job hunting for postdoctoral researchers - lunch and learn session 2

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Postdoctoral Lunch and Learn Job Hunting 102

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Page 1: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Postdoctoral Lunch and Learn

Job Hunting 102

Page 2: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Interviewing

1. Phone Interview2. Video Interview3. Face to Face Interview

Page 3: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Interview Basics• Understand the interview process starts as soon as they contact

you! • Know your audience.• Be yourself and be likeable.• Make an impression, be memorable.• Don’t try and fake it.• Make a connection – smile, eye contact, enthusiastic, use the

interviewer’s name.• Never say, "I can't," or "I haven't," or "I don't.“• You are interviewing them as much as you are being interviewed.• Don’t ask for the job unless you have facts to prove you deserve

it. Provide examples.• Follow-up.

Page 4: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Phone InterviewMission is to earn a face to face interview!

• Print out your resume• Be online – company web page and a search engine• Landline or cell phone? • Where should I take the call? • Give yourself time• Answer the phone with your name! • Body language and smile!• Be prepared to convince • Have questions• Ending the call • Send a Thank you!

Page 5: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Video Interview• 1. Background

o Add warmth and depth• 2. Lighting

o Natural or soft lighting• 3. What to Wear

o Professional and dark with a splash of color• 4. Where to look 

o Look at the camera, not the screen• 5. Practice

o Test the audio/videoo Do a trial interviewo Be enthusiastic and careful of how fast/slow you speak

Page 6: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Face to Face Interview• Be on time! Know the time, date, location,

directions, itinerary, and whom to ask for when you arrive.

• Dress and look professional. o Dress Code--You will never go wrong wearing a suit. o Personal Hygiene--Make sure your hair is cut, facial hair

(if any) neatly trimmed, fingernails clean and trimmed (women, avoid "flashy" colors, nail styles), use no aftershave or perfume because some people are allergic to them.

o Handshake and Introduction--Not surprisingly, many interviews are often "won" or "lost" in the first moments. Be sure to offer a firm (not crushing!) handshake, and this applies both to men and women. Say something such as this: "Thank you very much, (interviewer's name, e.g., "Mr., Ms. Smith"), for setting aside your valuable time today to interview me for this tremendous career opportunity.“

• Take a professional portfolio binder (leather or nice vinyl) that holds an 8 ½ x 11 pad of paper.

Page 7: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

How to Nail a Interview

• Know which behaviors/competencies are required in the position by reviewing the job description and requirements.

• Give examples of your accomplishments that most directly relate to these accomplishments.

• Make sure you have a lot of different examples you can choose from that best fit the company’s needs.

• Looking back at your past jobs, prepare good examples using the following technique:o First, go through the job description line by line, and picture yourself doing the job. What will the

person in the role be responsible for? What are the likely challenges?o For each responsibility or challenge, think about what examples from your past you can point to as

“supporting evidence” that you’d excel at the job.o Detail the action and steps you took and describe the specific situation or task you were involved

in.o Outline the results and outcome of your actions. What happened, what was accomplished, what did

you learn• Don’t talk for less than one minute or more than three.• Practice, Practice, Practice!

Page 8: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

No Matter What…• Why are you leaving your job? • What are your salary expectations? • What interests you about this job? • Why do you want this job? • What applicable attributes / experience do you have? • What do you know about this company? • Why do you want to work here? • What challenges are you looking for in a position? • What are you looking for in your next job? What is important to you? • What is your greatest weakness? • What is your greatest strength? • How do you handle stress and pressure? • What motivates you? • Questions about your career goals. • What type of work environment do you prefer? • How do you evaluate success?

Page 9: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Questions to Ask• Why is the job open? How long was the previous person in this role?

Why are they leaving?• Thinking back to the person who you've seen do this job best, what

made their performance so outstanding?• What are some of the big challenges the person hired will need to

address?• How would you describe the culture here? What type of people tend to

really thrive, and what type don't do as well?• What is your management style?• What’s the most important thing the person hired needs to do in the

first 3-6 months to be considered successful?• Is there anything else I can tell you about my qualifications?• Are there any reservations you have about my fit for the position that I

could try to address?• What is your time line for getting back to candidates about the next

steps?

Page 10: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Follow up • Follow up is essential! May put you a step above the

other qualified competition.• Send a thank you note immediately! Within 48 hours. • Send a note to every person you were interviewed by,

thanking them for their time, expressing enthusiasm and making it clear you listened closely to their needs.

• Perfect time to remind the interviewer of what you've accomplished in the past, and how you can add value and solve problems.

• Ask again about the timeframe. • Two emails and 1 phone call. • Do not be a stalker!

Page 11: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

The Question• Know what you can live with. Keep a list outlining your needs. Ask yourself the following questions, and know the answers:

o What's going to make you love your job?o What will make you proud to come to work every day?o What would keep you at a company?o What do you hope to earn? What is the least amount you'd accept?o Draw up a detailed list of what you "want to have" and "need to have."

• Do your homework - Research your market value. What are other people earning? o www.glassdoor.como www.payscale.como www.salary.com

• Avoid Answering - respond that you’d like to learn more about the position and its responsibilities and requirements before offering a salary. o "I'll be glad to discuss further at the end of the interview series what you offer right now is in my range.“o Another approach is to answer the salary question with this question "are you making me an offer?" this is a good ice-breaker, then

follow through with "I'm more interested in getting the position right first, if the job is right then I believe we will work out a fair package".

o As I’m sure you can appreciate, without all of the specifics about this position salary expectations are difficult to state categorically. I am most interested in finding a job that is a good fit for both me and my potential employer. Further, I believe income and salary are made up of many things, like benefits, promotion potential, bonus potential and how happy I will be in the job.

• Tell the Truth - give the actual salary but also mention why you believe you deserve a raise. o For example, you could answer something like, “I earned $60,000 at my last job, but I believe I deserve $65,000 based on the

technical experience I acquired creating web pages” or “I earned $60,000 but the company was struggling and was forced to pay many of its employees below-market salaries.”

• Offer a Salary Range - “The market value for someone with my skills is between X and Y. Is this consistent with your range?”

Page 12: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

A Job Offer• When evaluating a job offer you should consider:

o Salaryo Benefits

• Consider total monetary compensation which includes:o Signing bonuseso Relocation/moving allowanceo Incentive-based compensationo Profit sharingo Equity or stock options

• Remember that it is often better to accept a higher salary in lieu of bonuses:o $50,000 a year is better than $45,000 with a $5,000 signing bonus (because your raise will be based on your salary not your bonus)

• Consider:o Health insurance; ask what the co-payment will be and what types of insurance plans are offered (HMO, PPO, etc)o Vacation time; ask how vacation accrues, when you will be eligible, can you combine vacation with business trips, and is it “use it or

lose it”.o Sick leave; ask if it is “use it or lose it” and if it is considered personal time off or only sick leave.o Flextime and comp-time; learn what the employer offers.o Maternity/paternity leave; clarify the policy.o Educational opportunities; clarify what opportunities are available.

• You should also:o Get everything in writing

Page 13: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Salary Negotiations• When negotiating a job offer you should know:

o The risks of negotiatingo Some offers are rescinded once you start negotiating (which means you

do not have an offer until a new agreement is reached)o Some offers are lost in the negotiating process

• What questions to asko What do I want to achieve by negotiating o Why am I negotiatingo What will be the minimum that I will accepto Will I accept other benefits in lieu of a higher salary

• What you need to know ahead of timeo The market value of your skill set and experienceo Your negotiating position (power)o What needs to be negotiatedo Your living expenses/budget

Page 14: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

The Process of Negotiating

• Begin by stating your interest in the position and how well your skills match the qualifications of the positiono Start the conversation on a positive note. For example: “I was excited to

receive the job offer and I am very interested in the position. I feel confident that my communication and clinical skills will allow me to make a positive contribution to the organization”

• Build your case for desiring to negotiate the offer. Some scenarios for building your case may be:o Based on your research of the cost of living and/or the market value for your

skill set, you found that you need more compensationo Based on other job offers that you received you found that your market value

is higher than what you have been offered by the organizationo Based on the shortage of individuals in your chosen field you found that you

are worth more than what the organization offeredo Based on your current situation you find that you need to negotiate your start

date and/or benefits package

Page 15: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

The Process of Negotiating

• Ask the employer if they can provide more compensationo After stating your case, ask the employer if they can provide additional

compensation. o For example: “After doing research on the cost of living in New York, I

found that the total compensation of the offer will not allow me to secure an apartment and live in the surrounding area. Is there anything else you can do in terms of the offer?”

• When asked, state an acceptable salary rangeo Be careful not to give an exact salary figure. State a salary range in

which the employer can work in.o For example: “I would be interested in an offer between $49,000 and

$55,000.”

Page 16: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Negotiations• Be creative. You can negotiate more than just your starting wages.

Sometimes, employers' hands are tied regarding actual salary figures, but that doesn't mean you can't pursue more favorable terms about other important aspects of your package. Here are some examples: o Vacation time, flexibility, tuition reimbursement, and the date of your next salary reviewo Overtime, days off, and relocation expenseso Company car, expense accounts, bonuses, etc.o Benefits (health, retirement, disability, stock options, education assistance)o Relocation expenses, and reimbursement for commuting costs

• Don’t act like you are negotiating. While you want to arrange the best possible deal, you should do so in a way that doesn't look like you are negotiating. Remember, once the employer has decided to offer you a job, they are trying to recruit you. Let them. Tell them what your concerns are.

• Ask for the things you want without ever suggesting that you won't accept the job if you don't get them. "Would it be possible..." or "Could you..." or 'Other companies I have been talking to have offered, is it possible...." are non-threatening ways for you to ask. Don't make "demands."

• Remember throughout the process, and especially when you are asking for something, let the employer know how excited you are about the opportunity and how much you want the job.

Page 17: Job Hunting for Postdoctoral Researchers - lunch and learn session 2

Negotiations• Points to Remember

o Seek to create a win-win situationoNever fabricate informationo Stop interviewing once you accept an

offero Know when to stop negotiatingoUnderstand your needs and the needs

of the organizationoWrite a letter of acceptance to formally

accept the offer

Page 18: Job Hunting for Postdoctoral Researchers - lunch and learn session 2