Job analysis

and

Job description

Muhammad AbdullahInstitute of Southern Punjab, Multan

JOB ANALYSIS

is the first step in job evaluation and requires investigation each job skills and personal attributes required to perform the job

satisfactorily.

USES OF JOB ANALYSIS

preparation of job description and job specification serves as a basis for orienting and training employees regarding their

specific duties It is used in job evaluation It clarifies lines of responsibility and authority It provides a method of comparing rates of jobs ( wage and salary

survey

STEPS OF JOB ANALYSIS

Identifying the job completely and accurately

Describing the task of the job Indicating the requirements for its

successful performance

JOB DESCRIPTION

is a written summery of tasks, duties and responsibilities a set of statement based on standards of practice that comprises the

employees contract with institution. It lists the expected behavior of an employee.

ELEMENTS OF JOB DESCRIPTION

1- job title

2- Date

3 – Requirements

A- position requirement

B- professional requirement

4- Position summary

PRINCIPLES OF WRITING UP EFFECTIVE JOB DESCRIPTION Arrange duties and responsibilities in logical

orders. State duties and responsibilities clearly and

concisely

Limit the use of the word ''may''

Be specific to show kind of work, complexity, skills required, and use action words as analyze, gather….

CHANGE AND UPDATING THE JOB DESCRIPTION.

Whenever significant changes are introduced into the requirements and responsibilities.

When many changes in the dynamic environment of health care agency.

Many organizations schedule a periodic audit of all jobs to updating job description

JOB SPECIFICATION

It is the personal qualifications, skills, physical and mental demands

required for effective performance.

Job specification is derived from job analysis and job description.

JOB EVALUATION

defined as a systematic method of appraising the worth or value of each job in relation to all other jobs in the same organization.

It built upon and job analysis and job description

PURPOSES OF JOB EVALUATION

1-To identify factors or conditions that place one job higher than another in a value hierarchy.

2-To determine the relative worth of each job as a basis for equitable pay differentials.