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TRANSCRIPT
Clean SkçjJI3Lfl E,SO
Annex II
Governing Board Decision on the acceptance of the in-kind contribution relatedto operational activities provided by the private members to the Clean Sky Joint
Undertaking through the execution of the Clean Sky Programme (FP7)
THE GOVERNING BOARD OF THE CLEAN SKY 2 JOINT UNDERTAKING,
Having regard to the Council Regulation No 558/2014 of 6 May 2014 establishing the Clean Sky 2Joint Undertaking and in particular Article 19.2;
Having regard to Council Regulation No. 71/2008 of 20 December 2007 setting up the Clean SkyJoint Undertaking, and in particular to Article 13 (5) and (6) of the Statutes;
Having regard to the Decision of the Governing Board No. 125 0f May 2011 adopting theprocedure for the valuing the in-kind contribution of the private Members of the Clean Sky JU;
Having regard to the Grant Agreements for Members of the Clean Sky Programme for the years2008-2014 and in particular to the cost claims and in-kind contribution registered by 04/01/2016 bythe JU for these years
WHEREAS:
1) The Governing Board has received the declarations of in-kind contributions for the cofunded projects related to the Clean Sky Programme from the private Members of the Clean SkyJoint Undertaking (Leaders and Associates) through the Table amounts of accepted in-kindcontribution (FP7) (Annex III) and the Tables of detailed amounts supporting Annex Ill (AnnexIV);
2) The following values related to the Clean Sky Programme have been reported to theGoverning Board with a detailed split-up of the total values into individual amounts per lTD asdetailed in the annexes enclosed to this decision:
Contributions for 2014 for a value of € 27.974.233,30Additions/adjustments for 2008- 2013 for a value of € 979.064,66Total Clean Sky Programme (FP7) contribution € 28.953.297,96
3) The assessment of the in-kind contributions related to the Clean Sky Programme should continueto be governed by the Council Regulation No 71/2008 (hereafter referred as “Clean Sky JURegulation”). To that effect, article 13(5) of the Statutes of Clean Sky JU Regulation requires theadoption of a decision by the Governing Board on the acceptance of these values;
Clean Sky 2 Joint Undertaking Written Procedure 2016— 01 3
4) According to the procedure for valuing these contributions in kind, as adopted by the GoverningBoard, by the annual reporting deadline (1st March) the Joint Undertaking receives the cost claimsfor the execution of the Grant Agreements for Members pertaining to the previous year. Thefinancial and operational units review these cost claims in order to validate the eligible expenses forthe project execution during the year. The private members shall contribute to the projects in-kindwith a ratio of at least 50% of the total project costs, therefore 50% of the total validated eligibleproject costs is recognised as in-kind contribution of the private members while the other 50% ofthe total validated project costs is paid by the JU as financial contribution
5) The Governing Board notes that the total declared values are supported in all material aspects bydetailed statements of each private Member, which are certified by independent auditors of theprivate Members in compliance with the provisions set out in the Clean Sky JU Regulation;
6) The cost claims for the Grant Agreements for Members (hereinafter referred to as the “GAMs”)2008-20 14 have been validated by the management of the Joint Undertaking according to theeligibility criteria of the GAMs. The declarations on in-kind contributions have been validated bythe management of the Joint Undertaking following the validation of the reported costs.
7) The adoption by the Board of the above mentioned decision on the acceptance is due torecognize the corresponding amount in the Net Assets of the Provisional Accounts of 2015 of theClean Sky 2 Joint Undertaking;
8) Any subsequent adjustments (increase or decrease) of the values related to the above reportingperiods, which may follow potential re-assessments of the related declarations in the future, will beacknowledged in any subsequent Decision of the Governing Board.
ADOPTS the following Decision:Sole Article
The value of the declared in-kind contribution related to operational activities provided by privateMembers of the Clean Sky Joint Undertaking in the execution of the Clean Sky Programme (FP7) isproperly supported by the duly certified cost claims of the private Members transmitted for theexecution of the Clean Sky Programme (FP7) GAMs 2008-2014 and validated by the managementof the Joint Undertaking.
The certified actual values fulfil the obligations of the private Members of the Clean Sky JU tobring an equivalent level of in-kind contributions with regard to the Joint Undertaking contributionto the funded projects as set out in the Clean Sky JU Regulation.
Brussels, Date 04/04/20 16
Eric DautriatExecutive Director
Clean Sky 2 Joint Undertaking
On behalfof the Governing Board, through written procedure No. 2016— 01
Enclosures:— Annex III Table amounts of accepted in-kind contribution (FP7)— Annex IV Tables of detailed amounts supporting Annex III
Clean SLy 2 Joint Urn/er/eking Written Procedure 2016— 01 4
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Table II: Clean Sky Programme (FP7) 2014 Projects
(A) (B) (C) (D)Total costs for
. Costs validated by 2014 projects to beITDs Costs validated by theBudgeted 2014 . . . . CSJU management as approved as in-(aggregated) GB in previous decision
of 04/01/2016 kind contributionsby_the_GB
(=B)ED 4.982.024,90 2.526.716,11 1.779.495,01 4.306.211,12GRA 12.438.323,50 8.641.678,50 1.979.847,21 10.621.525,71CRC 12.640.872,00 7.708.893,62 - 66.765,04 7.642.128,58SAGE 42.505.724,77 19.293.525,35 17.893.674.68 37.187.200,03SFWA 15.255.562,81 8.216.067,05 4.784.809,40 13.000.876,45SGO 15.346.099,00 11.055.844,86 1.499.623,22 12.555.468,08TE 1.895.245,00 1.575.241,40 103.548,82 1.678.790,22TOTAL 105.063.851,97 59.017.966,89 27.974.233,30 86.992.200,19
Clean SAy 2 Joint Undertaking Written Procedure 20] 6— 0] 6
Annex IV:
Tables of detailed amounts supporting Annex III
This document contains
—A. the calculation of the aggregated in-kind contribution (“IKC”) of all ITDs
—B. the monitoring tables for the lTD coordinators
For each of the above tables, the IKC is reflected in 3 individual tables, covering:
—I. Clean Sky Programme (FP7) GAMs 2014 for IKC based on project costs validated by themanagement of the JU
—2. Positive adjustments of Clean Sky Programme (FP7) GAMs 2013 and/or prior for IKC based onproject costs validated by management
—3. Negative adjustments of already approved Clean Sky Programme (FP7) IKC of previous years —
ex-post audits and other adjustments
NB — only claims validated before 5 Janua,y 2016 have been presented in the tables below
A. Aggregated 11CC of all ITDs (in €)
A.1 Clean Sky Programme (FP7) GAMs 2014 for IKC based on project costs validated by themanagement
(A) (B) (C) (D) CE) (F). In-kind
. Costs stated in In-kindTotal cost claimed Cost stated in (A) Costs stated in (A) - Contribution toFits . (A) put on hold contnbution
by members for validated by CSJU rejected by CS . . be approved by(aggregated) preliminanly by already approvedGAMs 2014 management management the GBCS management by GB
(B-E)
ED 2.905.893,11 2.874.336,87 31.556,24 - 1.094.841,86 1,779.495,01GRA 4.297,028,52 4.277.228,52 19.800,00 - 2.297.381,31 1.979.847,21GRC 1.322,197,58 1.183.116,58 119.075,50 20.005,50 1.249.881,62 - 66.765,04SAGE 38.797.594,64 36.413.639,26 2.383.955,38 - 18.519.964,58 17,893.674,68SFWA 9,353.679,11 8.062.315,76 1.229.212,77 62.150,58 3.277.506,36 4.764.809,40SGO 9.301.951,24 8.163.326,73 728.002,22 410.622,29 6.663.703,51 1.499.623,22TE 240.498,57 240.498,57 - - 136.949,75 103.548,82TOTAL 66.218.64277 61.214,462,29 4.511.602,11 492.778,37 33.240.228,99 27.974.233,30
Clean Sky 2 Joint Undertaking iVritten Procedure 2016 — 0! 7
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Written Procedure 2016—01
Decision on the acceptance of the in-kind contribution related to operationalactivities provided by the private members to the Clean Sky Joint Undertaking through the
execution of the Clean Sky Programme (FP7)
Launch of the written procedure 2016—01
Brussels 08/01/2016
The Executive Director of Clean Sky 2 Joint Undertaking hereby launches the written procedure inaccordance with the Rules of Procedure of the Governing Board for the adoption of:
1) Decision on the acceptance of the in-kind contribution related to operational activitiesprovided by the private members to the Clean Sky Joint Undertaking through the executionof the Clean Sky Programme (FP7).
The approval is done through written procedure.
Annex IWritten procedure form
Annex IIGoverning Board decision on the acceptance of the in-kind contribution related to operationalactivities provided by the private members to the Clean Sky Joint Undertaking through theexecution of the Clean Sky Programme (FP7)
Annex IIITable amounts of accepted in-kind contribution (FP7)
Annex VTables of detailed amounts supporting Annex III
Clean Sky 2 Joint Undertaking WHtten Procedure 2016— 01
Clean Skj4JT U% ..e*4*.
Written Procedure 2016 — 01
Decision on the acceptance of the in-kind contribution related to operationalactivities provided by the private members to the Clean Sky Joint Undertaking through the
execution of the Clean Sky Programme (FP7)
The Undersigned(name of the representative)
Name of the organisation
Annex IWritten procedure form
To be sent to goveming-board(Wcleansky.eu
Accept Does not acceptDecision on the acceptance of thein-kind contribution related tooperational activities provided bythe private members to the CleanSky Joint Undertaking through theexecution of the Clean SkyProgramme (FP7)
(1) Indicate here the reason
Done at
Date
9Clean Sky 2 Joint Undertaking Written Procedure 2016— 01