cost of Support StatementLTP 2011/12

$000EAP 2011/12

$000Variation

$000Operating CostStaffi ng 4,400 4,191 (209)Recruitment and Training 192 191 (1)Support Cost 165 157 (8)Direct Cost 732 763 31Support Services 661 868 207Depreciation 440 480 40Interest Cost 398 415 17Total Operating Cost 6,988 7,064 76

Operating Revenue (28) (28) 0Internal Recoveries (6,960) (7,036) (76)


Other Funding RequirementsCapital Expenditure 221 326 105Loan Repayments 289 309 20Total Funding Required 510 635 125

Funded by:Loans Raised 115 155 40Depreciation Funds/Other Transfers 395 480 85

Total Funding 510 635 125

Capital Expenditure ProgrammeLTP 2011/12

$000EAP 2011/12

$000Variation

$000Buildings 0 15 15Computer Software 76 170 94Computer Hardware 60 61 1Offi ce Equipment 32 30 (2)Vehicles 53 50 (3)Loan Repayments 289 309 20Total 510 635 125

Commodity prices and export markets. Infl ation. Employment. Interest Rates.

Council’s strategic direction. Other external conditions, eg, climate extremes (drought,

fl oods, etc).


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Funding Impact Statement

IntroductionCouncil is required under Schedule 10 (10) of the LGA to adopt a Funding Impact Statement. This Statement provides a summary of Council’s funding sources over the ten year period, as well as the detailed rates requirement for the 2011/12 fi nancial year. The Statement represents the fi scal outcome from the Revenue and Financing Policy. The Revenue and Financing Policy is located in Part 5 of the LTP.

Rates are levied under the LG(R)A on all rateable rating units on the basis of values supplied by Quotable Value New Zealand Limited. A revaluation was carried out in September 2008, eff ective from 1 July 2009. The following outlines Council’s goals in the setting of rates.

Objectives Targets and MeasuresProvide the income by rates received to meet Council’s LTP objectives, after user charges and other income is fi rst applied.

Ensure that all ratepayers pay their fair share towards the cost of Council services.

Ensure that the incidence of rates is spread as fairly as possible over the diff erent ratepayer groups.

Ensure consistency in the charging of rates.

Rating income is raised with user charges to meet, and not exceed, that required by Council’s forecast work programme. Council complies with the Balanced Budget requirement of Section 100 of the LGA.

Development of a Revenue and Financing Policy adopted, with consultation, with each LTP.

Setting of rates is in accordance with Council’s Revenue and Financing Policy and Funding Impact Statement.

The setting of rates is in accordance with the provisions of the LG(R)A and the LGA.

Rates Remission and Postponement

RemissionsCouncil has a Remissions Policy developed under Section 102(5)(a) of the LGA and Section 85 of