it overview january 2010. virtual tissue bank for arizona biomedical research will provide a...

IT Overview

January 2010

Virtual Tissue Bank for Arizona Biomedical Research will provide a de-identified repository of biospecimens from AZ institutes. Data will be uploaded from the institutes into the Arizona Biospecimen Locator. Through the locator, researchers can then search and request biospecimens. Once approved by the consortium, institutes will ship and track the biospecimens.

Sun Health Research Institute

Public can browse information on biospecimens available for research Research staff can request biospecimens Consortium Scientific Review Committee reviews request for biospecimens Institution approves request and ships biospecimens Researcher receives biospecimens and returns unused biospecimens

Arizona Biospecimen Locator (ABL):

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• https://intranet.5amsolutions.com/display/abrcpub/Product+Overview

https://intranet.5amsolutions.com/display/abrcpub/Product+Overview

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Phoenix Children’sPhoenix Children’s

caTissue DBcaTissue DB

ABRC – Arizona Biospecimen LocatorABRC – Arizona Biospecimen LocatorSt. Joesph’sSt. Joesph’s

Emerge.MDEmerge.MD

Tissue Locator DB (CBM Based)

Tissue Locator DB (CBM Based)

Arizona Biospecimen

Locator

Arizona Biospecimen

Locator

CBM Grid Service

CBM Grid ServiceEmerge.MD DBEmerge.MD DB

Sun HealthSun Health

Custom AppCustom AppCustom DBCustom DB

caTissuecaTissue

CBM DBCBM DB

CBM Grid Service

CBM Grid Service

ETLETL

ETLETL

ETLETL

Identified De-identified

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ResearcherResearcher

Register for an Account


Search for Biospecimens


Request Biospecimens

ConsortiumConsortium

Review Biospecimens Request

InstitutionInstitution

Review Biospecimens Request and Ship upon Approval


Receive Biospecimens and Return upon Request of Institution

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Role Functions

Researcher Search, Submit Biospecimen Request, Receive Shipment, Return Biospecimen, Maintain Biospecimen Disposition

• Access to their own data only, view access to all biospecimens

Consortium Administrator

Manage Registrants, Manage Institutions• Access to all Institution’s functions/data

Scientific Reviewer Review Biospecimen Requests, Comment on Biospecimen Requests, Vote on Biospecimen Requests

Institutional Administrator

Manage Institutional Users, Manage Biospecimen Requests• Access to own Institution’s functions/data only

Tissue Technician Manage Inventory, Distribute Biospecimens, Receive Returned Specimens• Access to own Institution’s data only

Display Price Setter Set price range to be displayed in ABL for biospecimens

Invoice Price Setter Set final price for each biospecimen for requester’s invoice

Super Administrator Import Biospecimen Data• Full Access to all functions/data

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User must register to view Biospecimen Inventory and submit requests.

All registration requests are automatically approved by the system.

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Collection Protocol

Name

Start Date

End Date

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Patient Demographics

Ethnicity

Race

Gender

Biospecimen

Pathological Diagnosis

Time Lapse to Processing

Anatomic Site

Biospecimen sample type

Patient’s Age at Collection

External ID (Record ID)

Specimen Density

Available Quantity

Collected/Created Year

Preservation Type

Storage Temperature

Collection Type (Surgically Resected / Autopsy)

Cost Recovery Fee (Price range)

Biospecimen Usage

Usage Restrictions

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NOTE: Pathological Diagnosis is standardized to use SNOMED-CT codes.

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Requester

Address

Email

Name / Title

Phone

Research Area/Specialty

Institution Name

Institution Type

Study Details

IRB Name (required)

IRB Registration Number

IRB Approval Number for Study (or IRB Letter of Exemption)

IRB Approval Expiration Date (unless IRB Letter of Exemption)

Principal Investigator Name & Contact

Principal Investigator CV

Protocol Title (required)

Protocol Document (optional)

Study Abstract

Preliminary Study?

Funding Source

Shipping

Recipient Name & Contact

Address

Vendor

Tracking Number

Instructions

Biospecimen Receipt

Biospecimen Receipt Status/Quality

Biospecimen Disposition

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Since a user other than a Researchercan submit a Biospecimen Request, weare collecting information for three people:

1.Requester2.Principal Investigator3.Shipment Recipient

You have the option to click a checkboxsaying that your contact information isthe same as the Requester, and allcontact information fields will be filled automatically.

ABL Online Inventory

ABL Online Inventory

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Researcher AResearcher A

Select 50mg of Biospecimen A. Submit request to Consortium

Select 50mg of Biospecimen A. Submit request to Consortium

Researcher BResearcher B

Cannot find Biospecimen A in ABLCannot find Biospecimen A in ABL

Biospecimen ANOT

available online

Biospecimen ANOT

available online

Biospecimen A100mg

available online

Biospecimen A100mg

available online

Consortium - Scientific Review CommitteeConsortium - Scientific Review Committee

Deny request from Researcher ADeny request from Researcher A

Biospecimen A100mg

available online

Biospecimen A100mg

available online

Researcher BResearcher B

Can find 100mg ofBiospecimen A in ABLCan find 100mg ofBiospecimen A in ABL

When any portion of a biospecimen is requested, the entire biospecimen is removed from the ABL inventory until the Consortium reviews the request.

When any portion of a biospecimen is requested, the entire biospecimen is removed from the ABL inventory until the Consortium reviews the request.

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Select biospecimens and create biospecimen request

Select biospecimens and create biospecimen request

Consortium – Scientific Review (1 scientist from each member institution)Consortium – Scientific Review (1 scientist from each member institution)

Submit Request

STOPSTOP

Institution – Institutional Veto (1 administrator from each institution from which a biospecimen is being requested)

Institution – Institutional Veto (1 administrator from each institution from which a biospecimen is being requested)


Send approval notice to Researcher with reasonsSend approval notice to Researcher with reasons


Send partial approval notice to Researcher with reasons

Send partial approval notice to Researcher with reasons


Ask Researcher to revise their requestAsk Researcher to revise their request


Send rejection notice to Researcher with reasonsSend rejection notice to Researcher with reasons

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Each Institutional Administrator has the ability to deny a request that comes in that asks for biospecimens housed In their institution.

Requester

Name

Institution

Address

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Shipment Recipient

Name

Address

Phone

Email

Study Information

IRB Approval Number of Study

Shipment

Request Number

Date of Request

Sender Name

Sender Contact Information

Shipping

Shipping Instructions

Shipping Vendor

Shipping & Handling Fee

Biospecimen (for each biospecimen in request)

ID Number

Type

Pathological Diagnosis

Anatomic Site

Amount

Recovery Fee

Notes for Processing

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Contact 5AM Solutions, Inc.Jungdae Kokotov – ABL Project Manager

[email protected]

866.526.6042 x731

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mailto:[email protected]

it overview january 2010. virtual tissue bank for arizona biomedical research will provide a...

Documents

biospecimen requests

biospecimen inventory

biospecimen disposition

request of institution123456

institutions access

view access

registration requests

returned specimens access