Sunapsis Tutorial

iStart TutorialOffice of International Education (OIE)Fall 2011

What is iStart?On June 16, 2011, OIE began using a new paperless database system called iStart.

iStart will provide the campus with an easier and more efficient means of case management; governmental reporting compliance; and online services and electronic forms (E-forms)

Who will use iStart?The following users will have access to iStart:International students (F and J visa type)The Office of International EducationAcademic Departments (Graduate Coordinators/Academic Advisors)

iStart will store information on all F-1 visa holders in addition to the following visa types within Georgia Tech: J, B, E3, H1b, TN, O, and PR

What does iStart look like?

iStart is an application accessible via an internet browser.To launch iStart, click on the link within OIEs website: oie.gatech.edu/isss/istartHow does iStart work?

After Student meets with Program Department, the student can submit an E-Form using iStartStudent logs into Full Client Services using their GT username and Log in to access the E-Forms availableHow will iStart be used?F-1 students can submit an online request via an E-form for the following updates to their I-20: Academic Reduced Course LoadChange of Degree levelGraduate Change of Major Financial Statement UpdateGraduate Program ExtensionRequest DependentUndergraduate Change of MajorUndergraduate Program Extension

Undergraduate Change in Major ProcessUndergraduate F-1 students will complete the Registrars Change of Major Paper Form and bring it to OIE.

OIE is now a required signature on that form

When the Registrar processes the change in Banner, the student gets an automatic email requesting them to complete the Change of Major E-form within iStart.

Undergraduate Change of Major E-form

Student will complete all required questions and submit the E-form.

Undergraduate Change in Major Process cont.Undergraduate Change of Major E-form

Student will complete all required questions and submit the E-form.

If the student needs additional time to complete the new major, they will be asked to complete the Undergraduate Program Extension E-form.

8Undergraduate Program Extension E-formIf an F-1 undergraduate student requires more time to complete their program of student, they need to apply for a Program Extension

The next few slides will contain an example of the Undergraduate Program Extension E-form

Financials quotes and documentation are provided and checked by OIE

Example Academic Advisor: Gwen Fernandes

iStart Example contStudent will complete all required questions and submit the E-form.The E-form will generate an email to the Academic Advisor based on the contact information provided withiniStart Example cont

Email provides quick view information about student and the type of update that is being requested As the second approver for the request, Graduate Coordinator/ Academic Advisor will click on link provided within iStart Email to review and provide additional information on the request.

iStart Example cont

Username and password will already be provided by iStart to approve the E-form requestClicking on the link within the email directs Academic Advisor to log in via the internet browseriStart Example contThe Academic Advisor can review the information on the E-form submitted by the student by clicking on the link at the top of Second Approver Page

Transition to iStartThe transition from paper forms to E-forms occurred on June 16, 2011. OIE will continue to work with students and with program departments during this transition period and for the next few months as we all function within the new database system. The following updates can be requested via an E-form from June 16 onwards:Academic Reduced Course LoadChange of Degree levelGraduate Change of Major Financial Statement UpdateGraduate Program ExtensionRequest DependentUndergraduate Change of MajorUndergraduate Program ExtensionIt is our hope that in the future we will add more E-forms to this list, when we do we will update you with those changes.

OIE appreciates your continued assistance to our office and to the international students at Georgia Tech. Questions and TrainingOIE hosted a training session for Program Departments interested in learning more about iStart Training slides are posted to OIEs website.

OIE posted a Frequently Asked Questions sheet within our website on for each of the E-forms and for iStart in general.

If any additional questions arise, please email Gwen Fernandes at gwen.fernandes@oie.gatech.edu