january 2010 bc timber sales environmental management system (ems) and sustainable forest management...
TRANSCRIPT
January 2010
BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)
Training for LPC Training for LPC Management and Field Management and Field SupervisorsSupervisors
Acronyms used in this training
BCTS = BC Timber SalesBA = Business Area, ie: regional BCTS officeLPC = Licencee, Permittee or ContractorLWCP = Licencee With Cutting PermitEMS = Environmental Management SystemEOP = Environmental Operating ProcedureEFP = Environmental Field ProcedureERP = Emergency Response ProcedureSFMP = Sustainable Forest Management Plan
1. What’s first - EMS Review
A quick review of the basics of EMS: PLAN – DO – CHECK - RESPONDWhat is ISO 14001, andThe BCTS approach
EMS Review
Scope of the BCTS EMS Defining the scope
The activities and locations where the EMS is applied and implemented
Defining the activities Operational Planning (i.e. layout, cruising, etc) Harvesting (i.e. falling, skidding/yarding, processing,
loading) Roads (i.e. subgrade construction, surfacing, culvert
installs) Silviculture (i.e. site prep, planting, surveys)
Defining the locations Areas of land from which timber is sold or will be sold All other areas covered under a permit or contractX Not the LPC’s camps, shops or off-site facilities
EMS Review
Why Do We Need an EMS?To protect the environmentTo allow an outside, 3rd party auditor to verify our claims that BCTS protects the environmentTo have an efficient system for improving our business
EMS Review
Why Do We Need an EMS?Due Diligence defense considers if the following are in place:
Preventative system (e.g. EMS)Training programsInternal / external auditsRisk assessmentsContingency plans designed to prevent events
BC Timber Sales EMS offers all of these elements
EMS Review
What is our EMS?Defines the environmental performance we’d like to achieveDescribes who will do what, when, to achieve itClear roles and responsibilities at all levels of BCTS and for our LPC’sAlways evaluating and improving the system and our performance
EMS Review
What is ISO 14001?A standard (ISO 14001) that defines the necessary elements of an effective environmental management systemRecognized internationally
Implementation in Canada overseen by the Standards Council of Canada
EMS Review What does ISO Certification mean?
The BCTS EMS meets the ISO 14001 standard
and
Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS
EMS Review
ISO 14001 Certification Does Not: Verify our forest management
practices
Verify that our products come from certified forests
Allow us to use a certification stamp on our products
EMS Review
Plan-Do-Check-RespondThe EMS is based on a “continual improvement” loop:
Plan DoCheck
Respond
etc…
EMS Review
1. The PLAN EMS Policy
States the guiding principles of our EMSCommits to:• Meeting all laws• Preventing pollution, protecting the
environment• Continually improving
EMS Review
1. The PLAN Aspects“An element of an organization’s activities that can interact with the environment”
An environmental aspect lies between an activity and an impact:
RoadConstruction
LandslideAlter or Influence:Soil Productivity
and Stability
EMS Review
1. The PLANAspects
Higher risk environmental aspects are given priority. Examples are:
Improper handling and disposal of: Hydrocarbon productsUncontrolled: FireNegatively Impact: Species at RiskNegatively impact; Riparian AreasNegatively Impact: Hydrology characteristics, (quality, quantity & flow) including groundwaterNegatively Impact: Soil productivity & stabilityNegatively Impact: Natural Drainage Patterns
EMS Review
2. DOImplement “Operational Controls”
EFP’s in the fieldEOP’s for BCTS staffPreworks for all LPC’sMonitoring and inspecting of activitiesChecklists guiding key activities
Must know the requirements for the tasks you are doing
EMS Review 2. DO
Checklists:CHK-001 Consulting Services Prework ReportCHK-002 Access Prework ReportCHK-003 Harvest Prework ReportCHK-004 Silviculture Prework Report CHK-009 Incident Report FormCHK-010 Emergency Response Test-Drill Report FormCHK-011 Planning Insepction ReportCHK-12 Harvest &Roads Inspection ReportCHK-013Silviculture Inspection Report
EFP1 - General2 - Project Supervision3 – Development and Planning4 – Roads, Bridges, and
Culverts5 - Harvesting6 – Fuel Handling7 – Dryland SortEOP1 – Planning2 – LP Operations3 - BCTS Projects4 - LWCP Planning5 - LWCP Operations6 - Incident Reports
EMS Review 2. DO
Must be trained for the tasks you are doingTraining requirements are identified in the Training Matrix provided at the BCTS Prework
Revised: June 2005
Training Needs Matrix
1. BA Staff
Training Package ContentLevel 1 EMS / SFM
Aw areness x x x x x x x x x x x x xLevel 2 EMS Procedures x x x x x x x x x x xLegal Reqts Fire S100 x x x x x x x x
WHMIS x x x x x x x x x x x x xEmergency ERM x x x x x x x
2. Licencees / Permitees / Contractors
Training Package ContentLevel 3 EMS/SFM
Aw areness / Procedures x x x 4
Legal Reqts Fire S100 1 1TDG Certif ication 2 2 2WHMIS 3 3 3 3
Emergency ERM x xERP x x x 4
1 - All w orkers required to conduct Fire control must have certif ication to the S-100 training standard and S-10A annual refreshers
3 - As required by WHMIS w hen handling or exposed to hazardous substances (eg: fuel, chemicals)4 - Truck drivers and trucking contractors require Level 3 and ERP training w here they have the potential to cause a signif icant environmental impact eg: hauling quantities of fuel greater than 2000 litres, self-loading of logs, off-highw ay, etc.
2 - Anyone handling or transporting Class 3 dangerous goods in quantities greater than 2000 liters (i.e. single or aggregate quantities) must be trained by their employer as per TDG requirements and be issued a certif icate
Training Content Guide
TRA
INER
EMS
CA
RD
ISSU
ED?
TRA
INER
S C
AR
D IS
SUED
?
EMS
Aw
aren
ess
SFM
Aw
aren
ess
EFPs
EPR
M
EOPs
Che
cklis
ts
Man
ual
Trai
ning
Met
hods
Supp
lem
enta
ry (T
DG
, WH
MIS
, etc
.)
BA EMS Committee / TSM
CSO All Relevant All All All All All - Relevant
BCTS Field Staff CSO All Relevant All All All All Relevant - RelevantBCTS Admin. Staff CSO All Relevant - - - - Relevant - RelevantLPC Principal / Supervisor
Approved ** Y All Relevant All All Relevant Relevant - Relevant
Worker * LPC or Approved ** Relevant Relevant All All - - - - -Train-the-Trainer CSO Y All All All All Relevant - All All
* Valid only during employment for the LPC who provided the training** Approved = Holder of a Trainers Card or a BCTS staff member approved by the CSO
Level 1Level 2Level 3
Refresher intervals are not defined. It is the responsibility of the LPC and the Workers to maintain the level of training. BCTS will identify LPCs and Workers who have not maintained adequate levels of training in preworks and inspections, and require
Revised
EMS Review 3. CHECK
Method of Checking
Who is checking
Monitoring (Supervision)
LPC, BCTS
Inspections LPC, BCTS
Performance Reports BCTS
Internal Audits BCTS
External Audits Registrar
EMS Review 3. CHECK
Things to Check Who is checking
Conformance to the project plan
LPC, BCTS
Conformance to EMS requirements
LPC, BCTS
Compliance with legal and other requirements
LPC, BCTS
Progress towards EMS objectives
BCTS
EMS Review 4. RESPOND
Action Plans are written during inspections – who is to do what, by whenEMS modifications / improvements will be assigned as Action Plans or in annual reviewsIssues will be investigated and Action Plans assigned to address root causesAll actions will be assigned, tracked & followed up
EMS Documentation
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Training Matrix)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Training Matrix)•Environmental Program(s)•Administrative Forms•ERM •Records
•Operational Forms/“Checklists”•Records
Overview: EMS Manual
Consistent with 16 ISO 14001 elements, Policy to Management ReviewDescribes EMS maintenance responsibilities for BCTS managementFor BCTS staff and LPC’s:
Be trained in and follow relevant procedures (EOP’s, EFP’s, ERP’s)Communicate requirements, communicate problems
Key Elements – Chapter 1-601 Introduction Defines the scope
Planning, Harvest, Roads, Silviculture
02 Overview of ISO 14001 Defines ISO 14001Introduces the ISO/EMS cycle
03 Environmental Policy Defines policy components5 overall goals, available to public
04 Environmental Aspects Defines aspect developmentRisk based approach, review annually
05 Legal Requirements Defines applicable legislation to BAMaintain access, “other requirements”
06 Objectives & Targets Defines method & responsibilityWhat’s considered, Who develops
Key Elements – Chapter 7-1207 Environmental
Management ProgramDefines implementation of O&T Who, What, When, and How
08 Structure & Responsibility
Provides overview of Who & WhatOrganization charts, table of roles
09 Training & Awareness Defines requirements & methodTraining matrix, who trains, etc.
10 Communication Defines communication processInternal methods, External methods
11 Document Control Defines creation & maintenanceWho develops/maintains, obsolete docs
12 Operational Controls Provides a List of controlsDevelopment & Maintenance
Key Elements – Chapter 13 - 1813 Emergency Response Defines emergency components
ERM, ERP; development & maintenance
14 Monitor & Measure Defines monitoring methodsConformance, compliance, inspections
15 Corrective/Preventative Action
Defines reporting & trackingIncident reports, tracking & follow up
16 Records Defines record maintenanceWhat is kept, method & duration
17 Audit Program Defines protocol, scope, & methodInternal audits, timing, action plans
18 Management Review Defines scope and review processPerformance reports, responsibilities
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
EMS ManualEMS Manual
Environmental Operating Procedures (EOP)
Environmental Operating Procedures (EOP)
Environmental Field Procedures (EFP)
Environmental Field Procedures (EFP)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
Overview: Emergency Response Plan
The ERP must be completed and maintained at the worksiteAll workers must know the location of the ERPAll workers must be able to effectively use the information found in the document
Highlights: Emergency Response PlanContains names and phone numbers of key personnelContains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc)Contains spill response steps for Fire, Spills, and Erosion eventsContains test or drill requirements
Overview: Environmental Operating Procedures
Document Applies to:EOP 01 – Planning BCTS Staff
EOP 02 – LP Operations BCTS Staff
EOP 03 – BCTS Projects BCTS Staff
EOP 04 – LWCP Planning Licensees w/ cutting permits
EOP 05 – LWCP Operations Licensees w/ cutting permits
EOP 06 – Incident Reports BCTS Staff
Purpose: Define tasks & responsibilities for BCTS operations
Overview: Checklist Forms
# Name For:
CHK 001
Planning Prework Form All
CHK 002
Harvest/Roads Prework Form All
CHK 003
Silviculture Prework Form All
CHK 004
Planning Inspection Form All
CHK 005
Harvest/Roads Inspection Form
All
CHK 006
Silviculture Inspection Form All
CHK 007
Incident Report Form All
CHK 008
ER Test & Drill Report Form LPC
Purpose: Checking, Responding, & Data collection
Highlights: Prework Forms (CHK 001-004)
Used by BCTS staff during Preworks with Licensees or Contractors Copy given to LPC to go over workers and have the workers sign the back. Significant issues captured at Preworks
Operational requirements (Project Plans)Legislative & Regulatory requirementsContractual or License requirementsEMS requirements
• Training needs• Emergency Response• Fuel Management
Primary benefits of Preworks – outlines the expectations for site specific environmental management to the recipient prior to commencement of work
Highlights: Inspection Forms (CHK 005-008)
Used by BCTS staff(CHK 005-008)Used by LPC (CHK 0010- 013)Significant Issues captured during inspections:
Conformance and compliance to contractual and legal documentsConformance to operational plans
• Site Plans• Road Plans and Profiles
Conformance to EMS requirements• Training and Competence• Emergency Preparedness and Response• Fuel Management
Highlights: Incident Report Form (CHK 009)
To be used by LPC and BCTS staff to report incidents and initiate investigationsWhen Incident Reports are required:
Spills over 25 litersFires (Natural, man-caused, or industrial)Erosion events or landslidesNon-complianceSignificant Non-conformance (BCTS staff)
Information captured during Incident reporting and investigations
Description of the Incident (scene details)Determination of preliminary and root causesRecommendations and Corrective Action to mitigate future events
Highlights: Test/Drill Report Form (CHK 010)
To be used by LPC to record details of tests or drills conducted for emergency responseRequirement and frequency of tests or drills are outlined at BCTS PreworksInformation captured during Test/Drill reports
Type of test or drill (Fire, Spill, Erosion)Description of the test or drillDescription of the deficiencies during the eventRecommendations for improvement
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
EMS ManualEMS Manual
Environmental Operating Procedures (EOPs)
Environmental Operating Procedures (EOPs)
Environmental Field Procedures (EFPs)
Environmental Field Procedures (EFPs)
•Policy•Tables (e.g.: Aspects)•Environmental Program(s)•Administrative Forms•ERM•Records
•Operational Forms/“Checklists”•Records
EMS Documentation
Overview: Environmental Field Procedures
# Name For:
EFP 01 General All workers
EFP 02 Project Supervision LPC supervisors
EFP 03 Development & Planning
Contract workers
EFP 04 Roads, Bridges, & Culverts
LPC workers
EFP 05 Harvesting Licensee workers
EFP 06 Fuel Handling All workers
EFP 07 Dryland Sort Licensee workers
Purpose: Methods to minimize environmental impacts
Highlights: EFP 01 - General
General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTSKey Highlights
Prework awarenessProject Plan awarenessMonitoring the workSite maintenance & Emergency PreparednessStop Work criteria
Highlights: EFP 02 – Project Supervision
General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operationsKey Highlights
Prework components and documentationSupervisory responsibilities & Stop Work criteriaMonitoring and InspectionsDocumentation managementEmergency Reporting procedures
Highlights: EFP 03 – Development and Planning
General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field Key Highlights
Project Plan preparationField work requirementsData integration into layout & design workStop Work criteria
Highlights: EFP 04 – Roads, Bridges, and Culverts
General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field Key Highlights
Road & Bridge inspection criteriaConstruction, maintenance, deactivation proceduresBridge & Major Culvert installation, maintenance, and removal precautions and criteriaDisposal proceduresStop Work criteria
Highlights: EFP 05 - Harvesting
General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field Key Highlights
Procedures and criteria for:• Falling• Yarding, Skidding and Forwarding• Loading, processing, and hauling
Stop Work criteria
Highlights: EFP 06 – Fuel Handling
General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution Key Highlights
Fuel storage and HandlingRefueling requirementsSpill response referencesStop work criteria
Highlights: EFP 07 – Dryland Sort and Log Loading
General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies Key Highlights
Sort yard operational requirementsStockpiling & disposal of wasteStop Work criteria
Other EMS Requirements
Plan DoCheck
Respond
etc…
Checking the ProgressThe BCTS staff approach
Inspections• Formal visits to conduct thorough worksite
assessments• Purpose: to identify deficiencies and trends, to collect
data • Frequency: as determined by the Risk Ranking
Primary benefits of Inspections – identifying deficiencies and trends, initiating corrective action, ensuring follow up
Checking the ProgressThe LPC Approach
Supervising (similar to monitoring by BCTS)• Continual on-site checking of work progress,
conformance to operational and EMS requirements• May be documented in diaries or on forms
Inspections• Formal worksite assessments by the field supervisor• Purpose: to identify deficiencies and trends within the
workplace• Frequency: as determined at the BCTS Prework
Type of Inspections• Operational and EMS
Required Records for LPCPrework Records
Indicating points of discussionDate
Inspection RecordsVerify worksite requirements Date and name of Inspector
Training RecordsNames of workersType and date of training
Incident RecordsSpills over 25 liters, Fires, Erosion events, Non-compliancesAt least the Incident details must be completed
Test/Drill RecordsEmergency Response Plan
Other EMS Requirements
Plan DoCheck
Respond
etc…
Respond – Corrective Action
The BCTS ApproachIf deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through:
• Documentation on the Inspection Forms• Documentation on the Incident Report Forms• Documentation on Notices to Comply• Issue Tracking System entries (ITS)
If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plan
Respond – Corrective Action
The LPC ApproachDeficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action
• Immediate Action (i.e. cleaning up the spill)• Preventative Action (i.e. further training or
change to work procedures)
If noted during inspections, corrective action should be noted on form along with the date when corrected
Be Prepared for AuditsLPC Supervisors
Ensure workers are instructed by an authorized trainer (can be a company trainer if holding a BCTS EMS certification card) as per the Training Needs MatrixMake appropriate documents available at the worksite (ERP, EFP)Conduct Preworks prior to commencement of the projectFollow the procedures outlined in the EFP’s to minimize site deg, contamination, and erosionConduct Inspections at the frequency outlined at the BCTS Prework sessionTake action if non-conformances or non-compliances are discoveredMaintain records as required for the EMS
Be Prepared for AuditsWorkers
Know the location of the EFP’s and the ERP and have them readily accessibleParticipate in Preworks prior to commencement of the projectFollow the procedures outlined in the EFP’s to minimize site deg, contamination, and erosionBe able to explain how to respond to spills, fires, and major landslides or erosion eventsMake sure you have spill kits and fire tools available to you and they are in working order
EMS SUMMARY• Plan – Know how to operate with regard
to the environment
• Do – Follow procedures while conducting business that protect the environment / achieve your plan
• Check – Take the time to review how you do vs. what the plan states
• Respond – Take action and learn from your performance to do better next time
SUSTAINABLE FOREST MANAGEMENT
1. What’s first - SFM Review
A quick review of the basics of Sustainable Forest Management PlansWhat is Z809 (2002) and SFI, andThe BCTS approach
SFM Review
Types of SFM CertificationsCSA Z809(2002) – describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained SFI – similar in scope and application to CSA Z809, AmericanFSC - similar in scope and application to CSA Z809, International
SFM Review
Sustainable Forest Management Requirements
Requires a SFM Plan (SFMP) be in placeRequires a Management System be in place (i.e. an EMS)Results in certification of a Designated Forest Area (DFA) (therefore, most CSA certifications require cooperation amongst all but the smallest licencees operating in the DFA)CSA Standard includes a substantial commitment to involve the public in developing the SFM plan
SFM Review
Why develop a SFM Plan?Market Demand
Buyers world-wide are incorporating Sustainable Forest Management commitments into their purchasing agreementsAn estimated 150 Canadian & US firms have SFM commitments in their procurement policies (2004 statistics)
Enhanced performanceImprovement in SFM planning and performanceBetter community relationsStronger aboriginal relationsImportant indicator for the public of the commitment towards long-term forest management & sustainability
SFM Review
Scope of SFM PlansDefining the scope
The Defined Forest Area (DFA) as outlined in the Sustainable Forest Management Plan
A DFA may consist of an entire Timber Supply Area or be comprised of any number of smaller areas
DFA’s must be areas where the participant can maintain control of the activities in order to ensure the achievement of goals outlined in the SFM Plan
SFM Review
What are the Key Objectives of an SFM Plan?
To outline the targets and actions required to meet criteria established by the Z809(2002) or SFI standardTo ensure that responsibilities for these actions are assignedTo ensure that SFM progress is properly reported and achieved
SFM Review
SFM Plans do not: Provide a management system
framework to ensure the goals are achieved (that’s what an EMS is for)
Revised: June 2005
SFM Review
Where SFM Plans need an EMS to work:To become SFM certified, a management system that defines the following must be in place:
Legal requirementsRoles and ResponsibilitiesTraining and AwarenessInternal & External communicationDocument management and controlOperational proceduresEmergency Preparedness & ResponseMonitoring and MeasuringCorrective & Preventative ActionRecord KeepingInternal AuditsManagement Reviews
SFM Review
Where SFM Plans have their impact:
Influences higher-level planning by introducing its own criteria for forest managementRequires data gathering and reporting to verify adherence to SFM targetsCan produce changes to operational plans
Modification of block size and shapesIntroduction of additional protective measures for resource features and sensitive zonesChanges in road locations and design
SFM Review
How YOU conform to SFM Plans:Follow the Operational PlansFollow EMS requirements
Environmental Field ProceduresEmergency Response PlansLegislation and RegulationsTraining requirements
Follow Contract & License requirementsFollow Legislative and Regulatory requirements
Revised: January 2010
SFM SUMMARY• A Higher Level Plan – SFM Plans influence
changes primarily at the planning stage of an organization
• Most common SFM standards – current and future SFM certifications will be primarily to the Z809 or SFI standards
• Your Role • Follow the Project Plans and your EMS requirements
• Use good environmental practices in the workplace