IST-2001-33127

WP8: Project WP8: Project managementmanagement

Žiga Turk2nd SciX Review

Luxembourg, 17th Nov. 2003

www.SciX.net

IST-2001-33127

WP 8

ContentContent

Tools and infrastructureTools and infrastructure

MeetingsMeetings

Quality assuranceQuality assurance

Resources usedResources used

Management tasksManagement tasksChange in the consortiumConsortium agreement

ConclusionsConclusions

WP 8

Tools and infrastructureTools and infrastructure

mailing list partners(at)scix.netmailing list partners(at)scix.net2060 messages to date

FTP site for file exchangeFTP site for file exchange302 megabytes

also usedalso usedICQvideoconferencing

WP 8

MeetingsMeetings

Ljubljana, Slovenia, March 2002 (2 days) ... Ljubljana, Slovenia, March 2002 (2 days) ... kick-offkick-off

Helsinki, Finland, September 2002 (2 days) ... Helsinki, Finland, September 2002 (2 days) ... working meetingworking meeting

Luxembourg, November 2002 - reviewLuxembourg, November 2002 - review

Helsinki, January 2003 (FGGI,LJU,SHH)Helsinki, January 2003 (FGGI,LJU,SHH)

Ljubljana, April-May 2003 Ljubljana, April-May 2003 (IBRI,FGGI,LJU,USAL)(IBRI,FGGI,LJU,USAL)

Vienna, May 2003 (2 days ... all partners)Vienna, May 2003 (2 days ... all partners)

Helsinki, August 2003 (FGGI,SHH)Helsinki, August 2003 (FGGI,SHH)

Madrid, October 2003 (3 days - all)Madrid, October 2003 (3 days - all)

Luxembourg, November 2004 (1 day + review)Luxembourg, November 2004 (1 day + review)

WP 8

ReportingReporting

management reportsmanagement reports3,6,9,12,15,18,21delivered at M+5 days

progress reportsprogress reports6,12,18delivered within M+60 days

cost statementscost statements6,12,18delivered within M+60, except 18

deliverables donedeliverables done1,2,3,5,6,7,8,9,12,13,16,17,18,19all within (revised) schedule electronically

deliverables duedeliverables due4,10,11,14,15,20

WP 8

Work done – 1Work done – 1stst 21 months 21 months

all partners sum

of u

sed

plan

- fu

nded

plan

- u

nfun

ded

sum

of p

lann

ed

avai

labl

e

used

WP1 43 36 2 38 -5 112.0%WP2 18 19 2 21 3.1 85.2%WP3 28 21 1 22 -6 127.7%WP4 20 23 1 24 4.5 81.5%WP5 23 25 0 25 2.3 90.8%WP6 28 31 4 35 7.3 79.1%WP7 5.6 11 0 11 5.4 50.9%WP8 14 18 0 18 4.1 77.3%

sum 178 184 10 194 16 91.8%

WP 8

0

50

100

150

200

250

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27

Project month

Pe

rso

n m

on

ths

us

ed

PM actally used

PM planned (linear)

Funded PM

Funded PM Plan

Resource use chartResource use chart

WP 8

PM per WP per quarterPM per WP per quarterResource use by quarter

0.00

2.00

4.00

6.00

8.00

10.00

12.00

14.00

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Project months

Re

sou

rces

us

ed

WP8

WP7

WP6

WP5

WP4

WP3

WP2

WP1

WP 8

Costs claimedCosts claimed

first 18 monthsfirst 18 months

66% of duration … 27 month 66% of duration … 27 month projectproject

75% of duration … 24 month 75% of duration … 24 month projectproject

76% of funded person months76% of funded person months

69% of costs69% of costs

WP 8

Other management tasksOther management tasks

Project extensionProject extensionJanuary 31st -> April 30th

Consortium agreementConsortium agreementBeing signed

WP 8

ConclusionsConclusions

Project will exceed the "unfunded Project will exceed the "unfunded resources“ (academic partners)resources“ (academic partners)

Project will meet the revised deadlinesProject will meet the revised deadlines

Key complex technical and conceptual Key complex technical and conceptual work donework done

Some advanced work, polishing and Some advanced work, polishing and documentation pending until the end of documentation pending until the end of the projectthe project

final presentation/review planned for final presentation/review planned for April 19-20, 2004.April 19-20, 2004.