IT & Inventory, Premises, Booking and Contract Management with Helpdeskfor education

asset management

in schools

www.paragosoftware.com

Whether you are a small primary or a 30 school District or MAT,

our asset discovery services can be scaled to suit your specifi c

requirements.

Pre-consultancy visits identify what you need from the

implementation and ensure you get the most out of the system.

We can train or project manage your staff or senior students

to keep costs down. Alternatively, budget permitting, we can

conduct a full asset discovery and valuation job for you.

With over 25 schools within our district, we are responsible for thousands of pieces of IT equipment spread out across

many sites and members of staff . Maintaining this with an Excel spreadsheet had not only been extremely laborious, but unreliable.

Parago will ensure our IT inventory management systems don’t lose thousands of technology dollars every year.

Barbara Nesbitt, PhD / Director of Instructional Technology / Pickens County SC

Over 2000 schools, academies, MATs and Districts worldwide use our software because it provides a single solution that delivers impressive effi ciency savings.

Addressing EFA and CIPFA concerns, it not only makes limited funds stretch further,it enables you to:

Deter fraud from asset misappropriation

Enable eff ective resource sharing across your schools

Provides a centralised service for all ICT and premises

Eff ect procurement strategies for MATs and Federations

Automate works and checks on premises and H&S

Unify and streamline your Contract Management

Reduce fi nance staff workload and save on auditor costs

Create extra income by letting your rooms or space

Developed with schools, academies, districts and MATs our Asset Management solution delivers effi ciency savings across IT, fi nance and premises.

IT & Inventory, Premises, Booking and Contract Management with Helpdesk

The installation was smooth and uncomplicated. The process of logging all the assets was effi cient and did not interfere with the running of the normal school day. The auditor was mindful of not interrupting lessons. I was impressed by the amount of work he got through every day given the amount of equipment we have. He was an excellent trainer to my team member who accompanied him throughout the process and was respectful and polite to staff . I am extremely impressed by both the product and the employees of your company, their helpfulness and knowledge of the product are to be commended.

Sue Silk / Business Manager / Nelson Primary School

In a climate fi nancially challenged by fl at cash

and rising costs, discover a solution that helps

schools innovate, make effi ciency savings and

maximise income generation in new ways.

This comprehensive suite of tools harnesses the power of cloud

and mobile technologies to help you do more than just track

your equipment and daily duties.

You can implement impressive effi ciency savings across IT and

inventory procurement, scheduled works and contracts. Quickly

get your school into a position where it is insurance claim-ready,

safety checked and fully compliant – and safeguard your school

from irritating rollover contract traps.

Designed to help schools, academies and trusts work together

collaboratively and smarter, the software makes it easy to manage

a centralised pool of shared resources, contracts and premises.

It also provides a robust system which helps prevent asset

misappropriation and evidences accountability of public funds.

Everyone at Parago is knowledgeable, supportive and straightforward to deal with.

All trainers and auditors

are Parago employees

with extensive education

experience and DBS checked.

School testimonials reveal

the true story: our people

are professional and polite

individuals who effi ciently

get on with the task without

causing interruption to the

school day.

How we help.

IT & Inventory Management

Work smarter, fasterand securely.

Our technicians fi nd the smartphone app dramatically reduces their workload. The system allows us to automatically update the location of an asset during audits and quickly identifi es items that are missing. The fi xed asset counts are now taking a shorter amount of time, as it only involves simply scanning of codes on each asset to log entries, rather than redoing or editing multiple excel spreadsheets.

Steven Durksen / ICT Manager / Cayman Islands Ministry of Education

As well as saving you

time and money it will

keep you compliant

in the following areas:

We help schools harness the power of mobile cloud

technology to drive operational effi ciencies and cost

reductions. Our smartphone applications transform

legacy processes which took hours into tasks which

can be accomplished in minutes. You’ll fi nd them a

fantastic way to track IT inventory, assign one-to-one

devices, and see today’s, missed and future facilities tasks.

Insurance: Relate your premium to your asset estate value, and sleep better knowing

you can quickly and accurately make an insurance claim should the worst happen.

Asset misappropriation: Ensure you stay on top of this and accountable.

Procurement/resource planning: If you can see what IT and general inventory you have,

you won’t waste money buying things your school doesn’t need. Produce short and long

term procurement forecasts through our integrated customisable reporting system.

Audit/asset tracking: Our mobile app makes it easy for you to move inventory from room

to room and update its location. Laborious asset audits are fi rmly relegated to the past with

our smartphone application technology.

Staff /student loan pool: Simplify the process of assigning devices through smartphone

technology and keep a full audit trail. (Also see asset booking module).

Software asset management: Make informed decisions by seeing which software titles

are really being used and maximise the value from your software investment.

Links to accounting systems: Time-saving links to leading accounting solutions.

Business continuity plan: Supports your recovery plan by providing the needed information.

Search and report: With our fully customisable reporting functions

PC/MAC/Chromebook/Tablet discovery agents: Deployed to discover full specifi cation

of individual devices and installed software.

Images/documents: Add multiple photos and documents to rooms, inventory, pupils and staff .

This is an excellent product chosen for its user friendliness and functionality. Its visual attributes make it easy to follow

and create a novel way of maintaining the system.

Kam Khan / ICT Manager / Levenshulme High SchoolAn academy within the Education and Leadership Trust

Eliminate unnecessarywork and expenditure.

Over a decade of collaborative

feedback from IT technicians

to directors in schools and

districts across the world

has resulted in a system that

is used more than any other

in education.

The system can streamline

your deployment and audit

process, eliminate unnecessary

expenditure and provide

more accurate information

from a fully customisable

report system.

Mobile Technology

Device deployment: Simplify the process of assigning one-to-one devices to students and teachers.

Inventory tracking: It is easy for you to identify and move inventory by scanning barcodes

or through cut and paste. Simply add, edit and update your data whilst on the move.

Inventory auditing: Laborious audits transform into 10 minute per room updates (on average)

using the automated audit mode. Identify moved and missing inventory.

Facilities tasks and checks: scheduled for today and beyond.

Images/documents: Attach multiple photos and documents to inventory, rooms, staff and

pupil records with ease.

PAT Test recording: Save time by PAT test recording and auditing simultaneously. Log PAT test results.

Helpdesk: Create, view, reply, assign, update and close tickets on the move.

Designed in conjunction with schools and districts

including The Oldham Academy North, the Helpdesk

has been developed to work with any portal.

Developed in conjunction

with Millais School, CMAT and

STEP Academy Trusts, this

module comes as standard

with all our education solutions.

Helpdesk ticketing

Simplify issues, streamline tasks.

Premises Management

Experience has shown that not all software lives up to expectations, however Parago is one of the few which

to coin a phrase ‘does exactly what it says on the tin’. A great, easy to use and comprehensive application.

Mark Thorpe / Director of Communications / St Joan of Arc School

Whether you are a school, academy, MAT or district

there are communication and support issues that

make serving students and faculty a challenge.

Helpdesk is designed to reduce bottlenecks, simplify

administrative tasks and increase effi ciency.

Better still, your staff and students don’t need to

be system users to log tickets on our Helpdesk.

Link to portal for staff and students

Target tickets to individuals and teams with custom alerts

Customisable ticket layout by teams

Smartphone management of tickets

Relate tickets to inventory or building infrastructure

Mass edit, assign, update, merge and reply to tickets

Screen and report updates on outstanding tickets

Central management for MATs and districts

Customisable reporting system

Attach photos and documents to tickets

We wanted to manage service and maintenance contracts in an automated and compliant but simplifi ed way. This new technology means the Trust can move away from relying on multiple spreadsheets and instead use one solution. Parago allows all thirteen academies to report across and manage their premises, facilities assets, contracts and inventory in a cost-eff ective, controllable way.

Mark Pinnock / Head of Premises and Estates / Step Academy Trust

Schools have a duty to ensure that buildings under their control comply with statutory, regulatory and corporate standards. – no easy task when legislation is becoming increasingly complex.

Thankfully you’ll fi nd our Premises Management Module makes this task much easier.

It enables you to keep on top of scheduled works and safety checks from your PC, or whilst

on the move through our mobile app. You can customise how often you carry out required

checks across your school. For instance, you can plan and schedule regular maintenance,

receive alerts for checks and assessments against policies for security, fi re safety, health and

safety including monitoring as well as ensure risk assessments are prepared and acted upon.

You can see a full service log to document and prove that checks are being done regularly.

Smart data fi elds enable you to customise the frequency of:

Scheduled maintenance to grounds, buildings, rooms, vehicles and equipment

Scheduled checks for asbestos, legionella, water fi lters etc

Planned works: schedule decorating, window, fl ooring, building and land works

COSHH, fi re & risk assessment check dates

Room dimensions with electrical and plumbing details

Images/documents for storage

Mass edit/update feature for completed works

Scheduled PAT testing for compliance and health & safety

Manage contractors keep a record of contractors details, compliance and contracts

Email alerts and reporting

Integrates with Helpdesk to manage staff requests/tickets

Be systematic, and compliant.

Free yourself from rollover traps.

If you’ve ever suff ered the frustration of missing a renewal window and been ‘rolled over’ into another contract period you are not alone.

Automated renewal and

unclear termination notifi cation

clauses are often designed to

confuse and ensnare.

Avoid these traps by using

the Contract Management

Module included in all

our education solutions.

Developed in conjunction

with Milton Keynes Education

Trust, it will alert you when

contracts are up for renewal,

prevent unexpected invoices

and give you time to negotiate

a new contract at terms that

work for you and your school.

Contract Management

For MATs and school districts you can save thousands by

centralising and renegotiating all your school contracts, yet still

leave schools to manage their own local contract relationships.

Central and local contract management

for MATs and school districts

Supplier contract details and ledger code

Start and fi nish dates

Schedule service dates and prompts

Auto renewal dates

Termination notifi cation date and notice period

Document storage

Email alerts and reporting

We have introduced Parago into a number of north east schools through a collaboration exercise. The company has been effi cient with

their implementation and in getting the systems up and running. The system itself performs multiple functions and will serve our

schools well in terms of asset management, contract management, service agreements and in meeting our targets around SFVS.

Janice White / Business Manager / Norham High School

We have been using School Inventory Manager from Parago since 2009. The product has had so many new features added to it over the years.

Charlotte Lowis / Finance Offi cer / Wennington School

No more turning up to fi nd a room already

occupied or a laptop trolley – critical for the lesson –

unavailable. And that’s not the best of it.

This module helps you maximise your school’s income generation

and realise the fi nancial potential of all your assets and space.

No limits on numbers or types of bookable assets

Shared calendar

Customised booking forms for diff erent asset groups

Portal login for staff

Categorised assets and rooms

Reserve multiple assets simultaneously

Vehicle and driver booking for continuity

Administrative approval specifi c to each asset group

Personnel booking such as teacher support staff

Maximise income generation.

Room & Asset Booking

Being organised has never been easier than with our simple and intuitive Room & Asset Booking module.

School districts such as Pickens County in South

Carolina have worked with us to ensure our

systems will meet your requirements such as:

Manage and oversee multiple sites

Centralised IT & Inventory tracking

through cloud based technology

Search, move and share inventory across schools

Smartphone apps to simplify the assignment

of one-to-one devices

Time saving IT & Inventory audits

Securely manage user access with permissions & templates

Centralised Helpdesk ticketing system for schools & districts

Use MSI discovery agent across multiple sites to identify

PCs, MACs, tablets, Chromebooks and software

Integrated customisable reporting system

District central offi ce account

API for links to other software solutions

Schools and districts across the world have helped us develop what is now recognised as the best IT & Inventory management system with Helpdesk for education.

The system allows us to automatically update the location of an asset during audits and quickly identifi es items that are missing after a completed audit. The fi xed asset counts now take a shorter amount of time, as it involves simply scanning codes on each asset to log entries, rather than redoing or editing multiple Excel spreadsheets.

Steven Durksen / ICT Manager / Ministry of Education Cayman Islands

International

Worldwide credibility.

The umbrella ‘District Account Manager’ module enables us to move inventory and report across multiple schools – invaluable when doing annual audits.

Barbara Nesbitt / School District of Pickens County / South Carolina

A common concern for schools and districts

across the US is the actual cost of lost inventory.

They are now confi dent their information is safe

because they have a real time view of their entire

inventory estate with the ability to assign, track

and audit assets using smartphone apps.

When we signed up for Parago, I don’t mind saying that I thought going around all 20 schools and trying to list all the items was going to be a bit of a nightmare, but

it absolutely wasn’t. That hands on approach was really the best level of training. I can’t speak highly enough of the Parago staff who helped implement

the program. It went very smoothly, and we had no complaints whatsoever. We are wholly positive about Parago, I can’t think of one negative.’

Mark Harris / Finance Director / Kent Catholic School Partnership

Designed to help schools, academies and trusts

work together smarter, our Account Manager

Module makes it easy for MATs and school

districts to manage a centralised pool of shared

resources and make savings across procurement,

contract and premises management.

Work together to savetime and money.

MATs & Districts

Manage and oversee multiple sites

Search for and share inventory across schools

with audit history

Deploy one-to-one devices to staff and students

through smartphone app

Provide central support through integrated

Helpdesk module

Securely manage your user access and permissions

View system usage in each school

Automate works and checks on premises

and Health & Safety across all sites

Use automated discovery agents across multiple sites

to identify PCs, MACs, Chromebooks, tablets.

Customisable reporting system for procurement

forecasts, end of year fi nancials etc

Centralise contract management for cost savings

MAT/District central offi ce account

asset management

in schools

We’re here to help, call us…

in the UK +44 (0)118 950 8087

in the US +1 864 527 5977or email us… sales@paragosoftware.com

in the UK call: +44 (0)118 950 8087 / 9 The Aquarium, King Street, Reading RG1 2AN

in the US call: +1 864 527 5977 / 330 East Coff ee Street, Greenville, SC 29601

IT & Inventory, Premises and Contract Management with Helpdesk for education www.paragosoftware.com

We have hundreds more testimonials than all our

competitors put together – see for yourself at:

www.paragosoftware.com/testimonials

Time and cost savingsthrough effi ciency

The Parago solution and asset discovery service has enabled us to gain an accurate asset estate valuation, resulting in a reduction of £4,000 per annum from our insurance premium.

Katherine Moulder / Business Manager / Chorlton Academy

The use of the Asset Discovery Service has enabled us to get the Asset Management package installed and fully up and running within a couple of weeks. It would have taken us months to have done this ourselves.

Steve Panting / Business Director / Parkwood E-ACT Academy

We are extremely happy with the service provided by Parago. The system works very well for managing the assets of our trust, as we can clearly view all fi ve of our sites at the click of a button. Having an overview of our total spending means we can safely avoid making any unnecessary purchases. The system is very easy to use and has thus made it possible to train staff across all our sites on how to manage their own assets.

Frances Whitmore / Finance and Compliance Offi cer / The Gipsy Hill Federation of Schools

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