Jill Emery, Head of AcquisitionsThe University of Texas @ Austin

&In absentia: Dana Walker, Head of Acquisitions

University of Georgia Libraries

Anti-Acquisitions Librarians In the Era of Economic

Downsizing

Core Collection DevelopmentCore building is positive

Helps develop flexibility

Can be subject based

Can be publisher based

Allows for annual review process

Potential Collection Set-Up

Develop Disapproval PlansMore granular selection

Consider separating out slip (e-notification) plans

Base material receipt on end processing provided

Consider Moving Standing Orders to Approval ProcessingOver 40% of domestic

North American/UK current standing orders can arrive fully processed

Helps catch duplication

Helps consolidate foreign collections

Patron Driven Monograph AcquisitionsBook vendors

expanding selection systems to provide patron selection of both print and electronic books

E-Book vendors mostly there

Need to set thresh- holds for purchase and cost

Patron Driven Article AccessMoving into document

delivery vs. subscription

Age of the article is here

Aggregated article access

Lurking in the Background: Print-on-DemandCampus bookstores

moving towards print-on-demand

Some vendors using print-on-demand to fill current academic orders

Just-in-time replacing just-in-case

From Patron Driven to Patron ReadyStandards make it

happen

Inter-operable networked vendor systems & ILS’ continue to improve

MARC works well in brief form

Training the Anti-Acquisitions StaffChoose early adopters

Build on existing skills & interests

Create partnership between in-house staff & vendor staff

Build buy-in through recognition & appreciation

Managing Journal Cancellations at the University of GeorgiaIn 2008, UGA Libraries faced with 1 million dollar

materials budget shortfall

Ultimately cancelled 700 journals valued at $650,000

Renegotiated several large publisher packages to reduce overall spend

Instituted selective pay-per-view

How To Begin?Gather list of our subscriptions with fund code data and

pricing data

Merge usage statistics data with subscription data for cost per use

Gather cancellation restrictions from large publisher packages

Gather ISI impact factor and aggregator availability data

Subscription DataSubscription data exported from periodical agent’s

website

All print journals and electronic journals (including packages) sourced through our agent

Able to use agent provided package data to identify non-cancellable titles

Usage DataUGA is lucky to have a full time staff member devoted

to gathering usage statistics

The Serials Department also has a staff member with programming skills

Most difficult task was merging usage data with subscription data using ISSN as match point

ChallengesBiggest challenge was matching ISSN’s for merging

subscription/payment data, usage data, and ISI impact factor

ISSN data varies from publisher to agent to library ILS system

Ended up creating a “family” of ISSN’s for each journal to facilitate data matching/merging

What We LearnedWe were unprepared to effectively manage/harvest

required data on demand

We could make better use of our data in a web based application

Spreadsheets are static – we needed to provide mechanism for interaction between Serials staff and Collection Development staff for future cancellation projects

The Journal ListThe “Journal List” is our effort to consolidate

information about our subscriptions from a variety of sources.

Bits and pieces of data are harvested from our orders, from our bib records, from our vendors, our link-resolver, and from our usage data.

They are crunched, massaged, linked, and coerced together using a variety of WinPerl programs and an online web interface.

The Journal List can do the following

Locate “child” or “parent” ordersGroup orders paid on specific fundsGroup orders controlled by specific SelectorsDesignate an order to be CanceledJump from an order to FirstSearchJump from an order to the Online CatalogJump from an order to the Electronic Journal ListSee usage dataCreate notes about a titleSee cost information

Future DevelopmentLicense Abstracts Project - Having the experience of creating the Journal List, the idea of digitizing our license info, and abstracting portions into a database seemed feasible.   After some preliminary testing and planning, the experiment was begun on January 14, 2010 and the License Abstracts Project was born.

License Abstracts ProjectOr what is commonly known as an ERMUGA has purchased but never implemented a

commercial ERMBiggest deterrent for ERM implementation was lack of

digitized license informationHave added database records to our Journal List Programmer will set up facility to scan existing licenses

into PDF documents and simultaneously abstract select license terms

This license data will be linked to journal/database records in the Journal List