jd edwards enterpriseone – accounts receivable drafts
TRANSCRIPT
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Oracle Advisor Webcast
JD Edwards EnterpriseOneAccounts Receivable
Fio ChiariniSr. Support Engineer
August 19, 2015
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Where Can I Get The Slides From This Session?
Document and Recording: https://community.oracle.com/docs/DOC-916941
All Places> My Oracle Support Community> JDEdwards EnterpriseOne (MOSC)> Financial - JDE
https://community.oracle.com/docs/DOC-916941https://community.oracle.com/placeshttps://community.oracle.com/community/supporthttps://community.oracle.com/community/support/jdedwards_enterpriseonehttps://community.oracle.com/community/support/jdedwards_enterpriseone/financial_-_jde1https://community.oracle.com/community/support/jdedwards_enterpriseone/financial_-_jde1https://community.oracle.com/community/support/jdedwards_enterpriseone/financial_-_jde1https://community.oracle.com/community/support/jdedwards_enterpriseone/financial_-_jde1https://community.oracle.com/community/support/jdedwards_enterpriseone/financial_-_jde1https://community.oracle.com/community/support/jdedwards_enterpriseonehttps://community.oracle.com/community/supporthttps://community.oracle.com/placeshttps://community.oracle.com/docs/DOC-916941https://community.oracle.com/docs/DOC-916941https://community.oracle.com/docs/DOC-916941 -
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Accessing My Oracle Support Community
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Safe Harbor StatementThe following is intended to outline our general product direction. It is inteninformation purposes only, and may not be incorporated into any contract.commitment to deliver any material, code, or functionality, and should not in making purchasing decisions. The development, release, and timing of anfunctionality described for Oracles products remains at the sole discretion
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Oracle Advisor Webcast
JD Edwards EnterpriseOneAccountsReceivable Drafts
Fio ChiariniSr. Support Engineer
August 19, 2015
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Objectives
After todays Presentation you should know:
What are drafts?
What is the cycle of drafts?
Different types of drafts.
How to set up the system for draft processing.
How to process a draft.
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Agenda
1
2
3
4
5
Overview
Setup
Processing
Resources
Questions and Answers
JD Edwards EnterpriseOneAccounts Receivable
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Agenda
1
2
3
4
5
Overview
Setup
Processing
Resources
Questions and Answers
JD Edwards EnterpriseOneAccounts Receivable
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Drafts are a promise to pay an obligation, like for example an invoice: Your customer promises you (by returning the slip at the bottom of an invoice
statement or via a credit card slip), that there will be enough money in their bto pay the invoice.
Drafts can go by different names in different parts of the world.
For example, in the Asia Pacific region they are used for post-dated checks, wUS they are used for credit card payments.
Drafts allow for direct communication between your bank and the bank of your sucustomer.
What Are Drafts?
1. A/R DraftsOverview
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The Cycle of Drafts
1. A/R DraftsOverview
Your bank notifies you - draft
can now be closed .
R03B680
Your customers bank
sends notification ofapproval to your bank.
Your customerapproves. Your customers bank asks
for approval from, or justnotifies your customer of
the impending payment ofthe invoice.
Request for payfrom your ban
customers
Draft Sent torem
R03B672 ca
Draft Entered (aka Accepted)
is closed.
P03B602 or R03B671
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Customer-generated draft.
Supplier-generated draft.
Credit card payment.
Discounted draft.
Contingency liability.
Types of Drafts
1. A/R DraftsOverview
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Difference between drafts and auto debits:
Drafts are authorized separately for each invoice (like swiping your credit card
Note: pre-authorized drafts are the result of a pre-authorized agreementand your customer that the payment instrument of drafts will be used fothat will be issued. The drafts still need to be authorized officially when isinvoice.
Auto Debits are pre-authorized agreements with a supplier (like Auto Pay in th
Draft or Auto Debit?
1. A/R DraftsOverview
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1. Draft acceptance:a) Customer Ledger (F03B11):
i. The invoice record is closed.
ii. An R1 placeholder record is created to remind you that you have sent abank, but have not yet received confirmation that your customer actua
a) Receipts Header (F03B13):
i. A draft header record is created with draft status of 4 and posted status oNOTE: The posted code remains blank, even if the draft is posted, until the dr
b) Receipts Detail (F03B14):
i. Draft detail record(s) are created for each invoice paid on the draft.
ii. These records have a draft status of 4.
What Does the System Do when Processing Drafts?
1. A/R DraftsOverview
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2. Draft remittance:
a) Receipts Header (F03B13):
i. The draft status changes to 3.
b) Text File Processor Header (F007101) &Text File Processor Detail (F007111):
i. Header and detail records are createdfor the electronic file to be sent to the
bank.c) Receipts Detail (F03B14):
i. Two new records are created, onewith draft status 3, and the other withdraft status 4.
3. Draft collection:
a) F03B13:
i. draft status changes
ii. posted code changes
b) F03B11:
i. R1 placeholder reco
c) F03B14:
i. Two new records arwith draft status 4, draft status 0.
What Does the System Do when Processing Drafts? - Continued
1. A/R DraftsOverview
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General Ledger Entries
1. A/R DraftsOverview
0. Invoice Creation 2. Draft Remitta
A/R Revenue Drafts
Trade Account(s) Remitted
10,000.00 10,000.00 10,000.00
1. Draft Acceptance 3. Draft Collect
Drafts A/R Bank
Receivable Trade Account
10,000.00 10,000.00 10,000.00
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Agenda
1
2
3
4
5
Overview
Setup
Processing
Resources
Questions and Answers
JD Edwards EnterpriseOneAccounts Receivable
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1. Automatic Accounting Instructions (AAIs) RD1x, RD2x, RD3, RD4 and RD5
2. Customer
Payment instrument
Bank account information
3. Company
G/L bank account information
4. Draft Remittance UBE(s)
Processing options
Required Setup
2. A/R DraftsSetup
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RD1x, RD2x, RD3, RD4and RD5 AAIs (x is thepayment instrument,optional).
1. AAIsP0012
2. A/R DraftsSetup
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Customer Master - P03013
Payment Instrument
2. Customer
2. A/R DraftsSetup
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2. Customer
2. A/R DraftsSetup
Customer Bank AccountP0030A
Record Type
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G/L Bank Account - P0030G
3. Company
2. A/R DraftsSetup
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Set processing options asdesired on the version(s)that will be used;the processing optionsshown are those forR03B672T, versionXJDE0001.
4. Draft Remittance UBE(s)
2. A/R DraftsSetup
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Agenda
1
2
3
4
5
Overview
Setup
Processing
Resources
Questions and Answers
JD Edwards EnterpriseOneAccounts Receivable
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1. Overview How to Process a Draft2. Create the Draft
Preauthorized Drafts
Enter Customer Drafts
3. Remit the Draft
4. Collect and Close the Draft
5. Exceptions to the Rule
Processing a Draft
3. A/R DraftsProcessing
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1. Enter an invoice and post it.
2. Using either Preauthorized Drafts (R03B671) or Enter Customer Drafts (P03B602 | Za draft for the invoice, and post it.
3. Using Draft Remittance (R03B672) in proof mode, to remit the draft.
4. Verify the PDF; if correct run R03B672 in final mode (this creates either paper draftsend to the bank).
5. Send the paper drafts or the text file to your bank.6. Post the resulting DB type batch (different batch number than when the draft was c
7. Once confirmation and payment are received from the customers bank via your baCollection (R03B680) to close the draft.
8. Post the resulting DB type batch (different batch number than when the draft was cremitted).
1. Overview How to Process a Draft
3. A/R DraftsProcessing
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1. Use Preauthorized Drafts (R03B671) to create the draft.
2. Create the Draft
A/R DraftsProcessing
P03B
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2. Create the Draft - Continued
A/R DraftsProcessing
R03B671Processing Options
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2. Create the Draft - Continued
A/R DraftsProcessing
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1. 2. Use Enter Customer Drafts(P03B602/ZJDE0002) to create thedraft.
2. Create the Draft - Continued
A/R DraftsProcessing
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2. Create the Draft - Continued
A/R DraftsProcessing
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2. Create the Draft - Continued
A/R DraftsProcessing
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1. Run Draft Remittance (R03B672) in proof mode.
R03B672Processing Options
3. Remit the Draft
A/R DraftsProcessing
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3. Remit the DraftContinued
A/R DraftsProcessing
R03B672Processing Options
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3. Remit the Draft - Continued
A/R DraftsProcessing
R03B672Processing Options
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3. Remit the Draft - Continued
A/R DraftsProcessing
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2. Run R03B672 in final mode (this creates either paper drafts or a text file to send
3. Remit the Draft - Continued
A/R DraftsProcessing
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3. Remit the Draft - Continued
A/R DraftsProcessing
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3. Remit the Draft - Continued
A/R DraftsProcessing
P007101
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3. Remit the Draft - Continued
A/R DraftsProcessing
P
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Once confirmation and payment are received from the customers bank via youDraft Collection (R03B680) to close the draft.
R03B680 - Processing Options:
4. Collect and Close the Draft
A/R DraftsProcessing
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R03B680 - Processing Options:
4. Collect and Close the Draft - Continued
A/R DraftsProcessing
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4. Collect and Close the Draft - Continued
A/R DraftsProcessing
R03B680 - Processing Options:
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Run A/R Draft Collection (R03B680) in proof mode.
A/R DraftsProcessing
4. Collect and Close the Draft - Continued
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Run A/R Draft Collection (R03B680) in final mode.
4. Collect and Close the Draft - Continued
A/R DraftsProcessing
/
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If for whatever reason the draft has to return to an earlier status, i.e. it currently isstatus (3) or in Collected status (0), inquire on the draft via P03B602 and use row eto return it to the prior status.
Note: If the draft has to go from status 0 to 4, you need to do this twice.
If the client does not have enough money in the bank account they indicated/specinvoice/draft, and the draft needs to be voided, use the NSF functionality in P03B6
1. Inquire on the draft via P03B602 and take row exit NSF.
2. Confirm deletion.
3. Enter a reason code and a (Void/NSF) GL date.
4. Decide if this should be a partial NSF or not, if you want a renewal draft creatwant a journal entry (with or without VAT) created for this.
5. Click on OK and post the resulting DB type batch.
5. Exceptions to the Rule
A/R DraftsProcessing
/
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5. Exceptions to the Rule - Continued
A/R DraftsProcessing
Exception: Return a draft to an earlier status.
Before any change
Step 1
P03B602
/ f
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5. Exceptions to the Rule - Continued
A/R DraftsProcessing
Step 2
Step 3
Exception: Return a draft to an earlier status.
P03B602
/ f i
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5. Exceptions to the Rule - Continued
A/R DraftsProcessing
Before any change P
Exception: Void a draft due to non-sufficient funds (NSF).
/ f i
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5. Exceptions to the Rule - Continued
A/R DraftsProcessing
Step 1
Exception: Void a draft due to non-sufficient funds (NSF).
P03B602
A/R D f P i
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5. Exceptions to the Rule - Continued
A/R DraftsProcessing
Step 3
Exception: Void a draft due to non-sufficient funds (NSF).
P03B602
A/R D f P i
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5. Exceptions to the Rule - Continued
A/R DraftsProcessing
Step 4
Exception: Void a draft due to non-sufficient funds (NSF).
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Agenda
1
2
3
4
5
Overview
Setup
Processing
Resources
Questions and Answers
JD Edwards EnterpriseOneAccounts Receivable
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Top Articles How To Set Up and Process Draft
EnterpriseOne Accounts Receiva
R03B671, R03B672, R03B680) (D760933.1)
Frequently Asked Questions on A
Receivable Draft Processing (P03
R03B671, R03B672, R03B680) (D
965170.1)
Information Center: Using the JD
EnterpriseOne Accounts Receiva
(Doc ID 1489295.2)
https://support.oracle.com/epmos/faces/DocumentDisplay?id=760933.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=760933.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=760933.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=760933.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=1489295.2https://support.oracle.com/epmos/faces/DocumentDisplay?id=1489295.2https://support.oracle.com/epmos/faces/DocumentDisplay?id=1489295.2https://support.oracle.com/epmos/faces/DocumentDisplay?id=1489295.2https://support.oracle.com/epmos/faces/DocumentDisplay?id=1489295.2https://support.oracle.com/epmos/faces/DocumentDisplay?id=1489295.2https://support.oracle.com/epmos/faces/DocumentDisplay?id=760933.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=760933.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=760933.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=760933.1 -
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Session Related Links Continue the discussion on the My Oracle
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(All of the Q&A posted here)
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Presentation document (PDF) and recordin
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Oracle Support Document 2022519.1(ADV
WEBCAST: JD Edwards EnterpriseOne Acco
Drafts) can be found at:
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SummaryWhatwe covered today
Drafts are a promise to pay an obligation, can go by different names, and
bank to communicate directly with your customers banks.
The cycle of drafts is entering a draft via P03B602 or R03B671, creating a to your bank via R03B672 and R03B672xx, communication between youryour customers banks, and then closing the draft via R03B680 or voiding
Different types of drafts are supplier or customer generated drafts, post-d
checks, credit card payments, and so on. How to set up the system for draft processing, and then how to process a
following the cycle of drafts.
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Learn MoreAvailable References and Resources to Get Proactive
My Oracle Support Essentials Webcast Serieshttps://support. oracle.com| Doc ID: 553747.1
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Ask the Get Proactive [email protected]
Successful Service Requests for Faster Resolution
https://support.us.oracle.com/https://support.oracle.com/epmos/faces/DocumentDisplay?id=553747.1https://blogs.oracle.com/supportportal/https://support.us.oracle.com/https://support.oracle.com/epmos/faces/DocumentDisplay?id=432.1mailto:[email protected]:[email protected]:[email protected]:[email protected]://support.oracle.com/epmos/faces/DocumentDisplay?id=432.1https://support.us.oracle.com/https://blogs.oracle.com/supportportal/https://support.oracle.com/epmos/faces/DocumentDisplay?id=553747.1https://support.us.oracle.com/ -
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Successful Service Requests for Faster ResolutionResolve issues faster so you can get back to doing your real job!
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too
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S
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Quicker Service Request (SR) Resolution
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Quicker Service Request (SR) ResolutionMy Oracle Support enhancements for quicker issue resolution
Find targeted solutions while logging SRs with NEW Guided Resolut
Narrows down the issue and guides you to a recommended solution when creatin
Reduce SR resolution times with NEW SR Data Collection (SRDC)
Provides a consistent set of required data (e.g. logs, screen prints) to help shorten takes to clarify issues and resolve SRs.
Increase solution collaboration by leveraging the NEW Chat Feature
In My Oracle Support, a support engineer can now instant message you about your S
Oracle ConfidentialInte
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To ask a question on thline, select *1on your
To ask a question onlinCHATarea at the top.
Your question will be rthe order received.
Questions can also be My Oracle Support Comhttps://community.oracle.com/t
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Oracle Advisor Webcast ProgramLocating Current Schedule & Archived Recordings
From Note ID : 740966.1drill down to your area of interest
JD Edwards EnterpriseOne Note ID : 1450327.1
Continued Discussions:
https://community.oracle.com/thread/3746096
Document and Recording:
https://community.oracle.com/docs/DOC-916941
Oracle Support Document 2022519.1(ADVISOR WEBCAST:JD Edwards EnterpriseOne Accounts Receivable Drafts) can
be found at:
https://support.oracle.com/rs?type=doc&id=2022519.1
Oracle Support Document 1905810.1 (JD Edwards EnterpriseOne: Compensation Management Fundamentals) can be found at: https://support.oracle.com/ep
Oracle Advisor Webcast Program
https://support.us.oracle.com/oip/faces/secure/km/DocumentDisplay.jspx?id=740966.1https://mosemp.us.oracle.com/epmos/faces/DocumentDisplay?_afrLoop=373055003546885&id=1450327.1&_afrWindowMode=0&_adf.ctrl-state=gftkx98xt_115https://community.oracle.com/thread/3746096https://community.oracle.com/docs/DOC-916941https://support.oracle.com/rs?type=doc&id=2022519.1https://support.oracle.com/rs?type=doc&id=2022519.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=1905810.1https://support.oracle.com/epmos/faces/DocumentDisplay?id=1905810.1https://support.oracle.com/rs?type=doc&id=2022519.1https://support.oracle.com/rs?type=doc&id=2022519.1https://community.oracle.com/docs/DOC-916941https://community.oracle.com/docs/DOC-916941https://community.oracle.com/docs/DOC-916941https://community.oracle.com/thread/3746096https://mosemp.us.oracle.com/epmos/faces/DocumentDisplay?_afrLoop=373055003546885&id=1450327.1&_afrWindowMode=0&_adf.ctrl-state=gftkx98xt_115https://support.us.oracle.com/oip/faces/secure/km/DocumentDisplay.jspx?id=740966.1 -
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Oracle Advisor Webcast ProgramRegister for an upcoming JD Edwards EnterpriseOne Advisor WebcastsAdvisor Webcast JD Edwards EnterpriseOne Schedule and Archived Recordings (Doc ID
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