isu thesis office 1137 pearson hall judy strand. before you graduate graduate student status…
DESCRIPTION
Program of Study Committee (POSC): approved the term PRIOR to graduation, or pre-lim. Program of Study Committee (POSC): Incompletes removed from your record Over-age classes (over 7 years) approved Pre-lim taken 6 months prior to final exam. POSC classes are accurateTRANSCRIPT
Electronic Thesis – Dissertation (ETD) Seminar
ISU Thesis Office1137 Pearson Hall
Judy Strand
Before you graduate Graduate Student Status Page Timeline/Deadlines Forms Required and optional parts of your thesis Common problems Journal papers/copyrights/embargoes ProQuest/UMI – How to submit NSF Survey Website links, resources
Agenda
Program of Study Committee (POSC): approved the term PRIOR to graduation, or pre-lim.
Incompletes removed from your record
Over-age classes (over 7 years) approved
Pre-lim taken 6 months prior to final exam.
POSC classes are accurate
Before you graduate
Graduate Student Status Page
http://www.grad-college.iastate.edu/calendar/
Application for Graduation – ◦ Sept 11 – Fall; Jan 29- Spring; June 3 – Summer
Request for Final Oral Exam– ◦ For students with a required final oral exam◦ Due 3 weeks prior to exam date or by
Nov 4– Fall; Mar 25 - Spring; June 24 – Summer
‣Final Oral Exam – Nov. 25 – Fall; April 15 – Spring; July 15- Summer Create ProQuest account for submitting thesis. Be sure to enter
thesis/dissertation title. This will be used for the Commencement Brochure.
Timeline Absolute deadlines
Graduate Student Approval Form – ◦ Dec 1 – Fall; April 19 – Spring; July 19 - Summer
Upload final thesis to ProQuest/UMI – ◦ Dec 3 – Fall; April 21 – Spring; July 21 Summer
Commencement◦ Dec. 19 – Fall; May 5 – Spring; Summer- apply Spring/Fall◦ http://www.graduation.iastate.edu/
Deadlines◦ http://www.grad-college.iastate.edu/calendar/
Timeline Absolute deadlines
Application for Graduation Available on AccessPlus
http://www.grad-college.iastate.edu/common/forms/Grad_App.php
Deadline – 3rd week of term
Puts your name on the graduation list
Can be cancelled later. $75 graduation fee will be put on your account after the cancellation deadline.
$20 nonrefundable late fee – 4th & 5th week
$145 thesis/dissertation fee assessed at time of application. One-time only fee.
Graduate Student Approval Form
Student receives with approved copy of Request for Final Oral exam. Also available online.
http://www.grad-college.iastate.edu/common/forms/student_forms.php
Major Prof and DOGE need
to sign
Need before deadline
Final form to submit before graduation
Thesis is not reviewed until this form is submitted.
Thesis Checklist Graduate College website◦ http://www.grad-college.iastate.edu/current/thesis/ ◦ Organizing Your Thesis/Dissertation
Editing Services◦ Thesis Editors / Typists List (local)
Resources◦ Microsoft Word thesis information◦ Solution Center, 294-4000
Software related questions
Thesis Help
Title Page
Table of Contents
Text
References, Works Cited, or Bibliography
Required Parts of your Thesis
Dedication List of Figures List of Tables List of Symbols or Nomenclature Acknowledgments Preface Abstract Appendix Acknowledgement (if not in preliminary pages) Biographical Sketch
Optional Areas of your Thesis
Formatting◦ Title page◦ Table of Contents List of Table and List of Figures -page numbers are right aligned ◦ Tables and Figures Resource ◦ Page numbering◦ Capitalization of headings◦ Excess white space – more than 1/3 or 1/ 4 is too much
white space.
Not being consistent
Common Problems
Page number
each page
Bound on left side Notice
difference between chapter
titles and subheadings
Tables and figure captions may have different font or font size
Tables captions are at the top of the tables; figure captions are at the bottom of the figure. Be consistent throughout your paper.
Tables and figures have same margins as text
Landscape pages have page number in same place as other pages.
Thesis template
Tables and Figures
Landscape figure
Notice location of page number
Portrait view
List of Figures and List of Tables
Page
Page
Title Each journal paper is a chapter in the thesis/dissertation.
Publishing statusModified from a paper accepted by (or "published
in") The Journal of XYZ"
Multiple authors and their role
Abstract or Introduction
Journal Paper Format
Journal Papers
Title and abstract released, text withheld◦ Submit through ProQuest/UMI◦ Publishing options: choose 6 months or other◦ Hold is controlled through ProQuest/UMI
Title, abstract, and text withheld◦ Complete the Thesis Hold form from the Graduate College◦ Submit thesis through ProQuest◦ Thesis will not be fully delivered to ProQuest until you
release the hold
Student/major professor responsible for controlling hold end dates.
ISU Policy on Embargos/Holds on your Thesis
Library WorkshopsWorkshops
Personalizing NCBI
Altmetrics - New Metrics for Your Research Impact!
Stand out from the crowd: get read, cited and hired!
Getting Started with EndNote Web!
Finding Funding: Using Campus Resources!
Getting Started with Mendeley!
Watch for mailings, flyers, and e-Library news! Contact Jody Kalvik with registration questions.
http://instr.iastate.libguides.com/c.php?g=149064
Library - http://www.lib.iastate.edu/ Library Guides Important things for Graduate students to know when writing a thesis or dissertation. Welcome Using Images/Figures Copyright and My Work Research Resources The Library & Your Thesis Iowa State University Library is a resource for you at every stage of your thesis or dissertation—from research to access after
completion. This guide provides you with a variety of tools from the library. Use the tabs labeled: Using Images/Figures, Copyright and My Work,
and Research Resources to navigate to related resources.
Scholarly Communications Librarians ◦ Megan O'Donnell
Emma [email protected]
Website / Blog Page
Authors' Rights and Responsibilities
http://cce.grad-college.iastate.edu/
Center for Communication Excellence
Office of Responsible Research
http://www.compliance.iastate.edu/
Known as ProQuest or ProQuest/UMI
Accessible through Parks Library: Library Catalog/Indexes & Abstracts/”Dissertations & Theses”http://www.lib.iastate.edu/info/6000
Free hosting of microform and digital copies through graduate schools and libraries
University Microfilms (UMI)
How do I get to ProQuest?
http://www.grad-college.iastate.edu/current/thesis/
Create your account with ProQuest/UMI◦ Create your account with ProQuest at the time of your final
defense, putting in your basic information and the name of your thesis/dissertation. You don’t need to submit, just save a draft.
http://dissertations.umi.com/iastate/◦ You can make changes or revisions to your information up to the
time your paper is accepted◦ Once your thesis/dissertation is accepted, it is a
“done deal.”
No fee for electronic submission – traditional publishing option ◦ Copyright fee = $55
Submit your thesis
http://www.etdadmin.com/cgi-bin/school?siteId=23
Traditional Publishing - only choice = no charge Do I want my paper available right away?
◦ Yes◦ No – Text held through ProQuest for specified time
Available in Institutional Repository?◦ Use same time frame as above question.
Request ProQuest to file copyright? ◦ No = no charge Yes = $55 charge
Order copies? ◦ No = no charge Yes = $56 charge◦ Copies are not received until 6-8 weeks following
graduation
ProQuest – Common Choices
Copyright privileges vest immediately upon creating your work.
You own your own copyright when you send your paper to ProQuest/UMI.
Registering copyright recommended◦ filing a patent ◦ writing a book◦ publishing articles ◦ major professor recommends it
Copyright Information
How to avoid infringing on someone else’s copyright
How to protect your own copyright
Copyright and your thesis/dissertationhttp://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf
Fair Use Checklisthttp://copyright.columbia.edu/copyright/fair-use/fair-use-checklist/
ProQuest/UMI ETD submission websitehttp://dissertations.umi.com/iastate/
e-Library author’s rights and responsibilitieshttp://instr.iastate.libguides.com/TandDrights
Copyright Information
Office for Responsible Research◦ http://www.compliance.iastate.edu /◦ Institutional Review Board (IRB)
Library – Institutional repository◦ Open access◦ http://lib.dr.iastate.edu
Bound copies◦ Not required by Graduate College or Library◦ Student or department – their choice◦ Printing & Copy Services – Memorial Union or local shop
NSF Survey◦ Ph.D. students only◦ Online https://sed.norc.org/survey
Other things
Confidential longitudinal census of all Ph.D.s in the U.S. since 1958
https://sed.norc.org/survey
Complete online
NSF Survey of Earned Doctorates (SED) – Ph.D. Students only
Communicate early and often with your major professor
Know your responsibilities and your timeline
Plan for extra time in case something goes wrong.
Check, check and double check your dissertation.
Remember
Thesis Checklisthttp://www.grad-college.iastate.edu/current/thesis/checklist/
Proquest/UMIhttp://www.etdadmin.com/cgi-bin/school?siteId=23
Online -- LaTeX and MS Word informationhttp://www.grad-college.iastate.edu/current/thesis/latex/
Center for Communication Excellence http://acp.grad-college.iastate.edu/?q=resources
E-Library – Author’s rights and responsibilitieshttp://instr.iastate.libguides.com/TandDrights
Copyright and your dissertation/thesishttp://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf
Institutional Review Board (IRB)◦ http://www.compliance.iastate.edu /
NSF Survey- https://sed.norc.org/survey
Thesis links and resources
http://www.grad-college.iastate.edu/current/thesis/
Judy Strand, [email protected], 294-5285, thesis/dissertation questions
Graduate College Contact
Questions?
Please take business cards.
Powerpoint is available online:http://www.grad-college.iastate.edu/current/thesis/seminars/
Thanks for coming today
Go Cyclones!!