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TRANSCRIPT
Jail Population Management Subcommittee
of the Sanford “Sandy” Krasnoff Criminal Justice Council
June 3, 2016
2/11/2016 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 2
SYSTEM LEVEL TRENDS
Orleans Parish Prison Population Trends, 2014 - 2016
6/3/2016
0
500
1,000
1,500
2,000
2,500
Feb
-14
Mar
-14
Ap
r-1
4
May
-14
Jun
-14
Jul-
14
Au
g-1
4
Sep
-14
Oct
-14
No
v-1
4
Dec
-14
Jan
-15
Feb
-15
Mar
-15
Ap
r-1
5
May
-15
Jun
-15
Jul-
15
Au
g-1
5
Sep
-15
Oct
-15
No
v-1
5
Dec
-15
Jan
-16
Feb
-16
Mar
-16
Ap
r-1
6
May
-16
Pre-Trial and Locally Sentenced DOC Sentenced
First JPM Subcommittee Meeting
Adoption of JPM Strategic Plan
2/11/2016 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 3
SYSTEM LEVEL TRENDS
Comparison of Jail Population from January 2016 and May 2016 Snapshots
6/3/2016
0
200
400
600
800
1000
1200
Felony Pretrial MisdemeanorPretrial
Sentenced toDOC
AllegedProbation and
Parole Violators
Municipal &Traffic Pretrial
Sentenced toOJC
Local Warrants& Attachments
January 2016 Snapshot May 2016 Snapshot
2/11/2016 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 4
SYSTEM LEVEL TRENDS
Comparison of Inmate Length of Stay, in days, for inmates released October 2015 – March 2016
6/3/2016
58
105
71
7 5 1 4 1
148
164
133
Felony(Pretrial time
only)
Parole Probation StateMisdemeanors(in Municipal
Court)
Municipal Traffic Local Holds Other ParishHolds
Pretrial LOS Pretrial LOS, Detained Entire Time
2/11/2016
ACTION ITEMS
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 5 6/3/2016
# Action Item Initiative Responsible Party Assigned Status
1. Explore use of text message reminders for lawyers in addition to defendants
Court Date Notification/Reminder
System
Office of Criminal Justice
Coordination 2/11/2016 In progress
2. Develop protocol for probation officers to routinely send notice to CDC Judges regarding use of administrative sanctions
Maximize Use of Administrative
Sanctions Steve Lassalle 2/11/2016 In progress
3. Review internal policy and practice regarding officers’ review of body camera evidence and upload to evidence.com
Expedited Screening for Victimless Crimes
Deputy Chief Paul Noel
2/11/2016 Complete
4. Request data from other parishes and jurisdictions on rates of ROR usage
Expand Criminal District Court’s Use of
ROR
Office of Criminal Justice
Coordination 2/11/2016 Complete
5. Review list of ROR-eligible defendants who did not receive an ROR and create list of challenges
Judge White, Judge Cantrell,
Office of Criminal Justice
Coordination
2/11/2016 In progress
6. Send OCJC information on budgetary needs Broader
Implementation of aiSmartBench in CDC
Clerk of Court 2/11/2016 In progress
6 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 6
POPULATION DRIVER #1: NUMBER OF ADMISSIONS
Initiatives
• Indigency Assessment at Sentencing
• Fines and Fees Amnesty
• Court Date Notification/Reminder System
• Redesign Language on Summons and Subpoenas Forms
• Maximize Use of Administrative Sanctions
• Reduce Arrests for Out-of-Parish Warrants
Measures 2014 2015
2016
Q1 Q2 Q3 Q4 Total
Number of Admissions 25,677 21,040 4,837 4,837
6/3/2016
7
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
# bookings with capias related to failure to pay fines and fees
2,899 2,482 492 492 1,984
# capiases issued for failure to pay/appear 6,645 6,078 1,358 1,358 4,862
INDIGENCY ASSESSMENT AT SENTENCING
Create a tool that assesses indigency and recommends how to scale discretionary fees and fines correspondingly
Initiative Sponsor: Charles West
Challenges
Criminal District Court is involved in an ongoing lawsuit that makes discussion of indigency more complicated
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 7 6/3/2016
Implementation Activities
Activity Status
Observe Municipal Court Complete
Collect feedback from Orleans Public Defenders on indigency assessments in Municipal Court
Complete
Meet with Municipal Judges to learn about practices in individual courtrooms
In progress
Explore compensation to Municipal Court for reduction in revenue from reduction in fines
Not started
0
200
400
600
800
1000
1200
1400
1600
1800
Q1'15
Q2'15
Q3'15
Q4'15
Q1'16
Q2'16
Q3'16
Q4'16
Q1'17
Q2'17
Q3'17
Q4'17
# Capiases Issued # Bookings on Capias
Capias Target Bookings Target
8
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
# booked with TRF attachment only 308 115 19 19 TBD
# outstanding attachments recalled Unknown TBD
TRAFFIC COURT FINES AND FEES
Support Judge Jones’ work with “Muni at the Mission” program led by Judge Early in Municipal Court
Initiative Sponsor: Judge Bobby Jones
Challenges
Currently, no data is collected to track the impact of the program on reducing outstanding attachments, resolving old cases, and reducing fines.
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 8 6/3/2016
Implementation Activities
Activity Status
Meet with Judge Jones and Judge Early to discuss “Muni at the Mission”
Complete
City to coordinate with Judge Early and OPD to increase advertising and explore new locations
Not started
Observe next “Muni at the Mission” and help establish data tracking mechanism
Expected June 15
0
10
20
30
40
50
60
Q1'15
Q2'15
Q3'15
Q4'15
Q1'16
Q2'16
Q3'16
Q4'16
Q1'17
Q2'17
Q3'17
Q4'17
# Booked TRF Attach and TRF/MUN
# Booked TRF Attach Only
Example Target
9
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
# bookings on FTA warrants 2,603 2,303 414 414 1,844
FTA rate for non-detained defendants in Municipal Court
51% 48% 29% 29% 28%
FTA rate for non-detained defendants in CDC 22% 24% 26% 26% 18%
COURT DATE NOTIFICATION/REMINDER SYSTEM
Implement a system that will text defendants to remind them of upcoming and recently missed court dates
Initiative Sponsor: Charles West
Challenges
How to collect defendants’ mobile numbers to enroll into the messaging service and update phone numbers when necessary
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 9 6/3/2016
Implementation Activities
Activity Status
Convene City, CDC, and NOPJF to better understand data systems containing defendant information
Complete
Convene Clerk of Court for CDC, Municipal Court, and OPSO Intake and Processing Center representatives to better understand information entry
In progress
Identify services vendor In progress
0%
10%
20%
30%
40%
50%
60%
Q1'15
Q2'15
Q3'15
Q4'15
Q1'16
Q2'16
Q3'16
Q4'16
Q1'17
Q2'17
Q3'17
Q4'17
Muni FTA Rate
Target
10
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
# bookings on FTA warrants 2,603 2,303 414 414 2,072
FTA rate for summons 40% 44% 54% 54% 33%
FTA rate for subpoena'd court appearances in Muni Court
51% 48% 29% 29% 38%
FTA rate for subpoena'd court appearances in CDC 22% 24% 26% 26% 21%
REDESIGN LANGUAGE ON SUMMONS AND SUBPOENA FORMS
Re-design forms to clarify time, date, and location of court so process is easier to understand for defendants
Initiative Sponsor: Deputy Chief Paul Noel
Challenges
None
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 10 6/3/2016
Implementation Activities
Activity Status
Convene officer “round-table” discussion to collect feedback on improving current summons form
Complete
Collect feedback from end users on current summons and subpoena forms
Not started
Create mock up of new form and distribute for feedback Not started
Learn production costs and process Not started
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
Q1'15
Q2'15
Q3'15
Q4'15
Q1'16
Q2'16
Q3'16
Q4'16
Q1'17
Q2'17
Q3'17
Q4'17
FTA Rate for Summons at FA
Target
11
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
# probationers booked with a technical violation only 179 151 43 43 89
# probation violators who receive an administrative sanction
Unknown 133
MAXIMIZE USE OF ADMINISTRATIVE SANCTIONS
Authorize probation officers to use sanctions and encourage use of sanctions instead of arrest per supervision violation grid
Initiative Sponsor: Judge Laurie White
Challenges
Lack of physical office space makes it difficult for probation officers to use administrative sanctions
Current tracking method can be labor intensive
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 11 6/3/2016
Implementation Activities
Activity Status
Document P&P’s current process to track use of sanctions Complete
Examine available data to understand current rate of sanction use
Complete
Map administrative sanction process and paperwork flow across agencies
In progress
Propose notification mechanism for CDC to know when a sanction was used
In progress
Gather feedback from probation officers on use of sanctions through focus group
Not started
0
5
10
15
20
25
30
35
40
45
50
Q1'15
Q2'15
Q3'15
Q4'15
Q1'16
Q2'16
Q3'16
Q4'16
Q1'17
Q2'17
Q3'17
Q4'17
# probationers booked with technical violation only
Target
12
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
# people arrested with an out-of-parish warrant only 2,353 1,285 279 279 771
REDUCE ARRESTS FOR OUT-OF-PARISH WARRANTS
Establish process with NOPD to identify areas of improvement for eliminating arrests on only out-of-parish warrants
Initiative Sponsor: Chief Paul Noel
Challenges
This work may involve coordinating with other jurisdictions who may not have capacity to accommodate New Orleans’ requests
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 12 6/3/2016
Implementation Activities
Activity Status
Convene officer “round-table” discussion to collect feedback on arrests for out-of-parish warrants
Complete
Select policy change for achieving reductions in these types of arrests
In progress
Determine whether other parishes, particularly Jefferson Parish, can direct officers in the comments section of warrants on whether to pick up or release
In progress
0
50
100
150
200
250
300
350
400
Q1'15
Q2'15
Q3'15
Q4'15
Q1'16
Q2'16
Q3'16
Q4'16
Q1'17
Q2'17
Q3'17
Q4'17
# Arrests on OOP Warrant only
# Released with NCD After OneDayTarget
2/11/2016 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 13
Initiatives
• Expedited Arrest to Arraignment Victimless Crimes
• Expand Criminal District Court's Use of Release on Recognizance
• Advocate for Expanded Statutory Eligibility for Release on Recognizance
• PreTrial Release Decision Matrix
• Implementation of aiSmartBench in Municipal Court
• Broader Implementation of aiSmartBench in Criminal District Court
• Decrease Impact of Detainers on Probation Defendants
• Multi-Court Case Processing
• OPSO Transport to Court Policies and Procedures
• Arrest on Capias Docket Policy
• Improve OPSO Transport to DOC
Measures 2014 2015 2016
Average Length Of Stay 30 days 34 days Unknown
POPULATION DRIVER #2: AVERAGE LENGTH OF STAY
6/3/2016
14
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
Average # days between arrest and screening decision for victimless crime defendants
50 44 39 39 10
Average LOS for defendants accused of victimless crimes 52 50 39 39 42
EXPEDITED ARREST TO ARRAIGNMENT FOR VICTIMLESS CRIMES
Expedite completion of police reports and screening decision for defendants arrested on victimless state felony charges
Initiative Sponsor: Graymond Martin
Challenges
NOPD supervisors require additional time to review and approve written police reports when reports are initially written with insufficient details
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 14 6/3/2016
Implementation Activities
Activity Status
Convene IT departments to address Zip and Ship issues Complete
Ride-along with NOPD officer to better understand paperwork flow in booking process
Complete
NOPD Compliance Division review police report writing process to identify areas of delay and causes for delay
In progress
Engage NOPD Field Operations to address delays In progress
Re-train A-case officers on use of Zip and Ship Expected June 3
0
10
20
30
40
50
60
Q1'15
Q2'15
Q3'15
Q4'15
Q1'16
Q2'16
Q3'16
Q4'16
Q1'17
Q2'17
Q3'17
Q4'17
# Days Between Arrest and Screening
Target
15
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
% of defendants with ROR eligible charges released on their own recognizance at FA
19% 21% 21% 21% 33%
Average LOS for defendants with ROR eligible charges 42 50 40 3
EXPAND CRIMINAL DISTRICT COURT’S USE OF ROR
Increase the number of ROR-eligible defendants released on their own recognizance in Criminal District Court
Initiative Sponsor: TBD
Challenges
Judicial decision-makers consider other criteria in addition to charge eligibility for ROR when making ROR release decisions such as presence of other warrants or previous arrest history. This decreases the number of charge-eligible defendants who receive an ROR.
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 15 6/3/2016
Implementation Activities
Activity Status
Review individual case lists with judicial decision-makers to build nuanced understanding of barriers to ROR
In progress
Identify patterns in barriers; create “buckets” In progress
Determine which barriers can be addressed and create strategies to address them
Not started
Evaluate resources required for addressing barriers and potential impact of changes
Not started
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1'15
Q2'15
Q3'15
Q4'15
Q1'16
Q2'16
Q3'16
Q4'16
Q1'17
Q2'17
Q3'17
Q4'17
% ROR'd Target
% Risk I ROR'd %Risk II ROR'd
16
Measures 2014 2015
2016 2017
Target Q1 Q2 Q3 Q4 Total
% Risk I and II defendants released in CDC within 3 days 35% 36% 38% TBD
% Risk I and II defendants released in CDC within 4 - 7 days
8% 9% 9% TBD
PRETRIAL RELEASE DECISION MATRIX
Create a tool for use in Magistrate Court that recommends bond amount and release mechanism based on risk level
Initiative Sponsor: TBD
Challenges
New Orleans is poised to be selected by the Arnold Foundation to implement the Public Safety Assessment (PSA) which would include technical assistance to develop a release decision guideline. This initiative is on hold pending mutual interest from the City and Arnold Foundation.
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 16 6/3/2016
Implementation Activities
Activity Status
Hold preliminary conversations with agencies Complete
Research on other jurisdictions’ experiences in creating a decisions matrix
In progress
Reframe approach to coordinate with Arnold Foundation pending selection of New Orleans to implement tool
Not started
Share risk principles in decision matrix with stakeholders Not started
17
PRETRIAL RELEASE DECISION MATRIX
Create a tool for use in Magistrate Court that recommends bond amount and release mechanism based on risk level
Initiative Sponsor: TBD
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 17 6/3/2016
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
Risk I Risk II Risk III Risk IV
Average Bond Amount Given in Magistrate Court on Minor Non-Violent Charges Includes drug POSS, PWIT/DIST marijuana, weapon possession (except gun), property (except
burglary of inhabited. dwelling), regulatory (incl. prostitution)
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Risk I Risk II Risk III Risk IV
Average Bond Amount Given in Magistrate Court on Other Non-Violent Charges Includes PWIT/DIST other than marijuana, burglary of inhabited dwelling, gun possession (w/o
use)
18
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
# Judges and Commissioners trained to use aiSmartBench
N/A 0 0 17
# Support staff trained to use aiSmartBench N/A 0 0 9
BROADER IMPLEMENTATION OF aiSMARTBENCH IN CDC
Provide CDC judges with greater access to information to avoid delays in processing defendants with multiple matters
Initiative Sponsor: Judge Laurie White
Challenges
The cost of scanning old case files will prohibit expansion of aiSmartBench technology to all remaining courtrooms this fiscal year
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 18 6/3/2016
Implementation Activities
Activity Status
Launch pilot of first four courtrooms in CDC Complete
City and CDC review budget from Clerk of Court to determine how many courtrooms can receive expansion in 2016
In progress
CDC sign contract with Mentis Technologies for expansion to additional courtrooms in 2016
Not started
19
IMPLEMENTATION OF aiSMARTBENCH IN MUNICIPAL COURT
Provide Municipal judges with greater access to information to avoid delays in processing defendants with multiple matters
Initiative Sponsor: Judge Charbonnet
Challenges
Gain a better understanding of the grant situation from the LA Supreme Court
JAIL POPULATION MANAGEMENT STRATEGIC PLAN 19 6/3/2016
Implementation Activities
Activity Status
Municipal Court received grant funding to proceed with implementation
In progress
Measures 2014 2015
2016 2017 Target Q1 Q2 Q3 Q4 Total
# Judges trained to use aiSmartBench N/A N/A 0 4
# Support staff trained to use aiSmartBench N/A N/A 0 4
2/11/2016 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 20
Initiatives Status Initiatives Status
1. Indigency Assessment at Sentencing 9. PreTrial Release Decision Matrix Pending PSA model
2. Traffic Court Fines and Fees 10. Implementation of aiSmartBench in Criminal District Court
3. Court Date Notification/Reminder System 11. Broader Implementation of aiSmartBench in Municipal Court
4. Redesign Language on Summons and Subpoenas Forms
12. Decrease Impact of Detainers on Probation Defendants
5. Maximize Use of Administrative Sanctions 13. Multi-Court Case Processing
6. Reduce Arrests for Out-of-Parish Warrants 14. OPSO Transport to Court Policies and Procedures
7. Expedited Arrest to Arraignment for Victimless
Crimes 15. Arrest on Capias Docket Policy
8. Expand Magistrate Court's Use of Release on Recognizance
16. Improve OPSO Transport to DOC
STRATEGIC PLAN DASHBOARD
Legend: Critical Some Issues
Significant Issues Good
6/3/2016
2/11/2016 JAIL POPULATION MANAGEMENT STRATEGIC PLAN 21
SUMMARY OF JPM STRATEGIC PLAN IMPACT
6/3/2016
0
500
1000
1500
2000
2500
2014 2015 2016 2017 2018
Projected Total Projected Local Projected DOC Sentenced