item 7 traffic and parking speed cushions grass cutting ... · agenda 8_11_18 supporting...
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Agenda 8_11_18 Supporting information 1
ITEM 7 – TRAFFIC AND PARKING – SPEED CUSHIONS
ITEM 9 – GRASS CUTTING
ITEM 11 – ENVIRONMENTAL MATTERS
ITEM 12 – ST. CATHARINE’S TERRACE IMPROVEMENTS
ITEM 17B – ITEMS TO BE INCLUDED IN 2019/20 PRECEPT
ITEM 19/1 – COMMUNITY RESILIENCE
ITEM 19/2 – POLLING STATION REVIEW
ITEM 19/3 - ELECTIONS WORKSHOPS
ITEM 19/5 – EMAIL FROM NICHOLAS RUSHTON
ITEM 19/6 – VILLAGE WALK COMPLAINT
ITEM 19/7 – ROYAL GARDEN PARTY
ITEM 19/8 – SNOW WARDEN SCHEME
ITEM 19/9 – BEAUCHAMP COLLEGE CONSULTATION
ITEM 19/10 – VILLAGE FLAGS
Agenda 8_11_18 Supporting information 2
ITEM 7 – TRAFFIC AND PARKING – SPEED CUSHIONS
Dear Mr Derry,
Thank you for your recent email regarding speed cushions on Main Street, Houghton
on the Hill.
An initial cost of £500 would be required to obtain a preliminary design and estimate
for a scheme. This would be likely to cost around £10,000 per set of cushions;
however this is only an estimate and would be subject to detailed design depending
on the initial core report that would need to be carried on the road. There would also
need to be a formal public consultation advertising a proposed scheme which could
result in objections that would need to be addressed prior to implementing any
scheme. Although there is existing traffic calming in this area a formal consultation
would still be required for the new set of cushions.
If you would like to proceed with this request can you please send us a plan with the
exact location of where you would ideally want the cushions to be installed so we
can assess the location. If you require any further information please let me know.
Kind regards
Shonagh Merrigan
Senior Technician, Traffic & Signals
Highways & Transport Commissioning Service
Environment and Transport
Leicestershire County Council
Agenda 8_11_18 Supporting information 3
ITEM 9 – GRASS CUTTING
Extract from minutes of Parish Council meeting on 14 September 2017
11-09/17 GRASS CUTTING – Turney Landscapes Ltd. (LCC verges etc.)
It was resolved that:-
iv) In accordance with contract provision Schedule 1 A. f. Turney
Landscapes Ltd. be notified that additional cuts were required in March
and October 2018.
Clerk’s note
The Parish Council is recommended to consider whether it requires additional cuts in
March 2019, October 2019 and March 2020. The contract ends on 31 March 2020.
Agenda 8_11_18 Supporting information 4
ITEM 11 – ENVIRONMENTAL MATTERS
Main Street Parking Scheme – White lining
Dear Cllr Galton,
The lining works were only issued to the contractor on the 4th October and we
usually expect them to be completed within 2 months. However as we are now
coming into the winter months please note that this could be delayed due to the
weather conditions. I do apologise that there has been some delay in this work being
completed however the lining around the bollard was not part of the other package of
lining work and as such has been issued to the contactor as a separate piece of
work.
In terms of the quote for an additional bollard –my colleague in the Traffic and
Signals team is going to provide the parish with this information as they have also
recently requested a quote for some speed cushions to be installed, she will contact
them with information on both requests shortly.
I hope this information is useful in addressing the parishes concerns and I do
apologise for the delay they have experienced in getting these works completed and
questions answered.
Kind regards
Lucy
Lucy Angrave
Highways Information Co-ordinator
Leicestershire County Council
Email from Clerk to Chairman 24 October 2018
It is puzzling that ‘The lining works were only issued to the contractor on the 4th
October’ when on 13 July, Zubair wrote ‘I was passing through Houghton on the Hill
last weekend and noticed the works were not complete. I have contacted the lining
officer to ensure the works are carried out’.
Email from Chairman 24 October 2018
It makes me wonder if we should go to a higher level at LCC.
Agenda 8_11_18 Supporting information 5
ITEM 12 – ST. CATHARINE’S TERRACE IMPROVEMENTS
Councillor Ian Hill’s notes
The footpath would have to cross land currently belonging to at least one of the two
properties adjoining the North-east corner of Chapel Green.
The parish council now understands that neither of the owners of the two properties
are willing to allow access for the path.
In this situation the project cannot proceed.
Agenda 8_11_18 Supporting information 6
ITEM 17B – ITEMS TO BE INCLUDED IN 2019/20 PRECEPT
Methodist Church – Latest Audited Accounts
Agenda 8_11_18 Supporting information 9
Parish Council/Meeting Precept Budget-Setting Template
Budgeted COST
£
Clerk Salary (inc HMRC)
Clerk Training/CILCA
Clerk/Councillor conference budget
Grass cutting
Audit insurance
Street light electrical supply
Street light maintenance
Village Hall hire/ meeting room hire
Annual Subscriptions (e.g. NALC, SLCC)
Section 137
Play area inspections
Play area repairs/maintained
Play area equipment
Election Expenses (recommended that PCs consider budgeting in advance for the next Parish elections (2019)
Bus Shelter provision and maintenance
Tree Survey
Tree Works/ emergency works
Defibrillator purchase and maintenance
Councillor Training
Councillor Expenses
Litter Bins/ dog bins – purchase of and emptying fees
Litter picking (equipment, coordinator)
Insurance
Street Light Upgrade project
General Expenses (transport to meetings, stationary)
Clerk projects (neighbourhood planning work)
Allotment provision and maintenance
Cemeteries provision and maintenance
Community Resilience/ Emergency Planning resources (grab bags for the community, first aid training for key coordinators)
Grants to local projects and/or groups
Agenda 8_11_18 Supporting information 10
Budgeted COST
£
Noticeboards
Community Need Assessments/Parish Plan work/ Feasibility Studies (Parish encouraged to have ‘Evidence of Need’ enabling access to grant streams)
Recreation Grounds and Play Areas (Provision and maintenance of play equipment and park furniture)
Roadside Safety / speed awareness (Purchase and Maintenance of Activated Speed Devices, OR budgeting for bigger projects such as speed bumps, traffic calming systems)
Village Hall Projects – capital/ revenue
Youth Provision (e.g. Youth Club provision, Chill out bus cost)
Neighbourhood Planning Project (Consultation costs)
War Memorials (Provision and maintenance)
Website provision (subscription to webhost provider, cost of web updating software)
Social media maintenance
Parish Events
Parish / Public clocks – maintenance/ preservation
Information Services (transport, tourism)
Winter maintenance (parish owned grit bins and salt, and taking ownership of County grit bins)
Dog Fouling Deterent projects e.g. stencils and paint
IT provision & support (Computer/printer purchases, Payroll packages, ink)
Bus service provision (Community transport, bus shelter enhancement, grants to bus operators)
Enforcement (planning, parking)
Enhancement of environmental maintenance (increase in number of grass cuts)
Highway maintenance (Works to remover overhanging growth, remove unauthorised sign)
Street Furniture enhancement (benches, bins, bollards, flower planters)
Agenda 8_11_18 Supporting information 11
Budgeted COST
£
Maintenance of public rights of way/ Multi use trails/ footpath lighting
Sign cleaning
Highway heritage features (fingerposts, milestones)
Flower beds and verges (license to manage these on behalf of NCC)
Library support
Public conveniences
Car parks
Christmas lights and trees
General reserves (NALC’s Accounts and Audit Advisor recently reminded PCs that general reserves should be equal to between 3 and 12 months net revenue expenditure for PC)
Agenda 8_11_18 Supporting information 14
ITEM 19/2 – POLLING STATION REVIEW
Please ask for: Sheena Mortimer
Direct Line : (01858) 821366
Email: [email protected]
Date: October 2018
Review of Polling Districts, Polling Places and Polling Stations 2018
Dear Sir/Madam,
Harborough District Council has a duty to carry out a review of the polling stations we
use to assess their suitability and accessibility for all electors, as part of this review we
will be consulting with a large number of interested parties.
I have attached information regarding the review and a list of the facilities that we
currently use as polling stations, should you wish to make observations or suggestions
regarding either the suitability of the current polling stations or suggest alternative
venues please send in your comments by email to [email protected] or to
the address shown below. To be certain that we can include your observations when
making any decisions regarding this matter please ensure your proposal are received by
us no later than Friday 16th November 2018. The attached information is available on the
Harborough District Council website.
Should you wish to discuss the review or you have any questions regarding this matter
please do not hesitate to contact me by email or on the number above.
Yours faithfully
Sheena Mortimer
Electoral Services Manager Review of Polling Districts, Polling Places and Polling
Stations
Agenda 8_11_18 Supporting information 15
Harborough District Council 2018
Background to the Review
The Council is responsible for designating polling districts and polling places within the area
administered by the council. When designating polling districts the council must seek to
ensure that all electors have such reasonable facilities for voting as are practicable in the
circumstances. In addition each Parish must be within a separate polling district.
The Returning Officer must provide a sufficient number of polling stations and allocate
electors to the polling stations in a manner in which he thinks the most convenient. Unless
there are no suitable facilities available the polling station should be situated within the
relevant polling district.
The purpose of the review is:
1. To ensure all electors have such reasonable facilities for voting as are practicable in the circumstances
2. To seek to ensure so far as is reasonable and practicable, polling stations are accessible to all electors, including those who are disabled
What is a Polling District, Place or Station?
A Polling District is a geographical sub district of an electoral area.
A Polling Place is the geographical area in which the polling station is located. However as
there is no legal definition of a polling place it can be as large as the polling district or as
small as a particular building, many councils designate the whole of the polling district as a
polling place. This allows for flexibility of being able to change the polling station without
having to re-designate a specific polling place.
A Polling station is the actual building in which polling takes place, this building should
unless there is a very good reason be situated within the polling district.
Though the Returning Officer has the right to use schools if necessary, we do try to avoid
using schools whenever possible, unfortunately this is not always possible if there is not
suitable alternative accommodation available. We will always work with schools to try and
keep disruption to a minimum, and keep the school open on polling day where this is at all
practicable.
Though we will always strive to ensure that all the facilities that we use as polling stations
are fully compliant with all necessary disabled access this is not always
A schedule of the existing arrangements that are in place and the facilities we currently use
as Polling Stations can be viewed here. Copies of the schedule and this document will be
sent to various organisations and individuals for their comments. Due to the forthcoming
boundary review which will be in place for the District & Parish Elections in May 2019 a
number of changes to wards and parishes will affect where some electors will vote in these
elections. Details regarding the boundary review and the areas affected can be viewed here
New Ward Boundaries.
Agenda 8_11_18 Supporting information 16
Following the final deadline for comments and observations which is Wednesday 30th
December 2018 all representations will be taken into account when making
recommendations to change any of the existing arrangements. We will publish our
recommendations on this website at the end of the review.
Should you wish to discuss any further aspects of the review please call the Electoral
Services Manager Sheena Mortimer on 01858 821366 , or email
[email protected]. Comments or representations should be sent to the
following address –
Richard Ellis
Electoral Registration Officer
C/O Electoral Services Office
The Symington Building
Adam & Eve Street
Market Harborough
Leicestershire
LE16 7AG
Agenda 8_11_18 Supporting information 17
ITEM 19/3 - ELECTIONS WORKSHOPS
2019 Elections - promotional materials – a reminder!
We are aware that several member councils are looking at ways of broadening the
demographic of councillor representation for the 2019 elections. We are therefore
keen to hear from any councillors/clerks who would like to be involved in a small task
group designed to share ideas and materials that could be incorporated into our
future Elections Workshops and existing promotional materials (see here:
https://www.leicestershireandrutlandalc.gov.uk/elections.html).
If you feel that you would like to contribute and are able to attend a short meeting at
the Jubilee Hall, Anstey on Monday 26th November 2018 from 10am until 12 noon
please contact the office on 0116 235 3800 or
Agenda 8_11_18 Supporting information 18
ITEM 19/5 – EMAIL FROM NICHOLAS RUSHTON
Dear Jake,
I’m sure you’re aware that in the summer, I said that I wanted to start a conversation
about re-drawing the shape of local government in the county.
Yesterday (16 October), the county council’s cabinet considered a report setting out
drivers and options for different unitary structures. The paper sets out the bleak
financial situation facing councils and assesses two different ideas - a one-council
and a two-council option.
Now that we have tangible ideas, I’m keen to start the conversation with a wide
range of stakeholders and work together on drawing up a new unitary structure, fit
for the 21st century.
Over the autumn and winter, we’re talking to MPs, district councils, parish and town
councils, the NHS, criminal justice agencies, businesses, universities, the voluntary
sector and others stakeholders - and I want to hear your thoughts. We will also look
at any other options put forward and use your feedback to shape proposals for future
widespread public consultation.
The drivers for change and our ideas – and the cabinet report - are available to read
on our website www.futureleicestershire.org
I’d encourage you to visit the website, read the information and then write to me with
your thoughts. You can comment:
• by sending an email to: [email protected]
• by writing to: Nicholas Rushton, Leicestershire County Council Leader,
County Hall, Glenfield, LE3 8RA
I’d be grateful if you could share this with parish councils.
In the meantime, if you have any thoughts or questions, please don’t hesitate to get
in touch.
Nicholas Rushton Leader of Leicestershire County Council
Agenda 8_11_18 Supporting information 19
ITEM 19/6 – VILLAGE WALK COMPLAINT
Email from a resident (re: 2 Hollies Close)
Hi. The parish Councillors clearly failed to also observe that the bush was in the
process of being pruned as half had already been done. I would welcome their
observations to this fact. Perhaps they can let me know when they are re-inspecting
the bush as I would welcome the opportunity of a reasonable discussion rather than
the 'Big Brother' threat of involving the County Council. I am surprised that as some
of them live in the village, they don't have the courtesy of a neighbourly chat first. In
the workplace this would be tantamount to bullying.
Please can you also ask them as to what I am able to do to prevent cars that park on
the same pavement thereby rendering the pavement inaccessible. Do I need to take
photographs of the offending vehicles?
Please pass this email onto the Councillors. I appreciate that you are acting on their
instructions so please don't take this e-mail as being aimed at you.
Further email from same resident (re: 2 Hollies Close)
Thanks Mr Derry. I won't be attending the meeting but perhaps you could pass on to
the Councillors that their style of dealing with these type of matters needs to change.
In a village community it is much better to talk than to write letters with implied
threats of the subsequent consequences if their edicts are not adhered to.
I also think that they should also address their letters to the actual person as the
details are easily obtained from the parish electoral register.
The fact that I sat on the scout committee with Ann Sleath some years ago and that
my daughter's good friend from school was Lucy Hamilton are examples as to why
these letters incense people i.e. we are a community?
The bush has been cut and I don't need to speak to any of the councillors as I have
expressed my view on the matter in email.
Many thanks for you help in this matter.
Agenda 8_11_18 Supporting information 20
ITEM 19/7 – ROYAL GARDEN PARTY
Leicestershire Lieutenancy Office - Royal Garden Party invitation
Each year the LRALC is invited by the Leicestershire Lieutenancy Office to nominate
people to receive an invitation to a Royal Garden Party, (although the invitation to
nominate is not guaranteed.) This is separate to the invitations received from NALC
and, as the request comes from the Leicestershire Lieutenancy Office, is applicable
only to Leicestershire member councils.
At its September 2015 meeting the LRALC Executive Committee agreed that any
councillor or employee of any Leicestershire member council who deserves
recognition for specific work undertaken should be afforded the opportunity to send
through a nomination which will then be considered by the Executive Committee at
the pre-Christmas Executive Committee meeting each year. As such, if you would
like to send through a short written nomination detailing why the nominee should be
considered please do so before Friday 30th November; the Association’s directors
will then consider the nominations received at the Board Meeting to be held on
Monday 10th December. Please note; the criteria states that nominees or their
companions should not have attended a Royal Garden Party previously.
Agenda 8_11_18 Supporting information 21
ITEM 19/8 – SNOW WARDEN SCHEME
Dear Sir/Madam,
LCC Snow Warden Scheme - Guidance for Parish Councils
Leicestershire County Council will be launching the snow warden scheme again
this season and we would like to invite Parish Councils to get involved in this
scheme to help your community during the coming winter.
The snow warden scheme is primarily intended to provide local treatment of key
footways during periods of prolonged snow and ice.
The pressure that severe winter conditions places on LCC resource means that
we are not able to treat footways ourselves. The objective of the snow warden
scheme is to support the use of local resources to clear footways in the local
community during prolonged severe weather. This locally delivered activity will
enable greater community resilience when unfortunately in reality, the County
Council’s current budgetary position means we are not able to resource this
service.
How the snow warden scheme works
If your parish council would like to participate this involved the following:
1. The Parish Council identifies a snow warden, either an individual
who undertakes grounds maintenance tasks or a volunteer.
2. LCC will agree with the parish council a schedule of footways that
would be treated (marked maps would be supplied).
3. LCC will provide the necessary equipment including protective
clothing, a shovel, brush and wheelbarrow for the snow warden.
4. The snow warden will undertake the relevant training provided by
LCC before they are able to carry out any duties .This will cover safe
working practices, manual handling, salt use etc.
5. The identified snow warden will be indemnified against any third
party claims providing they operate within the terms of the
agreement and adhere to the safety guidelines outlined in the
training provided.
6. Written agreement will be drawn up between both parties (Parish
Council and County Council) to cover this service.
Agenda 8_11_18 Supporting information 22
7. During extreme conditions of snow and ice we will notify participating
parish councils by telephone, to agree commencement of the
footway treatment. If however you do not receive a communication
from us, we would also encourage you to report any areas of
concern you may have to us, this will enable us to work
collaboratively to clear the area.
8. LCC will make a contribution payment towards the cost of the hours
worked. This is invoiced by the parish council after each period of
severe weather, detailing the dates and hours worked, without this
information we would be unable to process payment. Currently the
level of contribution is £6.89 per hour worked. This payment is a
contribution to the parish, not the individual. Remuneration to snow
wardens by the parish council is at the discretion of the individual
parish council.
2018/19 Winter Season
We are currently scheduling a series of half day training sessions for snow
wardens) and it is anticipated this will take place towards the end of November
2018.
If your parish council would like to participate in the scheme or you require further
information, please contact the Highways Customer Service Team 0116 3050001