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rho rl"l\" J' t.,Y-MI'e It'l''ht-lI.J''e 6TfllI.h
4a1.lrA ., ,:J&:" ,:JtLtIJ FEDERAL NEGARIT GAZETTE
OF THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA
IIFIr "m~o;' '000)· ""PC Ie ho4.l'. Mil ;t-Uf\tt 2r1 .. ,. lite 'l.r.
fill. TNtf LUJI'I! -'I.'I"IJ&.lU"f &TM.h f.h1ffi 1-a1J\'"'f 9"IJC fL+ m'l<t~+ fa>"l
19th Year No. 13 ADDIS ABABA 31"' December 2012
U7~~ CONTENTS
J:"Hl "''l'C rfG';t;/fli.li ,,~, Re~ul.tioD No. 278/2012
fro"'! h·)+ ~111~ 1I.j('If\ "'I**"'I.f f"'l.~Il+e'f Vital Events Registration Agency Establishment
~hC fL+ J:"Hl ................................................ 1W lli.tE Council of Ministers Regulation ............ " .... " .. , Page 6710
f"'1'!JlTC''f ~hC fL+ J:"Hl «'PC Ifs;'t!IM COUNCIL OF MINISTERS REGULATION No, 27812012 \
froll'! M-l-~ II.)!,)!'I, ,)/I"'I~ fa>"l COUNCIL OF MINISTERS REGULATION TO
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VITAL EVENTS REGISTRATION AGENCY •
This Regulation is issued by the Council of Ministers
pursuant to Article 5 and Article 34 of the Definition of
Powers a'.1d Duties of the Executive Organs of the Federal
Democratic Republic of Ethiopia Proclamation No. 691/2010
and Article 4 of the Registration of Vital Events and National
Identity Card Proclamation No,760/2012,
1. Short Title
This Regulation may be cited as the "Vital Events
Registration Agency Establishment Council of Ministers
Regulation No. 278/2012 ".
2. Definitions
In this Regulation, unless the context otherwise requires;
II "Proclamation" means the Registration of Vi'tal
Events and National Identity Card Proclamation No.
760/2012;
21 definitions provided for under Article 2 of the
Proclamation shall be applicab le;
31 "Ministry" or "Minister" means the Ministry or
Minister of Justice. respectively;
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41 any expression in the masculine gender includes
the feminine.
3. E.tablt.hmegt
II The Vital Events Registration Agency (hereinafter
the "Agency") is hereby established as an
autonomous federal organ having its own legal
personality.
21 The Agency shall "be accountable to the Ministty.
4. Head Office
The Agency shall have its head office in Addis Ababa,
and may have branch offices elsewhere as deemed
necessary.
S. Oblectlves
The Agency shall have the objectives:
11 to direct, coordinate and support the registration of
vital events at national ~evel; and
21 to centrally organize and keep records of vital
events.
6. Powers and Duties of the Agenc'~
The Agency shall have the powers and duties to:
II ensure the proper registration of vital events and
the issuance of certificate: of registration in
accordance with the Proclama.tion;
21 collaborate with and provide assistance to the
appropriate regional organs in the preparation and
distribution of registers of civil status to be used by
the regions;
31 prepare and distribute registers of civil status to be
used for the registration of vital events involving
Ethiopians residing in foreign countries and
defense force members on active duty and vital
events occurring on Ethiopian ships;
41 in cooperation with the regions, prepare action
plans for registration of vital events and a system
for the usage of information, and monitor the
implementation of same;
51 provide or cause the provision of awareness
creation education and trainings, through different
methods, on the importance of registration of vital events;
61 conduct surveys on the quality and coverage of
vital events registration, and forward
recommendations to resolve problems encountered
in the course of the registration;
71 facilitate the application of vital events registration
and information ex.change system
supported by user friendly technology;
which IS \
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Federal NegaritGazette No. 13 December 31 11 2012 Page 6712
81 undertake coordination activities necessary for the
timely transmission of conectl~d data to the relevant
organs as stipulated by the Proclamation;
91 organize central data base for registered vital
events, and take necessary precautionary measures
to protect the technology infrastructure and the data
thereof from risk exposure;
101 forward policy ideas on vital events registration
system to the relevant organ, and implement same
upon approval;
J 1/ act in collaboration with the relevant federal_ and
regional state organs;
121 coordinate government organizations, societies and , charity organizations to provide the necessary
support in the making of the country's vital events
registration system comprehensive;
131 own property, enter into contracts, sue and be sued
in its own name; and
141 perform such other related activities as may be
required for the attainment of :its objectives.
Organization of the Agency
The Agency shall have:
11 a Vital Events Council (hereinafter the "Council");
21 a Board of Management (herei,nafter the "Board");
31 a Director General and, as necessary. a Deputy
Director General to be appointed by the
government; and
41 the necessary staff.
8, Members ofthe Council
II Members of the Council shal.l be drawn from the
re levant federal government offices and regions
and be designated by the gove:mmenl.
21 The Minister shall be the Chairperson of the
Council.
31 The Director General of the Agency sha ll be the
secretary of the Council.
9, Powers and Duties of the Councill
The Council sha ll have the powers and duties to:
11 initiate policy ideas regarding vila l even ts
registration:
M/ lJ1C ",,"fj: fm":>J h·.,-), 9'"111'1 .P'C~-)· 21 review the country's vital events registration action
fY:C1:)' ooClI "ll1C'1 f!.100"l"'ltl! f"'lliliY plans, and forward recommendations for
1/"11 f,,"C'lA i improvements;
i:1 f h.»:·I~.al··1 1.<; fhtltl alll'l h·H· I"'111q 31 review performance reports of the Agency and
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regional vital events registration organs, and
forward recommendations for improvements;
41 review the nationwide implementation of the
Proclamation, and suggest recommendations for
implementation problems;
51 establish sub-committees as may be necessary.
1 O. Meetings of the Council
11 The Council shall meet twice a year; provided,
however. that it may hold a meeting at any time
where necessary.
2/ The presence of more than half of the members of
the Council shall constitute a quorum.
31 Decisions of the Council shall be passed by
majority vote; provided, however, that the
Chairperson shall have a casting vote in case of a
tie.
4/ Without prejudice to the provisions of this Article.
the Council may adopt its own rules of procedure.
II. .Members orChe Board
1/ Members of the Board, including the Chairperson.
shall be designated by the 'government, and their
numbers shall be determined as necessary.
2/ The Director General of the Agency shall be
member and secretary of the Board.
12 .. Powers and Duties of the Board
The Board sha ll have the powers and duties to:
1/ oversee the activities of the Agency;
2/ review the annual work program,
performance reports of the Agency;
budget and
31 review and approve guidelines to be issued by the
Agency;
41 deliberate and, as may be appropriate. decide on
issues related with implementation of the
Proclamation;
5/ coordinate relevant organs In relation with
activities of the Agency.
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Federal NegarilGazettc No. 13 December 31- 2012 Page 6714
13. Meetings of the Board , 1/ The Board shall meet once a month; provided,
however, that it may hold a meeting at any time
where necessary.
21 The presence of more than half of the members of
the Board shall constitute a quorum.
3/ Decisions of the Board shall be passed by majority
vote; provided, however, that the Chairperson shall
have a casting vote in case of tie.
41 Without prejudice to the provision of this Article.
the Board may adopt its own rules of procedure.
14. Powers and Duties of the Director General
II The Director General shall be the chief executive
officer of the Agency and. subject to the general
direction of the Ministry, direct. administer and
control the activities of the Agency.
21 Without prejudice to the generality stated in sub·
article (I) of this Article. the Director General
shall:
a) exercise the powers and duties of the Agency
specified in Article 6 of this Regulation;
b) employ and administer employees of the
Agency in accordance with the federal civil
service laws;
c) prepare and submit to the Ministry the
strategic plans. annual plans and budgets of the
Agency and implement same upon approval;
d) effect expenditure in accordance with the
approved budget and operational program of
the Agency; .
e) represent the Agency in all its dealings with
third parties;
f) prepare and submit to the Ministry the
operational and financial reports of the
Agency.
31 The Director General may delegate part of his
powers and duties to other officials and employees
of the Agency to the extent necessary for the
efficient performance of the activities of the
Agency.
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Fwcral Nepril Gazelle No. 13 December 31- 2012 P.ae 6715
., ..... : . 15. _.1
\ . , . ~ Agency'. bU,dlet
" ,,-government. . "
shan be anocated by the .. ..
' l. ~ 16. Books o(Accoygtt'· \..1
II 'The Agency shan keep complete and accurate
book. of accounts.
21 The books of accounts and finlancial documents of
the Agency shan be audited annuany by the Auditor General or by an auditor designated by
him.
17. EfTecl!V. Dlle
This Regulation shall enter into force on the date of
publication in the Federal Negarit Gazette.
Done at Addis Ababa, this 31" day of December, 2012.
HAILEMARlAM DESSALEGN
PRIME MINISTER OF THE FEDERAL DEMOCRATIC REPUBLIC OfF ETHIOPIA