job catalogue - winter 2014

8/13/2019 Job Catalogue - Winter 2014

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Table of Contents

Incoming ExchangeCorporate Relations .................................................................................... 3

Director of Sales .......................................................................................................................... 3

Sales Associate ............................................................................................................................ 4

Communications and Outreach Manager ................................................................................... 5

Incoming ExchangeAccount Management ................................................................................. 6

TN (Traineeship Nominee) Manager ........................................................................................... 6

Outgoing Exchange ......................................................................................................................... 7

Director of Mainstream Recruitment .......................................................................................... 7

Director of Targeted Recruitment ............................................................................................... 8

Matching Team Leader ................................................................................................................ 9

EP (Exchange Participant) Manager .......................................................................................... 10

Finance .......................................................................................................................................... 11

Director of Accounting (DOA) .................................................................................................... 11

Director of Sponsorship (DOS) .................................................................................................. 12

Sponsorship Coordinator ........................................................................................................... 13

Accounting Associate ................................................................................................................ 14

Talent Management ..................................................................................................................... 15

Senior Member Coordinator ..................................................................................................... 15

Member Coordinator ................................................................................................................ 16

Marketing and Communications .................................................................................................. 17

Director of Alumni Relations ..................................................................................................... 17

Director of Campus Marketing .................................................................................................. 18

Director of Corporate Marketing .............................................................................................. 19

Graphic Designer ....................................................................................................................... 20

Marketing Associate .................................................................................................................. 21


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Incoming Exchange Corporate Relations

Director of Sales

Accountable to:VP Incoming ExchangeCorporate Relations

Number of Positions:3Role Description:

The Directors of Sales are responsible for leading and coaching a team of sales associates in

finding internship positions for international AIESEC members. As a Director of Sales, you will

train and motivate your team, ensuring they have everything they need in order to succeed.

Responsibilities:

Planning group calling sessions based on specific industries Motivating team to reach goals assigned at the beginning of the term Booking and attending sales meetings to create job opportunities for international

members

Attending weekly portfolio meetingProjected Weekly Time Commitment: 5-7 hours per week

Measures of Success:

Number of calls made each week Number of meetings attended each term Number of job opportunities raised each term by team Progress of team goals decided in beginning of the term

Applicant Qualifications:

Commitment to Results Excellent Communication skills Can represent AIESEC McMaster professionally to externals Responsible and diligent

Skills Developed:

Organizational Skills Communication Skills Sale Skills Leadership skills Organizational Networking


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Sales Associate

Accountable to:Director of Sales

Number of Positions:6

Role Description:

Sales Associates are responsible for raising accounts for corporate relations, becoming experts

in our client companies and representing AIESEC McMaster when meeting other companies.

Responsibilities:

Attending calling sessions to book meetings Raising accounts with companies Attending sales meetings to create job opportunities for international members Attending weekly portfolio meetingProjected Weekly Time Commitment: 3-5 hours per week


Number of calls made each week Number of meetings attended each term Number of job opportunities raised each term


Commitment to Results Excellent Communication skills Can represent AIESEC McMaster professionally to externals Responsible and diligent

Skills Developed:

Organizational Skills Teamwork Skills Communication Skills Sale Skills Organizational Networking


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Communications and Outreach Manager

Accountable to:VP Corporate Relations


Role Description:

The Communications and Outreach Manager works closely with the Vice President of Corporate

Relations to ensure steady and clear communication with the rest of the local committee andwith potential client companies. They are also responsible for actively searching for

opportunities for Corporate Relations to realize exchange.

Responsibilities:

Attending calling sessions to book meetings Searching for other opportunities to raise accounts with companies Attending sales meetings to create job opportunities for international members Attending weekly portfolio meeting Updating the rest of the local committee about calling sessionsProjected Weekly Time Commitment: 3-5 hours per week


Number of calls made each week Number of meetings attended each term Number of job opportunities raised each term


Commitment to Results Excellent Communication skills Can represent AIESEC McMaster professionally to externals Responsible and diligent Great Time Management Skills Highly ambitious

Skills Developed:

Organizational Skills Communication Skills Sale Skills Organizational Networking


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Incoming Exchange Account Management

TN (Traineeship Nominee) Manager

Accountable to:VP Incoming Exchange


Role Description:TN managers will find suitable international candidates for our corporate partners. You will be

actively involved in the process of matching a TN by searching for candidates, conducting

interviews and completing administrative task to finalize the matching process.

Responsibilities:

Maintaining lines of communication with corporate partners Networking with our global campuses Pre-screening, interviewing and matching internship candidates Providing logistical support to internsProjected Weekly Time Commitment: 3-5 hours per week


Number of meetings held with companies Number of TNs re-raised with existing companies Quality of feedback from companies Quality of feedback from global members


Excellent communication skills Good attention to detail Interested in personally making an impact on peoples lives Openness to global cultures and professional working environments

Skills Developed:

Interpersonal Skills Human Resource Skills Communication Skills Professional Skills Time Management Skills


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Outgoing Exchange

Director of Mainstream Recruitment

Accountable to:VP Outgoing Exchange

Number of Positions:Currently Filled

Role Description:The Director of Mainstream Recruitment is responsible for planning and executing exchange

participants recruitment activities in January. The Director of mainstream recruitment will

inform EP managers of EP profiles that are the right fit for Global Citizen and Global Talent sub-

products offered at AIESEC McMaster.

Responsibilities:

Informing the OGX team of sub-products for Global Talent and Global Citizen programs Planning and Implementing mainstream recruitment in January Creating and maintaining relationships with clubs on campus

Projected Weekly Time Commitment:4-6 hours weekly


Ensuring Exchange Participant Managers are prepared for mainstream recruitmentactivities in January

Success of mainstream recruitment information sessions and activities Constant communication with executives of campus clubs


Excellent communication skills Work well under pressure with minimum supervision Can represent AIESEC McMaster professionally to externals Deadline oriented with good attention to detail Interest in personally making an impact on peoples lives

Skills developed:

Innovative mindset Effective communication skills Leadership skills Interpersonal skills International networking Partnership management


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Director of Targeted Recruitment

Accountable to:VP Outgoing Exchange


Role Description:The Director of Targeted Recruitment is responsible for seeking out exchange opportunities

tailored for specific sub-groups within McMasters student community, as well as forming and

maintaining partnerships with other AIESEC local committees around the world.

Responsibilities:

Creating and maintaining relationships and partnerships with other AIESEC localcommittees around the world

Creating and maintaining relationships with clubs on campus Planning and implementing targeted recruitment cycles



Constant communication with local committees abroad Success of targeted recruitment information sessions and activities Constant communication with executives of campus clubs


Excellent communication skills Work well under pressure with minimum supervision Can represent AIESEC McMaster professionally to externals Deadline oriented with good attention to detail Interest in personally making an impact on peoples lives

Skills developed:

Innovative mindset Effective communication skills Leadership skills Interpersonal skills International networking Partnership management


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Matching Team Leader

Accountable to:Director of Mainstream Recruitment, Director of Targeted Recruitment


Role Description:

Matching team leaders assigns Exchange Participant managers to exchange participants and

ensure that at least 75% of members raised by AIESEC McMaster are matched to an internship

within 6 months. Matching team leaders are also responsible for planning and executing

outgoing preparation seminars (OPS) for exchange participants.

Responsibilities:

Coordinating Responsibilities of Exchange Participant Managers Planning OPSs for mainstream and targeted recruitment cycles Participating in mainstream recruitment and targeted recruitment cycles



Number of Exchange Participants matched for each Exchange Participant Manager 80% attendance rate of Exchange Participants to OPS events 70% participation in all OGX recruitment activities

Applicant Qualifications

Excellent communication skills Work well under pressure with minimum supervision Deadline oriented with good attention to detail Interest in personally making an impact on peoples lives

Skills developed:

Effective communication skills Leadership skills Interpersonal skills Relationship management Crisis management International networking


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Finance

Director of Accounting (DOA)

Accountable to:VP Finance

Number of Positions:1Role Description:

This Director of Accounting will work closely with the Vice President of Finance. This position has

a large time commitment and is comprised of duties ranging from bookkeeping and preparation

of financial statements to helping with the administration work of the AIESEC office. You may

receive additional responsibilities as you gain experience.

Responsibilities:

Maintaining the Finance Binder Sending a list of required office supplies to VP Finance once a month Preparing the Expense Reports Preparing the Deposit Book Entering journal entries into Wave Accounting every 1 to 2 weeks Preparing monthly financial statements (Income Statement, Balance Sheet, etc.) Preparing Executive Board and Board of Advisors budget reviews Preparing Minimum Standards submissions (quarterly) Attending weekly portfolio meeting

Projected Weekly Time Commitment: 5 - 8 hours per week


Full marks from National Finance Team on the State of the Financial Association Finance Binder is up to date and in proper format

90% of the internal deadlines are met 100% of external deadlines are met (quarterly submissions)

Applicant Qualifications

Personal Effectiveness Diligent Excellent Communication skills Accounting background Results oriented with good attention to detail

Skills Developed:

Accounting Skills as an accountant of a financially active business

Time Management Skills Organizational Skills Teamwork Skills


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Director of Sponsorship (DOS)

Accountable to:VP Finance


Role Description:

This position will work closely with the Vice President of Finance. This position has a large time

commitment and is comprised of duties such as raising sponsorship from inside and outside thecampus, creating a sponsor contact list and sponsorship package. The Director of Sponsorship

will also be leading a team and keeping in contact with the Corporate Relations team, and

university administration.

Responsibilities:

Designing and improving the sponsorship package Sending a list of required office supplies to VP Finance once a month Ensuring that the package is in line with AIESEC Canada regulations and with your

university administrative regulations

Generating a list of companies to approach for sponsorship and ensure that the listdoes not conflict with AIESEC Canada sponsorship efforts

Attending weekly portfolio meeting Recruiting and training people to gain sponsorships Keeping sponsorship team accountable to their goals

Projected Weekly Time Commitment: 6 - 10 hours per week


Sponsor contact list is up to date and in proper format Amount of sponsorships raised Number of sales calls attended


Personal Effectiveness Results oriented Excellent Communication Skills Creativity Excellent Writing Skills

Skills Developed:

Time Management Skills Organizational Skills Leadership Skills Interpersonal Skills Sales Skills Organizational networking


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Sponsorship Coordinator

Accountable to:Director of Sponsorship


Role Description:

This position will work closely with the Director of Sponsorship. Sponsorship Coordinators are

responsible for obtaining sponsorship for the AIESEC local committee. This position is a greatstepping stone to the Director of Sponsorship position.

Responsibilities:

Obtaining sponsorship through sales meetings Helping the Director of Sponsorships design the sponsorship package Attending weekly portfolio meeting

Projected Weekly Time Commitment: 2-3 hours per week


Amount of sponsorships raised Number of sales calls attended Meeting minimum sponsorship collection goal Measures of success should be based on the goals that are set by the director of

sponsorship at the beginning of the term


Personal Effectiveness Results driven Excellent communication skills Punctual Self-motivated

Skills Developed:

Time Management Skills Organizational Skills Teamwork Skills Communication Skills Sales Skills Organizational networking


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Accounting Associate

Accountable to:Director of Accounting


Role Description:

This position will work closely with the Director of Accounting. The Accounting coordinator is

responsible aiding the Director of Accounting in keeping books up to date. The AccountingAssociate occasionally helps the sponsorship team in gathering sponsors. This position is a great

stepping stone to the Director of Accounting position.

Responsibilities:

Receipt keeping, recording, collecting and tracking Reporting receipts collecting to the Director of Accounting Helping the Director of Accounting prepare expense reports and deposit books. Assisting other members with sponsorship raising if required Attending weekly portfolio meetingProjected Weekly Time Commitment: 3-5 hours per week


100% of the internal dates and deadlines are met 100% of receipt reporting is accurate Progress of goals being reached Measures of success should be based on the goals that are set with the Director of

Accounting at the beginning of the term


Personal Effectiveness Commitment to Results Effective Communication skills Striving for Excellence Diligent

Skills Developed:

Time Management Skills Organizational Skills Teamwork Skills Communication Skills Sale Skills


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Talent Management

Senior Member Coordinator

Accountable to:VP Talent Management

Number of Positions:Currently FilledRole Description:

Senior Member Coordinators are responsible for ensuring member coordinators track and aid

members on their developmental progress throughout their AIESEC term. Senior member

coordinators also are responsible for compiling the feedback received by member coordinators

and directly present the findings back to the VP of Talent Management. Lastly Senior Member

Coordinators will take turns planning developmental workshops, general assemblies and social

events each month.

Responsibilities:

Keeping Member Coordinators accountable

Compiling results found from Member Coordinators feedback surveys Planning workshops according to the needs of the local committee Recruiting members according to organizational needProjected Weekly Time Commitment: 3-5 hours per week


Number of meetings held with members Quality of events hosted Quality of feedback from members Success of recruitment in January and September


Good communication skills Good interpersonal skills Responsible and diligent Good time management skills

Skills Developed:

Organizational Skills Teamwork Skills Communication Skills Time Management Skills Organizational networking


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Member Coordinator

Accountable to:Senior Member Coordinator


Role Description:

Member Coordinators work as a team to ensure the development of AIESEC McMasters

members. Their operations include goal setting, career planning and development tracking with

members to ensure a maximized learning and working experience. They are also responsible for

attending the other portfolio meetings to gain their feedback regarding events and where they

can provide help. Member Coordinators also play an integral role during the recruitment

months.

Responsibilities:

Creating a recruitment strategy that includes the selection and induction of new members Planning and developing content for events and member assemblies Assisting members with their developmental needs and career goals Tracking member progress and engagementProjected Weekly Time Commitment: 3-5 hours per week


Number of meetings held with members Quality of events hosted Quality of feedback from members Success of recruitment in January and September


Good communication skills Good interpersonal skills Responsible and diligent Great organizational skills

Skills Developed:

Organizational Skills Teamwork Skills Communication Skills Leadership skills Time Management Skills


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Marketing and Communications

Director of Alumni Relations

Accountable to:VP Marketing and Communications, President


Role Description:The Director of Alumni Relations is responsible for reaching out to AIESEC alumni and keeping

them connected to the actions of the local committee. They will also be responsible for

maintaining the relationship once a connection has been established.

Responsibilities:

Contacting AIESEC alumni to get them re-involved with the local committee Keeping existing alumni updated on upcoming events and situation of the local committee Leveraging relation to alumni by asking them to speak as guest speakers or to find new

leads

Projected Weekly Time Commitment: 3-4hours per week


Number of alumni interested in getting re-involved each term Constant communication with alumni Number of leads generated through leveraging relation


Excellent communication skills Willing to step outside of comfort zone Able to professional represent AIESEC McMaster Excellent organizational and planning skills

Skills Developed:

Interpersonal Skills Communication Skills Professional Skills Organizational Networking


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Director of Campus Marketing

Accountable to:VP Marketing and Communications


Role Description:

The Director of Campus Marketing is responsible for coordinating a team to reach out to the

university to generate exchange and membership. You will also be responsible for keeping the

local committee members update about upcoming events as well as recent activities.

Responsibilities:

Devising strategies to promote to students, and faculty on campus to generate leads Exploring advertisement opportunities Update local committee members about upcoming events and recent activities weekly Positive brand managementProjected Weekly Time Commitment: 4-6 hours per week


Overall campus knowledge about AIESEC Number of leads generated by team Number of brand-aligned media appearances on campus


Excellent communication skills Dedicated and self motivated Able to professionally represent AIESEC McMaster Excellent organizational and planning skills Willing to step outside of comfort zone

Skills Developed:

Interpersonal Skills Communication Skills Professional Skills Sales Skills Organizational Networking


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Director of Corporate Marketing

Accountable to:VP Marketing and Communications


Role Description:

The Director of Corporate Relations is responsible for reaching out to external companies to

generate leads for the Corporate Relations portfolio. They are also responsible for attendingnetworking events to promote the AIESEC brand along with their team.

Responsibilities:

Attending networking events to meet potential clients Planning marketing strategies to generate corporate leads Designing corporate email template as a mean of promotionProjected Weekly Time Commitment: 4-5 hours per week


Number of leads generated Number of networking events attended


Excellent communication skills Dedicated and self motivated Able to professional represent AIESEC McMaster Excellent organizational and planning skills

Skills Developed:

Interpersonal Skills

Communication Skills Professional Skills Organizational Networking Sales skills


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Graphic Designer

Accountable to:VP Marketing and Communications, President


Role Description:

Graphic Designers are responsible for designing and creating promotional material to aid the

marketing campaigns. In addition, they will be required to provide the other portfolios withdesigning electronic graphics.

Responsibilities:

Design promotional material to aid in lead generation (email headers, posters, t-shirts, etc.) Generate leads with Directors Aid Promotional Officers during recruitment blitzesProjected Weekly Time Commitment: 4-5 hours per week


Timely delivery of requested designs Quality of designs Number of leads generated


Creative Experience with Adobe Photoshop Able to professional represent AIESEC McMaster Time managements skills

Skills Developed:

Design Skills

Marketing Skills Personal Brand


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Marketing Associate

Accountable to:Director of Campus Marketing, Director of Corporate Marketing


Role Description:

Marketing Associates are responsible for promoting the AIESEC brand to students and

companies. They will use various means such as campus promotions, networking events andsocial media to generate interest for AIESEC.

Responsibilities:

Generate leads by promoting at various events Manage social media accounts used by AIESEC McMasterProjected Weekly Time Commitment: 4-5 hours per week


Number of leads generated Amount of interest generated by social media accounts Success of all events


Creative Enjoy using social media Dedicated and self motivated Able to professional represent AIESEC McMaster Willing to step outside of comfort zone

Skills Developed:

Interpersonal Skills

Marketing Skills Organizational Networking Communication Skills

job catalogue - winter 2014

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