it should be simple right?files.massbio.org/file/bsdmct01182018.pdfour experience with cdash •we...
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Standards Implementation:It Should be Simple Right?
Thursday January 18, 2018
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Who is in our audience today?
In a show of hands …
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What are we talking about?Definitions of Standard
Something considered by an authority or by general consent as a basis of comparison; an approved model
An object that is regarded as the usual or most common size orform of its kind
An average or normal requirement, quality, quantity, level, grade,etc.
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What are we talking about?
Clinical Data Interchange Standards Consortium (CDISC) develops data standards, such as SDTM, ADaM, and CDASH, that enable information system interoperability to improve medical research and related areas of healthcare”
SDTM – Study Data Tabulation Model: The content and tabulation standard for regulatory submission of case report form data tabulations in clinical research studies.
CDASH - Clinical Data Acquisition Standards Harmonization
Pinnacle21 report - Software, Pinnacle 21 Enterprise (used at FDA under the name “DataFit”), which provides biopharmaceuticals a means to test if their submission data is compliant (formerly known as OpenCDISC)
Domain- a collection of observations (data) with a common topic
Define.xml – a document that describes the structure and contents of the data collected during the clinical trial process
Controlled terminology - the set of CDISC-developed or CDISC-adopted standard expressions (values) used with data items within CDISC-defined datasets
ADaM - Analysis Data Model: The content standard for regulatory submission of analysis datasets and associated files
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Why would we do it What are the Pros of using standards?
Company
Reduce resource
Increase Morale
Messaging/reporting simpler
Department
Consistency beyond just CRFs / SDTMs
Flexibility of assigning resources (Anyone can
work on anything)
Easier to Validate-using standard tools
External to company
Consistency is presented to external
partners
External Partners can build Efficiency into
their process
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Do we have to do it???
Similar to wearing a seat belt in Massachusetts-It is a good practice to do – but it is also the law
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Agenda
• How to Implement Standards
• What is the CRO perspective to implementation
• What is the Sponsor perspective
• What is needed for a submission
– Legacy studies versus standard submissions
• Where will the standards be going next
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Standards Implementation:It Should be Simple Right?
Speakers:
• Susan Boquist, Associate Director, Statistical
Programming, PROMETRIKA, LLC
• Wendy Mangels, Associate Director, Clinical Data
Management, Vertex Pharmaceuticals.
• Brian Conley, Associate Director, Statistical Programming
and Data Management, Clementia Pharmaceuticals Inc.
Moderator:
• Michelle Harrison, Associate Director, Clinical Data
Management at Vertex Pharmaceuticals.
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©2017 Vertex Pharmaceuticals Incorporated
Making Standard (e)CRFs Work
Wendy Mangels | 18JAN2018
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Who
11 ©2017 Vertex Pharmaceuticals Incorporated
Clinical Data Standards Committee
• Develops and reviews standard
(e)CRFs, edit checks, CRF
Completion Guidelines, external data
transfer specs
• Approves/rejects requests for non-
adherence to standards
Steering Committee
• Approves standards for use
• Sets expectations that dept follows
standards
• Adjudicates requests for non-
adherence which Standards Committee
cannot resolve
Biostatistics Department heads from functions on
Standards CommitteeClinical Operations
Clinical Pharmacology
Data Management
Global Patient Safety
Medical Directors
Medical Writing
Statistical Programming
Liaisons from Biomarkers and Regulatory,
as needed
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What
• Our standard (e)CRF is a Word document right now
– applies to paper or electronic CRFs
– platform-independent
– room for instructions
12 ©2017 Vertex Pharmaceuticals Incorporated
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Our Experience with CDASH
• We rolled out our first standard (e)CRFs in 2009
• When CDASH 1.0 was released in 2008, we didn’t feel it had
the same level of maturity as a standard as SDTM or ADaM
did
– Question phrasing can be clunky (“Indicate if ECG was performed”)
– In many cases, SDTM presents multiple options, but CDASH has
“one right way”
– Nowhere to put some of the data we collect
• There seems to be a lag between SDTM releases and relevant
CDASH standards
• Our chosen path involves SDTM-like data collection, rather
than CDASH
13 ©2017 Vertex Pharmaceuticals Incorporated
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CDISC SDTM Compliance
We maintain “CDISC-friendly” standards
– Dataset names are SDTM domain names (AE, DM, etc.)
– SDTM variable names (whenever practical - e.g., flat forms)
– SDTM Terminology (whenever practical)
– We don’t use a normalized Vital Signs structure in the eCRF, but
we make it easy to transpose the data. The variable names
(HEIGHT, TEMP, etc.) are the SDTM Vital Signs Test Code
(VSTESTCD)
14 ©2017 Vertex Pharmaceuticals Incorporated
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Compliance
Encouragement
• Opportunity for input (at our company and at partners)
• Training
• Flexibility - standards need to work in actual studies (multiple study
drugs, pediatric trials, oncology, …)
– FAQ document with pre-approved changes
– Electronic system for requesting non-adherence, or new/modified
standards
– Multiple versions of appropriate (e)CRFs
Enforcement
• Department heads approve standards
• Independent QC Checks of all (e)CRFs to ensure standards used
correctly
15 ©2017 Vertex Pharmaceuticals Incorporated
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Encouraging Compliance: Color-coded FAQs
16
Preapproved
Change
Changes NOT
Preapproved –
Needs CDSC
Review
Changes Not
Recommended
Commonly
requested pre-
approved changes
Save time – these
requests are
unlikely to be
approved
Submit a CDSC
request
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Encouraging Compliance
FAQ document with pre-approved changes
17 ©2017 Vertex Pharmaceuticals Incorporated
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Encouraging Compliance
Electronic system to request non-adherence or modifications
(SharePoint list with workflows)
18 ©2017 Vertex Pharmaceuticals Incorporated
Study XYZ-001
Hera Xiao
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Innovative Clinical Development Solutions
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Implementation Successes and
Challenges from a CRO Perspective
Susan Boquist
MassBio
January 18, 2018
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▪ Misconceptions on the meaning of “Standard”
▪ Sponsors have different flavors of “SDTM”
▪ Sponsors that are overly involved or absent
▪ No control on source or content of raw data
▪ Late notice of concurrent mapping by other groups
▪ Scope creep
CRO Implementation Challenges
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▪ Clear understanding of the path forward
▪ External eDC built predictably
▪ Efficiencies of code for known data mapping
▪ Downstream efficiencies in analysis
▪ Resourcing flexibility
▪ Cost savings
CRO Implementation Successes
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CONFIDENTIAL
CONFIDENTIAL
SDTM Challenges From Sponsor PerspectiveBrian ConleyJanuary 18, 2018
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CONFIDENTIAL
Sponsor’s Perspective
▪ Communication is important
▪ Sponsors need to participate in implementing their standards
▪ Encourage CDISC interest in sponsor organization
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CONFIDENTIAL
Communication – Lessons Learned
▪ Incorrect (old) version of Pinnacle21 is run– Vendor “set” the validation version at the beginning of the study and does
not want to fix newly uncovered issues which may have been hidden in an old Pinnacle21 version
▪ After many rounds of updates, Issue Log becomes hard to follow– Agree on a naming convention, prefer to use date in filename– Use the same format
• Does CRO respond adding columns to the right, or start new rows below the issue?
– Do not only send issues as emails• Sometimes emailing screenshots along with the spreadsheet helps
▪aCRF planned to be completed at the end of the study. – Our preference is for creating the aCRF before beginning the SDTM
programming
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CONFIDENTIAL
Sponsor Participation at Study Startup
▪ SDTM Implementation should begin with database development
– Sponsors are typically closer to database development than SDTM group at vendor
• SDTM team may be at a different CRO than the Data Managers
– CRF review is critical time to align with CDISC standards
• Every field on the CRF should have a home in SDTM
• Controlled Terminology will come back to haunt you
– Have internal discussions on whether to be consistent with earlier studies, or “fix” things in new study
• Hospitalization events were in custom domain in previous studies, use HO for new study?
• AEOUT terms do not follow Controlled Terminology
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CONFIDENTIAL
Sponsor Participation at Study Startup
– Provide CRO with as much of the mapping details as possible
• --TEST/--TESTCDs used in previous studies
• Custom domains
• Lab Conversion factors
• Therapeutic Area User Guide (TAUG) references
• aCRF?
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CONFIDENTIAL
Encourage CDISC Interest
▪When CRO delivers SDTM data to the Sponsor, who reviews?
– At smaller sponsor companies, might be only one person
▪ How can we expand CDISC knowledge at our company?
– Keep an eye out for PhUSE Single Day Events (in Boston April 26th, 2018!), local PharmaSUG, Boston Area SAS Users Group (BASUG), MassBIO meetings
– Become a CDISC Member
• In the Member’s Only area of CDISC.org:
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CONFIDENTIAL
CONFIDENTIAL
Legacy Data Submission
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CONFIDENTIAL
FDA Study Data Technical Conformance Guide
▪ https://www.fda.gov/downloads/forindustry/datastandards/studydatastandards/ucm384744.pdf
▪ 8.3.2.2 Legacy Data Conversion Plan and Report▪ Sponsors should evaluate the decision involved in converting previously collected nonstandardized data
(i.e., legacy study data) to standardized data (i.e., SDTM, and ADaM). Sponsors should provide the explanation and rationale for the study data conversion in the RG. To mitigate traceability issues when converting legacy data, FDA recommends the following procedures:
– 1. Prepare and Submit a Legacy Data Conversion Plan and Report.
– 2. Provide an aCRF, for clinical data, that maps the legacy data elements.
– 3. Record significant data issues, clarifications, explanations of traceability, and adjudications in the RG.
– 4. Legacy data (i.e., legacy aCRF, legacy tabulation data, and legacy analysis data) may be needed in addition to the converted data.
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CONFIDENTIAL
Is Legacy Data “Submittable”
▪ Legacy data should be submitted as SAS V5 Transport files
– Specifications are specified in the “Study Data Specifications” document on the FDA websitehttps://www.fda.gov/downloads/ForIndustry/DataStandards/StudyDataStandards/UCM312964.pdf
▪ “For an individual study, all dataset names and dataset labels should be unique across both the analysis and tabulation datasets submitted for an individual study. The internal name for an analysis dataset should be the same as the name shown in the data definition file.”
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CONFIDENTIAL
Is Legacy Data “Submittable” (Continued)
▪ Variable names may need to be resized:
▪ “The key variables (e.g., subject identifier and visit for datasets with multiple records per subject) should appear first in the datasets. Each subject should be identified by a single, unique subject identifier within an entire application (including tabulation, listing and analysis datasets). Subjects enrolled in a primary study and then followed into an extension study should retain their unique identifier from the primary study. “
Element Maximum Length in Characters
Variable Name 8
Variable Descriptive Label 40
Dataset Label 40
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CONFIDENTIAL
aCRF for Legacy Data
▪ FDA requests that sponsors provide two versions of the annotated CRF
– One based on Legacy Data
– One based on SDTM Data
▪ The Legacy CRF should include all versions and all forms
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CONFIDENTIAL
Define.pdf for Legacy Data
▪ See Section 3.1.2.2 in “Study Data Specifications” document
– “For datasets not prepared using CDISC specifications, sponsors should include a define.pdf to describe the datasets for each study…”
– Also provide definitions of each variable
– First page should list a table of all datasets, with description and location
– There should be a hyperlink from this first page to the dataset within the define.pdf
– Also hyperlink to the SAS XPT file
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Future of CDISC
Susan Boquist
MassBio
January 18, 2018
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▪ Make documentation easier to use
▪ Make it easier to volunteer
▪ Resolve the inconsistencies
▪ When is the next version getting published?
▪ What are you working on?
▪ HELP!
What CDISC Members are Saying
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▪ More support for volunteers
▪ Improved standards development process
▪ Accredited training program
What CDISC is Doing
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▪ Consistent onboarding and training
▪ Set clear expectations
▪ Hours tracking and succession planning
▪ CDISC Staff support for foundational teams
More Support for Volunteers
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▪ Global Governance Group (GGG) implementation
▪ Wiki collaboration space: wiki.cdisc.org
• CRF Maker
• SDS Maker
▪ Jira issue tracking: JIRA.cdisc.org
Improved Standards Development
Procedure
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▪ CDISC Education recently received accreditation from
the International Association of Continuing Education
and Training (IACET)
• Independent assessment and confirmation of a high
quality, well controlled training program
Accredited Training
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▪ Predictable release schedule
▪ New publishing formats
▪ Transparency and Predictability
▪ Future CDISC Standards
What’s Coming
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▪ Early notice of expected product releases each year
▪ Quarterly Controlled Terminology (CT) releases
▪ Ad hoc TA User Guide releases with Provisional status
▪ Annual Foundational Standards release (first week of
November)
• For standards with finalized components by cut-off date
• Provisional standards with all content finalized by cut-off
date also gain Final status
Predictable Release Schedule (1)
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Final now means:
▪ Public review completed on:
• Normative standard
• Informative examples & text
• Conformance Rules
• Controlled terminology
▪ Publication-ready updates made
▪ Metadata in CDISC SHARE
▪ Education components developed
Predictable Release Schedule (2)
![Page 44: It Should be Simple Right?files.massbio.org/file/BSDMCT01182018.pdfOur Experience with CDASH •We rolled out our first standard (e)CRFs in 2009 •When CDASH 1.0 was released in 2008,](https://reader033.vdocument.in/reader033/viewer/2022042119/5e98a890cb1fd4314e5bf86f/html5/thumbnails/44.jpg)
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▪ Piloted the release of their first HTML standard
• CDASHIG v2.0
• CDASH Model v1.0
▪ Benefits
• Much shorter publication time
• More universally readable than PDF
• But…you can export a PDF if you want one, or save the
HTML file for offline use
New Publishing Formats
![Page 45: It Should be Simple Right?files.massbio.org/file/BSDMCT01182018.pdfOur Experience with CDASH •We rolled out our first standard (e)CRFs in 2009 •When CDASH 1.0 was released in 2008,](https://reader033.vdocument.in/reader033/viewer/2022042119/5e98a890cb1fd4314e5bf86f/html5/thumbnails/45.jpg)
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▪ Pipeline
• Volunteer View – Wiki
• Public View – Website
• List of Draft Domains - Website
Transparency and Predictability
![Page 46: It Should be Simple Right?files.massbio.org/file/BSDMCT01182018.pdfOur Experience with CDASH •We rolled out our first standard (e)CRFs in 2009 •When CDASH 1.0 was released in 2008,](https://reader033.vdocument.in/reader033/viewer/2022042119/5e98a890cb1fd4314e5bf86f/html5/thumbnails/46.jpg)
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▪ Refine the standards to build more support for new
technologies
• Connect CDASH (and SDTM) with FHIR and other
healthcare standards to support eSource
• Align SDTM Pharmacogenomics with global genomics
initiatives (GA4GH, HL7 Clinical Genomics, ISA-Tab &
Workflow initiatives)
• Provide standards in new formats (RDF)
• Support machine readable standards
• Single instance of each concept, well defined
• Build biomedical concept templates
Future of CDISC Standards (1)
![Page 47: It Should be Simple Right?files.massbio.org/file/BSDMCT01182018.pdfOur Experience with CDASH •We rolled out our first standard (e)CRFs in 2009 •When CDASH 1.0 was released in 2008,](https://reader033.vdocument.in/reader033/viewer/2022042119/5e98a890cb1fd4314e5bf86f/html5/thumbnails/47.jpg)
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▪ Expand use cases beyond regulatory submissions
▪ Align models with Real World Data (RWD)
Future of CDISC Standards (2)
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▪ Alignment and consistency within and across models
▪ Clearly defined concepts to reduce ambiguity and
help identify gaps
▪ Documented principles will guide future development
▪ Higher quality standards
CDISC has been building the plane while flying it and
now they need help landing it
Expected Results
![Page 49: It Should be Simple Right?files.massbio.org/file/BSDMCT01182018.pdfOur Experience with CDASH •We rolled out our first standard (e)CRFs in 2009 •When CDASH 1.0 was released in 2008,](https://reader033.vdocument.in/reader033/viewer/2022042119/5e98a890cb1fd4314e5bf86f/html5/thumbnails/49.jpg)
Thank you!
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