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TABLE OF CONTENT

1. ORGANISATIONAL INFORMATION ...................................................................................... 3

1.1. Introduction …………………………………………………………………………….. 3

1.2 Organisational Profile ………………………………………………………………… 3

1.3 Graph 1. Staff and Students ……………………………………………………………. 6

1.4 Graph 2. Research Funding in 2015 ............................................................................... 7

1.5 Graph 3. Employment Structure of Scientific Employees ……………………………... 7

2. NARRATIVE .............................................................................................................................. 8

2.1. Ethical and Professional Aspects ..................................................................................... 8

2.2. Recruitment ..................................................................................................................... 9

2.3 Working Conditions and Social Security……………………………………………….. 10

2.4 Training ………………………………………………………………………………… 11

2.5 SWOT Analysis ………………………………………………………………………... 11

3. ACTIONS ………………………………………………………………………………………. 12

4. IMPLEMENTATION . ………………………………………………………………………… 17

ANNEX 1 ITB INTERNAL ANALYSIS 20

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1. ORGANISATIONAL INFORMATION

1.1 Introduction

This document demonstrates the Institute’s compliance with the principles of the

European Charter for Researchers and the Code of Conduct for the recruitment of

Researchers, and relevant actions to be undertaken for fully adhering to the European

Commission’s recommendations.

Instytut Techniki Budowlanej, ITB conducts scientific research and development works in

the field of construction and related, with the view of their implementation and practical

application. The ITB is supervised by the Ministry of Infrastructure and Construction. For

over 70 years, thanks to the experienced staff using the most modern research methodologies

and specialist measurement equipment, we support development of construction both in the

country and abroad. The Institute attaches the great importance to the Charter and the Code.

Specified roles, responsibilities and rights of researchers are a set of general principles and

requirements that should be followed by employers and/or funders when appointing or

recruiting researchers. Many principles of the Charter and the Code are already commonly

practiced in the ITB, however, not all of them are clearly introduced into everyday practice.

The Institute supports this initiative and declares undertaking all necessary steps to assure

consistency of rules in force in the ITB with the principles of the Charter and the Code.

In order to accede to the recruitment process the ITB established the Working Group,

which main tasks were to conduct analysis of received data, prepare the gap analysis and

write an action plan. The detailed analysis, prepared during the discussions, focused mainly

on the convergences to the deviation of relevant legislation in Poland and existing institutional

rules and practices with the Code and Charter principles. The Working Group examined forty

principles of the Code and the Charter, defined points for analyses and identified strengths

and weakness of the ITB’s institutional legislation. Moreover, the Group highlighted all

necessary types of initiatives to be undertaken and implemented. On the basis of the Internal

Gap Analysis the Action Plan has been prepared.

1.2 Organisational Profile

Instytut Techniki Budowlanej (ITB) was founded in 1945 as a body directly linked to the

Ministry of Infrastructures and Constructions (and its predecessors). From the very beginning

4

the basic aim of its activity was to ensure the quality of the Polish building industry and to

protect the interests of users of the construction works. In over 70 years of its history the ITB

has become a leader in creating of Polish and European building development and invaluable

support for practice.

The ITB is accredited by Polish Centre for Accreditation (PCA) as product certification

body (Accreditation no. AC 020) and management system certification body (Accreditation

no. AC 072). It is also notified to the European Commission and the other Member States of

EU as a body participating in a process of assessment and verification of constancy of

performance of construction products (Notified Body no. 1488). ITB Certification

Department conducts the certification of construction products and factory production control

obligatory (where assessment is made in accordance with the requirements of harmonized

standards, European Technical Assessments, Polish Standards or Polish Technical Approvals)

and voluntary (where the conformity assessment is made in accordance with the requirements

of ITB technical criteria), voluntary factory production control of concrete with the quality

assessment, management systems, personnel competency and services. The ITB conducts the

certification throughout Europe and Asia. Since 15th December 2014 the ITB has been

accredited in the area of testing and certification by the General Headquarters of Civil

Defence, Ministry of Interior of the United Arab Emirates.

The ITB operates the Group of Testing Laboratories, including 5 laboratories accredited

by Polish Centre for Accreditation (PCA), which conducts the tests of construction materials

and products as well as assessments of environmental pollution. For the needs of European

Technical Assessments and certification of products, laboratories carry out tests which are the

basis for marking products with B or CE mark. The ITB’s work covers issues as:

sustainability in the construction sector, safety and reliability of structures, hygiene of

dwelling environment, protection against noise and vibration, safety and comfort,

rationalization of energy utilization inside buildings, durability of buildings, fire safety of

construction works, technical diagnosis in construction, quality of buildings, building

ecology, modernization of housing, inland building and hydro-engineering, electrical systems

and building hardware and ironmongery. In 2012 the ITB completed a significant investment

dealing with enlargement and transfer of Fire Testing Laboratory from Warsaw to Mazovian

Branch in Pionki.

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The ITB is a Technical Assessment Body (TAB) authorized in terms of issuing European

Technical Assessments - ETA (Decision no. 1/JOT/WA/13 of 27th September 2013 of the

Ministry of Transportation, Construction and Maritime Industry). ITB has been designated in

the framework of Regulation (EU) No. 305/2011 for all groups of construction products, with

the exception of road equipment and road construction products. In cases where construction

products are not covered or not fully covered by European harmonized standards,

manufacturers have the possibility to CE mark products on the basis of European Technical

Assessments and declaration of performance.

The ITB fulfils a tasks of national Approval Body authorized for granting Technical

Approvals for innovative construction products (within the framework of regulation of the

Minister of Infrastructure of 8th November 2004 on technical approvals and the bodies

authorized to issue technical approvals; consolidated text: Dz. U. z 2014 r., pos. 1040). ITB

Technical Approval is a technical assessment of construction product fitness for an intended

use, conducted on a basis of the national provisions and enables to place the product on the

Polish market with building mark B. In addition, voluntary application documents e.g.: ITB

Technical Recommendations, ITB Technical and Quality Recommendations and ITB Green

Technical Recommendations are granted.

In 2004 the ITB established ITB EPD Program which provides the procedure for

Environmental Product Declarations Type III (EPD) development for construction products.

In 2015 the procedure was updated and verified by ECO-Platform to be recognized on the

united European Market. ECO Platform is International Non-Profit Association established

by European EPD Program Operators (including ITB). Basically, the process of EPD creation

respectively the contents of an EPD are regulated in the ISO 14025 "Environmental labels and

declarations - Type III environmental declarations - Principles and Procedures" and in the EN

15804 "Sustainability of construction works - Environmental product declarations - general

rules for the category Construction". ITB’s EPDs are the technical information that provides

quantifiable environmental data for construction products with a specified technical function

on the building level. EPD enables to analyze the life cycle of products with regard to their

environmental impacts and to display these analyses in a transparent and standardized way.

The ITB actively participates in building research activity on the international forum,

among others by contributions to the work of many technical committees, commissions and

working groups within international scientific (ENBRI, EGOLF, Eco Platform, ECTP AISBL,

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RILEM, ELGIP, CICIND, ICPIC) and standardization (ISO, CEN) organizations as well as

those for the assessment of building materials (EOTA, UEAtc, WFTAO). The ITB also

participates in the works of Group of Notified Bodies and in the Standing Committee on

Construction (supporting expert of Polish delegation).

1.3 Graph 1. Staff and students

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1.4 Graph 2. Research funding in 2015

1.5 Graph 3. Employment structure of scientific employees

8

2. NARRATIVE

2.1. Ethical and professional aspects

The research freedom is well established at ITB and this principle is guaranteed in external

an internal legal documentations. Researchers can freely express their opinions, ideas and

propose own solutions according with the ethical principles and practices and in line with the

ITB statute and strategy (vision, mission and values). The researchers are aware of national

and international regulations. The Institute’s priorities have been mainly determined in the

Statue of the ITB and The Strategy. The principal activities of the Institute include: carry out

scientific and development researches but also inspiring and creating conditions conductive to

developing efficient materials and construction solutions, creating new research methods and

improving those already existed. The Institute put results of scientific research and

development works into practice.

ITB’s researchers enforce ethical principles and practices established to act responsibly and

professionally in the work environment. The standards are introduced from the Polish Labour

Code and assured in the Statute and related internal documents. The internal regulations allow

maintaining high standards of work and professional respect to other researchers. The

researchers are familiar with the ethical requirements and current legal environment, both

national and internal, mostly via existing Internal Electronic Platform (PW) and additionally

via ad hoc internal trainings/seminars, when necessary. Questions and arising problems may

be consulted with lawyers representing ITB.

The researchers are well aware with the principles of science financing and strategic goals of

research environment. They are mainly defined in the Act on the Research Institutes on 30

April 2010. Not long ago, because in 2015, the Strategy for the ITB was adopted – Science

and expertise for construction industry of the future, whose priorities are:

- two base pillars: scientific development and cooperation with the client,

strengthening communication between science and business,

implementation of an innovative system for cooperation between the ITB and

innovative entrepreneurs,

creating development, anticipating needs, flexibility, quick reactivity through creation

of a centre for scientific research and innovation,

strengthening our position on the international scene thanks to the possibility of

conducting specialist research in order to co-create an innovative construction

technique, issuing European technical assessments for innovative products and

certification in Europe and Asia. On the basis of general internal rules were raised

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several internal actions, e.g., Regulations connected with self-funding called Own

Researchers Fund.

The ITB vision: ‘’Leading scientific institute, leader in creating construction development,

providing support for practice’’.

ITB mission is: ‘Forming high quality and innovativeness in construction through:

ensuring development of employees,

scientific, research and expert works,

responding to the needs of market participants.

ITB values are:

Respect and honesty,

Cooperation and trust,

Innovativeness and development,

Quality and impartiality.

2.2 Recruitment

The standards that need to be met by applicants are clearly stated in ITB job’s

announcement. The standards are defined in the field of education, experience, developments,

publications in international and national journals, presentations at conferences and

specialization.

Also the ITB’s working conditions are presented. The announcement includes job title,

criteria to full, organizational units, needed documents and defines candidate requirements.

Researchers are preceded by an open competition and are treated equally in case of conditions

of employment, promotion and access to training, regardless to sex, age, race, nationality,

disability, sexual orientation or religion. The internal regulations and procedures are in

agreement with the EU regulations, the Act on the Research Institutes on 30 April 2010 and

the Polish Labour Code.

The recruitment announcement is available on the ITB website, on the website of the

Minister responsible for Science in the Public Information Bulletin and on the EURAXESS

portal. The selection procedures are defined in internal procedures of ITB. However, ITB

does not have any regulations relating to the CVs Code. The recruitment procedure allows the

candidate to describe the achievements and explain, e.g., career breaks which, of course, do

10

not eliminate the candidature. The mobility is a positive aspect for the employer and ITB

supports researchers to be mobile.

However, the internal career path is currently discussed in the Program of the ITB

Activities for the Years 2015-2018. The development of young scientist should be oriented by

professional adviser and senior researchers who would serve as mentors. The working

conditions for researchers are provided appropriately, e.g., ITB ensures flexible working

hours, tele-, part-time working or work in safe conditions. Stable employment contracts and

fair and attractive conditions of salaries are secured.

The external and internal rules clearly regulate matters related to the copyright, ensure the

privacy and protect intellectual interest of all employees of the Institute. The authors of

written words are aware of the principle of fair use of copyrighted works and have guaranteed

transition of copyright. The Dissemination of Research Results and Development Works

introduces the rules of management and principles of commercialisation all works prepared

by the Institute’s workers.

2.3 Working conditions and social security

On the basis of PN-EN ISO/IEC 17025:2005 and Act on the Conformity Assessment

Systems and Market Surveillance in the Building Research Institute function the Testing

Laboratories. They are accredited by the Polish Centre of Accreditation (No AB023). In 2015

included 9 specialist testing laboratories conducting the following types of tests: acoustic and

noise tests – among others caused by vibrations; biological, biochemical, chemical –

including analytical tests; tests of physical properties; radiochemical and radiation tests,

related to environment engineering; mechanical, non-destructive tests; tests of fire resistance

and reaction to fire; EMC, electrical and electronic tests. The laboratory equipment is

constantly modernized and upgraded to meet the expectations of the science development and

market needs.

There is a need for elaboration and constant development of the professional and

formalized system of individual carter path planning and periodic evaluation of employees.

This will be done as a part of approved internal Strategy of Development. On this basis career

paths will be planned and evaluation system will be implemented.

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2.4 Training

The development of early stage researchers is currently widely discussed in ITB.

There is a need for appropriate supervision on all career stages. ITB perceives future

requirements that have to be fulfilled to ensure young employees proper contact with the

senior researchers. Also sees senior researchers as a supervisors, mentors, mangers and career

advisors. Moreover, the administrative powers of the ITB decided to ensure the sufficient

expert who would support ITB employees by his/her own knowledge, experience and prepare

expertise showing future researcher progress. Recently, in the ITB has been established the

system for postdoctoral candidates called “Habilitation Seminar”.

2.5 SWOT analysis

I. Ethical and professional aspects

Strengths Weaknesses

Research freedom Contractual and legal obligations

Ethical principles Non discrimination

Professional responsibility Evaluation/ appraisal systems

Professional attitude

Accountability

Good practice in research

Dissemination, exploitation of results

Public engagement

II. Recruitment


Recruitment Recruitment (Code)

Postdoctoral appointments (Code) Selection (Code)

Transparency (Code)

Judging merit (Code)

Variations in the chronological order of CVs

(Code)

Recognition of mobility experience (Code)

Recognition of qualifications (Code)

Seniority (Code)

III. Working conditions & social security


Recognition of the profession Gender balance

Research environment Career development

Working conditions Value of mobility

Stability and permanence of employment

Funding and salaries

Access to career advice

Intellectual Property Rights

Co-authorship

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Teaching

Complains/ appeals

Participation in decision-making bodies

IV. Training


Relation with supervisors Supervision and managerial duties

Continuing Professional Development

Access to research training and continuous

development

Supervision

3. ACTIONS

The Gantt Chart of the actions and the timeline:

13

Title action

Timing (at least

by year’s

quarter/semester)

Responsible

Unit Indicator(s) / Target(s)

English translation of

relevant documents and

procedures December 2016

HR

Department

The internal regulations

and working conditions

will be accessible to

international researchers.

English translation of the

ITB Regulation No. 44 on

Nov. 17th, 2015 December 2016 HR

Department

The internal regulation

concerning the anti-

mobbing policy will be

accessible to international

researchers.

Amendment of the internal

procedure PsG-02-01,

process PsP-02-01

March 2017

HR

Department,

Coordination

and

Management

Department

The requirements that have

to be fulfilled during the

recruitment process acc. to

the Charter and The Code

regulations will be entered

into the internal rules of

ITB.

Endorsement of recruitment

subpage on www.itb.pl December 2016

HR

Department

The job announcement will

be accessible on the ITB

website in English

language.

English translation of

relevant documents and

procedures concerning

recruitment.

December 2016

HR

Department,

Coordination

and

Management

Department






into the internal rules of

ITB.

The adequate gender

balance in selection

committees will be

maintained.



process PsP-02-01

March 2017

HR

Department,

Coordination

and

Management

Department






into the internal

procedures of ITB.

In the selection process all

candidates will have the

possibility to familiarize

with their strengths and

weaknesses observed on

the interview.



process PsP-02-01

March 2017 HR

Department,

Coordination




http://www.itb.pl/

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Title action

Timing (at least

by year’s

quarter/semester)

Responsible


and

Management

Department



into the internal

procedures of ITB.

The selection process will

take into account the whole

range of the candidates’

experience, mainly the

bibliometric indices will be

properly balanced.



process PsP-02-01

March 2017

HR

Department,

Coordination

and

Management

Department






into the internal

procedures of ITB.

Candidates will be allowed

to submit evidence-based

Cvs, reflecting a

representative array of

achievements and

qualifications appropriate

to the post for which

application is being made.



process PsP-02-01

March 2017

HR

Department,

Coordination

and

Management

Department






into the internal

procedures of ITB.

The mobility experience

will be considered as a

valuable and equivalent

contribution to the

professional development

of researcher.

Also the ITB will provide

for appropriate assessment

and evaluation of the

academic and professional

qualifications including

non-formal qualifications

for all researchers.

Professional qualifications

will become the

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Title action

Timing (at least

by year’s

quarter/semester)

Responsible


determinant.



process PsP-02-01

March 2017

HR

Department,

Coordination

and

Management

Department






into the internal

procedures of ITB.

ITB will ensure the

monitoring, support and

guidance within the

framework of the human

resources management.

Also the ITB Senior

Researchers will devote

particular attention to be

supervisors or mentors of

researchers.



process PsP-02-01

March 2017

HR

Department,

Coordination

and

Management

Department






into the internal

procedures of ITB.

The researchers will have

a chance for further

professional development

at all career stages.

Actions addressing the implementation of Open, Transparent, Merit-Based Recruitment

principles:

Answer:

Yes completely/Yes

substantially/ Yes

partially/No

OTM-R system

1. Have we published a version of our OTM-R policy online (in the

national language and in English)? No

2. Do we have an internal guide setting out clear OTM-R procedures

and practices for all types of positions? Yes completely

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3. Is everyone involved in the process sufficiently trained in the area

of OTM-R? Yes completely

4. Do we make (sufficient) use of e-recruitment tools? Yes substantially

5. Do we have a quality control system for OTM-R in place? Yes completely

6. Does our current OTM-R policy encourage external candidates to

apply? Yes completely

7. Is our current OTM-R policy in line with policies to attract

researchers from abroad? Yes substantially

8. Is our current OTM-R policy in line with policies to attract

underrepresented groups? Yes completely

9. Is our current OTM-R policy in line with policies to provide

attractive working conditions for researchers? Yes completely

10. Do we have means to monitor whether the most

suitable researchers apply? No

Advertising and application phase

11. Do we have clear guidelines or templates (e.g., EURAXESS) for

advertising positions? Yes completely

12. Do we include in the job advertisement

references/links to all the elements foreseen in the relevant section of

the toolkit? [see Chapter 4.4.1 a)]

Yes completely

13. Do we make full use of EURAXESS to ensure our research

vacancies reach a wider audience? Yes completely

14. Do we make use of other job advertising tools? Yes substantially

15. Do we keep the administrative burden to a minimum for the

candidate? [see Chapter 4.4.1 b)] Yes completely

Selection and evaluation phase

16. Do we have clear rules governing the appointment of selection

committees? [see Chapter 4.4.2 a)] Yes completely

17. Do we have clear rules concerning the composition of selection

committees? Yes substantially

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18. Are the committees sufficiently gender-balanced? No

19. Do we have clear guidelines for selection

committees which help to judge ‘merit’ in a way that leads to the best

candidate being selected?

Yes substantially

Appointment phase

20. Do we inform all applicants at the end of the selection process? Yes

21. Do we provide adequate feedback to interviewees? No

22. Do we have an appropriate complaints mechanism in place? Yes substantially

Overall assessment

23. Do we have a system in place to assess whether OTM-R delivers

on its objectives? No

4. IMPLEMENTATION

Special HRS4R Steering Group has been established in order to carry out internal analysis

(Gap Analysis), and prepare HR strategy, Action Plan and to regularly oversee progress. The

Group consists of the following members:

Chairman:

1. Robert Geryło, PhD – Deputy Director for Strategy and Development – member of the

Scientific Council - senior representative of research community (M)

Members:

1. Professor Leonard Runkiewicz – Chairman of the Scientific Council - senior

representative of research community (M)

2. Jadwiga Fangrat, PhD – senior representative of research community (F)

3. Marta Kadela, PhD – young representative of research community (F)

4. Grzegorz Kimbar, PhD – young representative of research community (M)

5. Elżbieta Niedbalska, MA – Head of Human Resources Department

6. Aldona Kalinowska, MA – Specialist in Department of Research Projects Coordination

7. Katarzyna Tomiczak, MA – Assistant of Scientific Secretary – Secretariat

The implementation will be conducted through the realization, monitoring and

measurement process of PSP-02 SUPPORT HUMAN RESOURCES, implemented within the

framework put in place in ITB quality management system.

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The ITB research community will be involved in the implementation process by means of

the following methods:

1. Internal dissemination seminar,

2. Information distributed via ITB’s Internal Electronic Platform (PW),

3. Electronic survey dedicated to various groups of researchers.

ITB holds certificates of ISO 9001:2008 Quality Management System, and ISO/IEC

27001:2013 (ISMS) Information Security Management System confirming compliance of the

management systems implemented with requirements of the following standards: PN-EN ISO

9001:2008 – certificate number 834/S/2015 and PN-ISO/IEC 17021:2013 – certificate

number 834/I/2015 (more details on ITB’s website).

The Program of the ITB Activities for the Years 2015-2018 includes strategic objective

No. 7, project C7.Z3 Motivation. It defines the strategic aim "Development and

implementation of human resources management system", under which are carried

operational tasks: "Recruitment - the acquisition of competencies and specialized personnel"

and "Development of staff competence". In the latest findings of the management review on

http://www.itb.pl/en/iso-certificates

19

17 May 2016, one of the priority target became "realization of strategic objectives indicated in

the Program of the ITB Activities for the Years 2015-2018".

Therefore, the implementation of the adopted strategic objective will be monitored,

measured, analyzed and evaluated quarterly within the existing rules of ISO 9001 QMS.

Implementation will be monitored through audits within the quality management system ISO

9001, ISO 27001 and/or benchmarking of the other institute, which has implemented the

HRS4R.

21

I. Ethical and professional aspects

1. Research freedom

Relevant legislation:

The Constitution of the Republic of Poland on 2 April 1997 (art. 73),

The Polish Labour Code on 26 June 1974 with amendments (Journal of Law

No. 24, item 141),

Act on the Research Institutes on 30 April 2010 with amendments (Journal of

Law No. 96, item 618) (Article 44 point 5),

Existing Institutional rules and/or practices:

The Statute of the Building Research Institute (ITB),

The Work Regulations introduced by the Regulation No. 19 of the ITB’s

Director on 27 May 2015 with amendments,

The Privacy and Intellectual Interests Regulations of the Building Research

Institute introduced by the Regulation No. 25 of the ITB’s Director on 21

December 2000 with amendments,

The Organizational Regulations of the Building Research Institute introduced

by the Regulation No. 13 by the ITB’s Director on 30 April 2003 with

amendments.

The Dissemination of Research Results and Development Works introduced by the

Regulation No. 45 of the ITB’s Manager on 11 December 2014 with amendments.

Comment: The research freedom, within ITB’s statue and mission, is well established

at the ITB and this principle is guaranteed in external an internal legal documentations.

The Institute’s priorities have been mainly determined in the Statue of the Building

Research Institute. The principal activities of the Institute include: carry out scientific

and development researches but also inspiring and creating conditions conductive to

developing efficient materials and construction solutions, creating new research

methods and improving those already existed. The Institute put results of scientific

research and development works into practice.

Actions required: NONE.

When/Who NA

2. Ethical principles


22


No. 24, item 141),

Code of Ethics for Researchers (2012), Polish Academy of Science,

Commission for Ethic in Scientific Research,

Good practices in research. Rules and guidelines (2001), Polish Academy of

Science, Commission for Ethic in Scientific Research,


The Statute of the Building Research Institute (Article 14),






The Regulation No. 44 of the ITB’s Director on 17 November 2015 with

regard to Introduction of the Anti-mobbing Policy in the Building Research

Institute.

Comment: The Researchers of the ITB enforce ethical principles and practices

established to act responsibly and professionally in the work environment. The

standards are introduced from the Polish Labour Code and assured in the Statute.

Moreover, the internal regulations assured maintaining high standards of work and

professional respect to other researchers.

Actions required: NONE

When/Who NA

3. Professional responsibility



Law No. 96, item 618),

Act on the Copyright and Related Rights on 4 February 1994 with amendments

(Journal of Law No. 24, item 83),


23






The Dissemination of Research Results and Development Works introduced by

the Regulation No. 45 of the ITB’s Manager on 11 December 2014 with

amendments,

Declaration form for author(s) of publication.

Comment: The external and internal rules clearly regulate matters related to the

copyright, ensure the privacy and protect intellectual interest of all employees of

the Institute. The authors of written words are aware of the principle of fair use of

copyrighted works and have guaranteed transition of copyright. The Dissemination

of Research Results and Development Works introduces the rules of management

and principles of commercialization all works prepared by the Institute’s workers.


When/Who NA

4. Professional attitude





The Statute of the Building Research Institute,

The Regulations about the Program of Scientific Development of the Building

Research Institute introduced by the Regulation No. 6 of the ITB’s Director

on 27 February 2015 with amendments,

The Internal Rules for the ITB’s Employees Who Realize the National and

Foreign Projects introduced by the Regulation No. 10 of the ITB’s Director

on 31 March 2018 with amendments,

The Regulation No. 6 of the ITB’s Director on 1 March 2016 about the Own

Researches Fund,

24

The Regulation No. 32 of the ITB’s Director on 19 August 2016 on the Project

Realization by the Building Institute “Implementation of the BIM Method

in Poland”.

Comment: The research staff of the Institute is well aware with the principles of

science financing and strategic goals of research environment. They are mainly

defined in the -Act on the Research Institutes on 30 April 2010. In 2015, the

Strategy for the ITB was adopted – Science and expertise for construction industry

of the future. On the basis of general internal rules were raised several internal

actions, e.g., Regulations connected with self-funding called Own Researches

Fund.


When/Who NA

5. Contractual and legal obligations



No. 24, item 141),


Law No. 96, item 618) (Article 44 point 5),



Director on 27 May 2015,

The Remuneration Regulations introduced by the Regulation No. 6 of the

ITB’s Director on 23 June 2003 with amendments

The Bonuses Regulations introduced by the Regulation No. 34 of the ITB’s

Director on 18 December 2007,






amendments,

25


the Regulation No. 45,

Internship Contract – bilingual form.

Comment: The Researchers of the ITB are aware of all the regulations and are

obliged to following them closely.

Actions required: English translation of relevant documents and procedures

When/Who DP 12.2016

6. Accountability



No. 24, item 141),

Code of Ethics for Researchers (2012), Commission for Ethic in Scientific

Research,

Existing Institutional rules and/or practices


Form 1 PsP-02-02_F-01 (Accountability and Authorizations).




When/Who NA

7. Good practice in research



No. 24, item 141),

Code of Ethics for Researchers (2012), Polish Academy of Science,

Commission for Ethic in Scientific Research,

Good practices in research. Rules and guidelines (2001), Polish Academy of

Science, Commission for Ethic in Scientific Research,

PN-EN ISO 9001:2008,


26



The Regulation No. 14 of the ITB’s Director on 14 October 2005 on the

Principles of OHP Training,

The Regulation No. 24 of the ITB’s Director on 17 May 2016 on the

Introduction of the Work Specification at which it is Necessary to Provide

Security acc. to the Article No. 225 of Labour Code,

The Regulation No. 41 of the ITB’s Director on 30 October 2015 on the Waste

Management,

The Commission of the ITB’s Director No. 3 on 14 March 2005 on the

Periodic Health Examinations,

The Regulations on the Information Infrastructure Functioning in the Building

Research Institute,

Procedures P-05_F01,

Procedures P-05_F03.




When/Who NA

8. Dissemination, exploitation of results




Act on the Copyright and Related Rights on 4 February 1994 with amendments

(Journal of Law No. 24, item 83),





amendments,

27



amendments,

The Regulations on the Interim Evaluation of the Scientific and Technical

Achievements the Researchers and Research-Technical Employees of the

Building Research Institute introduced by the ITB’s Director Regulation

No. 29 on 10 December 2013 with amendments,

The Regulations of Intellectual Property and Interests Protection of the

Building Research Institute introduced by the Regulation No. 25 of the

ITB’s Director on 21 December 2000 with amendments,

The Regulations of the Registration and Collection of Works at the Building

Research Institute introduced by the Regulation No. 33 of the ITB’s

Director on 16 December 2009 with amendments,

The Regulations Concerning Management Rules of Copyright and Related

Rights, Intellectual Property, Specifying Commercialization Rules of

Research Results and Development Works in The Building Research


March 2015.

Comment: The Statute points out also other objectives of the Institute:

dissemination result of scientific research and development works especially by

organizing conferences, seminars and training sessions, cooperating with the

Polish Academy of Sciences, schools of higher education and other research and

development bodies. The researchers from the Institute cooperate with abroad and

international organizations in the field of scientific research. Moreover, they

participate in the work of international organizations including the European

Union. The Rules introduce internal procedures and copyright and related rights

management also industrial property rights and main principles of

commercialization of the research results. They define particularly the rights and

obligations of the Building Research Institute. The employees were acquainted

with rules for the distribution of funds.


When/Who NA

28

9. Public engagement







amendments,

The Regulations of the Registration and Collection of Works at the Building

Research Institute introduced by the Regulation No. 33 of the ITB’s

Director on 16 December 2009 with amendments.

Comment: The results of research activity are mainly published in press. The

Institute pays particular attention to activities in the scope of dissemination of

knowledge. During the last years, the number of organised and co-organised

scientific and technical meetings covering the entire sector of construction,

including seminars, trainings and courses, has been continuously increased. The

Institute owns a highly reputed library that has been described in the POL-on

information system of the Ministry of Science and Higher Education as unique and

the largest one in Poland. In 2015, within the framework of own publications, 13

new titles were issued (in the ‘Scientific Works of the Building Research Institute’,

‘Designing in accordance with the Eurocodes’, ‘Instructions, Guidelines,

Handbooks’ and ‘Technical Conditions for the Performance and Acceptance of

Civil Works’ series). Within the scope of the jubilee seminar, a strategy for

European building research institutes was elaborated and described.


When/Who NA

10. Non discrimination



No. 24, item 141),


29



Institute.

Actions required: English translation of the Regulation No. 44

When/Who: Human Resources Dept., 12.2016

11. Evaluation/ appraisal systems


Act on the Research Institutes on 30 April 2010 with amendments,



Rules of Recurring Appraisal of Scientific and Technical Achievements

(Evaluation Team appraises employees based on auto-characteristic their

scientific and technical achievements. Evaluation conducts each two year

for scientific and research-technical employees, excluding professors for

whom evaluation is conducted each four years.),

Strategy of ITB for 2015-2018, strategic target no. 7 and 8,

Internal Procedures PsG-02-01, process PsP-02-01 and PsP-02-02.

Comment: as a part of approved internal Strategy of Development map of

competences arises. On this basis career paths will be planned and evaluation

system will be implemented

Actions required: Amendment of the internal procedure PsG-02-01, process

PsP-02-01

When/Who 03.2017/Human Resources Dept., Co-ordination and Management

Dept.

II. Recruitment

12. Recruitment




30


Regulations.

Actions required NONE

When/Who NA

13. Recruitment (Code)





For each recruitment there is the Director Regulation with specific

requirements for candidates,

For each recruitment there is the Director Regulation appointing Selection

Committee,

Each job advertisement is published on Institute’s website, in Newsletter of

public information and on European Commission website for minimum of

14 days,

Whole recruitment from the beginning till the end takes around 1,5 month.

Actions required:

English translation of relevant internal documents and regulations

Endorsement of recruitment subpage on www.itb.pl

When/Who 12/2016 Human Resources Dept., Marketing Dept.

14. Selection (Code)






Committee,

Internal Procedures PsG-02-01, process PsP-02-01.


PsP-02-01

http://www.itb.pl/

31

When/Who: 03. 2017 / Human Resources Dept., Co-ordination and Management

Dept.

15. Transparency (Code)








Committee,



PsP-02-01


Dept.

16. Judging merit (Code)








Committee,



PsP-02-01


Dept.

32

17. Variations in the chronological order of CVs (Code)

i. Relevant legislation:


ii. Existing Institutional rules and/or practices:







Committee,


iii. Actions required: Amendment of the internal procedure PsG-02-01,

process PsP-02-01

iv. When/Who: 03. 2017 / Human Resources Dept., Co-ordination and

Management Dept.

18. Recognition of mobility experience (Code)










Committee,



process PsP-02-01


Management Dept.

33

19. Recognition of qualifications (Code)










Committee,

Internal Procedures PsG-02-01, process PsP-02-01


process PsP-02-01


Management Dept.

20. Seniority (Code)










Committee,



process PsP-02-01 and PsP-02-02


Management Dept.

34

21. Postdoctoral appointments (Code)





The Regulation No. 15 of the ITB’s Director on 22 April 2014,

Postdoctoral Seminar open also for non-Institute employees.

iii. Actions required NONE

iv. When/Who NA

III. Working conditions and social security

22. Recognition of the profession







Internal Procedures.

iii. Actions required: NONE

iv. When/Who NA

23. Research environment




PN-EN ISO/IEC 17025:2005,

Act on the Conformity Assessment Systems and Market Surveillance on 13

April 2016 (Journal of Law 2016, item 542).





35



amendments,

The Regulation No. 8 of the ITB’s Director on 11 March 2016 on

Organizational Structure and Management System in the Group of Testing

Laboratories of the Building Research Institute.

Comment: On the basis of PN-EN ISO/IEC 17025:2005 and Act on the

Conformity Assessment Systems and Market Surveillance in the Building

Research Institute was established the Testing Laboratories. They are accredited

by the Polish Centre of Accreditation (No AB023). In 2015 included 9 specialist

testing laboratories conducting the following types of tests: acoustic and noise tests

– among others caused by vibrations; biological, biochemical, chemical –

including analytical tests; tests of physical properties; radiochemical and radiation

tests, related to environment engineering; mechanical, non-destructive tests; tests

of fire resistance and reaction to fire; EMC, electrical and electronic tests. The

laboratory equipment is constantly modernised and upgraded to meet the

expectations of the science development and market needs.


iv. When/Who NA

24. Working conditions

i. Relevant legislation

The Polish Labour Code on 26 June 1974 with amendments,








Institute,



36

iv. When/Who NA

25. Stability and permanence of employment




ii. Existing Institutional rules and/or practices






Institute,



iv. When/Who NA

26. Funding and salaries










ITB’s Director on 23 June 2003 with amendments The Bonuses Regulations

introduced by the Regulation No. 34 of the ITB’s Director on 18 December

2007,



iv. When/Who NA

37

27. Gender balance










Institute,


Actions required: Amendment of the internal procedure PsG-02-01, process PsP-

02-01

iii. When/Who 03.2017/Human Resources Dept., Co-ordination and

Management Dept.

28. Career development








Staff Regulation of Work,



Institute,




process PsP-02-01

38

iv. When/Who 03.2017/Human Resources Dept., Co-ordination and

Management Dept.

29. Value of mobility










process PsP-02-01


Management Dept.

30. Access to career advice:











Institute,


Internal Procedures: coaching sessions.


iv. When/Who NA

39

31. Intellectual Property Rights








ITB’s Director on 23 June 2003 with amendments The Bonuses Regulations

introduced by the Regulation No. 34 of the ITB’s Director on 18 December

2007,






amendments,



amendments.


iv. When/Who NA

32. Co-authorship




ii. Existing Institutional rules and/or practices





40



amendments,



amendments,

Declaration form for author(s) of publication.


iv. When/Who NA

33. Teaching









amendments,

Postdoctoral Seminar open also for non-Institute employees,

Internal Procedures: if employee is interested in teaching as a higher education

lecturer he needs to have Director’s acceptance. Lectures should be

conducted beyond working hours.


iv. When/Who NA

34. Complains/ appeals






41





amendments,



Institute,

Disciplinary Committee.


iv. When/Who NA

35. Participation in decision-making bodies










amendments,

Scientific Board of the Building Research Institute.


iv. When/Who NA

IV. Training

36. Relation with supervisors





42







Institute,



Comment: As Building Research Institute is non-academic organization, role of

Supervisor is carried by Head of Department or by chosen Doctoral Adviser. Each

senior researcher may be Scientific Supervisor for Postgraduate. For doctoral

student formal Supervisor is assigned (alternatively additional Secondary

Supervisor) to control preparation of doctoral thesis.


iv. When/Who NA

37. Supervision and managerial duties











Institute,




process PsP-02-01

43


Management Dept.

38. Continuing Professional Development











Institute,


Internal Procedures – Role of Scientific Secretary,

Strategy of ITB for 2015-2018, strategic target no. 7 and 8,



process PsP-02-01


Management Dept.

39. Access to research training and continuous development









44



Institute,

The Regulation No. 15 of the ITB’s Director on 22 April 2014



process PsP-02-01


Management Dept.

40. Supervision











Institute,




process PsP-02-01


Management Dept.

45 http://bip.itb.pl/kariera.html

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