job interviews & job letters.pptx

STEPS FOR JOB APPLICATIONS

LANE 462

By:By:By:By:

Dr. Dr. Dr. Dr. ShadiaShadiaShadiaShadia YousefYousefYousefYousef BanjarBanjarBanjarBanjar

http://SBANJAR.kau.edu.sa/

http://wwwdrshadiabanjar.blogspot.com


IV. JOB INTERVIEWS

V. JOB LETTERS

7/25/2010Dr. Shadia Yousef Banjar 1


I. CV/ RESUME WRITING

II. THE BASICS OF FORMATTING OF A CV/RESUME

III. WRITING A CV/RESUME FOR GRADUATES

IV. JOB INTERVIEWS

V. JOB LETTERS


I. JOB INTERVIEWS


JOB INTERVIEWS

•Job interviews are of various kinds:

◦ One to One Job Interview

◦ Panel Job Interview

◦ Group Job Interview


◦ Group Job Interview

◦ Phone Job Interview

◦ Lunch Job Interview

•Whatever the kind is, candidates have general

tips of what to do and what to wear in their

interviews.

•After the interview, the candidate may write an

“interview thank you letter” to the interviewer.


•Do not smoke, chew gum, or eat garlic beforehand.

•Wear suitable interview cloths

•Take copies of your CV with you

•Arrive on time for your job interview

•Any applications handed before the interview begins, are to be filled in as

accurately as possible, make sure they match the information in your CV

and the Cover Letter.

GENERAL JOB INTERVIEW TIPS


and the Cover Letter.

•Always greet the interviewers by his/her last name and try to pronounce it

correctly.

•Have a good firm handshake.

•Look alert and interested. Scan the room once then keep your eye on the

interviewers.

•Wait until you are offered a chair before you sit down.

•Stress your achievements.

•Always conduct yourself professionally and if something beyond your

control occurs, show a sense of humor.

•Be enthusiastic and show it in your replies and body language.

•Answer the interview question by more than a simple yes or no but try to

go over 60 second limit.

GENERAL JOB INTERVIEW TIPSCont…


go over 60 second limit.

•Avoid at all cost complaining about your current or former employer

•Do not answer questions about politics or religion if the job is completely

unrelated.•Do not raise salary discussions on your first interview – this is usually

done on the second.

What to Wear for a Job Interview

General tips on what to wear for a job interview for both

men and women:

•Be conservative

•Well-groomed hair style

•Clean, trimmed finger nails

•Minimal cologne or perfume


•Minimal cologne or perfume

•No visible piercing

•No gum, candy or cigarettes

•Wear one ring and limited jewelry

What women should wear for a

job interview:

•Avoid dresses

•Shoes should have conservative heels

•Use a briefcase rather than a purse


purse

•Conservative nail polish

•Minimal use of make up

•Limit jewelry to one wedding ring and one set of earrings.

There are unexpected circumstances that may occur during the interview. Below are

Worst Happenings in Job Interviews


There are unexpected circumstances that may occur during the interview. Below are some specific happenings before and during the interview:•Mental block•Uneasiness due to stomachache, headache etc•Over confidence ; being so at ease.•Unintended scenarios ; accidents or urgent matters.It is better to be aware of these so that we can be ready for them.

Image Source: realityseo.com

Types Of Letters:

•Never underestimate the power of correspondence in your job search process.

•Because there is no single formula or model of job application

applicable for all occasions, we describe and provide examples and

templates of letters you may use in your international job search:

•Job Cover letters (Letter of inquiry),

Job Letters


•Job Cover letters (Letter of inquiry),

•Thank you letters,

•Job Acceptance letters,

•Job Reference letters,

•Job Reference lists,

•Job Rejection letters.

BASIC PRINCIPLES:

Experienced job letter's writers follow these basic principles:

•Job letters should be brief, demonstrating that you understand the value of the reader's time.

•Avoid lengthy job letters exceeding 1 page.

•Ensure that you include your contact address, e-mail and phone/fax numbers.

•Place the most important items first, supported by facts.

•In your job letters be positive in tone, content and expectations.

•Do not add to your letters details about yourself or your past experience that may call attention to your weaknesses.

•Use active voice and powerful action verbs in your writing to hold the reader's interest and


•Use active voice and powerful action verbs in your writing to hold the reader's interest and convey a sense of energy.

•Group similar items together in a paragraph.

•Organize paragraphs so that they relate to each other logically.

•Always back up general statements with facts or examples.

•Documentation creates credibility, reduces uncertainty and abstraction for the reader.•Avoid jargon and clichés.

•Check the spelling and grammar in all correspondence. If you are not confident of your

ability to detect grammatical, punctuation or English usage errors or if you need help in organizing your letters, bring your correspondence to a professional for assistance.

Formatting Notes:

•Never send any photocopied matter or handwritten materials.•Be precise in addressing your letters to a specific person using ’Dear

Sir/Madam’ when the name is not known and never ‘To whom it may

concern’ which will likely ensure that you never get the job.

•It is acceptable to send your resume to more than one person in the same organization, but you must inform both officers by adding a ‘cc’ at the end

of the letter; for example, ‘cc. Mr. Steve Brown, Manager, International

Marketing.’


Marketing.’

•Be observant and use titles such as Dr., when the recruiting officer is a

PhD or President, when addressing the head of the organization.

•Avoid using abbreviated terms such as P. O., St., Ave., etc in international

addresses.

•Always make a notation of the items enclosed, using the abbreviation ‘Encl’; for example; ‘Encl.: Resume, application form, two reference

letters.’

COVER LETTER (LETTER OF INQUIRY)

•A letter of inquiry can help you uncover the hidden job market.

•Sometimes these cover letters are called marketing letters.

•A letter of inquiry should be followed up with a phone call as this will increase your chance of getting your “foot in the door”.

Such a phone call may lead to a meeting or interview.


Cover Letter

For you as a graduate, a cover letter should be attached with your

CV. The following points are to be considered whilst writing the cover

letter:

•A cover letter is sent with your CV. It can make the difference between

being successful in your job search or not.

•Cover letters are generally not read during the first candidate selection,

but usually they will be read when the candidates have been short listed.

•Always include a cover letter even if the job ad does not specify that one


•Always include a cover letter even if the job ad does not specify that one

is needed. Occasionally, job ads also specify a hand written cover letter.

•Your covering letter should not be a copy of your CV. Specify some of

your cover letter achievements.

•A cover letter is a way of showing your writing and reporting skills

•Your cover letter should be customized per employer.

•Do not mention salary in your cover letter.

INTERVIEW “THANK YOU LETTER”

•Do not over look the thank you letter.

•It can be very helpful to make you stand out from other

candidates.

•In your job search you have to make use of all the tools,

and the INTERVIEW THANK YOU LETTER is one of them.

•When the interview is completed, the candidate may write an “INTERVIEW THANK YOU LETTER” to the interviewer.


an “INTERVIEW THANK YOU LETTER” to the interviewer.

General guidelines for interview “Thank You Letter”

•The letter has to be sent before the decision to hire a particular candidate has

been made.

•It is your last opportunity to mention any information you missed to mention in

your CV, Cover Letter or Interview.

•Clean up any misunderstandings.

•You can use some things you learnt during your interview to your advantage.

•This shows you are professional.

•Your last opportunity to leave a good impression.


•Your last opportunity to leave a good impression.

•Send it within one day of the interview.

When to use a “Thank You Letter”

•After an employment interview

•To a person or contract who referred to a particular job.


“Thank You Letter” Structure

•Short and Simple is the key

•Mention Specific points discussed

•Follow the how to write a cover letter guide lines

•1st Part Thank Interviewer, for time and interest

•2nd Part Emphasis skills, enthusiasm and why you

are fit for the job. Mention also any new things you


are fit for the job. Mention also any new things you have learnt about the organization

•3rd Part Provide your contact details, and any follow up action.

[Date]

[Address]

[Phone Number]

[Employer’s Name and Title]

[Employer’s Address]

Dear [Name of HR manager],

I would like to thank you for the opportunity you have given me for an interview for the

[Position title and reverence number]. I have learned a lot of new thinks about

Sample Sample ““Thank Thank

You You LetterLetter””


[Position title and reverence number]. I have learned a lot of new thinks about

[Organization Name]

This vacancy is right for me as I am qualified and experienced to fulfill the duties

required by the position. The [info you learnt during your interview] is also very

interesting because I [have experience qualification in info you learnt]

If you need any more information on my career history please do not hesitate to contact

me.

Thank you for your time and look forward to hear from you.

Sincerely, [Sign your name]

[Type your name]

ACCEPTANCE LETTER

Before sending the acceptance letter, you need to decide if you are going to accept or reject the job offer.


MAKE SURE YOU:

•Know the length of the notice period from your current job.

•Understand in which job category you will start.

•Have an idea of the organizational structure.

•Are aware or have agreed on benefits, performance reviews, moving expenses.


reviews, moving expenses.

•Acknowledge the employment offer.

•Express your gratitude.

ADD

IF YOU ARE SURE:

•Inform your employer that you have accepted their offer.

•Inform your employer of the notice period of your current

job.

•Let the employer know when you are able to start work.IF YOU ARE SURE AND YOU NEED MORE

TIME:


TIME:

•Notify the employer when you will be able to take the

decision.

job interviews & job letters.pptx

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