istanbul lutfi kırdar convention & exhibition centre...

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Istanbul Lutfi Kırdar Convention & Exhibition Centre, Istanbul, Turkey

Dear Exhibitor, We are delighted you are exhibiting with Quartz Business Media ltd at the forthcoming OFI Turkey 2012. Please take time to read through the information provided to ensure that the necessary action is taken by the deadline dates. An hour spent now co-ordinating your participation will save you last minute inconvenience and unnecessary expense. The Manual is designed to ensure that you have a record of the items ordered and by using our check list which can be found at the front of the manual the ordering of the services you may require for the show is made as easy as possible. Our partnership, as Organisers and Exhibitors is vital to the success of the show so please feel free to contact us at any time if you have any queries. We look forward to working with you over the next few months and seeing you onsite at the show. Yours faithfully,

Diane Sheppard Event Coordinator Direct Tel: +44 (0)1737 855 015 Email: [email protected]

Supported by :

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FORMS CHECKLIST

All Exhibitors (Compulsory): Deadline Form Number/ Action Completed Exhibition Catalogue (Editorial)

1st February 2012 Form 5

Exhibitor Badges

5th March 2012 Online Badge Form

Health & Safety Declaration

30th March 2012 Form 6

Build Up Passes


All Shell Scheme Exhibitors(Compulsory) Fascia Name Board

6th April 2012 Form 3

If required: Exhibition Catalogue – Advertising

1st February 2012 Form 1

Invitation Letter

ASAP Form 4

Furnishings

6th April 2012

TUI TURKEY (SEDEF) Furniture Form

Electrics

6th April 2012

TUI TURKEY (SEDEF) Electrics Form

Audio Visual

Email for Quotation [email protected]

Hotel Accommodation Hilton Hotel Link Below

Freight / Lifting & Handling

ASAP Agility Fairs & Events

Temporary staff (Hostess, Translator)

Email for Quotation [email protected]

Publicity & Visitor Tickets

20th January 2012 Form 2

Catering


https://quartzltd.wufoo.eu/forms/ofi-turkey-2012-exhibitor-badges/

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EVENT TIME TABLE

Build-up

Monday 16th April 2011 Official Contractor to commence building of shell scheme stands.

Monday 16th April 2011 14:00 – 18:00 Shell Scheme exhibitors to dress stands.

Open Days

Tuesday

17th April 2012 10:00 – 18:00

Wednesday

18th April 2012 10:00 – 16:00

(Exhibitors can gain entry to the halls from 9.00am on open days)

Breakdown

Wednesday 18th April 2012 16:00 – 18:00

All personal property and exhibits must be cleared from shell scheme stand prior to dismantling.

N.B. Under no circumstances must any stand fittings, machinery or equipment etc. be left in the hall after 18:00hrs on Wednesday 18th April 2012. Any items left in the hall after this time will be disposed of. Please note: Any working in the hall outside of these hours may be subject to a fee.

ENQUIRIES

All enquiries prior to the show should be addressed to:

Diane Sheppard OFI Turkey 2012 Quartz Business Media ltd Quartz House 20 Clarendon Road Redhill Surrey RH1 1QX

Tel: +44 (0) 1737 855 015 Fax: +44 (0) 1737 855 034 E-mail: [email protected]

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USEFUL CONTACTS

We at Quartz Business Media are dedicated to providing 100% customer satisfaction and our staff are committed to making your experience at OFI Turkey as successful as possible. Listed below is our Organising team – please feel free to contact us at any time.

Operations: Name Title & responsibility Telephone Email Diane Sheppard Event Coordinator +44 (0)1737 855 015 [email protected]

Sales & Sponsorship: Name Title & responsibility Telephone Email Rosalind Priestly Sales Manager +44 (0) 1737 855 068 [email protected]

Fan Landers International Sales +44 (0) 1737 855 108 [email protected]

Marketing: Name Title & responsibility Telephone Email Kevin Lloyd Marketing and

Conference Executive +44 (0) 1737 855 143 [email protected]

Editorial/ Conference: Name Title & responsibility Telephone Email Serena Lim Editor +44 (0) 1737 855 066 [email protected]

Official Contractors

STAND CATERING Istanbul Lutfi Kırdar Convention & Exhibition

Centre Gümüş Caddesi No:4 Harbiye 34367 ISTANBUL

Contact: Ms. Merve Karacol Tel: +90 212 373 11 88 Email: [email protected]

FREIGHT FOWARDING & ON-SITE HANDLING Agility Fairs & Events Logistics Ltd 26 Elmfield Road Bromley, Kent, BR1 1WA

Contact: Mr. Diego Fernandez Tel: +44 (0) 208 461 8829 Email: [email protected]

FURNITURE & ELECTRICAL SUPPLIER TUI/SEDEF GRUP TUI Türkiye/Tantur Turizm Seyahat A.Ş. Kore Sehitleri Cad. No:55 Zincirlikuyu Istanbul - Türkiye

Contact: Çiğdem DİNÇ Tel: +90 212 340 70 00 Ext:7042 Email: [email protected]

HOTEL ACCOMMODATION Hilton Istanbul Cumhuriyet Caddesi Harbiye, Istanbul, Turkey 34367

Tel: +90 212 310 2525

Booking link : http://www.hilton.com/en/hi/groups/personalized/I/ISTHITW-GQUAA-20120415/index.jhtml?WT.mc_id=POG

SHELL SCHEME CONTRACTOR TUI / SEDEF GRUP TUI Türkiye/Tantur Turizm Seyahat A.Ş. Kore Sehitleri Cad. No:55 Zincirlikuyu Istanbul - Türkiye

Contact: Çiğdem DİNÇ Tel.: + 90 212 340 70 00 Ext:7042 Email: [email protected]

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GENERAL INFORMATION Admission to the Exhibition For general admission times for exhibitors, see timetable. Exhibitors wanting to gain access outside these times require the permission of the organisers. All staff must carry passes, please register here: ONLINE BADGE FORM

Deadline: 5th March 2012 All participants will be registered.

Audio Visual Equipment Cigdem Dinc TUI Turkey (on behalf of SEDEF GRUP) Kore Sehitleri Caddesi no 55 kat 1-2 34394, Zincirlikuyu Istanbul, Turkey Email [email protected] Tel: +90 212 340 70 42 Fax: +90 212 347 16 95

Breakdown Procedures It is the responsibility of individual exhibitors to make arrangements for the removal of all portable or easily removable items of value from the stand as soon as possible after 16:00 on Wednesday 18 April. On no account may exhibits be removed before this time, or any stand dismantling take place as the exhibition will still be in progress.

Business Centre The Business Centre is located on the 3rd level from the exhibition hall and opens from 9 till 5 on week days.

Car Parking There is no parking within the venue grounds. There is a private car park next door called ‘Interotopark’, this is charged for daily and about 3 minutes walking distance.

Catering – Stands Only food and beverages purchased from the venue may be brought on to your stand. Please see the order form at the back of the manual. If you require special catering on your stand then please contact:

Contact: Ms. Merve Karacol Tel: +90 212 373 11 88 Email: [email protected]

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Change of Exhibits during Exhibition Open Hours

Regulations do not permit the change of exhibits during the open hours of the Exhibition. Any exhibitor wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made.

Cleaning

The Organisers have arranged for daily vacuuming of each stand. The gangways will be cleaned in the mornings and exhibitors should deposit all rubbish from their stands in the gangways after the exhibition has closed each evening. For your security and to avoid the risk of damage, cleaners will NOT clean exhibits; these remain the sole responsibility of exhibitors. It is the responsibility of the exhibitor to maintain their stand in a clean condition at all times, cleaning of exhibits will remain the responsibility of the exhibitor.

Deliveries If you intend to ship freight with out using the appointed show freight agent (Agility Fairs and Events) Quartz Business Media ltd and Agility Fairs and Events will not be held responsibly for getting your freight through customs. To avoid this situation occurring it is essential that you use the official contractor provided.

All goods and packages should be clearly labelled as follows: OFI Turkey 2012 Company Name & Stand Number…… Hall: Rumeli Upper Level Istanbul Lutfi Kırdar Convention & Exhibition Centre Gümüş Caddesi No:4 Harbiye 34367 ISTANBUL During the open days, such deliveries can only be made between 08:00 – 09:45 daily, once it has been agreed by the Organisers. Regulations do not permit the change of exhibits (including raw materials and disposal of scrap) during the open hours of the Exhibition. An exhibitor wishing to bring in or remove equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made. Only exhibits that can be hand-carried may be delivered to or removed from the exhibition hall by the exhibitor. Exhibits which require mechanical assistance in the hall must be handled by the Official Freight Forwarder. For on-site delivery and handling, an Exhibitor’s representative must be present to oversee such operation. Exhibits should only be sent to the exhibition hall when the stand is sufficiently prepared to receive them. The Exhibitor and/or his representative must be present at their stand to accept the delivery of the exhibits. The Organiser & Hilton Hotel will NOT accept any delivery on behalf of any exhibitor or for the failure in delivery, nor will the Organiser be responsible for the subsequent safekeeping of such items.

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Dilapidations As an expensive carpet covers the exhibition hall, exhibitors are kindly requested NOT to use adhesive tape to fix carpets or other materials to the Hall floor. A dilapidation charge will be made against the exhibitor should the carpet be damaged due to this not being adhered to at the end of breakdown.

Distribution of Materials Only advertising material and goods from companies authorised to be at the exhibition may be distributed. Advertising material may only be distributed at one’s own stand. It is prohibited to distribute advertising material at the entrances, in the aisles and in the areas outside the exhibition halls. Distribution to other stands requires written authorisation from the Organisers.

Electrical Services The official electrical contractor to the exhibition appointed by the Organisers is: Cigdem Dinc TUI Turkey (on behalf of SEDEF GRUP) Kore Sehitleri Caddesi no 55 kat 1-2 34394, Zincirlikuyu Istanbul, Turkey Email [email protected] Tel: +90 212 340 70 42 Fax: +90 212 347 16 95 Standard lighting supply is included in the shell scheme package, exhibitors are provided with one spotlight per 3sq.m. If you require additional electricity please complete TUI/SEDEF GRUP order Form at the back of this manual and return before 6th April 2012. NOTE: No power supply is included with the stand. The Organisers reserve the right to disconnect the electrical supply to any installation, which in the opinion of the Electrical Engineers is dangerous or likely to cause annoyance to visitors or exhibitors. All Electrical supplies ordered for stands will be switched off at source 15 minutes after the exhibition closes daily. Exhibitors requiring 24-hour electrical supplies should contact the Organisers prior to the show. Please note that such electrical supplies cannot be arranged at short notice and the cost must be borne by the Exhibitor.

Exhibition Catalogue – Advertising Research shows that advertising in an exhibition catalogue provides a valuable supplement to other show-time activities. Please see Exhibition Catalogue Advertising Form and return by 1 February 2012.

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Exhibition Catalogue – Editorial All exhibitors at OFI Turkey 2012 automatically qualify for a free editorial entry in the official Exhibition Catalogue which is published in the March issue of Oils & Fats International. The form will clearly state a deadline date and any entries returned after this date will only be included on the addendum sheet as a loose insert. The catalogue will be printed in English and will be handed to every visitor attending the exhibition. Please note:

• We reserve the right to condense and edit entries for reasons of space, clarity and magazine style.

• Exhibitors booked after the catalogue entry deadline date can only be included on the addendum sheet.

Editorial Contact: [email protected]

Exhibitor Badges Exhibitor Badges will be provided with company and personnel names printed on them. Please register here: ONLINE BADGE FORM

These will not be sent out before the show, Collection on site only.

First Aid In case of injury, please contact a member of the Organisers in the first instance. A First Aid room is located in the main building.

Floor Loading Floor loading: 500 kg per m² If you intend to exhibit heavy equipment on your stand please advise the Organisers in the first instance. After seeking approval in principle from the Organisers, exhibitors with heavy equipment should then consult the official on-site handling company Agility Fairs & Events in case of doubt. Working machinery must be adequately guarded against any possibility of accidents to visitors.

Freight Forwarding & On-Site Handling The official freight forwarder, customs clearing agent and sole on-site handling contractor is:

International Freight Forwarding All exhibitors or their appointed representatives are advised to make early contact with Agility Fairs & Events to co-ordinate their shipping arrangements.

FREIGHT FOWARDING & ON-SITE HANDLING

Agility Fairs & Events Logistics Ltd

7th Floor, 26 Elmfield Road Bromley, Kent ,BR1 1WA Contact: Diego Fernandez

Tel: +44 208 461 8829 Fax: +44 208 228 1172 Email: [email protected]

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Exhibitors will be issued with complete shipping instructions by Agility Fairs & Events. However, for early planning purposes exhibitors should note the cargo deadline dates outlined below. Should you require assistance with the shipment of your exhibits you should contact Agility Fairs & Events direct who will advise you of their local partner who will be able to make all necessary arrangements on your behalf. Freight Arrival Dates Method of Shipment Port of Arrival Latest Arrival Date SEA ISTANBUL 26/03/2012 AIR/COURIER ISTANBUL 02/04/2012 Failure to comply with the latest arrival dates above could result in non-arrival or late delivery of exhibits to the show. Packing All shipments will be examined by customs at the point of arrival. Packing of the highest standard such as bolted returnable cases should be used to provide the best protection for exhibits. Cartons are not recommended. Films and Video Tapes require censorship by the Turkish Authorities and therefore cannot be shipped with your main consignment. Please contact Agility Fairs & Events for further information. Shipping Insurance It is the Exhibitor’s Responsibility to ensure that their exhibits are covered by adequate insurance for the shipment to, duration of, re-packing and re-exportation from the exhibition to their premises or buyer. Onsite Handling Agility Fairs & Events has been appointed the sole on-site handling contractor for the movement from the unloading dock into the exhibition hall. Exhibitors or their appointed agents should contact Agility Fairs & Events with full details of their exhibits. Agility Fairs & Events will arrange for the temporary storage of packing cases and boxes together with labour to assist with unpacking and positioning of exhibits. Exhibitors or their appointed agents are requested to direct all enquiries regarding freight movement to Agility Fairs & Events. Access Please note that, due to limitations at the venue individual exhibits unpacked must not exceed the following dimensions: 2.4m width x 2.3m height and a weight of 1000kgs per m². Should you wish to exhibit items in excess of the above please contact Agility Fairs & Events prior to shipment to obtain clearance confirmation. The Organisers and Agility Fairs & Events cannot be held responsible if the exhibit cannot be placed on the stand if the above has not been adhered to. Storage The Organisers and Agility Fairs & Events are unable to provide facilities onsite for packing cases, surplus materials or any other property of exhibitors. Prior arrangements for safe keeping of such items must be made with Agility Fairs & Events or the exhibitor’s established local agent. During the move in of exhibits or displays, the construction of stands and removal of exhibits, the passageways in the exhibition hall must not be obstructed with packing materials, construction materials or debris. The Organisers wish to reiterate that the aisles MUST be kept clean and clear of cartons, crates or bulky exhibits AT ALL TIMES. This is the responsibility of every exhibitor and their contractors. A penalty may be levied on the exhibitor if this rule is not complied with.

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Furniture Hire The following company are appointed as official furniture contractors: Cigdem Dinc TUI Turkey (on behalf of SEDEF GRUP) Kore Sehitleri Caddesi no 55 kat 1-2 34394, Zincirlikuyu Istanbul, Turkey Email [email protected] Tel: +90 212 340 70 42 Fax: +90 212 347 16 95 If you require additional furniture for your stand, please complete SEDEF order form and return by 6 April 2012. Photographs of the items available to hire can be found at the back of this manual. Please note: onsite orders will be subject to a 50% surcharge and cannot be guaranteed.

Hotel Accommodation We have secured a selection of rooms at preferential rates at the Hilton Hotel. To book your rooms please log onto: http://www.hilton.com/en/hi/groups/personalized/I/ISTHITW-GQUAA-20120415/index.jhtml

Please note: - The above mentioned code is valid for room bookings from 15/04/2012 till 18/04/2012 only. The deadline date for bookings using the special rate is 15th February 2012. After this date any bookings made will be at Best Available Rate. The special rates are not guaranteed.

Insurance Whilst every reasonable precaution is taken and the premises adequately patrolled the Organiser’s expressly decline responsibility for any loss or damage which may befall the person or property of the Exhibitor from any cause whatsoever. The Exhibitor must effect satisfactory and adequate insurance against all risks. The Exhibitor is further reminded that he is responsible for effecting insurance cover for expenses incurred due to abandonment or postponement of the Exhibition.

Promotional Material Each exhibitor will automatically receive 200 visitor admission tickets to send out to their customers. If you require additional tickets, please complete Form 2 and return by 20th January 2012. Our Marketing Department will be pleased to send out free admission tickets on your behalf.

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Removal of Exhibits The exhibitor must arrange for the removal of exhibits after 16:00pm on Wednesday 18 April 2012.The hall needs to be empty by 18:00pm. If exhibits are left in the hall after this time the exhibitor may incur a charge.

Rules & Regulations A copy of the Quartz Business Media Rules & Regulations that govern your participation at this show are at the back of this manual.

Security The Exhibition Hall will be locked over night throughout the tenancy and admission out side of show hours will be prohibited. The organisers and the venue cannot hold themselves responsible for any loss or damage to exhibitor’s property. As well as taking out adequate insurance, exhibitors should instruct their personnel NOT to leave their stands with exhibits unattended at any time when the Hall is open, whether during the installation, open or dismantling periods. Briefcases, laptops and mobile telephones are particularly vulnerable – safeguard them at all times. Exhibitors are reminded that items left on their stand overnight are their own responsibility and that any small or removable items should be taken away or firmly secured. In the event of loss or damage, exhibitors should report immediately to the organiser with details of the loss or damage sustained timings and description of articles etc.

Shell Scheme Stands The following company has been appointed as the official shell scheme contractor to the exhibition: Cigdem Dinc TUI Turkey (on behalf of SEDEF GRUP) Kore Sehitleri Caddesi no 55 kat 1-2 34394, Zincirlikuyu Istanbul, Turkey Email [email protected] Tel: +90 212 340 70 42 Fax: +90 212 347 16 95 The following will be supplied as part of your shell scheme package. Shell Scheme Specifications:

Walls

2.5 meter high x 1 meter width white panels. Corner stands will be built with 2 open sides. Please see picture below.

Fascia: Name panels will be provided to each open side of the stand complete with company name and stand number in Blue lettering

Carpet

Hall Carpet

Electrics No Electrics – Please order electrics

Furniture 1x Table per stand 2x Chairs per stand

Lighting 3 x 100 watt spot light per 9 sqm meters

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Shell Scheme Stand Regulations

All interior stand fittings must be contained within the shell stand structure and not exceed 2.5 metres in height. When planning the interior of the stand, the exhibitors should take into account the following stand building regulations: 1) The appointed shell scheme contractor will be responsible for the official identification and

numbering of stands, please see Form 3 at the back of this manual and return by 6 April 2012. 2) Under no circumstances must the wall panels be punctured, should this happen an extra charge

will be involved. 3) Optional Extras - Details of optional fittings designed to be integrated with the stand structure are

enclosed together with order Forms to assist you in planning your stand. 4) No painting is allowed within the shell scheme.

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Smoking Policy Smoking is strictly prohibited in the exhibition centre.

Temporary Staff If you have a requirement for temporary staff or translators please contact: Cigdem Dinc TUI Turkey Kore Sehitleri Caddesi no 55 kat 1-2 34394 Zincirlikuyu Istanbul Turkey Email [email protected] Tel: +90 212 340 70 42

Visas If you require an Invitation letter to obtain your visa for entry into Turkey, please complete and fax back Form 5 immediately. * TUI Turkey Kore Sehitleri Caddesi no 55 kat 1-2, 34394, Zincirlikuyu, Istanbul, Turkey Email [email protected] Tel +90 212 340 70 42 , Fax: +90 212 347 16 95 Will be working on behalf of: SEDEF GRUP Cihangir Mah. Şehit Piyade Er Yavuz Bahar Sk. C Blok No:4 Mirabbo San. Sitesi, Avcılar/Istanbul/Turkiye Tel : +90 212 422 08 80 (121) ,Fax : +90 212 422 04 11 , E-mail: [email protected]

1 Exhibition Catalogue

Advertising

OFI Turkey 2012 Deadline Date

1st February 2012

PLEASE RETURN FORM TO:

Rosalind Priestley OFI Turkey 2012 Quartz House, 20 Clarendon Road, Redhill, Surrey, RH1 1Q

Tel: +44 (0)1737 855068 Fax: +44 (0)1737 855358 Email: [email protected]

PLEASE COMPLETE IN BLOCK CAPITALS

Company Name …………................................….................................................................................…… Address…………....................................................................................................................…...........…… Code..........................................................................Country.........................................…..…….………… Tel:......................................................................... Fax:.....................................................….............……. Stand Contact..................................…................. Stand No:.......………...............………..…….…………

Email address………………………………………………………………………………………….…………...

THE EXHIBITION PREVIEW AND CATALOGUE WILL BE PUBLISHED IN THE MARCH

EDITION OF OILS & FATS INTERNATIONAL Along with its distribution list, copies of Oils & Fats International will be given to EVERY VISITOR attending the exhibition in Turkey 2012.

� Full Page Four Colours £ 4176 � Full Page Black & White £ 2788 � Half Page Four Colours £ 2750 � Half Page Black & White £1631 � Quarter Page Four Colours £1386 � Quarter Page Black & White £1035 Page Size: 265mm x 185mm Half page size: 128mm x 185mm or 265mm x 87mm Final Copy Date: 1st February 2012 *Advertisement can only be guaranteed to be placed facing text if additional charge is paid. Regular advertisers will be charged at the agreed series discount rate for 2012

2 Promotional Material

OFI Turkey 2012

Deadline Date

20 January 2012


OFI Turkey 2012 Quartz House, 20 Clarendon Road Redhill, Surrey RH1 1QX, England Tel: +44 (0) 1737 855000 Fax: +44 (0) 1737 855033 Email: [email protected]


Company Name …………................................…...................................................................…… Address…………......................................................................................................…...........…… Code....................................................................Country.........................................…..…….…… Tel:............................................................. Fax:...................................................….............……. Stand Contact..................................…................. Stand No:.......………...............………………

Email address……………………………………………………………………………………………...

Each exhibitor will receive 200 visitor admission tickets to send out to their customers. Please complete the following if you require additional supplies. Please supply ………………additional tickets free of charge, over and above our entitlement of 200.

FREE MAILING SERVICE Our Marketing Department will be pleased to send out free admission tickets on your behalf. All you have to do is send us your names and addresses in an Excel spreadsheet or printed onto labels, together with your covering letter or compliments slip on disk in Word format or the correct quantity of printed copies enclosed and we do the rest. This service is free-of-charge to exhibitors. If you are sharing your stand with another company please ensure they have a copy of this form. � YES, we would like to take up your offer of a free mailing service, and enclose names and addresses of

companies who should receive tickets. ( Max 200 tickets) � Please enclose our covering letter/compliment slip with your mailing.

3 Name Board for Shell Scheme Stands

OFI Turkey 2012

Deadline Date 06 April 2012


Cigdem Dinc TUI Turkey Kore Sehitleri Caddesi no 55 kat 1-2 34394, Zincirlikuyu Istanbul, Turkey Tel: +90 212 340 70 42 Ext: 7042 Fax: +90 212 347 16 95 Email: [email protected]


Company Name …………................................…...................................................................……………… Address…………......................................................................................................…..........................…… ....................................................................................................................................…........................…… Code....................................................................Country.........................................…………………..…… Tel:............................................................. Fax:...................................................…...........................……. Stand Contact..................................…................. Stand No:.......………...............…………………………

Email address………………………………………………………………………………………………….…...

Each exhibition stand is inclusive of a fascia board showing your company name and stand number at no extra cost. Please indicate below the name you wish to appear on your Fascia Board (a maximum of only 20 letters can be accommodated). Addresses will not be included and ‘Company, Limited etc’ will be abbreviated.

Please note: If this form is not returned by the deadline date above, the company name your stand is reserved in will be used. No amendments will be possible on-site.

Signature .......................................................……………....... Date ............................................

4 Invitation Letter for Visa

Application

OFI Turkey 2012

Deadline Date

Immediately


Diana Fahmi

OFI Turkey 2012

Quartz House, 20 Clarendon Road

Redhill, Surrey RH1 1QX, England

Tel: + 44 (0) 1737 855 021

Fax: +44 (0) 1737 855358

Email: [email protected]

CAPITAL LETTERS PLEASE

Company Name: .…………………………………………………………………………………………… Stand No : ……………………………………………..……………………………………………… Address : …………………………………………………………………..………………………… ……………………………………………………………………………………………… Tel : ……………………………… Fax : ……………………………… E-mail : ………………………… Contact : ………………………………………………………………………………………………………

Application Form for Invitation Letter for Visa purposes Please complete ALL the details below. An invitation letter will be issued to the requesting person. Please duplicate this form for each person.

NAME OF PERSON

DATE OF BIRTH

PASSPORT NUMBER

DATE OF ISSUE

PLACE OF ISSUE

DATE OF EXPIRY

NAME AND ADDRESS OF COMPANY IF DIFFERENT TO ABOVE.

EMBASSY TO WHICH COPY OF LETTER TO BE SENT

EMBASSY FAX NUMBER

Serena Lim

Email: [email protected]

Name of Company

Address

Postcode Town Country

Telephone no. Fax no.

Stand Contact Stand no.

Email Address

Web Address

This catalogue will be printed in English only

We reserve the right to edit or condense entries. The maximum number of words per entry is 50.

Prompt return of your company’s entry is vital. If your entry is not returned by the deadline date above, it will not be included in the catalogue. However, late returns may be included on the addendum sheet .

Please type your entry in the yellow box below, save this document and then email this form to [email protected] No more than 50 words giving a brief description of your exhibits, together with the names of stand personnel. In addition, please state clearly the name under which your organisation will be exhibiting. If you are representing more than one exhibitor, please complete the boxes below.

OFI TURKEY 2012

All exhibitors at OFI Turkey 2012 automatically qualify for a free editorial in the Exhibition Catalogue, which will be published several weeks prior to the exhibition.

Deadline Date - 1 February 2012

OFI Turkey 2012

PLEASE RETURN THIS FORM TO: 5

Exhibition Catalogue - Editorial

NOTE - YOUR COMPANY NAME, ADDRESS ETC AS GIVEN BELOW WILL BE PRINTED IN THE CATALOGUE. PLEASE ENSURE THAT THIS INFORMATION IS CORRECT.

CO-EXHIBITOR 1

PLEASE TYPE IN BLOCK CAPITALSName of Company

Address



Contact Stand no.

Email Address

Web Address

CO-EXHIBITOR 2


Address



Contact Stand no.

Email Address

Web Address

CO-EXHIBITOR 3


Address



Contact Stand no.

Email Address

Web Address

Signature ...................................................................... Date ............................................

OPS Forms OFI TURKEY 2012 Quartz House, 20 Clarendon Road Redhill, Surrey RH1 1QX, England Fax: +44 (0) 1737 855358 Email: [email protected]

PLEASE USE BLOCK CAPITALS

Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ………………………….……………………………………………………………….…

TO BE COMPLETED BY EVERY EXHIBITING COMPANY

The Exhibitor accepts that it is their legal and moral responsibility to ensure that their own and others’ health and safety is not put at risk by their actions (or inactions) throughout tenancy. Please complete details below: TO BE SIGNED BY A SENIOR PERSON WITHIN THE EXHIBITING COMPANY

Print Name………………………………………………. Position ………………………………….

PLEASE RETURN FORM TO: 6

Health & Safety Declaration

OFI TURKEY 2012

Deadline Date 30th March 2012

BUILD-UP/BREAKDOWN Our Health & Safety Representative for the stand is: Name…………………………………………. Position……………………………………….. Mobile/Stand Telephone no.

…………………………………………………

SHOW OPEN PERIOD Our Health & Safety Representative for the stand is: Name…………………………………………….. Position………………………………………….. Mobile/Stand Telephone no.

…………………………………………………….

Signature ...................................................................... Date ............................................

OPS FORMS OFI Turkey 2012 Quartz House 20 Clarendon Road, Redhill, Surrey RH1 1QX, England Fax : +44 (0) 1737 855 034 Email: [email protected]


Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email …………………………………………………………………………………………………….…

Important: Exhibitor Passes are for access into the halls during build-up and breakdown periods only.

Please supply the following: No. Required Cost Exhibitor Build up Passes FREE - For Build-up and Breakdown only Please note: you will need to register for an Exhibitor Badge to gain entry to the halls on open days.


Exhibitor Build Up Passes (Build-up & Breakdown)

OFI Turkey 2012 Deadline Date 30th March 2012

Signature ...................................................................... Date ............................................

Catering Form OFI TURKEY 2012 Merve Karaçöl Congress Coordinator Istanbul Lutfi Kırdar Convention & Exhibition Centre Gümüş Caddesi No:4 Harbiye 34367 ISTANBUL Tel : (+90 212) 373 11 00 Fax : (+90 212) 224 08 78 Email: [email protected]


Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ………………………….……………………………………………………………….…

FOOD & BEVARAGES

ITEM DESCRIPTION QTY PRICE

Sandwich with Ham and Cheese 5 €

Sandwich with Tuna Fish 6 €

Tray of Open Faced Gourmet Sandwiches 60 pieces with cheese, veal ham, Turkish cheddar

45 €

Platter of Turkish Pastry 10 pieces of poğaça, simit, açma 15 €

Platter of Cookies 20 pieces and 4 sorts 8 €

Platter of Cakes 8 pieces 12 €

Dessert Profiterol, baked rice pudding 4 €

Baklava Traditional Turkish dessert (kg) 24 €

Lokum - Turkish Delight Double baked (kg) 24 €

Bowl of seasonal salad 5 €

Platter of fruits Mixed seasonal fruits 12 €

Turkish cheese platter and crackers 4 sorts of cheese + crackers 20 €

Mixed Nuts 1 bowl - 100 gr. 3 €

Potato / Corn Chips 1 bowl - 100 gr. 2 €

Water 0,33 lt. bottle 1 €



Water Dispenser During the exhibition 15 €

Water Container 19 lt. 10 €

Spring Water - Local 0,33 lt. bottle 2 €


Venue Catering OFI TURKEY 2012

Deadline Date

30th March 2012

Signature ...................................................................... Date ............................................

Spring Water - Perrier 0,33 lt. bottle 4 €

Soft Drinks 0,33 lt. can (coke, diet coke, fanta, sprite, tonic ) 4 €

Soft Drinks 1 lt. (coke, diet coke, fanta, sprite, tonic ) 7 €

Freshly squeezed orange juice 1 lt. 15 €

1 pot Tea or Coffee For 12 cups 36 €

1 container Tea or Coffee For 60 cups 180 €

Espresso Machine Machine rental fee during the exhibition 100 €

Espresso Coffee Per cup (1 kg packet : for 150 cups) 2.5 €

Tea / Coffee Machine Machine rental fee for 250 cups - during the exh. 250 €

Tea / Coffee Machine Machine rental fee for 500 cups - during the exh. 500 €

Tea / Coffee for 250 cups 500 €

Tea / Coffee for 500 cups 1,000 €

*Sugar (white or brown), milk, cups, stirring sticks and water are included the rental prices of the tea / coffee machines.

Bottle of Turkish White Wine Çankaya - 1 btl of 70 cl. 20 €

Bottle of Turkish Red Wine Yakut - 1 btl. of 70 cl. 20 €

Bottle of Beer - Local Efes Pilsen 1 btl of 0,33 lt. 5 €

Bottle of Beer - Miller 1 btl. of 0,33 lt. 6 €

Whisky - JB, White Horse 1 btl. of 75 cl. 45 €

Whisky /Jack Daniels, Johnny Walker B. Label

1 btl. of 75 cl.

55 €

Bottle of Champaigne Lokal champaigne 22 €

Ice Bag 5 kg 4 €

Ice Cream (chocolate, vanilla, fruit) 1 lt 30 €

Ice Cream Fridge (free of charge after 50 lt ice cream purchasing) 100 €

* All rates are exclusive of 18 % VAT.

Payment Terms: The orders should be completed before 30th March 2012, the invoice will be sent to the client. The payment needs to be done before the event takes place. The payments are accepted via bank transfers. Onsite orders can be taken. Regardingly, the payment for onsite orders will be taken onsite via credit card.

EXHIBITION NAME :

EVENT DATE :

COMPANY NAME :

HALL/BOOTH NO :

Unit Price € Quantity Total Price €

(max. 4 KW) 105,00€ -€

(max. 5 KW) 145,00€ -€

(6-10 KW) 215,00€ -€

(11-15 KW) 280,00€ -€

(16-20 KW) 355,00€ -€

Unit Price € Quantity Total Price €

ELECTRICAL SERVICES

ELECTRICITY ORDER FORM

Monophase power line installation

Triphase power line installation




ELECTRICAL EQUIPMENT

(for max. 10 KW) 125,00€ -€

(for max. 20 KW) 215,00€ -€

(for max. 10 KW) 55,00€ -€

(for max. 20 KW) 85,00€ -€

Sub. Total -€

%18 VAT 0

TOTAL -€

Deadline for the orders is 6 April 2012 Orders after deadline will be charged with %25 raise. Orders given on site will be charged with %50 raise. Cost of pre-orders must be paid 7 days prior to the opening day. %18 VAT is not included in the unit prices. Prices in Euros.

Please send along with PAYMENT FORM, orders for services from TUI TURKIYE & SEDEF can not be processed without payment form.

Please send untill 6 April 2012 via e-mail to [email protected]

Please show the location of your booth space defining the aisles or neighbouring stands and indicate the installation point of main power line. (Scale: each square is 1 m2.)

Date of Issue :

Stamp&Signature :

CEE16 Plug -16A

CEE32 Plug- 32A

Distributor Box

Distributor Box

Fuar Adı / Exhibition Name:

Fuar Tarihi / Exhibition Date:

Katılımcı Adı / Company Name:

Salon-Stand No / Hall-Booth No:

Kod Miktar Birim Fiyat Toplam Kod Miktar Birim Fiyat ToplamCode Quantity Unit Price Total Code Quantity Unit Price Total

103 Metal Masa Metal Table 60 305 Metal Sandalye Metal Chair 40

104 Metal Masa Metal Table 60 306 Metal Bar Sandalyesi Metal Bar Stool 50

105 Ahşap Masa Wooden Table 45 307 Bar Sandalyesi Bar Stool 35

106 Metal Masa Metal Table 90 308 Bar Sandalyesi Bar Stool 55

107 Metal Bar Masası Metal Bar Table 75 309 Deri Sandalye Leather Chair 35

108 Ahşap Sehpa Wooden Coffee Table 20 310 Ahşap Sandalye Wooden Chair 45

109 Cam Sehpa Glass Coffee Table 40 311 Ahşap Bar Sandalyesi Wooden Bar Stool 60

110 Cam Masa Glass Table 95 312 Tek Kişilik Koltuk Armchair 105

111 Dikdörtgen Masa Square Table 35 313 Çift Kişilik Koltuk Sofa 175

112 Sehpa Coffee Table 25 314 Ofis sandalyesi Office Armchair 75

113 Sehpa Coffee Table 35 315 Vestiyer Clothes Rack 30

114 Sehpa Coffee Table 45 316 Deri Puf Leather Pouffe 25

201 Vitrin Showcase 50 318 Çöp Kovası Waste Paper Basket 15

202 Vitrin Showcase 40 321 Bitki Plant 85

203 Vitrin Showcase 55 322 Bitki Plant 105

205 Işıklı Vitrin Showcase w/light 85 400 Pentium lV PC 17" Pentium IV PC 17'' 100/gün-day

206 Işıklı Vitrin Showcase w/light 145 401 Plazma TV Plasma TV 155/gün-day

208 Banko Desk 45 402 Dvd Dvd 35

209 Banko İnformation Desk 45 403 Plazma Demiri Plasma Steel 25

210 Masa Table 45 404 A4 Printer,Faks,Fotokopı,Tarayıcı A4 Printer,Fax,Copier,Scanner 95/gün-day

212 Banko Desk 75 405 A4 Renkli Yazıcı A4 Color Printer 45/gün-day

213 Raflı Dolap Cupboard with shelves 65 406 Dizüstü Pentium lV Laptop Pentium IV 75/gün-day

214 Banko Desk 145 407 Faks Facsimile 55/gün-day

215 Banko Desk 90 408 A3 Renkli Lazer Yazıcı A3 Color Printer 60/gün-day

216 Dolap Cupboard 60 409 Su Isıtıcı Kettle 35

217 Sergi Küpü Display Cube 35 410 Kahve Makinası Coffee Machine 50

218 Sergi Küpü Display Cube 40 411 Buzdolabı Refrigerator 95

221 Panel Pannel 25 412 Su Makinası Water Fountain 85

224 Raf Shelf 17 413 Broşürlük Brouchure Rack 65

226 Broşürlük Brochure Rack 30 414 Yönlendirme Panosu Pouting Board 35

229 Podyum Podium 25/m2 415 Sistem Askılık Coat System 20

230 Perde Curtain 35 416 Kül Tablası Ashtray 10

231 Ahşap Kapı Wooden Door 105 417 Halojen Spot 150 W Halogen Spot 30

301 Hasır Sandalye Mat Chair 25 418 Metal Halide 150 w HQI 150 W 75

302 Kumaş Sandalye Fabric Chair 30 419 Halojen Spot 150-300 W Halogen Spot 25

303 Ahşap Sandalye Wooden Chair 35 420 Spot 100 W Spot 17

304 Metal Sandalye Metal Chair 35 421 Elektro Ray Electrical Rail 25

422 Uzatma kablosu Extension Cord 15

Fuardan önce verilen siparişlerin tutarı, fuar tarihinden 7 gün önce ödenmelidir. Ara Toplam / Sub Total :Fuar alanındaki siparişler %50 zamlıdır ve stoklar elverdiği ölçüde karşılanır.

Ödeme günündeki Merkez Bankası efektif satış kuru geçerlidir. %18 KDV / 18% VAT :%18 KDV fiyatlarımıza dahil değildir.

Toplam / Total :Cost of pre-ordered items must be paid 7 days prior to fair date.

On-site orders will be charged with 50% raise. Tarih / Date :Turkish Central Bank exchange rates will be applied on date of payment.

18% VAT is not included in the unit prices. Kaşe/İmza Stamp/Signature :

FİYATLAR EURO'DUR / PRICES IN EUROS

Açıklama Description Açıklama Description

KİRALIK MALZEME FİYAT LİSTESİ / PRICE LIST FOR RENTAL EQUIPMENT

EXHIBITION TERMS AND CONDITIONS OFI Turkey 2012 16th – 18th April 2012

ICEC, Istanbul, Turkey

1. Definitions In these Terms and Conditions the following definitions apply:-

“the Exhibition Space Contract” means the Organisers’ form of agreement for the allotment of a stand at the Exhibition; “the Authorities” means the relevant local, county and other public authorities and bodies relevant to the Exhibition;

“the Contract” means the Exhibition Space Contract, these Terms and Conditions and the Exhibitors’ Manual (where is this available from ); “the Exhibition” means OFI Turkey 2012 “the Exhibitor” means the person, firm or company agreeing to take a stand at the Exhibition under the Exhibition Space Contract; “the Exhibitors’ Manual” means the manual produced by the Organisers in relation to the Exhibition; “the Licence Fee” means the amount shown as the total price payable by the Exhibitor in the Exhibition Space Contract; “the Organisers” means Quartz Business Media Ltd; “the Venue” means the venue where the Exhibition will take place.

2. Rules and Regulations The Exhibitor must comply with the requirements of all Authorities and where applicable with all rules and regulations issued by the owner of the Venue in force at the time of the Exhibition. The Exhibitor undertakes to comply with the obligations and duties contained or referred to in the Contract including (without limitation) those contained or to be contained in the Exhibitors’ Manual. Exemptions from any of these obligations and duties may be granted at the Organisers’ discretion. No exemption given by the Organisers will be effective unless in writing. The Contract comprises these Terms and Conditions, the Exhibition Space Contract and the Exhibitors’ Manual) except as varied in writing signed by the parties. 3. Stand Allotment (a) A stand will be held as let for 21 days after the date shown on the Exhibition Space Contract issued by the Organisers for that

stand, subject to these Terms and Conditions. If the signed Exhibition Space Contract together with the deposit is not received by the Organisers within that period, the Organisers may allocate the stand elsewhere without notice to the Exhibitor.

(b) The Contract constitutes a licence to exhibit and not a tenancy. The Organisers reserve the right at any time to make such

alterations in the floor plan of the Exhibition as may in their opinion be necessary in the best interests of the Exhibition as a whole and to alter either or both of the shape and size of the space allotted to the Exhibitor. If, as a result, the space allotted to the Exhibitor shall be reduced, a proportionate allowance will be made to the Exhibitor by adjustment of the Licence Fee. No alteration to the space allotted will impose on the Exhibitor any greater Licence Fee than that undertaken in the Exhibition Space Contract.

(c) The Organisers further reserve the right at any time to substitute for the stand allotted a different stand.

(d) Allotment of space by the Organisers shall not imply that they accept the proposed exhibits, and the Exhibitor must ensure

that exhibits on the allotted stand comply with these Terms and Conditions. The Organisers reserve the right to exclude and/or require to be removed any exhibit which in their opinion is not germane to the Exhibition. The decision of the Organisers as to the eligibility of the exhibits will be absolutely final and binding.

(e) The Contract is personal to the Exhibitor and may not be assigned, subcontracted or sublet by him. Neither may the

Exhibitor, without having first obtained the consent in writing of the Organisers:-

(i) have or display on the stand or at the Exhibition the goods of any other person, firm or company; or

(ii) display or permit to be displayed on the stand or at the Exhibition the name or mark of any other person, firm or company or literature or other items relating to the goods or services of any such other person, firm or company.

(f) Notwithstanding the allocation of a stand to the Exhibitor, the Organisers reserve the right to forbid the Exhibitor to erect or

occupy that or any other stand if, on the date of the opening of the Exhibition, there is subsisting any material breach of the obligations of the Exhibitor under the Contract including (without limitation) failure to pay any instalment of the Licence Fee or if there then remains outstanding any notice served by the Organisers under Rule 5(b) or Rule 6 of these Terms and Conditions .

4. Cancellation of the Contract by the Exhibitor The Exhibitor may cancel the Contract, by giving not less than 30 days’ notice to expire not later than the next cancellation date. Such notice must be given in writing and sent by recorded delivery to the Organisers. The Organisers shall be entitled to retain or (if not already paid) require payment forthwith of the deposit together with any further payment due under the cancellation dates and fees listed in this clause. Cancellation dates and Fees. Initial deposit 25% non refundable plus the appropriate cancellation fee shown below: Cancellation fee after 15th June 2011 is 25% of stand space Cancellation fee after 15th August 2011 is 50% of stand space Cancellation fee after 15th October 2011 is 75% of stand space For the avoidance of doubt, but save as set out in clause 6 below, the above dates and fees cannot be changed and do not relate to, and are not affected by, any payment plan that may have been agreed by the Exhibitor with the organisers for the purpose of assisting the Exhibitor with payment for their Exhibition stand space. 5. Payment (a) The Exhibitor shall pay the Licence Fee to the Organisers by the instalments and by the dates set out in the payment

schedule on the Exhibition Space Contract. (b) If the Exhibitor fails to pay any Instalment on the due date for payment, the Organisers may at any time thereafter either:-

(i) by notice to the Exhibitor declare the balance remaining unpaid of the Licence Fee immediately payable, whereupon the Exhibitor shall pay such balance to the Organisers forthwith on demand; or

(ii) terminate the Contract forthwith by notice to the Exhibitor served at any time after the due date in clause 4 for

payment. (c) If the Organisers terminate the Contract under Rule 5(b)(ii), the Exhibitor shall pay to the Organisers forthwith on demand by

way of agreed liquidated damages for the loss of the Exhibitor’s booking under the Contract (but without prejudice to the Organisers’ other rights hereunder) a sum calculated as follows:-

(i) the Licence Fee less such parts thereof as may have already been paid to the Organisers; and

(ii) interest payable under Rule 5(e);

(d) If the Contract is terminated by the Organisers under Rule 5(b)(ii), the Organisers shall further, against the sum payable under

Clause 5(c), allow to the Exhibitor an amount equal to the net sum received by the Organisers from the reallocation of the stand allocated to the Exhibitor (after the deduction of all costs expended in relation to the reallocation of the stand) if such reallocation is made to an intending Exhibitor not otherwise exhibiting at the Exhibition. This allowance shall not exceed the balance of the Licence Fee unpaid and shall be allowed only after receipt by the Organisers of the sums due under Rule 5(c).

(e) The Exhibitor shall pay to the Organisers on demand interest on all sums overdue, from the due date for payment set out in

clause 4 until actual payment is made, at the rate of 2% per annum over Barclays Bank plc’s base rate from time to time, as well after as before any judgement.

(f) The Licence Fee is inclusive of value-added tax and may be varied by the Organisers at any time to take account of any

increase or decrease in the rate of value-added tax applicable to the Contract and payments to be made thereunder. (g) By way of security for any sums from time to time due hereunder to the Organisers from the Exhibitor, the Organisers shall

have a lien on all goods and other items of the Exhibitor from time to time in the possession of the Organisers or under their control. The Organisers shall be entitled, after giving notice to the Exhibitor, to sell all or any such goods or other items and to apply the proceeds of sale first in payment of the costs of sale and secondly in satisfaction or part satisfaction of such sums and the Organisers shall account to the Exhibitor for any balance remaining of such proceeds of sale.

(h) We reserve the right to pass any outstanding debt by an Exhibitor over to our Legal Collections Agency. In this instance the full cost of the recovery of this money by the said Legal Collections Agency will be passed on in full to the Exhibitor and form part of the outstanding debt. 6. Alteration of Exhibition Dates

The Organiser reserves the right to alter the Exhibition Dates as set out in the Exhibition Space Contract at any time provided that: (i) any alteration does not result in the Exhibition being moved by more than 12 (twelve) months; and (ii) no alteration is made to the dates within 120 (one hundred and twenty) days of the first open day of the Exhibition. In the event of an alteration of the Exhibition Dates, the Organisers may change to the cancellation dates set out in clause 4 and the instalments and dates for payment set out in the payment schedule of the Exhibition Space Contract [and will notify the Exhibitor accordingly

7. Breach of Contract (a) Without prejudice to their rights under Rule 5(b), the Organisers may terminate the Contract forthwith by notice to the

Exhibitor:-

(i) If the Exhibitor shall in the opinion of the Organisers become or threaten to become insolvent or shall commence or suffer the commencement of proceedings against it by reason of insolvency; or

(ii) if the Exhibitor shall fail to make payment of any Instalment on or before the due date for payment; or

(iii) if the Exhibitor shall be in breach of any other of its obligations under the Contract and, if the breach is capable of

remedy, shall have failed to remedy the breach within 14 days after the service of notice upon it by the Organisers specifying the breach complained of and requiring it to be so remedied.

(b) Termination under this Clause or Clause 5 shall be without prejudice to the rights of the parties in respect of any antecedent

breach of contract or to those provisions of the Contract intended to subsist after termination. (c) If the Contract is terminated by the Organisers, the Organisers shall be entitled (without prejudice to their other rights) to:-

(i) require the Exhibitor to remove forthwith from the Venue all property of the Exhibitor or its contractors at a time stated by the Organisers or, at risk and cost of the Exhibitor, to remove such property and deliver or dispatch it to the address of the Exhibitor given in the Exhibition Space Contract; and

(ii) erect on the stand a board or other device carrying the name, title and/or marks of the Exhibitor.

(d) The Exhibitor shall reimburse to the Organisers on demand all legal and other costs incurred by the Organisers in connection

with the termination of the Contract or the enforcement of the Organisers’ rights hereunder and any costs incurred by the Organisers in the dressing, furnishing or alteration of the stand vacated by the Exhibitor in order to maintain an orderly and visually pleasing Exhibition.

8. Cancellation of Exhibition (a) If the Exhibition is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour

dispute, strike, lockout, civil disturbance, inevitable accident, the non-availability of the Exhibition premises, or any other cause not within the control of the Organisers whether ejusdem generis or not, the Organisers shall be under no obligation to repay the whole or part of the Licence Fee, and shall be under no liability to the Exhibitor in respect of any such abandonment, cancellation or suspension. In such event, the Organisers reserve the right to change the Venue for the Exhibition and to substitute the new Venue for the Venue named in the Exhibition Space Contract.

If the Organisers come to believe at any time up to 14 days before the Exhibition that the holding of the Exhibition is unprofitable for the Organisers or not in the best interests of the industry concerned, the Organisers may cancel the Exhibition. If the Organisers cancel the Exhibition under this subclause, the Organisers shall promptly notify the Exhibitor of cancellation and shall within 30 days refund to the Exhibitor such part of the Licence Fee as may then have been paid, in full settlement of the Exhibitor’s rights against the Organisers under the Contract or otherwise in relation to the Exhibition.

9. Failure of Services The Organisers will endeavour to ensure the supply of the services of the Venue and of those mentioned in the Exhibitors’ Manual but as the supply of such services is not within the control of the Organisers they shall not incur any liability to an Exhibitor for any loss or damage if any such services shall wholly or partially fail or cease to be available nor shall the Exhibitor be entitled to any allowance in respect of the Licence Fee due or paid under the Contract. 10. Intellectual Property Rights The Organisers will not be liable for any damages, costs or other liabilities, the Exhibitor, his servants or agents may sustain in respect of the infringement of any intellectual property rights of the Exhibitor arising out of his participation in the Exhibition. . 11. Rights of Organisers and Venue Owners The Organisers and the owners of the Venue or of interests therein and those authorised by them respectively have the right to enter the Venue at any time to execute works, repairs and alterations and for other purposes. No compensation will be payable to the Exhibitor for damage, loss or inconvenience so caused. 12. Amendments, Applications and Interpretation of the Terms and Conditions (a) The Organisers reserve the right to add to, alter or expunge any of these Terms and Conditions at any time. (b) In the event of any dispute as to the interpretation of these Terms and Conditions as a result of their translation into a foreign

language, the English version shall be taken as authentic. (c) Each Exhibitor must bring to the notice of all agents or contractors employed by him such of the provisions of these Terms

and Conditions as may affect such agents or contractors, and any claim arising from the failure of the Exhibitor to give such notice shall be the sole responsibility of the Exhibitor concerned.

(d) The Contract shall be constructed in accordance with and governed by English law and the parties submit to the exclusive

jurisdiction of the English Courts. (e) All agreements, consents, notices, individual permits and special arrangements must be in writing, signed by the party or

parties giving the same and, in the case of service on the Exhibitor, may be served by posting the same by first class post to

the address given on the Allotment Form or by sending the same by facsimile transmission to the fax number so given. Any communication so transmitted shall be deemed to be served on the day of transmission provided that a signed copy of the fax is sent by first class post on the same day to the person to be served. Any communication sent by first class post shall be deemed to be served on the day following the date of posting.

THE EXHIBITION

13. Opening Hours (a) The Exhibition will be open to visitors daily for the period and during the opening hours stated in the Exhibitors Manual.

. (b) All dust covers must be removed and stands ready for display purposes by the readiness time stated in the Exhibitors Manual

on each open day. No exhibits shall be removed from their positions until the close of the Exhibition without the Organisers’ permission in writing, nor shall any stand be covered up or closed during the Exhibition before the official closing time.

13. Admission to the Exhibition (a) The Organisers reserve the right to expel from or refuse to admit to the Exhibition premises any person at any time

notwithstanding that person’s possession of an official pass or ticket. (b) The Organisers will issue official tickets of admission and no other form of admission ticket will be valid. 14. Passes No Exhibitor will be admitted to the Exhibition without producing to the gate officials the Exhibitor’s pass issued to him by the Organisers, who reserve the right, at their discretion, to withdraw the pass issued to any person if complaints have been received concerning that person’s conduct. 15. Gangways It is the responsibility of the Exhibitor to ensure that gangways in front of the allocated stand are kept free from obstruction during the whole of the time the building is open for the purpose of the Exhibition. 16. Directional Signs The Organisers reserve the right to affix stand numbers or directional signs on any stands in any position. 17. Advertising in the Venue The Exhibitor is not allowed to place or affix advertisements anywhere in the building except on the allotted stand. Exhibitors should only distribute matter in relation to their own goods. Such matter may only be distributed from the allotted stand. Distribution of such matter from gangways or any areas outside the allotted stand is not permitted. 18. Official Catalogue An official catalogue will be issued. The Organisers will not accept responsibility for any omission, misquotations or other errors which may occur in the compilation of the catalogue.

EXHIBITING

19. Eligibility of Exhibits (a) Exhibits must fall within the defined scope of the Exhibition and may represent all forms of materials, machinery, plant

equipment and ancillary services related to the Exhibition as approved by the Organisers and Authorities. Exhibitors may be asked to provide details of the types of products or service they intend to display.

(b) Exhibitors are not allowed to sub-let the stand allotted to them nor to permit the stand to be utilised by any other person or

company without the Organisers prior consent in writing. (c) Where Exhibitors wish to use borrowed equipment on the allotted stand to demonstrate their own products, the display of the

name of the firm lending the equipment is not permitted without the written consent of the Organisers, unless that firm is also exhibiting.

20. Conduct of Exhibitors Every Exhibitor shall ensure that the allotted stand is open to view and staffed by competent representatives during the Exhibition hours. In the event of an Exhibitor failing to open the allotted stand or uncover exhibits thereon, the Organisers may do so or arrange for the stand and exhibits to be removed and the Exhibitor shall be liable for any charges that may thereby be incurred. The Organisers will not be liable for any losses, including consequential losses, sustained by the Exhibitor as a result of this action.

Exhibitors and all persons for whom they may be considered responsible in any way whatsoever, must conduct themselves in such a manner as shall not be objectionable to any other Exhibitor, Exhibitor’s employee, visitor or the Organisers, and shall not create any disturbance or obstruction. Any person who does not comply with these requirements shall be liable, at the discretion of the Organisers, to be removed from the Exhibition buildings and refused re-admission during the period of the Exhibition. Exhibitors must conduct their business only from their stand and must not, under any circumstances, canvas visitors in the aisles, or in any other areas. Exhibitors should only distribute advertising matter in relation to their own goods. Such matter may only be distributed from the allotted stand. Distribution of such matter from gangways or any areas outside the allotted stand is not permitted. No item of stand stock sold during the Exhibition may be removed before the Exhibition is finished, without the written permission of the Organisers. 21. Working Machinery and Exhibits Moving machinery shall, at the expense of the Exhibitor, be installed and protected to the satisfaction of the Organisers, the Venue and the Authorities. If such machinery shall, in the opinion of the Organisers, be too noisy or cause annoyance to other Exhibitors or to visitors, it shall be switched off on request by the Organisers. No motors, engines, furnaces, contrivances or power-driven machinery may be exhibited in operation without adequate protection against fire risks and without the written permission of the Organisers. Such permission may be withheld or withdrawn at any time should such operating exhibits be of a nature likely to cause danger, annoyance or inconvenience to other Exhibitors or visitors. Safety devices may be removed only when the machines are not in operation and not connected to the source of power and only for the purpose of showing a visitor the design and construction of the uncovered part or parts. In such a case, however, the safety devices which are removed must be placed immediately beside the machine. 22. Video and Cinematograph Displays and Amplifiers (a) Cinematographs and Photographic slides may not be used without the written consent of the Organisers. Where permission

is granted, the following conditions will apply:-

(i) Non-flammable film must be used.

(ii) The projector housing and covering must be of non-flammable material in accordance with the requirements of the Authorities and the Venue.

(b) Where sound film or video is used, adequate soundproofing must be carried out so that no annoyance is caused to Exhibitors

and visitors on adjacent stands. (c) Any seating must be in accordance with the all applicable regulations of the relevant Authorities. (d) The placing of the equipment shall be arranged in such a way the obstruction of gangways is not caused by persons viewing

the display.

NB. See also 35(f)

23. Demonstrations (a) All efforts to advertise, promote sales and operate exhibits must be conducted so as not to cause any danger, annoyance or

inconvenience to other Exhibitors and visitors. Any practice resulting in a complaint from a fellow Exhibitor or visitor which, in the opinion of the Organisers exposes them to annoyance or danger will be prohibited.

(b) No competitions or the like may be held without the written permission of the Organisers. 24. Liability (a) The Exhibitor exhibits entirely at its own risk and the Organisers accept no liability, whether in contract or in tort (including

negligence), to the Exhibitor arising out of or in connection with the Exhibition or the acts or omissions of the Organisers or its officers, servants, subcontractors, agents or visitors in relation thereto save as regards the contractual obligations of the Organisers hereunder. In particular (but without limitation) the Organisers do not accept responsibility for the performance by any Exhibition contractor in carrying out his obligations to the Exhibitor or for any other act or omission of any such contractor, whether or not the contractor has been appointed as the exclusive provider of any class of goods or services to the Exhibitor.

(b) All conditions and warranties, express or implied, statutory or otherwise, in relation to the performance by the Organisers of its

obligations hereunder are hereby excluded except as expressly stated herein. The Exhibitor acknowledges that, in entering into the Contract, it has not relied upon any representation made by or on behalf of the Organisers not contained in the Contract.

(c) The liability of the Organisers, whether in contract or in tort (including negligence), and any liability the Organisers may have

for the acts or omissions of its officers and servants in relation to such contractual obligations, arising out of or in connection with the performance of its contractual obligations hereunder shall not exceed one half of the Licence Fee actually paid by the Exhibitor to the Organisers under the Contract. The Organisers shall in no event be liable for any indirect or consequential loss of profit.

(d) The Organisers have no liability to the Exhibitor for the performance by other persons at the Exhibition of their obligations to

the Organisers.

(e) The Exhibitor shall hold harmless and indemnify the Organisers from and against all actions, proceedings, losses, claims,

demands and liabilities (including costs on an indemnity basis) suffered or incurred by the Organisers arising out of or in connection with any act or omission of the Exhibitor or its officers, servants, contractors, agents or visitors.

(f) The provisions of this clause shall not apply to exclude or restrict the liability of the Organisers for death or personal injury

resulting from negligence of the Organisers. 25. Insurance (a) It is the responsibility of the Exhibitor to ensure that it takes out and maintains insurance to cover its losses or liabilities arising

out of or in connection with the Exhibition including:

(i) insurance of the Exhibitor’s property;

(ii) liability for injury sustained by employees or third parties. (iii) liability for loss or destruction of or damage to property of the Venue, the Organisers and any third party; and (iii) insurance against losses arising out of the cancellation of the Exhibition due to causes beyond the control of the

Organisers. (b) The Organisers have arranged for insurance to be made available to persons exhibiting at the Exhibition by the party named

in the Exhibition Space Contract , such insurance to be at the request and cost of the person requiring insurance. (c) It is noted that the Exhibitors’ Manual may include further provisions regarding the insurance obligations of the Exhibitor. 26. Character of Exhibits The Organisers reserve the right to refuse accommodation for any exhibit the character of which, in the opinion of the Organisers and/or the Venue is unsuitable or unsafe for the site allocated to the Exhibitor or might constitute a health/safety hazard. 27. Dangerous Materials or Exhibits (a) No naked lights, oil lamps or temporary gas or electrical fittings may be used in the Exhibition building, unless agreed in

writing by the Organisers in conjunction with the Venue and/or the Authorities. (b) No petrol, dangerous gases or highly flammable substances are allowed in the building, unless agreed in writing by the

Organisers in conjunction with the Venue and/or Authorities. (c) The Exhibitor must conform to the conditions concerning explosives and dangerous combustible materials as laid down by the

Authorities. (d) The Exhibitor shall do nothing to jeopardise the current insurance policies or the licences of the Venue or the Organisers and

the Exhibitor shall in all cases comply with any requirements of the Fire Officer or other Authorities concerned. (e) Non-flammable material must be used for lamp shades. Celluloid or any other highly flammable exhibits may only be shown

under special conditions approved by the Organisers and then only in limited quantities. (f) Equipment involving the use of lasers may not be exhibited without the prior written agreement of the Organisers. Such laser

installations must comply with Guidance Note P.M. 19 “Use of Lasers for Display Purposes” from the Health and Safety Executive. A rehearsal before the Exhibition opens may also be required.

(g) Sources of ionising radiations (e.g. X Ray equipment or any radio-active materials), shall not be brought on to the premises

except with the prior consent of the Organisers and the Authorities, and shall comply with “Code of Practice for the Display of Sources of Ionising Radiation at Exhibitions.”

28. Fire Precautions The Exhibitor shall observe the following provisions:- (a) Fireproofing. All display material must be made from fireproofed materials to the satisfaction of the Authorities. Cloth

materials used in the decoration of stands must be non-flammable and stretched against solid backing. Counter backs and curtains shall be cut off at least 150 mm (six inches) clear of the floor.

(b) Flammable Goods. Explosives or highly flammable substances may not be exhibited or brought into the Exhibition unless

agreed in writing by the Organisers beforehand, but celluloid or articles mainly consisting of that material may be shown in glass showcases or otherwise protected from risk of fire in an approved manner.

(c) Naked Lights. No naked lights or lamps may be used during the period of the Exhibition or the periods of fitting up and

dismantling, except when permission is given in writing by the Organisers after obtaining the approval of the Authorities and the Venue.

(d) Fire Extinguishers. Fire Extinguishers are distributed throughout the Venue to meet statutory requirements. If required,

Exhibitors must agree to have an Extinguisher in a prominent position on their stand. Exhibitors must acquaint themselves with the position of the nearest fire alarm station in the Exhibition building.

An Exhibitor committing a breach of any of the afore-mentioned provisions will be liable for all claims, loss and damage thereby caused and will indemnify the Company in respect thereof.

SERVICES 29. Photographs An official Photographer will be appointed for Exhibitors who desire their stands or goods photographed. No other Photographer will be allowed to take photographs, draw, copy or reproduce any stand or article in the Venue without the permission of the Organisers. 30. Catering All food and drink for serving on stands or to be consumed within the Venue must be obtained from the official Venue Caterer. 31. Cleaning Exhibitors are responsible to the Organisers for seeing that their stand is maintained in a clean state throughout the period of the Exhibition. Exhibitors may not carry out their own stand cleaning and accordingly such stand cleaning will be carried out by the official Stand Cleaning Contractor. Cleaning of the stand is free of charge but cleaning of exhibits is extra. Cleaning charges for multi-storied stands are available on request. 32. Other Services Other than Site-only stand construction and Shell stand interiors, Exhibitors may only use the official Contractors appointed by the Organisers for the services they may require. The Organisers reserve the right to change or appoint additional official Contractors as may be found necessary.

STAND DESIGN & CONSTRUCTION

33. Shell Stands

(i) The stands, which will be provided by the Organisers, will be in accordance with the specification given in the Exhibitors’ Manual which will be sent to all Exhibitors. The conditions governing all additional construction work are also contained in the Exhibitors’ Manual.

(ii) All additional stand fitting must be contained within the Shell stand structure, i.e. no fittings may exceed the height

specified by the Organisers.

34. Space-only Sites (a) Exhibitors must make their own arrangements for stand design and construction. All stands on Space-only sites will be

subject to the approval of the Organisers, although the Exhibitor has freedom of design and choice of stand fitting contractor provided that the contractor selected is party to the terms of the Working Rule Agreement for the Exhibition Industry currently in force.

(b) Special permission must be obtained from the Authorities through the Organisers where an Exhibitor intends to:-

(i) Erect a multi-storied stand (ii) Erect any stand of such construction or containing any area where:-

(a) Provision is made for a closely seated audience. (b) Any part of the stand or exhibit exceeds (variable information) m in height. (c) The travel distance from any part of a stand to an open side or exit or to a gangway on the stand is

greater than 10 m. (d) Foundation or cutting of the floor is required.

NB. Approval has to be given by the appropriate Authorities for the design, and for the structure. Approval of one does not imply approval of the other. Approval for the structure is conditional upon satisfactory inspection on site. In either case three copies of plans with structural calculations must be submitted to the Organisers, for distribution to the Authorities. Exhibitors are reminded that they must satisfy the Organisers that the erection and demolition of the stands can be safely carried out within the allotted time. (c) All standfitting is backed-up to present a clean appearance from gangways and adjoining stands. The Exhibitor erecting a

stand over 2.5 m in height is responsible for ensuring that the rear of any dividing walls over this height is backed-up and decorated where visible from adjoining stands.

(d) Long runs of walling should be avoided, particularly along open perimeters of stands. All such walling should be set back 1m

from the perimeter of the stand; such walling should not be longer than 3m without either a 1m gap or a 1m see through panel.

(e) Full dimensional drawings showing all constructional details and positions and dimensions of machinery exhibits must be

submitted to the Organisers for approval before any work is put to hand.

For stands between 2.5 m (i.e. Shell stand height) and 4 m in height, drawings must be submitted in duplicate to the Organisers two months prior to the opening of the Exhibition.

(f) The Organisers reserve the right to prevent work being carried out by, or on behalf of, any Exhibitor who has not complied

with the se Terms and Conditions, including the requirement to submit stand design drawings in accordance with the terms above.

(g) A stand number panel which must be of the uniform design (as specified by the Organisers) is to be displayed to each open

side of the stand. (h) Only those modular systems which are being manufactured in accordance with the Working Rule Agreement for the Industry

are acceptable. 35. All Stands (a) The approval of the Organisers, which will not be withheld unnecessarily, must be obtained for enclosed stands. Special

attention should be given to the exterior design of partially or totally enclosed stands and generally, exteriors should have walls relieved by display items. Walls may not be left in plain colours and displays or other promotional items attached to stand walls must not project over the frontages of the space taken by the Exhibitor.

(b) The Organisers may, at the expense of the Exhibitor, remove or alter anything in, on or forming part of any stand, if, in their

opinion, it is desirable to do so in the interests of the Exhibition. (c) All electrical installations must be carried out by the Contractor appointed by the Organisers for the area in which the stand is

situated. (d) Where illuminated fascia boards are used on stands, the lighting thereof shall be of sufficient power to light the fascia board

only, and must not cause any spill of light on to neighbouring stands. No flashing lights will be permitted other than for safety reasons. The Organisers reserve the right to disconnect the electrical supply to any illuminated fascia which, in their opinion, is causing a nuisance to any other Exhibitor.

(e) The Exhibitor will be responsible for any charges of the Authority should the stand design require such attention. (f) Exhibitors wishing to utilise any sound amplification equipment must seek permission of the Organisers and if necessary

provide full details of the equipment to be employed. (g) Exhibitors must check that dimensions and positioning of their stand are correct before commencing construction as the stand

sizes are approximate. The Organisers accept no responsibility or liability for small variations in the layout. 36. Delivery of Exhibits Deliveries must be arranged to ensure that all exhibits (other than those which are small or have special values) are installed and arranged by 18.00 hours on the day before the Exhibition opens. Exhibitors must comply with the Build-up Timetable and Delivery Schedule published in the Exhibitors’ Manual. In no circumstances will the Organisers accept or sign for any goods, exhibits or other material on behalf of an Exhibitor. 37. Removal of Exhibits All exhibitors and other property of the Exhibitor, his servants, agents, employees and contractors, must be removed from the Exhibition premises before the time and date specified in the Exhibitors Manual and the Organisers shall be entitled, if, in their reasonable opinion, the Exhibitor will be unable for any reason to comply with this condition, to remove and despatch such exhibits and property at the risk and expense of the Exhibitor to the address of the Exhibitor stated on the Contract. Immediately after the Exhibition closes, Exhibitors will be permitted to remove portable exhibits and personal effects from their stands under the supervision of authorised members of their staff. Portable exhibits should be removed that evening to ensure their safety. Exhibitors, their agents or contractors, are responsible for the complete removal from the Venue and outside areas of all goods and materials used by them, together with all rubbish. Should any Exhibitor, agent or contractor fail to remove any exhibit, stand, wires, ropes, or any rubbish within the time stipulated, then the Exhibitor shall indemnify the Organisers in respect of any claim thereby occasioned for failure to give possession of any part of the Venue on the due date, and the Organisers shall be entitled but not obliged to remove such materials as they consider necessary. The Exhibitor shall be liable for all loss and costs thereby occasioned. The Organisers reserve the right to specify the time at which individual stands and exhibits shall be removed. Notwithstanding instructions issued specifically for the closing night of the Exhibition, the security of exhibits, stands, furniture, etc during the remaining days of the demolition period is wholly the responsibility of the Exhibitor, his agent or contractor and the Organisers will not be responsible for any loss or damage that occurs. 38. Dilapidations

Exhibitors are responsible for the cost of making good, restoring or renewing in all cases of damage or dilapidation to the Venue or any part thereof, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor. Exhibitors occupying Shell stands are also responsible for the cost of making good, restoring or renewing any damage or dilapidation to Shell stand structures, floor coverings, light fittings, or any part thereof, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor. The cost of making good damage will be assessed by the Shell stand Contractor and charged to the Exhibitor. The Organisers in conjunction with the Venue, will inspect every site before erection and after demolition of the stand. Dilapidations include (by way of example only) marks caused by paint, distemper, mortar or any other adhesive substance, bolt, screw or nail holes; battens, boarding, or any other material or substance attached or adhering to walls, floors or any parts of the building; loose wire or other things left behind. The cost of making good will be assessed by the Venue and charged to the Exhibitor by the Organisers. In their own interests, Exhibitors should satisfy themselves as to the condition of their site, both before erection and after clearance. 39. Labour Disputes If the Organisers shall be of the opinion that any stand fitting, constructional or display work brought into the Exhibition or carried out at the Exhibition is being or may be or is proposed to be or has been carried out in such a manner or upon such terms or by such persons that there is a risk of a strike or stoppage of work by any persons or of any industrial dispute or labour difficulties the Organisers in their absolute discretion may, if the work is being or may be or is proposed to be carried out, require the Exhibitor to stop or not to carry out the work or to cause it to be carried out in a different manner and in any event the Organisers may terminate the licence of any Exhibitor by immediate notice to the said Exhibitor.

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