job analysis report of an engineering firm
DESCRIPTION
Job analysis of certain profiles in an Engineering firmTRANSCRIPT
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Human
Resource
Management ( Job Analysis Report )
Submitted by:- GROUP 3
Jasmeet Singh 14609031
Rishabh Bhandari 14609070
Simran Arneja 14609085
Tarun Sharma 14609095
Vineet Singh 14609102
Swati Chaudhary 14609110
Shashank Kumar 14609117
Sourabh Arora 14609125
Ravi Kumar 14609132
Sridevi Agarwal 14609139
Mansi Goyal 14609148
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ORGANIZATION STRUCTURE OF XYZ
ENGINEERING LTD.
President
VP Marketing
CMO
Marketing Manager
Marketing Executive
VP Finance
CA, CS
Cash Manager
Tax Manager
Cash Accountant
VP HR
HR Generalist
HR Specialist
Assistant HR Manager
VP Manufacturer
Plant Manager
Procurement Manager
Operations Manager
Supervisor
VP Engineering
Systems Enineering
Electronics Engineer
Software Engineer
Mechanical Engineer
Vice President
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The President
Job Description:-
The President of manufacturing is a senior role and carries many responsibilities. They have to
oversee all manufacturing operations in an organization. Today, all industries have this position
electronics, automobile, pharmaceutical, paper, wood, steel and food etc. The director
manufacturing reports to the president or chief executive officer of an organization and, they are
responsible for the manufacturing operations and, increasing revenues.
Duties and Responsibilities:-
Preparing and managing processes, quality and methods for production improvement
Directing the planning, development, implementation and maintenance of manufacturing methods for products and technologies
Ensuring quality production, compliance with safety standards, state rules and company guidelines
Making and executing policies and procedures, and operations strategies
Recruiting, training and motivating employees to reach the targets
Ensuring that equipment, tools, and materials used in the operations are of the best quality and
Forming & maintaining manufacturing budgets and ensuring profitability
Working with engineers to discuss new designs and enhanced features in products.
Ensuring cost control and increasing productivity and sales
Skills and Specifications :-
Must have the knowledge about technical operations, production and financial control
Must be a team player and, has good coordination skills
Should know how to inspire the staff and, be responsible for the operations
Must be well organized and have good communications, and analytical skills
Education and Qualifications :-
A Director Manufacturing is required to have a Bachelors degree in manufacturing, engineering or business administration. And, one should also have minimum 10 years of
work experience in manufacturing.
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Vice President
Job Description:-
Determine and formulate policies and provide overall direction of companies or private and public
sector organizations within guidelines set up by a board of directors or similar governing body.
Plan, direct, or coordinate operational activities at the highest level of management with the help of
subordinate executives and staff managers.
Duties and Responsibilities:-
Direct or coordinate an organization's financial or budget activities to fund operations, maximize investments, or increase efficiency.
Appoint department heads or managers and assign or delegate responsibilities to them.
Analyze operations to evaluate performance of a company or its staff in meeting objectives or to determine areas of potential cost reduction, program improvement, or policy change.
Direct, plan, or implement policies, objectives, or activities of organizations or businesses to ensure continuing operations, to maximize returns on investments, or to increase
productivity.
Prepare budgets for approval, including those for funding or implementation of programs.
Confer with board members, organization officials, or staff members to discuss issues, coordinate activities, or resolve problems.
Implement corrective action plans to solve organizational or departmental problems.
Direct human resources activities, including the approval of human resource plans or activities, the selection of directors or other high-level staff, or establishment or organization
of major departments.
Establish departmental responsibilities and coordinate functions among departments and sites.
Preside over or serve on boards of directors, management committees, or other governing boards.
Tools and Technology
Tools used in this occupation:
High capacity removable media drives Universal serial bus USB flash drives
Mobile phones Smartphones
Notebook computers Laptop computers
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Personal computers
Personal digital assistant PDAs or organizers Personal digital assistants PDA
Technology used in this occupation:
Data base user interface and query software AdSense Tracker; Databox software; Microsoft Access; Structured query language SQL
Electronic mail software Email software; Listserv software; Microsoft Outlook
Enterprise resource planning ERP software Microsoft Dynamics AX; Oracle E-Business Suite; Oracle PeopleSoft; SAP software
Human resources software Halogen e360; Halogen ePraisal; Human resource information system HRIS software; Infor SSA Human Capital Management
Project management software HCSS HeavyBid; HCSS HeavyJob; Microsoft Project
Knowledge
Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership
technique, production methods, and coordination of people and resources.
Personnel and Human Resources Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and
negotiation, and personnel information systems.
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality
standards for services, and evaluation of customer satisfaction.
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Law and Government Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political
process.
Economics and Accounting Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Mathematics Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Public Safety and Security Knowledge of relevant equipment, policies, procedures, and
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strategies to promote effective local, state, or national security operations for the protection
of people, data, property, and institutions.
Education and Training Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of
training effects.
Sales and Marketing Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product
demonstration, sales techniques, and sales control systems.
Skills
Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Speaking Talking to others to convey information effectively.
Coordination Adjusting actions in relation to others' actions.
Management of Personnel Resources Motivating, developing, and directing people as they work, identifying the best people for the job.
Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
Management of Financial Resources Determining how money will be spent to get the work done, and accounting for these expenditures.
Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Abilities
Oral Comprehension The ability to listen to and understand information and ideas
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presented through spoken words and sentences.
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
Written Comprehension The ability to read and understand information and ideas presented in writing.
Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense.
Speech Clarity The ability to speak clearly so others can understand you.
Speech Recognition The ability to identify and understand the speech of another person.
Written Expression The ability to communicate information and ideas in writing so others will understand.
Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Fluency of Ideas The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
Work Activities
Electronic Mail 100% responded Every day.
Face-to-Face Discussions 98% responded Every day.
Structured versus Unstructured Work 98% responded A lot of freedom.
Telephone 100% responded Every day.
Freedom to Make Decisions 92% responded A lot of freedom.
Frequency of Decision Making 94% responded Every day.
Indoors, Environmentally Controlled 96% responded Every day.
Impact of Decisions on Co-workers or Company Results 87% responded Very important results.
Contact With Others 82% responded Constant contact with others.
Duration of Typical Work Week 94% responded More than 40 hours.
Job range
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Title Job Zone Five: Extensive Preparation Needed
Education Most of these occupations require graduate school. For example, they may
require a master's degree, and some require a Ph.D., M.D., or J.D. (law degree).
Related
Experience
Extensive skill, knowledge, and experience are needed for these occupations.
Many require more than five years of experience. For example, surgeons must
complete four years of college and an additional five to seven years of
specialized medical training to be able to do their job.
Job Training
Employees may need some on-the-job training, but most of these occupations
assume that the person will already have the required skills, knowledge, work-
related experience, and/or training.
Job Zone
These occupations often involve coordinating, training, supervising, or
managing the activities of others to accomplish goals. Very advanced
communication and organizational skills are required..
SVP Range (8.0 and above)
MARKETING DEPARTMENT
VP- Marketing: Job Analysis
Job Description
Provide leadership and coordination of company sales and marketing functions. Develop and
implement sales and marketing strategy. Monitor and analyze sales and marketing activity against
goals.
Primary Responsibilities:
Direct and coordinate company sales and marketing functions.
Develop and coordinate sales selling cycle and methodology.
Direct and oversee the company marketing function to identify and develop new customers
for products and services.
Research and develop strategies and plans which identify marketing opportunities, direct
marketing, and new project development.
Analyze and evaluate the effectiveness of sales, methods, costs, and results.
Develop and manage sales and marketing budgets, and oversee the development and
management of internal operating budgets.
Plan and coordinate public affairs, and communications efforts, to include public relations
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and community outreach.
Directly manage major and critical developing client accounts, and coordinate the
management of all other accounts.
Participate in the development of new project proposals.
Establish and implement short- and long-range goals, objectives, policies, and operating
procedures.
Supervise the planning and development of company marketing and communications
materials.
Represent the company at various community and/or business meetings to promote the
company.
Supervise the preparation, issuance, and delivery of sales materials, exhibits, and promotion
programs.
Promote positive relations with partners, vendors, and distributors.
Recommend and administer policies and procedures to enhance operations.
Work with department managers and corporate staff to develop five year and ten year
business plans for the company.
Establish and implement short- and long-range departmental goals, objectives, policies, and
operating procedures.
Serve on planning and policy-making committees.
Other duties as assigned.
Job Specifications
Knowledge and Skill Requirements
Experience in strategic planning and execution. Knowledge of contracting, negotiating, and
change management. Knowledge of structuring sales quota goals and revenue expectations.
Experience in planning marketing strategies, advertising campaigns, and successful public
relations efforts.
Work requires professional written and verbal communication and interpersonal skills.
Ability to motivate teams to produce quality materials within tight timeframes and
simultaneously manage several projects. Ability to participate in and facilitate group
meetings.
This is normally acquired through a combination of the completion of a Masters Degree in
Marketing and ten years of experience in a senior-level sales and/or marketing position.
Work requires willingness to work a flexible schedule.
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Educational Qualification:
Bachelor's degree is usually required and an advanced degree in marketing or business (MBA) is
preferred. In addition, most CMOs have approximately 10 years of well-rounded marketing or
business development experience in positions of increasing responsibility- with a focus on
marketing expansion- as well as three to five years of experience in a leadership role.
Working Conditions:
Working conditions are normal for an office environment. Work may require occasional weekend
and/or evening work.
Chief Marketing Officer
Job Description
Responsible for overseeing marketing initiatives within an organization, works to develop areas
such as sales management, product development, distribution channel management, marketing
communication, including advertising and promotions, pricing, market research, and customer
service.
Primary Responsibilities
Increase revenue generation.
Reduce costs.
Perform risk mitigation
Develop programs with quantifiable objectives to measure results.
Leverage data and analytics to drive insights.
Modify or redirect business intelligence strategy.
Oversee and direct the efforts of the marketing team.
Develop segmentation, competitive analysis/market intelligence, prospecting, lead
generation, product and market development, pricing, promotions, communications and
budgets, sales force effectiveness, strategic planning, services units and revenue retention
and growth.
Oversee the development of new products.
Create product roadmap.
Develop and measure key metrics around the business including user acquisition,
conversion rates, engagement rates, satisfaction and renewal rates.
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Job Specification
Skills and requirements:
As a senior-level marketing professional, a Chief Marketing Officer must be both analytical and
creative, and possess extensive knowledge in a variety of disciplines such as production,
information technology, legal and finance. CMOs often plan, direct and coordinate marketing
budgets in accordance to organizational goals.
Skill set:
Superb analytical skills
Demonstrated ability to lead and inspire a team
Outstanding communication and interpersonal skills
Flexibility
Passionate customer advocacy
Thorough knowledge of marketing principles, brand, product and service management
Deep understanding of changing market dynamics
Entrepreneurial spirit
Education:
Bachelor's degree is usually required and an advanced degree in marketing or business (MBA) is
preferred. In addition, most CMOs have approximately 10 years of well-rounded marketing or
business development experience in positions of increasing responsibility- with a focus on
marketing expansion- as well as three to five years of experience in a leadership role.
Related certifications & qualifications:
Marketing professionals who wish to advance into a CMO position can improve their prospects by
enrolling in an MBA program with a specialization in Marketing. Coursework typically includes
strategic marketing, consumer behavior strategies, marketing management and advanced market
research.
.MARKETING MANAGER
Job Description
A marketing manager determine the demand for products and services offered by a firm and its
competitors and identify potential customers. Develop pricing strategies with the goal of
maximizing the firm's profits or share of the market while ensuring the firm's customers are
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satisfied. Oversee product development or monitor trends that indicate the need for new products
and services.
Primary Responsibilities
Develop product positioning and messaging that differentiates your products in the market.
Sales enablement communicate the value proposition of the products to the sales team and
develop the sales tools that support the selling process of your products.
Product launch plan the launch of new products and releases and manage the cross-
functional implementation of the plan.
Market intelligence be the expert on your buyers, how they buy and their buying criteria;
be the expert on your competition and how to crush them.
Demand generation develop the strategy and manage the marketing programs that drive
demand for your products.
Job Specification
Skills Required
Excellent oral and written communication skills, including ability to write in Plain English
for a range of outlets
Ability to build effective relationships, influence and negotiate with internal and external
stakeholders at every level of seniority
Ability to prioritise a complex and demanding workload
Ability to develop innovative and practical solutions to challenges
Knowledge of innovations in publishing and dissemination
Ability to present work at external events, including some out of hours travel and working
Management of the marketing mix
Managing budgets
Ensuring timely delivery
EDUCATION
Bachelors Degree in Marketing or a related field required.
Masters in Business or Marketing preferred.
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EXPERIENCE
5+ years of software product marketing experience with at least 3 years experience in a field
facing role
A proven record of partnership working to achieve better results
Experience of project managing complex publishing and dissemination projects including
developing concepts for audience specific projects
Experience of managing digital or e-learning projects
Experience of budget management
MARKETING EXECUTIVE
Job Description
Marketing executives are involved in developing marketing campaigns to promote a product,
service or idea. It is a varied role that includes planning, advertising, public relations, event
organisation, product development, distribution, sponsorship and research. The work is often
challenging and fast-paced.Many organisations have marketing departments, meaning that
marketing executives can be found in both the private and public sectors, ranging from the
financial, retailing and media industries to voluntary and public sector organisations.
The responsibilities of a marketing executive vary depending on the size of the organisation and
sector, and whether the focus is on selling a product or service or on raising awareness of an issue
that affects the public.
Marketing executives may also be known as marketing officers or coordinators.
Primary Responsibilities
analysing and investigating price, demand and competition
devising and presenting ideas and strategies
promotional activities
compiling and distributing financial and statistical information
writing reports
organising events and product exhibitions
monitoring performance
managing campaigns on social media
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Job Specification
Skills Required
Good teamwork skills
Communication skills
Adaptability
Good organisation and planning skills
Creativity
Commercial awareness
Numerical skills
IT skills
Education
Many marketing executives enter the job with an HNC/HND or degree.
Typically marketing opportunities are open to graduates from any degree discipline.
However, some employers may prefer graduates with a degree or postgraduate qualification
in a relevant subject such as marketing, business or statistics. Some jobs, particularly those
in industrial marketing, require a scientific or technical background.
Related Certifications & Qualifications
The Chartered Institute of Marketing (CIM) offer qualifications that could improve your job
prospects.Courses include:
Introductory Certificate in Marketing - basic marketing skills
Professional Certificate in Marketing - for those with some experience or who are in junior
marketing roles.
Experience
Previous experience is very highly valued and may allow you to enter without a degree. Any job
that offers experience of sales, customer service, market research or public relations work will be
helpful for marketing roles.
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HUMAN RESOURCE DEPARTMENT
HR Generalist
Job description
The duties and responsibilities that a Hr Generalist has to perform are as follows:
Hr Generalist has to manage day to day operations of Hr office.
Manages administration of HR policies procedures and programs
Recruiting, staffing logistics
Organizational and space planning
Performance management and improvement system
Employee compensation and compliance
Organizational development
Concerns and reporting
Employee orientation , development and training
Employee relations
Companywide committee facilitation
Hr generalist coordinates implementation of service ,policies and programs through HR
staff, reports to HR director and assist advices to company manager about HR issues.
Safety of workforce
Development of superior workforce.
Job Specifications
A HR generalist is a professional who is trained in various aspects of job. Skills requires for this
are:
Multitasking
Public speaking
Analytical skills
Leadership
Future planning
The above listed is the job analysis of the Hr generalist and these are the various job
descriptions for this profile and job specifications which involve all the duties and
responsibilities and skills required for this field.
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HR Specialist
Job Description
The various duties and responsibilities that aHr specialist has to perform are:
There primary task is to conduct in-depth study into various job positions in the company.
Examine the entire nature of job from prior experience it requires type of work positions
contributes to the company.
Their task is basically intervened with other positions in field depending on need and size of
the organization.
Handle employee benefit and compensation which put knowledge of there various positions
to use in determine how correctly to compensate or reward employee.
Job Specifications
The various skills required for this profile are:
Speaking skills
Active listening
Critical thinking abilities
Coordination and judgments
Social Perceptive
Time management
Complex problem solving abilities
System analysis
These are the various job description and specialization needed for the profile of Hr Specialist.
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MANUFACTURING DEPARTMENT
V.P. Manufacturing Operations
Devising policies and strategies to ensure the completion of company goals, manufacturing
operations vice presidents plan, coordinate, and direct the various operational duties of
manufacturing corporations. Reporting to a board of directors, vice presidents generally direct or
oversee the company's budgetary and financial activities, consulting with the board members,
staff, and other executives about the general operations. These chief executives approve and
negotiate contracts by analyzing the financial statements, performance indicators, and sales
reports, identify policies to cut or improve and appoint departmental managers. With an intense
pressure to succeed, vice presidents often have numerous staff on hand to assist with the
completion of daily tasks. Individuals who enter this industry need to be prepared to work long
hours, including weekends and evenings.
Job Description
Shape and develop division strategy and organization.
o Ensure proper report structure with divisions and departments
o Help identify opportunities and areas for improvement within each division
Advise the President on strategic business development and key corporate planning issues that relate and impact the operations of the company.
o Determine resource allocation among divisions
o Keep the President informed about business activities, performance, opportunities, and recommended courses of action
Lead managers to evaluate and take actions that are consistent with the company's overall strategy.
o Challenge basic assumptions underlying each division's operations
o Act as a sounding board for division heads
Set performance goals tailored to each division.
o Develop operational goals for each division which are aggressive, yet obtainable, and tied to long-term goals of the company.
Monitor division performance against performance goals to ensure progress is being made and corrective action, if necessary, is taken.
o Ensure adherence to annual budgets
o Build an organizational culture in which passion for continuous improvement is innate.
Specific Duties:
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Strategic management of the production, shipping, receiving, technology, inventory, and
facility management departments
Optimization of customer satisfaction/loyalty through improved operations
Implementation of productivity/quality metrics and of incentive programs designed to
minimize costs and enhance efficiency
Effective planning and layout of workflow, equipment, and assembly procedures
Recruiting, hiring, coaching and developing staff
Maximizing of workforce
Successful contract negotiation
Budget Planning
OSHA compliance
Improvement of quality by researching best practices and identifying new/needed skills,
processes, or methods
Job Qualifications:
10 to 15 years of progressive operational and managerial experience
Relevant industry experience desirable
Bachelor's degree, MBA desirable (with solid academic standing)
Proven track record in the management of company operations, finance, and quality
assurance.
Operations Manager
Job Description:
Reporting to the Managing Director, you will be responsible for helping to achieve the companys sales turnover, on time delivery and profit targets by;
Ensuring that jobs are manufactured correctly, cost effectively and delivered on time in
accordance to customer build specification and quality requirements.
Communicating with all the relevant people / dpts and co-ordinating all relevant inputs
(people, plant and processes) to ensure production output and on time delivery targets are
achieved.
Planning, scheduling and reviewing workload to ensure production output and on time
delivery targets are achieved cost effectively.
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Ensuring that the shop floor has the necessary manpower, competence, skill, knowledge,
plant and tooling required in order to achieve production targets.
Managing the Purchasing function / dpt to ensure material is purchased cost effectively and
available for production when required.
Managing the Inventory function /stock control dpt to ensure raw material and product is
receipted, located, stored and transferred correctly and that the companys stock inventory is
accurate.
As part of the senior management team you will also be jointly responsible for contributing
towards the achievement of the companys strategic and operational targets and overall
business aims.
The job role may include other reasonable duties/tasks from time to time.
6.The role carries direct managerial responsibility for the production, programming,
purchasing & stock control personnel.
Essential Functions/ Responsibilities
1. Production
Contract Review / Capacity Planning
i. Ensure production departments have sufficient time to manufacture and
deliver on time according to the customers request.
Planning & Scheduling of Workload
i. Manage customer order / schedule requirements.
ii. Pre-plan production and deploy a daily prioritised work schedule to the shop floor with appropriate time deadline targets.
iii. Set, monitor & review work load schedule
Production Control
Monitor & review production progress against deadline targets to ensure on time
deliverAdjust the production schedule as required and communicate any change to delivery
date with the customer accordingly.
Monitor & review manufacturing operations to ensure correct quality standards.
Ensure that all production related activity is time and cost efficient / effective.
Ensure all plant and equipment is maintained & repaired.
Quality Control
I. Ensure production/quality processes, equipment being used and the working environments
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are all conducive to producing a high quality product / service.
II. Monitor production activity to ensure that the appropriate manufacturing methods are
employed and that sufficient due care is taken in order to meet the customers build and
quality specifications. III. Ensure rejected product / non conformance is rectified as high priority and that customers
are kept informed accordingly. IV. Ensure the correct non conformance paperwork is raised and processed with every
reject.
2. Purchasing & Inventory Management
Purchasing i. Sourcing, negotiating and managing the purchase of all materials and services for production.
Inventory Management
ii. Organising, planning and co-ordinating all inventory management activities
iii. Ensure that both goods inward and distribution departments are well organised and adequately resourced to sufficiently support production and the goals of the business.
iv. Ensure incoming product is processed and managed appropriately according
to company procedure.
v. Ensure materials are ready and available for production as and when required.
vi. Ensure that any materials that are late or holding up production for whatever reason are chased and followed up until received.
vii. Ensure sub contract processes are received back and that suppliers are chased if
late.
viii. Ensure that finished product is well packaged, labelled and delivered according to the agreed delivery date.
ix. Ensure materials are ready and available for production as and when required.
ix. Ensure sub contract processes are received back and that suppliers are chased if late
x. Ensure that finished product is well packaged, labelled and delivered according
to the agreed delivery date.
xi. Ensuring that all manufacturing and inventory systems / processes run efficiently and effectively.
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3. Human Resource
Recruitment & Employment
i. Ensure all recruitment and employment is carried out in accordance to company procedure and in compliance with current employment law.
Staff Training & Development
i. Establish goals and objectives for self and team and implement accordingly to
help support / improve job performance (experience, ability, competence).
ii. Be aware of and promote manufacturing best practice and performance standards. Identify individual training needs.
iii. Implement, monitor and review training and development plans.
Performance Management & Annual Appraisals
i. Monitor, review and address personnel under performance, maintaining appropriate records in accordance with company procedures.
ii. Conduct and record annual performance appraisals.
iii. Ensuring that the appropriate systems and processes are in place to measure and
manage staff performance and to coach and develop a high performance workforce.
Discipline & Grievance
i. Monitor, review and address personnel under performance, liaising with the Managing Director and maintaining appropriate records in accordance with company procedures as required.
ii. Address any staff discipline or grievance issue, maintaining appropriate
records in accordance with company procedures.
4. Customer Service
i. Maintain proactive, dynamic and effective communication with customers at all times.
ii. Offer flexible and helpful customer service to maintain a high level of customer satisfaction and repeat business.
5. Health & Safety
i. Promote & maintain awareness and compliance of H&S in accordance with best practice and legal requirement.
6. Operational Performance
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Monitor and manage production KPIs
i. Achieve the companys on time delivery target of 95%
ii. Control all associated operational and manufacturing costs according to the prevailing annual budget forecast.
Develop & implement operational improvements
i. Ensure non value added activity is reduced in all manufacturing processes
by using lean / kaizan tools and techniques.
ii. Manage change to meet current business requirements.
iii. Implement manufacturing improvement processes and systems to reduce inventory, increase throughput and minimise costs.
Developing a high performance workforce Promoting and upholding company performance standards an
i. ideology (on time delivery, quality, lean manufacturing, continuous
improvement, housekeeping & work ethic).
ii. Operational Excellence Right first time High productivity High efficiency High effectiveness Minimise Waste / Maximise value add
Person Specification:
Ideally educated to HNC/HND/Degree level in Mechanical Engineering and/or have a
relevant professional institute qualification.
Possess a broad background in mechanical engineering / manufacturing with a wide range
of knowledge on manufacturing and production processes, preferably sheet metal related
Possess experience of sub contract environment.
Ability to read and interpret mechanical engineering & technical drawings.
Have a working understanding of production planning & scheduling.
Have a working understanding of procurement & MRP
Have a working understanding of stock management systems.
Have a working understanding of quality management systems.
Have a working understanding of health and safety best practice and legislation.
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Have a working understanding of the principles and tools of lean manufacturing and
continuous improvement tools within a low volume, high quality manufacturing facility.
Possess experience in the operating within ISO 9001:2008 Quality Management System.
Strong problem solving skills & design for manufacture skills.
Be comfortable dealing with and efficient in processing paperwork.
Possess a working understanding of leadership principles and management best practice.
Possess excellent verbal and written communication skills for a demanding and customer
focused working environment.
Possess excellent personal organisation and business administration skills in accordance
with modern best practice methods.
Ability to meet greet and talk with customers and potential clients
Ability to build a high performance team who can operate efficiently, effectively,
productively and cost effectively.
Be personally energetic, dynamic, positive, enthusiastic and possess the ability to think
laterally and act through reasoned decision making.
Be able to get things done and make things happen to achieve the aims of production and
the business.
Supervisor
"Supervisor" means an employee who has authority, in the interest of the employer, to hire,
transfer, suspend, lay off, recall, promote, discharge, direct, reward or discipline employees, or to
adjust employee grievances, or effectively to recommend such action, if the exercise of the
authority is not of a merely routine nature but requires the consistent exercise of individual
judgment.
Duties: As a representative of management, support the University mission, vision, strategic
plan, and goals and management decisions; establish unit/program/department mission and
goals.
Interpret and ensure self and subordinate employees are in compliance with university and
department policies, union agreements, and laws;
Provide leadership and manage the unit/program/department; make decisions; solve
problems; develop unit procedures; develop records/files; conduct meetings; represent
unit/department/program at internal and external meetings;
Accept resignations; initiate terminations; process layoff actions;
Approve leave and overtime; complete or review and sign time sheets;
If applicable, establish and manage a budget; approve expenditures; initiate and sign
appropriate paperwork.
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Manage and ensure effective employee/labour relations; create an ethical, non-discriminatory and
safe work environment; establish effective communication lines/methods; identify and solve
employee problems; manage conflict, respond to grievances;
Supervisor Performance Expectations:
Supervisors must perform the duties as outlined in the supervisor job description in addition to their
regular work assignments, which comply with the union agreements, university policies, and laws
to create a cooperative, safe, respectful and quality work environment.
ENGINEERING DEPARTMENT
Engineer
Mechanical Engineer to work on all product stages from research and development to design and
manufacture, through to installation and final commissioning. The goal is to design and fabricate
mechanical components of innovation and excellence.
Job Description:
Perform a full lifecycle product development (design, develop, test prototypes, manufacture
and implement)
Design systems and components that meet needs and requirements
Conduct experiments methodically, analyse data and interpret results
Evaluate final products overall performance, reliability and safety
Engage in lifelong learning and develop new theories or methods
Prepare product reports and documentation
Evaluate final products overall performance, reliability and safety
Requirements
Working experience with product lifecycle management (PLM), finite element analysis
(FEA) and computational fluid dynamics (CFD)
Ability to communicate technical knowledge in a clear and understandable manner
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Adequate knowledge of engineering analysis tools (ANSYS, ProMechanica or similar)
Software Engineer
Job Description
As a software engineer, youll be working in a team of developers on diverse projects. To be
successful in this role, programmers must demonstrate their knowledge of critical thinking, and
problem solving. Proficiency with C#, C++, Objective-C, or JavaScript is required.
Duties and Responsibility
Coordinate with the Technical Director on current programming tasks.
Collaborate with other programmers to design and implement features.
Quickly produce well-organized, optimized, and documented source code.
Create and document software tools required by artists or other developers.
Debug existing source code and polish feature sets.
Contribute to technical design documentation.
Work independently when required.
Continuously learn and improve skills
Attention to detail is essential and all tasks must be carried out to the highest standard.
Requirements
Software development degree or four years of professional experience.
Proficiency with the C#, C++, Objective-C, or JavaScript programming languages.
Excellent debugging and problem-solving skills.
English language fluency.
Postgraduate studies with working knowledge of key languages of programming such
as C++, javascript, VB, Oracle, UML, Linux, Python, Unix, XML, HTTP, Smalltalk,
Other software testing tools etc.
Required Skills
Unity or Unreal game engine experience.
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Web development skills (HTML/CSS, JavaScript).
Strong analytical skills and the ability to pay careful attention to detail are keys to
success in software engineering.
Also useful is the capacity to work well in groups and a willingness to understand the
various roles played by fellow team members.
Knowledge about the subject area in which they are working, or the intended audience,
is valuable.
Mechanical Engineer
Job Description
Design and optimization of mechanical components for automotive powertrain systems.
Components include shafts, couplings, flanges, housings, clutches etc.
Analysis of mechanical systems, including Finite Element analysis for structural,
fatigue, thermal, vibration, and acoustics.
Analysis and specification of electro-mechanical and electro-hydraulic systems
Develops manufacturing drawings in accordance with applicable standards.
Construct and oversee technicians in construction of developed systems.
Interfaces with outside vendors for component selection, manufacturing, and assembly.
Read and interpret blueprints, technical drawings, schematics, and computer-generated
reports.
Confer with system engineers and other personnel to implement operating procedures,
resolve system malfunctions, and provide technical information.
Research and analyze customer design proposals, specifications, manuals, and other data
to evaluate the feasibility, cost, and maintenance requirements of designs or
applications.
Specify system components or direct modification of products to ensure conformance
with engineering design and performance specifications.
Required Skills
Strong verbal and written communication skills.
Excellent problem solving and time management skills.
Good mechanical aptitude and knowledge.
Knowledge of electronic equipment and computer hardware and software.
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Self motivated and highly organized.
Proficient in 3D CAD modeling and FE analysis.
Background in automotive engineering and hybrid vehicle systems preferred.
Minimum Requirements
Bachelor s Degree in Mechanical Engineering.
3+ years experience.
Autodesk Inventor and Algor preferred.
FINANCE DEPARTMENT
CREDIT MANAGER
Credit management is the process of controlling and collecting payments from customers. This is
the function within a bank or company to control credit policies that will improve revenues and
reduce financial risks. A credit manager is a person employed by an organization to manage the
credit department and make decisions concerning credit limits, acceptable levels of risk and terms
of payment to their customers. In companies, the role of Credit manager is variable in its scope.
Job Analysis
Reports to: Treasurer or Chief Financial Officer
Basic Function: The credit manager position is accountable for the entire credit granting process,
including the consistent application of a credit policy, periodic credit reviews of existing customers,
and the assessment of the creditworthiness of potential customers, with the goal of optimizing the
mix of company sales and bad debt losses.
Principal Accountabilities:
Management
Maintain a department organizational structure sufficient to meet all goals and objectives
Properly motivate the credit and collections staff
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Measure department performance with appropriate metrics
Provide for ongoing training of the credit staff
Manage relations with collection agencies
Manage relations with credit reporting agencies
Manage relations with credit insurance providers
Manage relations with the sales department
Credit OperationsMaintain the corporate credit policy
Recommend changes in the credit policy to senior management
Create a credit scoring model
Manage customer credit files
Monitor the credit granting and updating process
Accept or reject the staff's credit recommendations
Personally investigate the largest customer credit applications
Job Specification
Desired Qualifications: 5+ years of credit experience. Bachelor's degree in business and
experience with credit scoring systems preferred. Have a thorough knowledge of credit-related
laws. Be willing to periodically travel to customer sites. Have considerable experience with
customer negotiations.
TAX MANAGER
Tax Manager
This individual leads and manages multiple tax engagements to deliver quality tax services for our
clients. This position offers excellent opportunities for leadership and career advancement to the
right candidate.
Job Analysis
Preparation and review of federal and state income taxes for individuals, businesses, benefit
funds, real estate, and exempt organizations.
Builds new and existing client relationships and demonstrate knowledge of client business.
Prepares internal memoranda, written correspondence/guidance, private letter rulings and
other documents for submission to the IRS or Treasury Department.
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Trains staff, reviews and evaluates their work.
Manages multiple clients, budgets and production goals.
Job Specification
Bachelor's degree in accounting or finance.
CPA Certification.
6+ years prior experience in public accounting tax experience.
Significant supervisory experience (2 years plus).
Experience preparing individual, business, benefit fund, real estate and exempt organization
tax returns.
Strong accounting and analytical skills.
Strong computer skills: proficiency in Tax software, Excel, Word.
Excellent interpersonal, oral and written communication skills.
Detail oriented & ability to multi-task.
Vice President -Finance
Job Description (TDR)
Job Title: Vice President of Finance & Administration
Division: Greater Noida
Department: Finance
Job Analyst: Tarun Sharma
Date Analyzed: 9 Feb 2014
Report To: President
Job Statement
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The Vice President of Finance & Administration will be responsible for leading the financial
function of the company in accordance with all appropriate rules and regulations and will serve as
an integral member of the leadership team. As a key member of the Executive team, the Vice
President of Finance & Administration will assume primary day to day responsibility for planning,
implementing, managing and controlling all financial related activities of the company. These will
include direct responsibility for accounting, finance, forecasting, strategic planning, cash
management, costing, legal, insurance, human resources, IT, banking relationships, interfacing with
outside auditors, as well as the various company managers, Different owners, and the Board of
Directors.
Essential Functions/ Responsibilities
Mentor and develop staff.
Establish and maintain strong relationships with owners and Board of Directors.
Manage processes for financial forecasting, budgets, consolidation, and reporting to the
parent company.
Ensure credibility of Finance group by providing timely and accurate analysis of budgets,
financial trends and forecasts.
Ensure that effective internal controls are in place and ensure compliance with IFRS and
applicable federal & state regulatory laws and rules for financial and tax reporting.
Ensure appropriate financial, risk management, accounting and human resource policies and
procedures are developed and maintained.
Review monthly financial results to explain variations from budget/forecast.
Develop weekly/monthly presentation of business operations for executive management.
Identify risks in a timely manner and implement appropriate controls to safeguard assets.
Develop strategies for controlling and managing the financial metrics to improve profit
drivers.
Provide recommendations to strategically enhance financial performance and business
opportunities.
Evaluate and advise on the impact of long range planning, introduction of new programs/
strategies and regulatory action.
Actively develop and implement business solutions.
Job Specification (KSAO)
Required Knowledge, Skills, and Abilities
Direct and coordinate LOB financial planning and budget management functions
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Recommend benchmarks for measuring the financial and operating performance
Monitor and analyze monthly operating results against budget
Oversee daily operations of the finance and accounting department
Manage the preparation of all financial reports
Manage the preparation of financial outlooks and financial forecasts
Prepare financial analysis for contract negotiations and product investment decisions
Ensure compliance with local, state, and federal budgetary reporting requirements
Work with department managers to develop five year business plans
Assist in establishing short- and long-range departmental goals, objectives, policies, and
operating procedures
Design, establish, and maintain an organizational structure to effectively accomplish the
departments goals and objectives
Serve on planning and policy-making committees
Serve as primary government liaison relative to financial issues
Coordinate financial audits and provide recommendations for procedural improvements
Additional Responsibilities
Represent the company externally to government agencies, auditors, and the general public
Recruit, train, supervise, and evaluate department staff
Provide accounting policy orientation for new staff
Coordinate with the management of the MIS department to ensure company objectives are
met.
EDUCATION, SKILLS AND EXPERIENCE
Education:
Completion of a bachelor's degree at an accredited college or university or equivalent work
experience.
Completion of a master's degree at an accredited college or university or equivalent work
experience.
Certified Public Accountant (CPA) preferred.
Skills & Experience Requirements:
Five (5) to Ten (10) years experience in a mid to senior level finance or accounting position,
and a CPA (preferred)
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Knowledge of finance, accounting, budgeting, and cost control principles including
Generally Accepted Accounting Principles.
Knowledge of automated financial and accounting reporting systems.
Knowledge of federal and state financial regulations
Ability to analyze financial data and prepare financial reports, statements and projections
Working knowledge of short and long term budgeting and forecasting, rolling budgets, and
product-line profitability analysis.
Experience in Government contracts with military applications
Small and large project/program orientation
Ability to motivate teams to produce quality materials within tight timeframes and
simultaneously manage several projects
Chief Operating Officer
Job Description (TDR)
Job Title: Chief Financial Officer
Division: Greater Noida
Department: Finance
Job Analyst: Tarun Sharma
Date Analyzed: 6 Feb 2014
Report To: V.P. Finance, President
Job Statement
The CFO is responsible for all financial and fiscal management aspects of the Organizations
operations. He/she will provide leadership and coordination in the administrative, business
planning, accounting, finance and budgeting work of the Foundation. The CFO will serve as a
direct liaison between the Organization and its Fund holders as well as outside partners. The CFO
will provide critical financial insight and strategic support to the CEO/President, Board of Directors
and Finance Committee as the organization continues to grow and evolve.
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Essential Functions/ Responsibilities
Assist in performing all tasks necessary to achieve the organization's mission and help
execute staff succession and growth plans.
Train the Finance Unit and other staff on raising awareness and knowledge of financial
management matters.
Work with the President/CEO on the strategic vision including fostering and cultivating
stakeholder relationships on city, state, and national levels, as well as assisting in the
development and negotiation of contracts.
Participate in developing new business, specifically: assist the CEO and COO in identifying
new funding opportunities, the drafting of prospective programmatic budgets, and
determining cost effectiveness of prospective service delivery.
Assess the benefits of all prospective contracts and advise the Executive Team on
programmatic design and implementation matters.
Ensure adequate controls are installed and that substantiating documentation is approved
and available such that all purchases may pass independent and governmental audits.
Provide the COO with an operating budget. Work with the COO to ensure programmatic
success through cost analysis support, and compliance with all contractual and
programmatic requirements. This includes:
1) Interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines,
2) Ensuring that all government regulations and requirements are disseminated to appropriate personnel, and
3) Monitoring compliance.
Oversee the management and coordination of all fiscal reporting activities for the
organization including: organizational revenue/expense and balance sheet reports, reports to
funding agencies, development and monitoring of organizational and contract/grant budgets.
Oversee all purchasing and payroll activity for staff and participants.
Develop and maintain systems of internal controls to safeguard financial assets of the
organization and oversee federal awards and programs. Oversee the coordination and
activities of independent auditors ensuring all audit issues are resolved, and all compliance
issues are met, and the preparation of the annual financial statements is in accordance with
U.S. GAAP and federal, state and other required supplementary schedules and information.
Attend Board and Subcommittee meetings; including being the lead staff on the
Audit/Finance Committee.
Monitor banking activities of the organization.
Ensure adequate cash flow to meet the organization's needs.
Serve as one of the trustees and oversee administration and financial reporting of the
organization's Savings and Retirement Plan.
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Investigate cost-effective benefit plans and other fringe benefits which the organization may
offer employees and potential employees with the goal of attracting and retaining qualified
individuals.
Oversee the production of monthly reports including reconciliations with funders and
pension plan requirements, as well as financial statements and cash flow projections for use
by Executive management, as well as the Audit/Finance Committee and Board of Directors.
Assist in the design, implementation, and timely calculations of wage incentives,
commissions, and salaries for the staff.
Oversee Accounts Payable and Accounts Receivable and ensure a disaster recovery plan is
in place.
Oversee business insurance plans and health care coverage analysis.
Oversee the maintenance of the inventory of all fixed assets, including assets purchased with
government funds (computers, etc.) assuring all are in accordance with federal regulations.
Job Specification (KSAO)
Required Knowledge, Skills, and Abilities
Knowledge of::
Not-for-profit accounting in accordance with U.S. Generally Accepted Accounting
Principles, OMB Circulars A-133, A-110 and A-122, TANF program regulations and
compliance requirements, and appropriate Code of Federal Regulations sections.
Current trends, developments, and theories in job readiness training and adult education.
Current trends and developments in welfare reform and the development of Welfare-to-
Work programs under the DHHS TANF and other federal programs.
Issues, concerns, and barriers of employees newly entering the workforce.
Laws, regulations, and rules governing work requirements for TANF participants.
Resources of public and private social service and related agencies.
Organizational development, human resources, and program operations.
General office software, particularly the Microsoft Office Suite and MIP software (or other
similar not-for-profit general ledger software) and use of databases.
Ability to::
Foster and cultivate business opportunities and partnerships.
Create and assess financial statements and budget documents.
Recognize and be responsive to the needs of all clients of the organization, including
funding organizations, the Board of Directors, local community advocates, participants, and
employers.
Supervise staff, including regular progress reviews and plans for improvement.
Communicate effectively in both written and verbal form.
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EDUCATION AND EXPERIENCE
Education:
Completion of a bachelor's degree at an accredited college or university or equivalent work
experience.
Completion of a master's degree at an accredited college or university or equivalent work
experience.
Certified Public Accountant (CPA) preferred.
Experience:
The Controller or Chief Financial Officer level.
Five to seven years of financial experience and management experience with the day-to-day
financial operations of an organization of at least 50 staff persons.
Two years of direct service delivery experience working with long-term unemployed adults.
Any equivalent combination of education and experience determined to be acceptable.
Strong people skills and the ability to work well in a highly collaborative environment.
Strong presentation skills.
Excellent verbal and written communication skills.
Strong financial management and analytical skills coupled with a strong operational focus.
Full P&L understanding.
Experience with pricing, margin, and SG&A expense forecasting and analysis.
Experience budgeting, forecasting and reporting across the entire business.
Mature senior leadership presence with proven skills supporting organization and business
growth.
Experience managing HR and IT.
References:
Sample job descriptions and job description tips, Chief Financial Officer
Availabe:http://www.supportingadvancement.com/employment/job_descriptions/advan
cement_services/chief_financial_officer.htm Retrieved 19:40, 6 Feb,2015
VP of Finance, Sample Job Description
Availabe:http://www.accountingjobstoday.com/cm/Job-Descriptions/vp-finance.htm
Retrieved 22:17, 9 Feb,2015
http://www.supportingadvancement.com/employment/job_descriptions/advancement_services/chief_financial_officer.htmhttp://www.supportingadvancement.com/employment/job_descriptions/advancement_services/chief_financial_officer.htmhttp://www.supportingadvancement.com/employment/job_descriptions/advancement_services/chief_financial_officer.htmhttp://www.accountingjobstoday.com/cm/Job-Descriptions/vp-finance.htm