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Janet Reyes Silva Academic Advising Professional Portfolio

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Page 1: Janet Reyes portfolio

Janet  Reyes  Silva              

           

     

Academic  Advising  Professional  Portfolio    

Page 2: Janet Reyes portfolio

JANET  REYES  SILVA   PAGE  2  

JANET  REYES  SILVA  

EDUCATION  Mid-­‐  America  Christian  University  –Oklahoma  City,  OK    MA-­‐  Leadership  in  Public  Administration          University  of  Central  Oklahoma  –  Edmond,  OK  B.B.A  in  Integrated  Marketing  Communication      

RELATED  EXPERIENCE  TEXAS  STATE  UNIVERSITY/  PACE  CENTER      

             Academic  Advisor   August  2012  –  Present    -­‐ Provide  academic  advising  on  various  disciplines  in  the  college  

readiness  aspect,  to  help  within  the  transition  into  college  of  incoming  freshman.  

-­‐ Guide  and  develop  satisfactory  progress  plans  for  PACE  students  through  a  self-­‐assessment  process  and  the  exploration  of  his/her  career  goals  

-­‐ Handle  most  academics  related  requests  to  include  curriculum  concerns  and  issues,  student  orientations,  academic  appeals,  probation  and  dismissal  counseling.  

-­‐ Maintain  and  update  confidential  student  files  as  hard  copies  as  well  as  electronically  in  the  Banner/DegreeWorks/COGNOS/BDMS  systems.  

HUSTON-­‐  TILLOTSON  UNIVERSITY  Assistant  Director  of  Recruitment  and  Admissions   July  2011  –  August  2012  -­‐ Demonstrated  expertise  in  managing  admission  recruitment  

activities  through  conducting  and  organizing  direct  contact,  school  presentation,  college  fair  and  informational  meeting  programs  targeting  local  and  national  markets.  

-­‐ Provided  academic  advising  services  to  a  900  student  body  and  accurately  present  information  regarding  the  school’s  programs  and  tuition  fee,  schedules,  refund  policy,  payment  plans,  and  other  college  policies  and  procedures  that  involve  the  student  and  mediate  for  student  concerns  related  to  grades,  degree  plan,  and  instructor  issues.  

-­‐ Collaborate  with  the  director  of  career  and  academic  planning  in  initiating  the  career  and  academic  planning  process  as  part  of  the  admissions  intake  procedure  

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JANET  REYES  SILVA   PAGE  3  

-­‐ Accurately  develop  and  monitor  statistical  reports  to  efficiently  develop  recruitment  strategies,  yield  management,  forecasting,  and  operational  efficiency  

 THE  WHELAN  GROUP  Sr.  Consultant  in  Hispanic  Enrollment  Marketing         July  2010  -­‐  July  2011  -­‐ Assisted  colleges  and  universities  in  the  understanding  of  their  

existing  diverse  student  body  by  conducting  qualitative  on-­‐site  research.  

-­‐ Developed  material  copy  and  design  for  ethnicity  variable  marketing  campaigns.    

-­‐ Reviewed  monthly  institutional  enrollment  data  to  assess  results  of  ethnicity  variable  campaigns.    

-­‐ Addressed  internal  institutional  issues  related  to  diversity  and  implemented  strategic  solutions  to  improve  inclusive  admissions  goals,  bilingual  staff  recruiting,  outreach  services  and  budget  maintenance.    

 

TEXAS  TECH  UNIVERSITY  Senior  Regional  Admissions  Counselor             November  2007-­‐  July  2010    -­‐ Responsible  for  all  phases  of  recruitment  for  the  South  Texas  area  by  

providing  leadership  and  direction  over  four  major  areas,  San  Antonio,  Rio  Grande  Valley,  Laredo,  and  Corpus  Christi.  

-­‐ Planned  and  coordinated  regional  programs  and  recruitment  events  which  included,  high  school  visits,  application  and  financial  aid  workshops,  as  well  as  collaboration  projects  with  other  colleges  and  parent-­‐teacher  associations.  

-­‐ Established  and  maintained  an  active  recruiting  role  at  assigned  high  school  campuses  by  participating  in  college  fairs  within  all  of  south  Texas  and  corresponding  with  prospective  students  and  guidance  counselors  through  email  and  specific  mail-­‐outs.        

 

 

 

 

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TEACHING  EXPERIENCE  –  TEXAS  STATE  UNIVERSITY  -­‐  SAN  MARCOS  Teaching  Assistant/Intern  for  University  Seminar  course  –  US  1100       2013  -­‐ Work  closely  with  assigned  Adjunct  Professor  in  the  planning  and  

implementing  of  lesson  plans  in  course.    

-­‐ Responsibility  includes,  substituting,  small  group  instruction,  Individual  instruction,  and  assisting  in  a  classroom.    

 

PROFESSIONAL  DEVELOPMENT  At  –  Risk  Training    Helping  Struggling  students     2012  Interactive  online  course  that  trains  educators  how  to  act  as  a  resource  with  students  dealing  with  emotional  distress,  depression,  anxiety,  and  even  thoughts  of  suicide  that  may  also  compromise  students’  academic  achievements  affecting  their  ability  to  stay  in  school.    

This  Institutional  Research  workshop   2012  Workshop  covered  extensive  and  flexible  set  of  Texas  State  data  in  tabular  and  graphical  formats  using  MS  Excel  as  the  tool;  make  comparisons  among  Texas  public  colleges  and  universities  using  improved  tools  at  the  Texas  Higher  Education  Coordinating  Board;  compare  public  and  private  universities  around  the  nation  using  improved  data  tools  from  the  U.S.  Department  of  Education;  and  use  web-­‐based  data  sources  from  the  U.S.  Census  Bureau,  Bureau  of  labor  Statistics,  and  other  organizations  as  time  permits.  

 

 

SELECTED  PROFFESIONAL  COMMITTEE  INVOLVEMENT        NACADA  Marketing  &Promotions  Team  committee  member  –  Texas  State  University    October  2012  –  Present  Assessment  Team  committee  member  –  Texas  State  University                                2012  –  Present  Health  Professions  Liaison  Committee  –  Texas  State  University                              2012  –  Present  Community  Relations  Chair  -­‐  S.A.  office  Texas  Tech  University       2008    –  July  2010  Programming  Chair  for  the  S.A.  Admissions  office         Year  term  2010  Texas  Tech  University  Program  Development  Co-­‐  Chair,  S.A.  Office  TTU   August  2008–  2010  

 

 

 

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CONFERENCE  PRESENTATIONS      “Ayuda!  Lost  in  Translation:  Latino  Males  in  an  Educational  Crisis  that  affect    Retention  within  Higher  Education”      Presenter  at  the  National  Academic  Advising  Association  Regional  conference       2013      “Hispanic  Recruiting:  Understanding  the  underrepresented  student  demographic  “    Exhibitor  Presenter  at  National  Association  for  College  Admissions  Counseling  66th  Annual  Conference,  St.  Louis,  MO                  2010  

 

LANGUAGES  English–  Native  Language    Spanish  –  Speak  fluently  and  read/write  with  high  proficiency      

MEMBERSHIPS  NACADA  (  National  Academic  Advising  Association)  Texas  Academic  Advising  Network    Greater  Hispanic  Chamber  of  Commerce  Austin-­‐  Education  Committee  Member    Greater  Hispanic  Chamber  of  Commerce  Austin-­‐  STEM  Mentor  for  AISD    Hispanic  Network  of  Austin  San  Antonio  Recruiters  (SAR’s)  networking  association  National  Hispanic  Institute  program  volunteer  Texas  Association  of  College  Admission  Counseling  National  Association  for  College  Admissions  National  Association  of  Hispanic  Journalist                    

   

     

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Academic Advising Philosophy Statement    

Academic  Advising  is  a  practice  of  teaching  students  to  learn  how  to  set  objectives  and  evaluating  

the  outcomes  together,  through  providing  opportunities  and  supporting  resources  that  allow  them  

to  be  self-­‐sufficient.  Advisors  have  the  sole  responsibility  to  be  consistent  with  there  students  by  

constantly  researching  various  ways  to  provide  opportunities  in  developmental  learning  tasks  that  

pertain  to  the  areas  of  academic  achievement,  career  development,  supporting  undergraduate  

research  experiences  and,  encouraging  students  to  participate  in  student  organizations  well  beyond  

the  institution  for  personal  growth.    

I  strongly  believe  that  education  is  the  key  to  a  student’s  successful  future,  and  educators,  as  well  as  

advisors  are  advocates  of  guiding  those  dreams  into  the  correct  path.      

Each  student  is  a  unique  individual  who  needs  a  secure,  caring,  and  stimulating  atmosphere  in  

which  to  grow  and  mature  emotionally,  intellectually,  physically,  and  socially.      

Moreover,  as  an  advisor,  student  advocate  and  mentor  I  strived  to  help  students  met  their  fullest  

potential  in  these  areas  by  providing  an  environment  that  is  safe,  as  well  as  by  providing  

educational  guidance  and  effective  resources  that  assist  students  during  their  college  transition  

process  in  higher  education.    

 

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Description of career - Academic Advisor  

Purpose  of  Classification:  

Advising  is  a  developmental  process,  which  assists  students  in  the  clarification  of  their  

life/career  goals  and  in  the  development  of  educational  plans  for  the  realization  of  these  

goals.  It  is  a  decision-­‐making  process  which  assists  students  in  realizing  their  maximum  

educational  potential  through  communication  and  information  exchanges  with  an  advisor;  it  

is  ongoing,  multi-­‐faceted,  and  the  responsibility  of  both  student  and  advisor.  The  advisor  

serves  as  a  facilitator  of  communication;  a  coordinator  of  learning  experiences  through  

course  and  career  planning  and  program  progress  review;  and  an  agent  of  referral  to  other  

campus  services  as  necessary.  

 

On  a  daily  basis:    

Interviews  and  advises  students  regarding  information,  procedures  and  academic  

requirements  of  a  specific  program  or  major.  Assists  students  in  exploring  careers,  

evaluating  academic  abilities,  and  setting  goals.  Prepares  advising  materials  such  as  student  

information,  advising  guides  and  recruitment  materials.  Presents  academic  information  to  

orientation  groups  and  potential  students  and  parents.  

 

 

 

 

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Examples  of  Duties:  

• Assesses  the  student's  stage  of  development  (academic,  career,  and  personal)  and  promotes  

student  growth  by  determining  suitable  developmental  tasks;  assists  student  in  establishing  

realistic  and  attainable  academic  and  career  goals.  

• Advises  students  on  academic,  career  and  personal  issues;  identifies  the  educational  and  

career  options  appropriate  for  each  student  and  assists  with  the  analysis  of  each  option,  

including  possible  outcomes  and  their  implications;  if  needed,  refers  student  to  counseling  

services;  sets  up  an  action  plan  for  the  student  to  explore  alternative  careers  and  related  

majors.  

• Identifies  options  for  student  to  satisfy  degree  requirements;  evaluates  and  makes  

recommendations  on  petitions  and  amendments  to  student's  program  of  study;  assists  

students  in  completion.  

• Monitors  academic  progress  of  students;  analyzes  progress  reports  from  instructors;  

determines  eligibility  and  satisfactory  progress  toward  degree;  identifies  current  and  

potential  needs  or  problem  areas  (e.g.,  study  skills,  tutoring)  and  refers  students  to  

appropriate  campus  resources  for  assistance;  communicates  findings  to  coaches  and  

administrators.  

• Maintains  student  files  and  records;  documents  all  pertinent  student  information;  updates  

computerized  information  system  regarding  changes  to  student  status.  

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• Interprets  and  explains  college  and  university  policies  and  procedures;  participates  in  

preparation  of  orientations  and  presents  academic  information  to  new  students  and  parents  

during  orientation.  

• Checks  various  forms  for  accuracy  such  as  grade  checks,  overload  petitions,  curriculum  

changes;  assists  students  in  their  completion.  

• Identifies  options  for  student  to  satisfy  specific  degree  requirements;  evaluates  and  makes  

recommendations  on  petitions  and  adjustments  to  student's  program  of  study.  

• Evaluates  transfer  transcripts  from  other  academic  institutions  for  equivalencies  and  

application  to  degree  program.  

• Assists  in  recruitment  of  potential  students  by  advising  them  of  general  academic  

requirements  of  a  specific  college;  describes  courses;  disseminates  information  regarding  

registration  procedures;  prepares  recruitment  packets.  

• Gathers  and/or  calculates  necessary  information  such  as  GPA's  or  enrollment  statistics;  

prepares  various  reports  as  requested.  

• Assists  students  with  admission  and  registration/provides  guidance  in  course  selection  in  

keeping  with  the  student's  interests,  values  and  abilities.  

 

                       

   

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PACE ADVISING CENTER Advising materials, programmatic efforts and other future project plans:

Developing  marketing  materials  for  Health  Profession  majors  Updating  and  maintaining  degree  plans  for  Health  Profession  majors  Created  phone  scripts  and  objectives  probes  for  PACE  phone  campaign  initiative  Developed   and  maintaining  weekly   resources   for   all   Health   profession  majors   through   TRACS  sites    Developing  an  annual  communications  strategy  for  next  years  new  student  cohort    Developing  materials  that  will  help  UPRE-­‐  Health  professions  majors  understand  the  importance  of  admissions  process  to  competitive  programs  in  the  College  of  Health  Professions      

 

   

Advising Related Presentations

“Ayuda!  Lost  in  Translation:  Latino  Males  in  an  Educational  Crisis  that  affect    Retention  within  Higher  Education”      Presenter  at  the  National  Academic  Advising  Association  Regional  conference          “Hispanic  Recruiting:  Understanding  the  underrepresented  student  demographic  “    Exhibitor   Presenter   at   National   Association   for   College   Admissions   Counseling   66th   Annual  Conference,  St.  Louis,  MO        

Professional Organizations Membership in Higher Education

NACADA  (  National  Academic  Advising  Association)  Texas  Academic  Advising  Network    Texas  Association  of  College  Admission  Counseling  National  Association  for  College  Admissions  National  Association  of  Hispanic  Journalist            

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 Professional Networks/ Community Service Greater  Hispanic  Chamber  of  Commerce  Austin-­‐  Education  Committee  Member    Greater  Hispanic  Chamber  of  Commerce  Austin-­‐  STEM  Mentor  for  Austin  ISD    Hispanic  Network  of  Austin  Founder  and  member  of  San  Antonio  Recruiters  (SAR’s)  networking  association  San  Antonio  Recruiters  (SAR’s)  networking  association  –  Events  committee  chair  member,  2009  San   Antonio   Metropolitan   Alumni   Association   for   Sigma   Lambda   Gamma   Sorority   –   one   of  twelve  founders  San   Antonio  Metropolitan   Alumni   Association   for   Sigma   Lambda  Gamma   Sorority–  Marketing  Chair,  2009-­‐present  Texas  Association  of  College  Admission  Counseling  -­‐  Leadership  Development  Institute,  2009  National  Hispanic  Institute  program  volunteer  Texas  Association  of  College  Admission  Counseling–  Strategic  Development  Diversity  Committee  member,  2008  National  Association  of  Hispanic  Journalist  –  one  of  ten  Oklahoma  Chapter  founders  and  student  representative  of  directive  board,  2006        University College Service and Involvement  NACADA  Marketing  &  Promotions  Team  committee  member  –  Texas  State  University    October  2012  –  Present  Spearheading  Email  campaigns  for  NACADA  promotions  team,  2012-­‐  Present    Assessment  Team  committee  member  –  Texas  State  University,  2012  –  Present  Assessment   Team   committee   member,   Data   &   Collections   sub-­‐committee   –   Texas   State  University,  2012  –  Present  Health  Professions  Liaison  Committee  –  Texas  State  University,  2012  –  Present  Nominated  for  University  Staff  Council  2013    Bobcat  days  PACE  Representative,  Fall  2012  PACE  College  of  Health  Profession  Liaison,  fall  2012-­‐  present    PACE  College  of  Health  Profession  Liaison  Programming  Team,  fall  2012-­‐  present              

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Accomplishments  Successfully  completing  new  advisor  training  with  University  College    Becoming  apart  of  organizations  related  to  this  new  phase  in  my  career    Becoming  a  contributor  to  my  team  and  committees  I’ve  joined      Implementing  new  ideas  to  committees  that  I  have  become  apart  of    Chosen  to  present  at  Regionals  for  NACADA      Nominated  for  Staff  Council      Challenges & Challenges Ahead My  biggest  challenge  thus  far  has  been  to  understand  university  polices  and  staying  afloat  of  all  continuous  changes.  Also,  another  challenge  will  be  to  prepare  myself  my  first  full  new  student  orientation  this  summer.        Priority Goals & Objectives this Upcoming Year My   goal   this   year   is   to   become   a   knowledgeable,   well-­‐rounded   advisor   for   incoming   PACE  students  in  all  phases  of  Advising  by  involving  myself   in  efforts  that  will   impact  the  institution,  and  PACE  holistically  in  a  positive  approach,  while  supporting  the  mission  of  PACE.      Overall,  I  am  passionate  about  higher  education  efforts  and  look  forward  to  contributing  to  my  colleagues  as  well  as  learning  through  professional  development  and  training  that  will  enhance  my  professional  growth.