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Presented By: Patrick SullivanPublic Works Director

Item # 5August 8, 2016

Acceptance of “Low Bid Proposal” for 2016 Street Maintenance Program (SMP)

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• Staff seeks Council’s authorization inaccepting low bid for the 2016 StreetMaintenance Program (SMP)

SUMMARY

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BACKGROUND INFO.• The Public Works Department requested Freese and

Nichols Inc. provide engineering services in securing bids for the 2016 SMP at a cost of $22,820. Freese and Nichols helped staff prepare a bid package that was issued in June 2016.

• On July 20, 2016 2016, the City received three bids:

• LoneStar Paving in the amount of $251,337.71• Clark Construction in the amount of $253,411.27• Austin Materials LLC in the amount of $259,542.15

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BACKGROUND INFO. cont’d. • Streets included in this year’s program are;

• Alta, from Alamo Heights Blvd. to St. Luke’s• Morse, from Patterson to Grant• Chichester, from N. New Braunfels to Cleveland Court• Castano, from Ciruela to Loveta

• Projects consists of approximately 14,000 Square Yards of roadway improvements, utilizing both milling and overlay of existing surfaces and full depth reconstruction.

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POLICY ANALYSIS

• Lonestar Paving was the lowest bidder. Following a background search Freese and Nichols recommends that the contract be awarded to Lonestar Paving.

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FISCAL IMPACT

• The contract cost is $251,337.71 with a 5% contingency of $12,566.88 totaling $263,904.59 which is currently budgeted under the Capital Expense for SMP.

QUESTIONS?